SOW - Southgate Canopy Replacement - REVISED.pdf

STATEMENT OF WORK

South Gate Big Top Tent Replacement Project ID# F4J3645218A001

Joint Base Anacostia-Bolling (JBAB) Washington, D.C. 20032

10 September 2025

Revision 2

Prepared by: MSgt Francis Feeley

PART 1 GENERAL PROJECT INFORMATION

Project Objectives: Provide all necessary materials and work needed to complete the replacement of the South Gate Tent to meet current mission requirements as outlined in this Statement of Work (SOW).

Contract Performance Period: The performance period of this task order is 30 calendar days after receipt of award.

Project location: The work is located at the South Gate of JBAB, 5795 Chappie James Blvd, Washington, DC, 20032.

PART 2 GENERAL PROJECT REQUIREMENTS

The Contractor shall provide all supervision, labor, transportation, equipment, and materials; as well as perform all necessary engineering and operations to accomplish the following:

a. The contractor shall remove vinyl top cover and dispose. Remove section with torn or missing windows and dispose. Install new vinyl covering from the original equipment manufacturer, or equal product, in accordance with the current components and specifications.

General Requirements and specifications to support but not limited to:

The Big Top structure is installed with lighting, power, radiant heat and other electrical components. None of those specialties will be required for this project.

Material 18oz (21 mil) vinyl top supplied by Big Top Manufacturing. The nominal dimension of the structure is 120 ft long by 30 ft wide. This structure was installed in 2004, according to Big Top Manufacturing, and may require additional bracketing to accommodate the new vinyl top and side curtain with windows.

Hazardous Materials Hazardous materials including lead-based paint, mercury, asbestos, and others are known to exist at JBAB. The Contractor must not begin or continue any work that disturbs suspected hazardous materials unless the disturbance has been specifically addressed and approved by the Contracting Officer.

All hazardous waste generated by or as a result of contract activities shall be managed, stored, transported and disposed of in accordance with all applicable 40 CFR parts 261 – 273 Federal regulations, District of Columbia (DOEE)-20 DCMR parts 4260 - 4279, USAF regulations, and JBAB Hazardous Waste Management Plan.

The contractor must ensure that any hazardous waste generated through the contractor’s activities is properly removed from the installation and disposed of in accordance with applicable laws. No hazardous waste shall be left at the site upon completion of contractual agreement.

All hazardous waste shall be properly manifested and transported IAW DOT Hazardous Materials Regulations 40 CFR (Parts 105-178).

Digging and environmental requirements Digging is not a requirement for this project.

Government Furnished Property and Services No government furnished property or services will be provided

Security/Identification The contractor shall provide to the Contracting Officer a complete list of Contractor and Subcontractor personnel who will be working on site no later than (1) week prior to the starting date of the Project. This list shall include the name, address; date and place of birth, and social security number of these individuals and shall be on the Contractors’ letterhead.

The Contracting Officer will provide this list to the Security Officer who will issue identification badges to all designated Contractor and Subcontractor personnel. All Contractor and Subcontractor personnel shall be required to possess and wear Security Identification badges at all times when in the facility. In addition, Contractor and subcontractor personnel shall display valid picture identification, such as current state driver’s license to gain entry onto the Installation.

Working Hours All work shall take place during the WEEKEND due to the high volume of large vehicle traffic that moves through the South Gate. The Installation gate is closed on weekends and federal holidays. If traffic may be impacted during construction, the contractor must coordinate 30 days prior to facilitating public notification. Any nighttime work will be accomplished in a manner and at such times that will cause the least practicable disturbance to the installation and the normal activities of the installation, facility, and work area.

Access to Work Site after Normal Work Hours The Contractor shall not enter the work area after normal scheduled work hours. In the event of unusual circumstances that may require access to the work site after normal hours, the Contractor shall notify the Contracting Officer, who must make appropriate arrangements for access.

The contractor is required to submit an escort request no later than one (1) week prior to any after-hours work.

Safety The Contractor shall ensure employees are supplied with and properly utilize safety equipment (i.e., fall protection, gloves, safety boots, safety glasses, hard hats, hearing protection, all PPE). The Contractor shall follow safe work procedures and ensure personnel near the job site are properly protected from harm.

The Contractor shall establish a safe work zone and establish a safety program to prevent worker injuries. Proper signage shall be utilized to warn personal of construction hazards.

Contractor will follow the US Army Corps of Engineers manual EM 385-1-1.

Contractor will provide all signage, caution tape, etc. required for proper control in and around the Project site. Access points to the facility are available with the stipulation that the areas will also be in use by the users. The access areas will be kept safe, clean, and free from Project materials and debris.

Fire Prevention, Safety, & Security The contractor shall be responsible for ensuring that all construction openings, penetrations, and door and window openings in the work area are secure and weather tight.

All existing systems for intrusion alarm, trouble alarm, fire alarm, and fire suppression shall always remain functional. Work which will disturb any suppression or alarm system requires the approval by the Contracting Officer.

All contractor employees shall apply for a DBIDS gate badge and follow associated instructions. See next section.

The Contractor shall comply with the requirements of National Fire Protection Association regulation, NFPA 241, "Standard for Safeguarding Construction, Alteration, and Demolition Operations" for the handling and storage of combustible supplies, materials, and waste. The Contractor shall insure his employees know how to initiate a fire alarm.

The Contractor shall comply with the provisions of the US Army Corps of Engineers Manual, EM 385 1-1, most recent edition, entitled "Safety and Health Requirements," and all subparts of Code of Federal Regulations 29 CFR 1910, and Code of Federal Regulations 29 CFR 1926, and will take such additional measures as the Contracting Officer may determine to be necessary for the safety.

Safety Data Sheets (SDS) shall be obtained by the contractor for all hazardous materials to be used in performance of this contract in accordance with Federal Acquisition Regulation FAR 52.223-3. These SDS and an inventory of hazardous material shall be provided to the Contracting Officer prior to bringing the material on site. MSDS shall be maintained at the job site and available to all employees and inspectors. The contractor must have an active Hazardous Communication Program place for all employees as required by Code of Federal Regulations 29 CFR 1910.1200.

For entry into confined spaces such as manholes and vessels the contractor is required to present a confined space entry program in accordance with Occupational Safety and Health Administration OSHA Title 29 of the Code of Federal Regulations 1910.146. The program must be approved by the Contracting Officer. The contractor shall perform gas free testing prior to entry by any personnel. All personnel shall use tripod and harness devices when entering manholes.

The Contractor shall establish and adhere to a Lockout and Tag-out program that effectively disables machinery, utilities, and equipment to prevent unexpected energization, start-up, and release of stored energy. The Lockout and Tag-out program shall comply with the Code of Federal Regulations 29 CFR 1910.147, Control of Hazardous Energy, and the National Safety Council.

The contractor must coordinate dates and times needed for the outbound lane of Arnold Gate to be closed for work, if necessary, at least 21 days in advance to the COR.

Base Access Requirement - DBIDSGATE The DBIDS Gate Program (the Program) is an enterprise identity management and perimeter installation access control solution. The Program is designed to manage commercial vendors, contractors, sub-contractors, suppliers and service providers (vendors/contractors) not authorized to receive a Department of Defense (DoD) Common Access Card (CAC), regardless of how they access the installation, e.g. on foot, personally owned vehicle, delivery vehicle, semi-truck etc. The Program participants will be enrolled, vetted, credentialed, and their access privileges to USAF installations will be regularly and electronically updated, verified and documented upon each ingress at all perimeter ECPs.

Only those individuals who meet the requirements set forth in Directive Type Memorandum (DTM) 08-003, “Next Generation Common Access Card (CAC) Implementation Guidance”, dated 1 DEC 2008 (specifically the card issuance and vetting requirements), will be issued a

CAC.

Participation in the Program is not mandatory; however, vendor/contractor employees not participating in the Program will be subject to the following:

a) Must be processed at the Visitor Control Center, under local and higher directive procedures.

b) Will meet the requirements as set forth in OPNAVINST 1752.3; POLICY FOR SEX

OFFENDER TRACKING, ASSIGNMENT AND ACCESS RESTRICTIONS WITHIN

THE USAF.

c) Will be checked against the local no entry and debarment lists.

d) Will undergo other such additional checks as required by federal directives, DoD policy, DoN Policy or as otherwise required or deemed appropriate by CNIC N3AT, the Regional Commander, RSO, ISO, or ICO.

e) Will receive a locally produced credential/pass that is valid for only one (1) entry onto the installation.

f) Will have limited Entry Control Point (ECP) access (generally 1 ECP specified for Program non-participants).

g) Will have significantly reduced hours of access to the installation.

h) Will not be issued a CAC unless authorized by DoD policy, DoN Policy and a valid requirement for physical access to USAF installation(s).

c. Procedures. JBAB uses a Trusted Agent (TA) methodology regarding vendors/contractors who participate in the Program. On every ingress through a perimeter ECP, vendors/contractors participating in the Program will present their DBIDSGate credential, ECP personnel will scan their credential which will result in the verification of the credential, general access privileges and specific access profiles (time of day, day of week) for that installation. Further, ECP personnel may biometrically authenticate (using a fingerprint scan) the person presenting the credential to ensure that this is the same person who registered into the Program.

a) Company enrollment and vendor/contractor employee registration process.

1. When the Program is initially implemented and from that point forward, the installation will identify an Approved Facility Contact (AFC) who will identify and approve installation and tenant organization TAs. The installation and tenant organization TAs, will provide the Program a list of approved vendor/contractor companies and (for each company) the name of their designated DBIDSGate Company Administrator (RCA). Once the list of approved vendor/contractor companies has been provided to the Program, only those companies may enroll. Once enrolled, those companies may direct their employees to register into the Program. For those vendor/contractor companies not included on the original approved vendor/contractor company list the following applies:

(1) Vendor/contractor companies must obtain a specific installation/tenant organization TA.

(2) The TA then advises the AFC (normally, Force Protection/Physical Security Specialist or the Visitor Control Center Supervisor).

(3) The AFC or TA then approves the vendor/contractor company for addition to the approved vendor/contractor company list.

2. Once the vendor/contractor company is approved, they may then enroll with the Program.

3. The vendor/contractor company provides the Program with an approved employee list.

Vendor/contractor employee(s) then register into the Program utilizing a self-registration kiosk, generally located in the Visitor Control Center. The registration process captures, name, DOB, photo, fingerprints and other information to facilitate background screening and manufacture of a credential. Persons registering must also declare if they are a U.S.

Citizen or a non-U.S. Citizen.

4. The Program conducts a background screening on each vendor/contractor employee.

5. If the vendor/contractor employee clears the background screening, the Program so notifies the vendor/contractor employee that their DBIDS Gate credential is ready for issuance. The Program creates and sends the DBIDS Gate credential to the Visitor Control Center or other designated location for issuance.

6. When the vendor/contractor employee arrives at the Visitor Control Center for DBIDS Gate credential issuance, the Visitor Control Center personnel must validate an individual’s identity and biometrically authenticate their enrollment into the system. To validate identity, the vendor/contractor employee must present one document from List A or if unavailable, two documents from list B. The lists of acceptable documents may be found in Form I-9, OMB No. 1115-0136, and Employee Eligibility Verification. These documents must be reviewed and deemed authentic to the satisfaction of the Government agent. To biometrically authenticate enrollment into the system, the credential WILL be scanned and the fingerprint biometric captured utilizing the handheld device provided with the system.

Once the vendor/contractor employee’s identity has been validated and enrollment into the system biometrically authenticated, the RAPID Gate credential is issued. In the case of a U.S. Citizen; the credential will have a “green stripe”, in the case of Non-U.S. person (Foreign National); the credential will have a “blue stripe”. The credentials will be NIST- Special Publication 800-104 Aligned Topography and a FIPS PUB 201-1 Process Aligned.

7. If a vendor/contractor employee fails the background screening, the employee and their company are advised in writing. Reasons for failure of the background screening and denial for participation in the Program may include but are not limited to:

(1) Identity verification failure

(2) Any felony conviction

(3) Registered sex offender

(4) On a terrorist watch list

(5) Any outstanding federal, state or local criminal warrant.

8. If the vendor/contractor employee passes the background screening process, the DBIDS Gate credential that is issued to the vendor/contractor employee is valid for one year.

Throughout the year, the vendor/contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued Program participation and installation access privileges.

Waste Management Debris and excess material shall become the property of the contractor unless otherwise specified by the Contracting Officer. The contractor is responsible for the proper storage, transportation, and disposal of debris and excess material.

Hazardous waste shall be disposed of by the contractor using haulers, treatment, storage, and disposal facilities approved by the Contracting Officer. All hazardous waste manifests must be signed by the JBAB Environmental Division. Contact the Contracting Officer at least 24 hours in advance to arrange for signing of manifests. Management of hazardous waste containers shall comply with Code of Federal Regulations 40 CFR 265.170-265.177. All hazardous waste containers shall be labeled with the following information: generator name, address, Environmental Protection Agency (EPA) identification number; EPA waste number; and accumulation start date. Information shall be either put on a weatherproof label or directly on the drum.

Solid waste is defined as any rubbish, debris, garbage, or other discarded solid material, except hazardous waste as defined by Code of Federal Regulations 40 CFR 261, removed from government property. Copper debris shall be delivered to JBAB Recycling Center.

Remove all other solid waste from government property to a regulated landfill or to a company engaged in the recycling of the specific material. Contractors are encouraged to recycle solid waste.

Preservation of Resources

a. Hazardous materials including lead-based paint, mercury, asbestos, and others are known to exist at JBAB. The contractor shall not begin or continue any work that disturbs suspected hazardous materials unless the disturbance has been specifically addressed and approved by the Contracting Officer.

b. Do not discharge any wastewater into storm drains or sanitary sewers without prior approval of the Contracting Officer. The contractor shall check all sediment and erosion control measures weekly and after each rainfall.

c. Where motorized equipment is to be operated near trees that are not to be removed the contractor shall employ protective means to prevent tree damage. The minimum requirement is a high-visibility fence of the same diameter as the tree canopy placed before construction begins.

d. All hazardous material will be stored with secondary containment and kept covered while on Government property in accordance with the JBAB Storm Water Pollution Prevention Plan. In the event of a hazardous material spill the Contractor is responsible for cleanup of the hazardous material and waste removal.

e. Nesting and denning wildlife are known to exist at JBAB. It is unlawful to disturb certain species of birds or mammals raising young. The contractor shall not begin or continue any work that disturbs such wildlife unless the disturbance has been specifically addressed and approved by the Contracting Officer. If nesting or denning wildlife is disturbed, cease work, make a reasonable effort to stabilize and protect the area, and contact the Contracting Officer.

f. JBAB has some areas that may classify as National Historic Landmarks. Regulations apply for the protection of architectural and archaeological historic resources. Compliance with regulatory requirements may be a lengthy process, necessary in advance of, or discovered during, construction. The contractor shall not begin or continue any work that disturbs suspected historic resources, human remains, or remnants of prior construction, unless the disturbance has been specifically approved by the Contracting Officer. If suspected archaeological artifacts are discovered, cease work, make a reasonable effort to stabilize and protect the artifacts in place, and contact the Contracting Officer.

g. Prevent the discharge of Class I and Class II Ozone Depleting Substances (ODS) to the atmosphere. Equipment to be removed from government property that contains ODS shall be evacuated, the ODS recovered, and disposed of in accordance with Code of Federal Regulations 40 CFR 82 by the contractor. Class I ODS shall not be used in the performance of this contract, nor be a part of any equipment to be installed. This prohibition shall be considered to prevail over any other provision, specification, drawing, or referenced documents.

Electronic Document Management

a. The contractor shall submit all documents associated with this contract in PDF format.

This includes, but is not limited to, daily production reports, QC reports, preparatory and initial checklists, RFIs, submittals and various logs. Additionally, select submittals, schedules and other documents shall be presented in native format (i.e. AutoCAD, Excel, Word, etc.) upon request by the Government or in accordance with other sections of the contract. It is preferred that documents be created through electronic conversion rather than optically scanned.

b. Electronic files shall be submitted via email, or other mutually agreed upon method to the Government representative(s) as directed by the Contracting Officer and contract.

The contractor is solely responsible for the timely submission of electronic files to the Government. A submittal is considered received by the Government when a usable electronic file has been provided to and accepted by the Government.

c. All electronic files shall follow the naming convention described in the PWD Joint Base Anacostia - Bolling e-files Instruction, which will be provided after award.

d. Review comments, or a lack of review comments, made by the Government on Contractor submitted documentation shall not relieve the Contractor from compliance with requirements of the contract documents. The Contractor is responsible for managing, tracking, and documenting the work to comply with the requirements of the contract documents. Government acceptance via automated system notifications or audit logs extends only to the face value of the submitted documentation and does not constitute validation of the Contractor's submitted information.

e. The Contractor shall prepare submittals using software that meet the requirements of viewing and review by use of latest version of the Adobe Acrobat Reader program (currently 8.0). The Contractor will upgrade systems as needed to provide files as required.

Upgrading of the Contractor's computer systems will not be justification for cost or time modifications.

f. The Contractor is responsible for maintaining the project submittal register and RFI log.

Contractors are allowed to utilize existing in-house RFI and/or submittal tracking systems or adopt the Excel based format used by PWD JBAB. A PDF print out of the current submittal register and RFI log shall be provided to the government at least once per week and discussed on a regular basis. The Government and the Contractor QC manager shall exchange native versions of the submittal register file and RFI log as needed throughout the life of the project.

Quality Control

a. The Contractor is responsible for ensuring the quality of installation is compliant with equipment specifications and all applicable codes and permits.

Disposal of Rubbish, Construction Debris, and Garbage Requirements Solid waste is defined as any rubbish, debris, garbage, or any other discarded solid material (except hazardous waste) as defined by Code of Federal Regulations 40 CFR 261. All Solid waste shall be removed from government property. Remove all solid waste from government property to a regulated landfill or to a company engaged in the recycling of the specific material. Contractors are encouraged to recycle solid waste.

The Contractor shall comply with all Federal, State and Local fire, safety and environmental regulations that include but is not limited, Occupational Safety and Health Administration standards, and Environmental Protection Agency regulations.

Warranty The contractor shall issue a one (1) year warranty on all work performed relating specifically to the work conducted for the installation of the TAPCO system.

The contractor shall provide the government (i.e., COR, RST-Engineer or KO) with all warranty information on the day of the final inspection and shall not receive final payment until all warranty information is provided.

All work performed and completed in a thorough, professional manner. Follow latest proven practices of the trade by thoroughly skilled and experienced workers. Compliance with DON standards are mandatory.

Submittals No submittals are required for this project.

PART 4 CONTRACTOR REQUIREMENTS:

The contractor shall submit the following documentation in response to Request for Proposal:

• Detailed cost estimate to the extent of providing line-item costing of all associated material, shipping, disposal fees and labor costs.

• DAF Form 66 Record of Professional Performance

Instructions. A detailed report of proper installation, sizing and other associated information on the materials for this project can be obtained by the Big Top Manufacturing company at 1-850-584-7786.

JBAB ENVIRONMENTAL STANDARDS: The contractor shall adhere to and perform all work in accordance with the JBAB Environmental standards. This information may be provided on request if this is not already in contractor records.

JBAB FIRE PROTECTION STANDARDS: The contractor shall adhere to and perform all work in accordance with the JBAB Fire Protection Standards. This information may be provided on request if this is not already in contractor records.

SITE VISIT:

A site visit will be held 16 SEPTEMBER 2025 – 10AM EST.

Please contact MSgt Francis Feeley, francis.feeley@us.af.mil and Lisa Boyce Pearsall, lisa.boyce_pearsoll@us.af.mil for base access instructions, No Later Than 15 SEP 25 –

1600 EST.

mailto:francis.feeley@us.af.mil mailto:lisa.boyce_pearsoll@us.af.mil

Attachments: