FA7037-16-R-0002-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the solicitation opening and to clarify proposal submission procedures in the addendum to FAR

52.212-1. All other terms and conditions remain unchanged.

1 CONTRACT ID CODE PAGE OF PAGES

S 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Apr-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA7037-16-R-0002

X 9B. DATED (SEE ITEM 11)

01-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14 The hour and date specified for receipt of Offer X is extended, is not extended

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2 AMENDMENT/MODIFICATION NO 5 PROJECT NO (If applicable)

6 ISSUED BY

3 EFFECTIVE DATE

26-Apr-2016

CODE

AMIC DET 2/PK (T. LAUR E) - FA7037

102 HALL BLVD, STE 258

SAN ANTONIO TX 78243

FA7037 7 ADMINISTERED BY (If other than item 6)

4 REQUISITION/PURCHASE REQ NO

CODE

See Item 6

FACILITY CODECODE

EMA L:TEL:

FA7037-16-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-May-2016 12:00 PM to 04-May-2016 02:00 PM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

The following amendments have been made to FAR clause 52.212-1:

1.0 INFORMATION TO OFFERORS

1.1. This acquisition will be conducted as a Small Business set-aside. In addition, this Source

Selection is subject to the preference required by the Randolph-Sheppard Act (RSA). Therefore, a proposal is expected from the Maryland State Licensing Agency (MSLA) in response to this solicitation. This acquisition will follow the Best Value Trade-Off process.

These instructions provide the offeror guidance in preparing the written proposal and describe the approach for development and presentation of the proposed data in response to this solicitation. The offeror’s proposal shall include all data and information requested by this solicitation and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the solicitation, Performance Work Statement

(PWS), Contract Data Requirements List (CDRLs), terms and conditions and representations and certifications. Non-conformance with the instructions provided in this Information to Offerors may result in an unfavorable proposal evaluation.

1.2. The proposal shall be clear and concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but instead provide convincing rationale to address how the offeror intends to meet or exceed these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror’s proposal.

1.3. Proposal Documentation

1.3.1. Complete in its entirety the “Offeror” portion of the Standard Form 1449. An official having authority to legally bind the company contractually shall sign and date the SF1449 IAW

FAR 4.102. One copy of the SF1449 shall bear an original signature.

1.3.2. Amendments. Offerors shall acknowledge any and all amendments per the directions on the amendment cover page (Standard Form 30). One copy of each amendment shall bear an original signature. Failure to acknowledge any amendments to the solicitation may result in the offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror.

1.3.3. Representation, Certifications, and Other Statement of Offerors. The offeror shall complete all necessary fill-ins and certifications required by this solicitation and only submit those pages. Ensure compliance with the on-line representations and certifications (ORCA) requirements in SAM. (https://www.sam.gov/portal/public/SAM/).

1.3.4. Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. If this point of contact is not the CEO, Division President or

Vice President, provide the name, title, telephone number and email address.

1.3.5. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division’s street address, county and facility code; Cage code; DUNS code; Tax

Identification Number; size of business (large or small); and labor surplus area designation. This same information shall be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

1.4. Elaborate formats, bindings or color presentations are not desired or required. Oral

Presentations will not be permitted.

1.5. Offerors shall submit a complete package by the closing date of the solicitation. All required clause fill-ins, pricing and past performance information shall be received timely or the offeror will be excluded from any further action on this acquisition.

1.6. This acquisition is under Collective Bargaining Agreement (CBA) between Industrial, Technical and Professional Employees Union, OPEIU Local 4873, AFL-CIO and Blackstone

Consulting, Inc. covering Food Service Employees at Fort Meade, Five Hats Dining Hall in Fort

Meade, MD, effective 1 March 2014, and Supplemental Agreement, effective 20 August 2015.

Successor contractor shall pay wages and fringe benefits at least equal to those agreed upon by the predecessor contractor IAW FAR 22.1008-2(b). An increase of wage determination or CBA will be adjusted during the base year of the contract and the current CBA expires, if necessary.

1.7. Debriefings. The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR

15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing.

Offerors desiring a debriefing shall make their request in accordance with the requirements of

FAR 15.505 or 15.506, as applicable.

1.8. Proposals shall consist of four separate volumes:

a) Volume I – Executive Summary

Copies: Original + 4 paper copies/1 electronic copy

Page Limit: 5

b) Volume II – Technical

Copies: Original + 4 paper copies/1 electronic copy

Page Limit: 40

c) Volume III – Past Performance

Copies: Original + 4 paper copies/1 electronic copy

Page Limit: 15

d) Volume IV – Price

Copies: Original + 2 paper copies/1 electronic copy

1.9. Proposal Format:

1.9.1. Each volume shall be organized according to the following general outline:

1.9.1.1. Title Page

1.9.1.2. Table of Contents

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

1.9.1.3. List of Tables and Drawings

1.9.1.4. Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

1.9.2. Instructions for Volume I – Executive Summary

1.9.2.1. The Executive Summary is not evaluated, but it does serve to orient the evaluators to the approach and features of the offeror’s proposal. Volume I must be completed for a proposal to be considered for award. Material presented in the

Executive Summary shall not be used to satisfy the requirements of the other volumes of the proposal. In the executive summary volume, the offeror shall provide the following information:

1. Narrative Summary: The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with FAR

52.212-2 evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting or exceeding the requirements for any portions of other volumes of the proposal.

2. Table of Contents: Include a master table of contents of the entire proposal. The offeror shall also provide a Glossary of Abbreviations and Acronyms.

1.9.3. Instructions for Volume II – Technical

1.9.3.1. The technical proposal volume shall be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the

Technical subfactors defined in Addendum to FAR 52.212-2 Evaluation – Commercial

Items. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation but address your technical solution for meeting or exceeding the Government’s requirements.

1.9.3.2. The technical portion will be evaluated to determine a technical rating and technical risk rating. Offerors shall organize the technical proposal in the order of the subfactors identified in Addendum FAR 52.212-2:

Subfactor A - Air Force Food Service Administration

Under this subfactor, discuss your technical understanding of Air Force Food

Service Administration processes by thoroughly detailing your strategy pertaining to essentials found throughout the PWS, to include providing the following:

1. A description in detail in the approach to meeting or exceeding Air Force

Food Service standards as identified in PWS paragraphs 2.1.1, 2.1.2, and

2.1.3. This description shall include previous experience achieved pertaining to the Air Force’s Corporate Automated Food Enterprise (CAFE) system in how to best meet or exceed this requirement.

2. A demonstration in the proposed process to provide meals during alerts, exercises, and emergencies as explained in PWS paragraph 2.1.4 along with a thorough understanding of proper subsistence and material handling as explained in PWS paragraph 2.1.6.

3. A detailed narrative explaining procedures to achieve those aspects identified in PWS paragraphs 2.1.9, 2.1.10, 2.1.11 and 2.1.12 regarding Aloha Daily

Sales and its relationship to CAFE along with maintaining the food service account monthly gain/loss within 3% of total income earned as established by

Air Force Instruction (AFI) 34-239, Para 3.3.

Subfactor B - Management Approach

Under this subfactor, contractors must demonstrate a well-developed, comprehensive strategy in the approach pertaining to program management with minimal disruption at contract kick-off throughout the life of the contract, to include providing the following:

1. A narrative explaining the program management approach, techniques, or procedures as specified in PWS paragraph 2.7 to be utilized to accomplish the basic functions of planning, organizing, and controlling each food service program requirement as set forth in the PWS, to include the proposed interface between functional areas for project management and administration.

A phase-in plan shall also be included.

2. A description in detail of the management approach to be used to provide normal and extended services, particularly when accommodating workload fluctuations resulting from changes in operational requirements. Also, the proposal shall address the offeror’s ability to respond to frequent short notice/no notice operational changes.

3. A description in detail of the approach to develop and disseminate operation instructions, and control directives in preparation for the assumption of responsibilities and accountability for all Government Furnished Property

(GFP). This description shall include a preventive maintenance schedule.

4. Demonstration that the management team has a depth and breadth of experience necessary to provide required services based upon a satisfactory history of relevant experience as related to the solicitation requirements. An organization chart of the home office and management team shall be included.

5. An approach for obtaining inventory and maintaining the supplies, property, automated systems, and equipment necessary to satisfy contract requirements.

6. Description of the company’s experience, consistent with the size and scope of the requirement described in the PWS, that demonstrates the contractor’s breadth and depth as it relates to the work under this requirement. Describe the specific knowledge and capability of key personnel, whether the offeror’s or those of proposed subcontractors or partners, to provide management and operation of food service program requirements as it relates to the PWS.

Subfactor C - Manning Levels

Under this subfactor, contractors must detail an all-encompassing plan on how to appropriately integrate personnel to satisfy all elements identified in the PWS, to include providing the following:

1. A labor matrix (ices) which depicts the productive man-hours for all necessary staffing. This matrix (ices) shall clearly show man-hours split among different labor categories. The matrix shall demonstrate adequacy of productive man-hours to accomplish the workload, appropriate match of skill type and level, and effective supervision of personnel. An organization staffing chart (include management and dining facility operation personnel) that shows the skill types/levels, category of employment, and number of personnel shall be provided. Each position shall be identified with a designation that can be cross-referenced with the productive man-hour matrices.

2. Detailed description of the approach to develop and disseminate standard operating instructions, cleaning plans, procedures and control directives.

3. A detailed description of the approach to personnel hiring practices and policies, employee selection criteria including job descriptions, background check policies, training practices and policies, stable staff practices and policies including labor-pool availability and incentives. Explanation of the ability to respond to automation changes including training responsibilities.

Subfactor D – Qualifications

Under this subfactor, contractors must explain specific essentials of the experience and qualification levels of planned personnel to staff this requirement, to include providing the following:

1. Identification of the key personnel/labor categories (positions essential for contract performance) deemed necessary to satisfy the requirement of the

PWS. Explanation how key personnel fit into the overall organization and describe the proposed responsibilities for each position. At a minimum, the qualifications shall include: education, professional experience, specific experience, professional awards and other relevant activities and achievements. An organization chart of the key personnel shall be included.

2. A supporting narrative to address at a minimum, work control methods, interaction, experience, and demonstration of overall understanding of applicable methodology that would be required to satisfy the PWS requirements.

1.9.4. Instructions for Volume III – Past Performance

a. Past performance described herein is required on the offeror and all subcontractors. Your firm’s submission will be evaluated to determine Past Performance relevancy which will lead to a Performance Confidence Assessment. The offeror shall submit, along with the information required in this paragraph, a consent letter executed by each subcontractor, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a letter from the customer authorizing release to the Government of requested information on the offeror’s performance.

b. The offeror shall submit documentation regarding the offeror’s recent and relevant past performance as it directly relates to the work procured under this solicitation up to five (5) different examples. The information SHALL NOT relate to work accomplished more than 5 years before the date this solicitation is issued. The following documentation shall be submitted:

1. A summary of the offeror’s past performance, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being performed under this solicitation. The submittal shall include an explanation of why the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Non-Government contracts may be included if Government contracts are not available. The documentation shall be submitted in the following format:

Contract Number, Award Date and Contract type.

Price/Cost – original awarded AND final (or projected final, if the contract is current).

Period of Performance

Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable).

Name, telephone number, fax number and e-mail address for the following:

Procuring Contracting Officer (PCO)

Administrative Contracting Officer (ACO)

Government or commercial technical representative or Contracting

Officer’s Representative (COR)

2. For each contract listed, provide a detailed explanation why the effort is relevant or similar to the effort required by this solicitation. In determining relevance, considerations shall be given but not limited to such items as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

3. A copy of any cure notices or show cause letters received on each contract listed and a description of any corrective action by the offeror or proposed subcontractor.

4. A list of each time a delivery schedule was revised and an explanation why the revision was necessary.

5. For each of the contracts identified in paragraph (a), above, the offeror shall indicate no more than three (3) Points of Contact who will complete Past Performance

Questionnaires relating to relevant and recent work. The offeror is responsible for providing a questionnaire to their references for submission via email directly to Mr.

Laurie, email: todd.laurie@us.af.mil. By indication the references expected to respond, source selection personnel can contact the references if no questionnaire was received.

Questionnaires submitted via an offeror are not acceptable and will not be included in evaluation. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. If any negative past performance information is received, the offeror will be given an opportunity to provide rebuttal. Only Past

Performance Questionnaires received by the Government by the proposal due date and time will be considered in the evaluation process. Volume III shall contain a list of all customers to whom the offeror sent questionnaires.

6. Offerors are reminded that both independent data and data in proposals may be used by the Government to evaluate past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors.

7. Offerors with no relevant past performance as an entity may provide the equivalent information on company officials and/or personnel proposed for this action.

1.9.5. Instructions for Volume IV – Cost/Price

a. The offeror shall submit an overall firm-fixed price and cost proposal to successfully provide services for the total period, including phase-in, the base period and each option period

(Section B of the solicitation). The price shall be in accordance with the CBA between

Industrial, Technical and Professional Employees Union, OPEIU Local 4873, AFL-CIO and

Blackstone Consulting, Inc. covering Food Service Employees at Fort Meade, Five Hats Dining

Hall in Fort Meade, MD, effective 1 March 2014, and Supplemental Agreement, effective 20

August 2015

b. The offeror shall provide supporting price backup to assist in the determination of whether or not proposed pricing is balanced. The Government may reject an offer without further consideration if a lack of balance poses an unacceptable risk to the Government per FAR

15.404-1(g). Supporting data shall explain the methodology used in developing proposed CLIN prices. Support data shall include, at a minimum, a breakdown by CLIN of labor (labor category, number of positions and productive hours).

The price proposal shall be submitted in both hard copy and electronic format. Electronic versions shall be submitted on a CD-ROM and compatible with Microsoft Office 2010 or if on a spreadsheet Microsoft Office Excel 2010 format, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. The hard copy version shall take precedence for any differences noted between the hard-copy and electronic versions of the proposal. Failure to comply with these formatting requirements may result in rejection of a proposal as unacceptable.

1.10 All information contained in the proposal an offeror believes is “Proprietary

Information” and therefore not releasable under the Freedom of Information Act (FOIA) and shall be labeled “Source Selection Information – See FAR 2.101 and 3.104.”

1.11 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Offerors may request return of unsuccessful proposals at no cost to the Government. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

1.12 The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition; therefore, offerors are cautioned to submit their best pricing, past performance, and technical information.

1.13 Offerors shall understand that current Federal and Defense Regulations require the use of, to include but not limited to, the System for Award Management (SAM) and Wide-Area

Work Flow (WAWF) Invoicing System. A vendor shall be registered in these systems prior to consideration for award of the resulting contract.

2.0 GENERAL INFORMATION

2.1 Points of Contact

The Contracting Officer, Mr. Todd Laurie, is the point of contact for this acquisition. Any communication shall be submitted in writing (via email) to the POC’s listed below. Include

“Source Selection Information – See FAR 2.101 and 3.104” in the email subject line. It is the offeror’s responsibility to confirm receipt of all formal communications.

Todd Laurie

AMIC Det 2/PK

102 Hall Blvd., Ste. 267

San Antonio, Texas78243

Email: todd.laurie@us.af.mil

2.2 Electronic Reference Documents/Bidders Library

Solicitation documentation, including the Performance Work Statement (PWS) and attachments, are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov. Publications and forms annotated as being electronically available may be accessed through the public domain at http://www.e-publishing.af.mil/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

3.0 SITE VISIT

3.1. The site visit onto Five Hats Dining Facility at Ft. Meade to tour the dining facility and observe food service operations in action is scheduled for 13 April 2016 at 1200 EDT. The physical address of the dining facility is 9829 Love Rd., Ft. George G. Meade, MD 20755. Each offeror is permitted no more than two (2) representatives for the site visit. Offerors shall RSVP by email the number of representatives attending the site visit along with their full names, social security numbers and dates of birth no later than 7 April 2016. Offerors that do not RSVP will not be included in the site visit attendees. The RSVP contact is Mr. Todd Laurie at todd.laurie@us.af.mil.

On the day of the site visit, offerors shall meet NLT 1115 EDT at the Visitor Control Center

(VCC) #2 K-9 gate located off of MD 32/MD 198 exit and follow the signs for NSA/Ft. Meade

Truck Deliveries. Offerors will be required to bring a driver’s license, and naturalized US citizens must provide a copy of a passport or nationalization papers if necessary. The

Government will not be liable for any expense incurred by offerors prior to contract award.

3.2. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

3.3. Questions: Questions concerning this solicitation after the Site Visit described above is conducted shall be submitted under separate cover, clearly marked as Ft. Meade Food Service

Solicitation-Questions to include name of person submitting the question(s), and company name, phone number, and email address. Each question shall reference the specific section, paragraph and/or attachment number of the solicitation or PWS (as applicable). These questions shall be received by AMIC Det 2/PK no later than 18 April 2016 at 1200 CDT in order for an appropriate response to be given. Please submit your questions by email to Mr. Todd Laurie at todd.laurie@us.af.mil.

3.4. Remarks and Explanations. Remarks and explanations at the site visit shall not alter the terms and conditions of the solicitation unless the solicitation is formally amended. Any oral statements by Government representatives shall not be binding upon the Government; the

Government will make all necessary changes in writing via an amendment if required. If an offeror discovers discrepancies or omissions in any portion of the solicitation, the matter shall be submitted in writing and provided to the Government as soon as the discrepancy is noted or not later than ten (10) days prior to the proposal due date.

4.0 SUBMISSION OF PROPOSALS

4.1. The original proposal and copies as specified in this solicitation shall be received by the below POC on or before the offer due date of 4 May 2016, 1400 CDT as specified in Block 8 of the SF1449.

Mailing Instructions

Todd Laurie

AMIC Det 2/PK

102 Hall Blvd., Ste. 267

San Antonio, Texas 78243

Phone: (210) 977-6539

Solicitation number: Ft. Meade Food Services Solicitation

NOTE: TO BE OPENED BY ADDRESSEE ONLY

4.2. Late proposals will be processed in accordance with FAR 52.212-1(f), Late Submissions, Modifications, Revisions, and Withdrawals of Offers.

5.0 PROPOSAL PREPARATION

5.1 Organization Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1. One copy of each Volume shall be marked “Original”. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the table below:

Table 1 - Proposal Organization as defined in Addendum to 52.212-2, Evaluation – Commercial

Items

VOLUME Paragraph

Number

VOLUME TITLE COPIES PAGE LIMIT

I 1.9.2 Executive Summary Original + 4 paper copies/1 electronic copy

II 1.9.3 Technical Original + 4 paper copies/1 electronic copy

III 1.9.4 Past Performance Original + 4 paper copies/1 electronic copy

IV 1.9.5 Price Original + 2 paper copies/1 electronic copy

No limit

5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation

Notices (ENs). The specific page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, cover pages, table of contents, tabs, and those noted in the Proposal Organization Table as unlimited.

5.3 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced with 1.0 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point.

Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs.

5.4 Cross-Referencing

Offerors shall not cross reference between Volumes I, II, III and IV. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

5.5 Binding and Labeling

Each volume of the proposal shall be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror’s name. The same identifying data shall be placed on the spine of each binder. All unclassified document binders shall have a color other than red. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.10404, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

5.6 Electronic Copies

The content and page size of electronic copies shall be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any.

The offeror shall submit Volumes I through IV in electronic format, using recordable CDs. If there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will take precedence. Electronic data shall be formatted for compatibility with

Microsoft Office 2010 and virus free. If files contain links, the links shall be intact and maintained through all revisions. Spreadsheets shall be easily tractable. All of the files submitted shall be read only. Include notes to add clarity and understanding of formulas/entries.

5.7 Exceptions

The Government reserves the right to award without discussions; therefore, offerors are advised that taking exceptions to any requirement specified in this solicitation may result in the

Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations prior to submission of proposals. If offerors still find it necessary to take exception to any of the requirements specified in this solicitation, clearly identify each exception in the overview sections of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

(End Provision)

(End of Summary of Changes)