5_Hats_Questions.pdf

FT MEADE FOOD SERVICE SOLICITATION QUESTIONS

FA7037-16-R-0002

1. Please clarify if Offerors are to insert a price for CLINS 2 and 3 and if the Government plans on populating the Quantity for each CLIN.

These CLINS are for as needed/directed by CO/COR. The Government will place money on CLINS as needed: $5000 for CLINs 0002, 1002, 2002, 3002, 4002 and $10,000 for

CLINs 1003, 2003, 3003, 4003. These are Not To Exceed (NTE) cost CLINs and will be incrementally funded. The contractor when providing monthly pricing data should include an hourly rate, which should be adjusted annually if a wage grade increase is approved.

2. Please clarify sections in the solicitation that are referenced in CLIN 4 and the CDRLS 1-

6 in the solicitation. Some of the Descriptions used in Block 3 seem to overlap or are confusing.

Reference Deliverables in the Section 5.19 in the PWS, Data Item Description, to determine the section of the PWS for the applicability, the format and the Delivery

Schedule for each deliverable identified.

3. Page 55, Section 5.6 Electronic Copies, says electronic data shall be formatted for compatibility with Microsoft Office 2010. Will the Government also accept files in PDF format?

Yes, the Government will accept PDF format

4. Page 6 of the PWS, paragraph 2.1.10, please confirm the contractor is to convert all cash into either a US Post Office money order or cashier’s check. Also, please confirm all deposits are to be turned over to the Government COR.

Correct as stated in the PWS the contractor will convert cash into either a US Post Office money order or cashier’s check.

5. Page 8 of the PWS, paragraph 2.2.1.5, please provide the type of bulbs and tubes and estimated quantities of each bulb/tube contractors may have to replace.

There are approximately:

240 - LED bulbs

110 - screw in

20 - florescent 24” bulbs

35 - 48” florescent bulbs

6. Page 8 of the PWS, paragraph 2.5, please provide the name and/or contact information for current host base maintenance contractor.

The current host base contractor is Melwood. The contractor does not make direct contact with Melwood but instead calls in work orders/job requests to the 70 ISRW/CE help desk.

7. Page 17 of the PWS, paragraph 5.10.2; please provide the number of customers during the Reserve and Guard weekends?

Work load estimates are provided in Appendix C of the PWS. The numbers are an average in operations and should be used to calculate manpower requirements.

8. Page 27 of the PWS, Appendix B, please provides the number of carryout containers used per month?

Approximately 20% of work load estimates provided in Appendix C of the PWS should be used.

9. Page 8 of the PWS, paragraph 2.5, please clarify the contractor responsibility as it pertains to maintenance and repair, CLIN 0003 reimbursable for parts is not stated in the

PWS.

The contractor will act as the primary facility manager. As described under paragraph 2.5 they will initiate and track repairs of equipment and facility through the host base maintenance contract via the 70 ISRW/CE help desk. The contract will log requested repairs, track and provide status updates to Government when not completed with-in timelines in the PWS. The contractor will make recommendation for equipment repair when the economical repair is no longer viable.

10. Could you provide the number of operating days for weekdays and weekends?

There are 365 operating days per year, except for Leap Year which includes 366 operating days.

11. What is the number of operating days for Reserve and Air National Guard Weekends?

There are 104 operating days (weekend days) in a year.

12. What is the number of additional customers on the Reserve and Air National Guard weekends?

The average is 50-100 customers mainly for breakfast and lunch. The drill schedule for units is provided annually and updates will be provided as required.

13. It is customary for the offeror to submit the first page of the solicitation signed. In which volume should we include this sheet?

Include the first page of the SF1449 signed and any SF30’s signature pages in the

Executive Summary Volume I. Any signature pages will not count towards the page limit.

14. In which volume should we include the completed Representations and Certifications?

This information shall be included with the first page of the SF1449 signature page and again will not be subject to the page limitation.

15. Please provide a copy of the Schedule B CLIN pricing for the current contract.

The Schedule B CLIN pricing of the current contract is not authorized to be disclosed to any parties other than the actual current contractor.

16. If not available, please provide the contract's annual dollar value.

See answer to question 15.

17. Please include the Contract Number, and the time period that the pricing represents.

The current contract is FA7037-12-C-0005 and the current period of performance is 1

October 2015 through 30 September 2016.

18. Please provide the annual number of boxed meals prepared.

Approximately 150 box meals are currently provided annually. Operational mission change could drastically increase the need for box meals and contractor would be provided as much advance notice as possible.

19. Are lawn maintenance tools such as a mower, and trimmer, available for the contractor to use or will the new incumbent be responsible for purchase?

The Government will not furnish this equipment.

20. Are holiday decorations provided by the government?

No holiday decorations are provided by the Government.

21. The PWS states that Guard weekends are approximately 3 weekends per month. Please provide an estimated headcount for those Guard weekends.

See answer to question 12.

22. Can you confirm that the site visited is encouraged, but not mandatory to submit a proposal?

The site visit was not mandatory to attend or affect the ability to submit a proposal.