FA7022-13-R-0002 _ADAMTD_Amend_3.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04 EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE SUMMARY OF CHANGES

1. CONTRACT ID CODE PAGE OF PAGES

U 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Feb-2014

16B. UNITED STATES OF AMERICA 15C. DATE SIGNED 15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer) (Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA7022-13-R-0002

X 9B. DATED (SEE ITEM 11)

14-Jan-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Feb-2014

CODE

AF ISR AGENCY/A7KR

10989 SOUTH PATRICK DRIVE

PATRICK AFB FL 32925

FA7022 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODE CODE

EMAIL: TEL:

FA7022-13-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Section A

- SF33 Block 9 – Number of offeror copies and depository location address changed.

Section F

- Period of performance and delivery schedule address changed.

- F-2. – Place of Performance address changed.

Section G

- Address changed in sections G-2. (a) and (b), G-3. (B)(1) and G-6.

Section K

- Clause 52.204-8 (2) amount of small business size standard changed.

Section J

- Attachment 3 – Sentence removed.

Section L

- Paragraph 1.1.1 – address changed.

- Paragraph 1.2 – Sentence ―This table must be tailored to reflect the proposal structure needed for your procurement‖ was deleted.

- Table 1.2 – Volumes II, IV and V - number of copies changed.

- NOTE under Table 1.2 is revised.

- Paragraph 1.2.1 is revised.

- Paragraph 3.2.2 – Item #4 is revised.

- Paragraph 3.2.3 – Item #2 is revised.

- Paragraph 4.2, Section 1 – is revised.

- Paragraph 4.2, Section 2 – is revised.

- Paragraph 4.2, Section 3 – is revised.

- Paragraph 5.2 is revised.

- Paragraph 5.3.3 is revised.

- Paragraph 6.0 is revised.

Section M

- Table 4 is revised.

- Paragraph d. (1) is revised.

Modified items are identified in bold with a vertical line in the right hand margin.

All Other Terms And Conditions Remain Unchanged.

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The 'issued by' organization has changed from

AF ISR AGENCY/A7KR

BUILDING 989

1030 SOUTH HIGHWAY A1A

PATRICK AFB FL 32925

to

AF ISR AGENCY/A7KR

10989 SOUTH PATRICK DRIVE

PATRICK AFB FL 32925

The depository location has changed from BLDG 989, Patrick AFB, FL to 10989 S. Patrick Dr. PAFB, FL.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-JUN-2014 TO

31-MAY-2022

N/A AFTAC/TM - F3KTK7

DEWEY HARMS

1030 S HWY A1A (BLDG 989 B/C)

PATRICK AFB FL 32925-6001

321-494-8968

FOB: Destination

F3KTK7

To:

POP 01-AUG-2014 TO

31-JUL-2022

N/A AFTAC/TM - F3KTK7

DEWEY HARMS

10989 SOUTH PATRICK DRIVE

PATRICK AFB FL 32925

321-494-8968

The following Delivery Schedule item for CLIN 0002 has been changed from:

N/A AFTAC/TM - F3KTK7

DEWEY HARMS

1030 S HWY A1A (BLDG 989 B/C)

PATRICK AFB FL 32925-6001

321-494-8968

N/A AFTAC/TM - F3KTK7

DEWEY HARMS

10989 SOUTH PATRICK DRIVE

PATRICK AFB FL 32925

321-494-8968

The following Delivery Schedule item for CLIN 0003 has been changed from:

N/A AFTAC/TM - F3KTK7

DEWEY HARMS

1030 S HWY A1A (BLDG 989 B/C)

PATRICK AFB FL 32925-6001

321-494-8968

N/A AFTAC/TM - F3KTK7

DEWEY HARMS

10989 SOUTH PATRICK DRIVE

PATRICK AFB FL 32925

321-494-8968

The following have been modified:

DELIVERIES OF PERFORMANCE

PART I - THE SCHEDULE

SECTION F

DELIVERIES OR PERFORMANCE

F-1. PERIOD OF CONTRACT

Period of Perfromance under this contract shall be 60 months from date of award for the purpose of ordering with an additional 12 months for completion of performance for Task order(s). Specific period of perfromance of individual projects will be stated at the Task Order Level.

Task Order periods of perfromance shall conform to the contract period of performance specified above.

F-2. PLACE OF PERFORMANCE

The place of performance shall be considered to be ―origin‖ for the purposes of this contract. Services under this contract are to be performed at AFTAC, 10989 South Patrick Drive, Patrick AFB FL 32925 and the Contractor

Facility at:

F-3 FEDERAL ACQUISITION REGULATION CLAUSES (48 CFR, CHAPTER 1) INCORPORATED

BY REFERENCE:

SECTION G - CONTRACT ADMINISTRATION DATA

CONTRACT ADMINISTRATION DATA

PART I - THE SCHEDULE

SECTION G

SUPPLIES OR SERVICES AND PRICES

G-1. ACCOUNTING AND APPROPRIATION DATA

SUMMARY FOR THE PAYMENT OFFICE – PAYMENT OF THIS CONTRACT IS CLIN/ACRN SPECIFIC.

ACRNS MAY BE CROSS-REFERENCED WITH CLINS IN SCHEDULE B:

ACCT APPROPRIATION/LMT SUBHEAD/CPN RECIP DODAAD OBLIGATED

ACRN SUPPLEMENTAL ACCOUNTING CLASSIFICATION AMOUNT

AA Identified on each task order. The guaranteed minimum identified $ in Section B will be added at award and subsequently transferred to the first task order.

G-2. ADMINISTRATIVE MATTERS

(a) The address, telephone number, fax, and e-mail address of the Contracting Officer (CO) is:

Michelle Raines

AF ISR Agency/AK7RB

10989 South Patrick Drive

Patrick AFB FL 32925

Telephone: 321-494-7320

Fax: 321-494-5403

E-mail: michelle.raines@us.af.mil

(b) The contact information for the Contract Specialist is:

Charlotte Simon

AF ISR Agency/A7KRB

10989 South Patrick Drive

Patrick AFB, FL 32925

Telephone: 321-494-8621

Fax: 321-494-5403

Email: charlotte.simon@us.af.mil

(c) The address and telephone number of the paying office: See page 1 of the contract.

(d) The name, address, and telephone number of the COR will be provided after contract award.

(e) The name, address, and telephone number of the Administrative Contracting Officer (ACO) will be provided.

after contract award.

G-3. SUBMISSION OF INVOICES

ALL PAYMENT REQUESTS/COST VOUCHERS SHALL BE PROCESSED ELECTRONICALLY IN

WAWF-RA.

(b) WAWF PROCEDURES mailto:michelle.raines@us.af.mil mailto:charlotte.simon@us.af.mil

In accordance with contract clause, 252.232-7003, all requests for payment shall be submitted through the wide area workflow system located at https://wawf.eb.mil//. Web Based Training for WAWF can be found at http://wawftraining.com. To register your company for WAWF-RA, simply log into https://wawf.eb.mil.

(1) FIRM-FIXED-PRICE CLINS: Payment requests submitted for acceptance of firm-fixed-price CLINs (see

Section E, 252.246-7000) shall be processed on a 2-in-1 invoice in WAWF-RA in accordance with contract clause

Section I, DFARS 252.232-7003. The Service Acceptor code consists of the first six digits of the PR funding the work being invoiced. The contractor shall invoice monthly for services performed and received under the firm-fixed-price CLINs.

(2) COST-REIMBURSEMENT CLINS

(A) Upon submission of proper cost vouchers in WAWF-RA for cost-reimbursement CLINs, the Government will pay the contractor on a monthly basis for services rendered and accepted, to include fixed-fee (see Section I, 52.216-8), less any deductions provided for in this contract. Payments will be made in accordance with DFARS

252.232-7003 and this clause.

(B) If direct submission to DFAS is authorized, cost vouchers for cost reimbursement CLINs shall be submitted directly to the Payment Office in WAWF-RA. If direct submission is not authorized, payment requests submitted for payment of cost reimbursement CLINs, in accordance with Section I, FAR 52.216-7 and 52.216-8, shall be submitted to the cognizant Defense Contract Audit Agency (DCAA) (designated as the ―Inspector‖ in WAWF) for audit and transmission to the paying office via WAWF-RA.

(1) Upon submission of cost vouchers in WAWF-RA, a copy shall be submitted to the Contracting Office, at the address in G-2(a) and the Contracting Officer Representative (COR) at the following address:

HQ AFTAC/TM

ATTN: Dr. Dewey Harms

10989 South Patrick Drive

Patrick AFB, FL 32925

Telephone: 321-494-8968

Email: dewey.harms@us.af.mil

G-4. NOTIFICATION REGARDING ADMINISTRATIVE PROBLEMS

If at any time during the performance of this contract, administrative problems should arise which will have an adverse impact on timely performance by the contractor or affect the contract costs or funding, the contractor is required to immediately notify the Contracting Officer (CO) identified in paragraph G-2 above and the cognizant

Administrative Contracting Officer (ACO).

G-5. CONTRACTOR’S CONTRACT ADMINISTRATION

The Contractor’s contract administration functions will be performed at the following address:

Name and Title __________________________________________________

Responsible Office ___________________________________________________

Address ___________________________________________

Telephone Number ___________________________________________________

Email Address _____________________________________________________

CEC/DUNS # ____________________ CAGE # ________________________

https://wawf.eb.mil/ http://wawftraining.com/ https://wawf.eb.mil/ mailto:dewey.harms@us.af.mil

G-6. DATA RELEASE

Notwithstanding any other terms or conditions of this contract, no information or data, technical or otherwise, concerning this project will be released through publication, posted on the internet, or released in any other manner unless authorized in writing by the Contracting Officer, AF ISR Agency/A7KRB, 10989 South Patrick Drive, Patrick AFB FL 32925. Three to four weeks must be allowed for the processing of such requests.

G-7. REMITTANCE ADDRESS

If the remittance address is different from the mailing address, enter the remittance address below. Failure to provide this information may impact payment.

G-8. DEPARTMENT OF DEFENSE FEDERAL ACQUISITION REGULATION (48 CFR, CHAPTER 2)

CLAUSES INCORPORATED BY REFERENCE:

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

LIST OF DOCUMENTS

PART III

LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J

ATTACHMENT

TITLE

DATE

PAGES

Performance Work Statement (PWS) (Basic) 11 May 2013

DD Form 254 (Basic)

20 Jun 2013

Task Order 0001 PWS 11 May 2013

4 Direct/Indirect Rates and Labor Categories N/A 3

EXHIBITS TITLE DATE PAGES

A

DD Form 1423-1, Contract Data Requirements List (CDRLs) A001-A007

(Basic & Task Order 1) 11 May 2013 6

B

Quality Assurance Surveillance Plan (QASP)

(RFP informational purposes only, shall not be part of resulting contract)

(Basic & Task Order 1)

11 May 2013

C Past Performance Information N/A 2

D

Past Performance Questionnaire and Cover Letter N/A 4

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JUNE 2013)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541990.

(2) The small business size standard is $14,000,000.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in ORCA are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless--

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at

52.204-7, Central Contractor Registration.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business).This provision applies to solicitations that--

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation. This provision applies to solicitations using funds appropriated in fiscal years 2008, 2009, 2010, or 2012.

(vi) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.223-5, Pollution Prevention and Right-to-Know Information (May 2011) (E.O. 13423) (Applies to services performed on Federal facilities).

(viii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(ix) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(x) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xi) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xiv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased

Products Under Service and Construction Contracts.

(xv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xvi) 52.225-2, Buy American Act Certificate. This provision applies to solicitations containing the clause at 52.225-

1.

(xvii) 52.225-4, Buy American Act--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,494, the provision with its Alternate II applies.

(D) If the acquisition value is $77,494 or more but is less than $100,000, the provision with its Alternate III applies.

(xviii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at

52.225-5.

(xix) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xx) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran--Representation and Certifications. This provision applies to all solicitations.

(xxi) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to--

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of

Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following certifications are applicable as indicated by the Contracting Officer:

(Contracting Officer check as appropriate.)

(i) 52.219-22, Small Disadvantaged Business Status.

(A) Basic.

(B) Alternate I.

(ii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iii) 52.222-48, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification.

(iv) 52.222-52, Exemption from Application of the Service Contract Act to Contracts for Certain

Services–Certification.

(v) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA–Designated

Products (Alternate I only).

(vi) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

(vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the Online

Representations and Certifications Application (ORCA) website accessed through https://www.acquisition.gov.

After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR

4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change https://www.acquisition.gov/

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL PREPARARTION

1.0 General Instructions

(a) The offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance

Work Statement (PWS), Contract Data Requirements List (CDRL), and Model Contract. Any reference to day(s) stated in the Request for Proposal, attachments and other contractual documents should be considered as ―calendar‖ days unless specifically stated otherwise. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the offeror’s capabilities to perform the requirements outlined in the PWS. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. Offerors are advised their proposals are presumed to represent their best efforts and most complete responses to this solicitation. Demonstration of capability and qualifications that clearly support the offeror’s claims are essential.

The absence of such evidence will adversely influence evaluation of the proposal. Offers will be evaluated using the

Factors and Subfactors under Section M, Evaluation Factors for Award.

(c) Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

1.1 General Information

1.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at:

AFISRA/A7KRB

Attn: Michelle Raines

10989 South Patrick Drive

Patrick AFB, FL 32925 Email: michelle.raines@us.af.mil

Telephone: (321) 494-7320

Fax: (321) 494-5403

1.1.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a preaward debriefing or they may choose to wait until after the source selection decision to request a postaward debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of

FAR 15.505 or 15.506, as applicable.

1.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

1.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.1.5. Communications

The CO will control exchanges of source selection information between Government and offerors. Exchanges with industry may include clarifications, communications, and discussions as defined in FAR 15.306, as supplemented.

All such exchanges with industry will be documented in the source selection file. Exchanges with industry may be written with e-mail and/or U.S. Postal delivery, oral with telephonic or face-to-face meetings, or via the Federal

Business Opportunities website. Controls to preserve the integrity of the source selection process, as described herein, shall be adhered to. Controls may include clarifications via solicitation amendments and/or approved

Evaluation Notices (ENs). For Government personnel communicating by e-mail, all e-mail shall be encrypted to ensure only the intended recipient can open/view the contents and the subject line shall include the words ―Source

Selection Information – See FAR 2.101 and 3.104.‖

1.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.2. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary (tailor as needed). The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 1.2 - Proposal Organization

VOLUME ITO

Paragraph

Number

VOLUME TITLE COPIES PAGE LIMIT

I 2.0 Administrative Paper: Original and 1 copy

Electronic: 1 copy

Unlimited

II 3.0 Technical Approach to PWS

Paper: Original and 3 copies

Electronic: 1 copy

20 pages

III 4.0 Cost/Price Proposal Paper: Original and 2 copy

Electronic: 1 copy

Unlimited

IV 5.0 Past Performance Paper: Original and 3 copies

Electronic: 1 copy

1-3 pages per reference

V 6.0 Task Order 0001 Paper: Original and 3 copies 10 pages file://fssxht81-public/userdata$/Bruce.Baker/Documents/Acquisition/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC%23b15505 file://fssxht81-public/userdata$/Bruce.Baker/Documents/Acquisition/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC%23b15506 http://www.fedbizopps.gov/

Electronic: 1 copy

NOTE: Organizational structure change history is excluded from the page limitation of the Past Performance volume. Each volume of the electronic proposal shall be in its own “Subdirectory” on ONE (1) CD-ROM, sequentially labeled Volume I through Volume V.

1.2.1 Page Limitations

All material must be contained within the page limit identified for each volume or appendix. The page limitations specified in Table 1.2 above shall be treated as maximum limits to assist in the evaluation of each proposal except where noted otherwise. Total page count will be based on the printed proposal submission. Each page shall be counted toward the above page limits except for cover pages, tables of contents, tabs, resumes, glossaries, list of key terms, appendices to technical volume, consent letters, client authorization letters, company financial statements and cross reference matrix. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

1.2.1.1. Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts.

Text type shall be Times New Roman or Arial. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point.

1.2.2 Cost or Pricing Related Data

All cost or pricing data shall be addressed ONLY in the Cost/Price and Administrative volumes. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions. These limitations shall apply to both electronic and hard copy proposals.

1.2.3 Classified Information

The Government desires that classified information not be included as part of your proposal. If it is absolutely necessary to provide classified information in your response, it shall be provided as a classified supplement and bound in a single classified addendum to the appropriate proposal volume. Each entry in the classified addendum shall be referenced to the proposal volume, page number, and paragraph number to which it applies. Similarly, a reference shall be placed in the unclassified volume where the classified insert applies, giving the page and paragraph numbers within the addendum where it can be found. Binding shall conform to the same directions as those given in this ITO for unclassified portions. The classified addendum shall be separately bound with an applicable security designation color cover, conforming to the DD Form 254, and the Security Classification Guide provided in this solicitation. Pages in a classified addendum will be included in the page count for the applicable volume.

1.2.4 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

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The offeror shall provide a Solicitation Cross Reference Matrix indicating by ITO or PWS paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item.

1.2.5 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

1.2.6 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

1.2.7 Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information on both the paper copy and the CD.

1.3 Electronic Offers

(a) To enable the Government to successfully view the proposals electronically, the offeror shall submit their proposal in the Adobe Portable Document (PDF), Microsoft Word, or Microsoft Excel format. (Note: See 1.3(g) for specific instructions for Cost proposal.) These file formats are expected to be exact duplicates of the paper copies.

The Government will use the electronic copies in the evaluation process. The Government may use the electronic/CD proposal for all purposes; however, there is no requirement for the Government to compare or verify the consistency of the electronic proposal to the paper proposal. In the case of an identified dispute or variation in content, the paper/hardcopy submitted proposal shall be deemed and treated as the official version for all purposes.

Each CD-ROM case and the CD-ROM itself must be labeled as to the offeror and numbered sequentially in the required number of copies.

(b) File Preparation. The offeror shall generate ―bookmarks‖ within each PDF file for at least each section and subsection of the document. Bookmarks shall be generated based on indexed entities appearing in the document table of contents. The offeror has the option of generating ―thumbnails‖ within the PDF files as well. The minimum requirement for hypertext links is an overall proposal table of contents linked to each volume and a table of contents within each PDF file linked to each section of the file. Additional hypertext links within the proposal are at the offeror’s discretion. The use of thumbnails or additional hypertext links will not influence the evaluation. The PDF file has a built in security function. The offeror shall set all security options in each PDF file to ―allowed.‖ All text, including table and figure identifiers, shall be indexed and 100% searchable text. All text shall be displayed as a font and not displayed as a bitmap in any proposal volume or appendix to facilitate the ability to copy and paste to another document.

(c) Font and Page Setup. Text font and layout shall be as stated for paper copies. Hypertext links shall be the same minimum font size. The preferred method of implementing hyperlinks is to indicate the hyperlink by blue font color and establishing the hyperlink in Acrobat with ―invisible rectangle‖ with ―no outline.‖ However, the offeror may indicate hyperlinks by any color font or with a visible rectangle.

(d) Other Requirements. The offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

(e) Proposal Format and Structure. Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume 1 through Volume 4.

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(f) Proposal Table of Contents file (TBLCONT.PDF). This file serves as a table of contents for the proposal information. The offeror shall provide the capability to ―jump‖ from this file using hypertext links to all other PDF files on the CD-ROM. Also, include the list of key terms used in the proposal with their definitions, and a list of acronyms and abbreviations used in the proposal.

(g) Cost Data File (COST.XLS). Submit an electronically encoded cost/price model in support of the proposed price. Any cost/price model submitted must be consistent with your approved estimating system and must duplicate the logic and mathematical formulas reflected in the paper copy of your proposal. Cost/price models submitted must comply with the following format requirements:

(i) Data file should be submitted on a CD.

(ii) Data file should be .XLS file format (MS-Excel 2007 or earlier) compatible format.

(iii) This file must cross-reference to Section B, Contract Line Item Numbers (CLINs.)

(h) Viewing Environment. The Government anticipates viewing the electronic submittals with the following computer software and hardware: 1) IBM-compatible systems, 128 MB of RAM, nominal 17-inch color monitors, and standard CD ROM readers, 2) Windows XP Professional operating system, 3) Adobe Reader 7.0, Microsoft

Office 2007, and Internet Explorer 7.0.

1.4 Distribution

The "original" proposal shall be identified. Proposals shall be addressed to the CO and mailed or hand carried to the address stated on page 1 of the solicitation.

Submit your proposal to arrive no later than time and date stated on page 1 of the solicitation. All proposals delivered in response to this solicitation shall reflect the following information on the address label:

(1) Solicitation Number FA7022-13-R-0002

(2) the legend, ―TO BE DELIVERED UNOPENED TO THE CONTRACTING OFFICER‖, and

(3) the volume and copy numbers contained in each box.

Be sure to advise the Administrative Contracting Officer (ACO) and the Defense Contract Audit Agency (DCAA) for prime and subcontractors that the proposal is "For Official Use Only" and "Source Selection Information--See

FAR 2.101 and FAR 3.104".

2.0 Volume I – Administrative

2.1 Model Contract/Representation and Certifications

The purpose of this volume is to provide information to the Government for preparing the contracted document and supporting file. The offeror’s proposal shall include a signed copy of the Model Contract and Sections A through K.

This includes the following:

2.1.1 Section A - Solicitation/Contract Form

Completion of blocks 12-16 and signature and date for blocks 17 and 18 of the SF-26. Signature by the offeror on the SF-26 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

2.1.2 Section B - Supplies or Services and Costs/Prices

Completed pricing information in Section B of the model contract.

2.1.3 Section G - Contract Administrative Data

Complete the fill-in required in contractor’s contract administration. If not applicable, state reason why

2.1.4 Section H - Special Contract Requirements

2.1.5 Section I - Contract Clauses

Complete fill-ins as applicable.

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2.1.6 Section K - Representations, Certifications, and other Statements of Offerors

Completed representations, certifications, acknowledgments and statements. (NOTE: Offerors must comply with the Online Representations and Certifications Application (ORCA) requirements of FAR 52.204-8.)

2.2 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 2.2.

Table 2.2 - Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion Rationale

SOO, SOW, SPEC, Model

Contract, ITO, etc.

Applicable

Page and Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

2.3 Other Information Required

2.3.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

2.3.2 Government Offices

Provide the mailing address, telephone and fax numbers, email address (if known) and facility codes for the cognizant Contract Administration Office (ACO), DCMA, DCAA, and Government Paying Office. Provide the same information for your major subcontractors.

2.3.3 Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business

(large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

2.3.4 Amendments

Acknowledgement of all amendments (if applicable).

2.3.5 Proposal Validity

Statement of the period for which the proposal is valid (not less than 180 days).

2.3.6 Accounting System

Evidence of a Government-approved cost accounting system.

2.3.7 Clearances

Evidence of required facility and personnel clearances.

2.3.8 8(a) Status

If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section

8(a) status.

3.0 Volume II - Technical Volume

3.1 General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award.

Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2 Format and Specific Content

3.2.1 Technical

In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor.

3.2.1.1 Technical Risk

Address Technical Risk associated with those aspects of your proposed technical approach you consider to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Classify each risk in accordance with DoD Source Selection Procedures Table 3, Technical Risk Rating. Provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (for example: PWS or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic

"work-around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level.

Identify and classify any new risks introduced by such risk mitigation.

3.2.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

1. Table of Contents

2. List of Table and Drawings

3. Glossary

4. Cross Reference Matrix (excluded from page count)

5. Cross Reference Matrix

6. Short introduction and summary

7. Subfactor One, Two, etc

8. Risk Matrix

3.2.3 Subfactor One (1): Program Management and Personnel

The offeror shall describe plans to acquire, manage, and retain personnel qualified to accomplish contract requirements. This proposal shall include, but is not limited to:

1. How the offeror plans to provide the initial base of personnel qualified in the skills/background listed in Section M.

2. Resumes for the program manager down to, and including, the technical personnel. Provide evidence of commitment for all personnel whose resumes are submitted. (Detailed resumes may be included in Volume I).

3. How the offeror plans to recruit and retain a qualified base of personnel and to maximize talent as file://fssxht81-public/userdata$/Bruce.Baker/Documents/Acquisition/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/1.%20%20Published%20Baseline/MP5315.3.doc%23p5512 the contract matures. Specifically address plans for one-time & recurring recruitment and cross training.

4. How the offeror plans to meet personnel security clearance requirements.

5. For each fiscal year, provide a summary of labor distribution and organizational structure and a narrative describing the basis for the numbers of personnel and labor mix proposed.

Clearly and fully describe how you propose to mobilize, train, observe, and otherwise prepare to become fully operational and assume complete contract responsibility. This plan shall separately address, but not be limited to, the following factors:

1. Identify tasks, events, and milestones required for start-up activities.

2. Describe in detail how you propose to accomplish the initial training, indoctrination, and orientation of all employees.

3. Describe provisions made for the acceptance, assembly, installation and configuration of computers, database, software, including projected times to begin activities outlined in

Section M.

4. Describe any other aspects of the plan needed to clearly demonstrate a viable approach to full-scale maintenance and support within two (2) months after the contract start date.

3.2.4 Subfactor Two (2): Technical Approach and Ability

The purpose of the technical approach is to furnish sufficient technical detail to allow the Government to assess the offeror's capabilities to perform the work required by the applicable PWS paragraphs. Explain how performance will be accomplished in each of the areas of process, procedures, and planning as required to implement, maintain and support the items listed in Section M. Offerors should respond in sufficient technical detail to demonstrate a clear understanding of the processes and procedures required to meet stated goals and objectives of the work required by the PWS, as they relate to the threshold performance requirements stated in

Section M, and the performance objectives of the PWS. A proposal that merely reiterates, paraphrases, or promises to accomplish the requirements of the PWS will be considered unacceptable. The proposal must demonstrate and give examples of any certifications and experience in the following:

1. Developing a state-of-the-art ensemble numerical weather prediction system.

2. Enhancing mission capabilities by improving the accuracy of the forecast simulations and characterizing the uncertainties within the re-analysis and improving the data assimilation system.

3. Recommending, developing, testing, evaluating, and delivering atmospheric data assimilation enhancements, atmospheric model enhancements, AT&D modeling and source estimation technique enhancements, and enhancements to climatological analysis techniques.

4. Conducting surveys of new modeling capabilities to determine the relevancy to the AFTAC atmospheric modeling mission.

5. Creating or modifying software for incorporation of new modeling capabilities into the AFTAC modeling system(s).

6. Developing, testing, and evaluating improvements to the current advanced data assimilation system and ensure compatibility with AFTAC’s ensemble…