Combined Synopsis Solicitation - Catholic RE Coordinator.pdf

DEPARTMENT OF the air force

11TH CONTRACTING SQUADRON (AFDW)

JOINT BASE ANACOSTIA-BOLLING DC

QUAERO CUM INTEGRITAS

CUI

COMBINED SYNOPSIS AND SOLICITATION

Catholic Religious Education Coordinator

FA706024Q0011

8 April 2024

1. General Description

1.1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1.2. The purpose of this combined synopsis is to establish a Firm-Fixed Price (FFP) contract consisting of a Base Year (12 Months) and Four (4) 12 Month Option Years to be fulfilled by a Small Business (SB).

1.3. The combined synopsis is issued as a Request for Quotation (RFQ) under solicitation number: FA7060-24-Q-0011, in accordance with FAR Part 12, and is in accordance with provisions and clauses effective in Federal Acquisition Circular (FAC) 2024-03, effective 2/23/2024. This RFQ number shall be used to reference any written quote provided under this

RFQ.

1.4. The North American Industry Classification System (NAICS) code for this project is 813110 – Religious Organizations and Product Service Code (PSC) of R499 with a size standard of $13M.

1.5. Posting Date: 08 April 2024

1.6 Response Due Date: 22 April 2024 NLT 11:00 am EST

1.7. Posting of Responses to Questions: 10 April 2024 NLT 11:00am EST

1.8. Contracting Office: 11th Contracting Squadron, Joint Base Anacostia-Bolling

1.9. Government Points of Contact:

Contracting Officer: TSgt Aviayna Wesley (aviayna.wesley@us.af.mil) Contract Specialist: Mr. J. Brandon La’Pierre (jerome.lapierre.1@us.af.mil)

2. Description of the services to be acquired:

The Contractor shall provide all personnel, labor, materials, and transportation for non-personal service in support of the JBAB Chapel Catholic Religious Education program. The Religious Education Coordinator shall serve as the primary coordinator, teacher, facilitator, and organizer of the Catholic religious education program and will follow the guidance of the Catholic Priest to fulfill all responsibilities within this contract. Services are to be performed in accordance with the Performance Work Statement, dated 4 Mar 2024 (Attachment 1).

2.1. Price Schedule - The quotation package shall include the following FFP Contract Line Item Number (CLIN):

CLIN DESCRIPTION PERIOD OF

PERFORMANC

E

QTY Unit Unit Price

Total Price

0001 Base Year Catholic Religious Education Director- Weekly (20 Hours) Services IAW PWS dated 4 March 2024.

1 May 2024 – 30 April 2025

12 Month $ $

1001 Option Year I Catholic Religious Education Director- Weekly (20 Hours) Services IAW PWS dated 4 March 2024.

1 May 2025 – 30 April 2026

12 Month $ $

2001 Option Year II Catholic Religious Education Director- Weekly (20 Hours) Services IAW PWS dated 4 March 2024.

1 May 2026 – 30 April 2027

12 Month $ $

3001 Option Year III Catholic Religious Education Director- Weekly (20 Hours) Services IAW PWS dated 4 March 2024.

1 May 2027 – 30 April 2028

12 Month $ $

4001 Option Year IV Catholic Religious Education Director- Weekly (20 Hours) Services IAW PWS dated 4 March 2024.

1 May 2028 – 30 April 2029

12 Month $ $

TOTAL $

Six (6) Month

Extension

Catholic Religious Education Director- Weekly (20 Hours) Services IAW PWS

1 May 2029 – 1 November 2029

6 Month dated 4 March 2024.

2.2. Place of Performance: See PWS, dated 4 Mar 2024

2.3 Provision 52.212-1, Instructions to Offerors-Commercial, and addendum applies to this acquisition.

2.4. Provision 52.212-2, Evaluation-Commercial Items and addendum applies to this acquisition.

2.5. Offerors shall include a completed copy of 52.212-3, Offeror Representations and Certifications-Commercial Items with its offer.

2.6. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition.

2.7. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See clause below in full text to see which additional clauses checked are also applicable.

2.8. Additional contract provisions and clauses are applicable and included below as necessary.

2.8.1. FAR 52.212-1, Instructions to Offerors – Commercial Items (SEP 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Addendum to 52.212-1(a), “The NAICS code and small business size standard for this acquisition appear above.”

Addendum to 52.212-1(b), Submission of offers. Submit signed and dated offers no later than the date identified above in section 1.6 of this Combo/Synopsis.

Offerors are responsible for submitting offers, revisions, and amendments to the solicitation so as to reach identified personnel by the date and time specified within this solicitation.

Electronic Submission: Quote must be submitted electronically and must be received by the date and time specified within this solicitation. Paper copies of quotes will be rejected and not be considered for award.

Submit quote electronically via email to the Contract Specialist, J. Brandon La’Pierre, at jerome.lapierre.1@us.af.mil and the Contracting Officer, Technical Sergeant Aviayna Wesley at aviayna.wesley@us.af.mil.

OFFER PREPARATION INSTRUCTIONS: To assure timely and equitable evaluation of the quote, the offeror must follow the f contained herein. Offeror is required to meet all solicitation requirements, including format, terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in the offer being ineligible for award.

The quote shall include two (2) separate documents: Pricing Schedule Worksheet and Performance Worksheet. Government templates are provided and shall be used. The content of each part is discussed below.

DOCUMENT 1 – PRICING SCHEDULE WORKSHEET.

Offeror Shall complete the Government provided pricing schedule worksheet by inserting the proposed unit price(s) and extended prices in the Pricing Schedule on page one (1) for Contract Line Item Number (CLIN) 0001 through 4001, to include six (6) month extension. The extended amount must equal the whole dollar unit price multiplied by the number of units. All unit prices shall be rounded to no more than two places after the decimal point. Offeror shall add the company name, POC’s information, and Cage code. Additionally, Offeror shall provide a unit/total price, and an explanation of how pricing was reached for pricing schedule worksheet as identified in addendum to FAR 52.212-2 below.

DOCUMENT 2– PERFORMANCE WORKSHEET(PDF). Contractor Shall complete the Government provided performance worksheet Part I and Part II. Offerors shall complete performance worksheet as identified in addendum to FAR 52.212-2 below.

2.8.2. Addendum to FAR 52.212-2 - EVALUATION--COMMERCIAL ITEMS (NOV 2021)

*** THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM THE RESULTANT AWARD. ***

A Firm Fixed Price Award will be established for a Five-Year Contract. FAR 13 will be utilized.

The Contractor's quote shall be evaluated to determine if they have the experience and capabilities to provide the Catholic Religious Education Coordinator service, in accordance with the PWS.

Minimum Requirements, within Section I of the Performance Worksheet, must be completed and will be evaluated as acceptable or unacceptable:

IF ALL MINIMUM REQUIREMENTS ARE ACCEPTABLE:

Each Performance Worksheet question will receive a rating as follows:

RATING DESCRIPTION

Acceptable

Meets specified minimum performance or capability requirements necessary for acceptable contract performance.

Unacceptable

Fails to meet specified minimum performance or capability requirements.

Quotes with an unacceptable rating are not awardable.

Color Rating Adjectival Rating Description

Blue Outstanding Questions in Part II of Performance Worksheet contains 12 or more strengths.

Purple Good Questions in Part II of Performance Worksheet contains 9-11 strength.

Green Satisfactory Questions in Part II of Performance Worksheet contains 6-8 strength

Red Unsatisfactory Quote does not meet the requirements

The Government intends to make an award to the highest rated acceptable offeror. The Government is more concerned with obtaining a more experienced provider than with making an award at the lowest price to the Government.

The Government will first review all worksheets to confirm completion, and if found Acceptable in Part I, Part II of the performance worksheet will then be reviewed.

PRICING SCHEDULE WORKSHEET - Applicable areas in the pricing worksheet shall be completed and an explanation of how prices were established shall be provided. Fair and reasonable determination will be made IAW FAR 13.106-3(a).

PERFORMANCE WORKSHEET PART I- Part I will be evaluated as acceptable or unacceptable. If found to be unacceptable, Part II will not be evaluated and the offeror will no longer be considered. Offeror must answer “YES” to all areas in order to be considered acceptable.

PERFORMANCE WORKSHEET PART II- Part II will only be evaluated if Part I is found acceptable. Each question and subsequent point in Part II are considered strengths and will be evaluated using the color rating identified above.

(End of Provision)

2.8.3. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (2020-8), with its Alternate I (Feb 2024), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

2.8.4. FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (2018-10), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

2.8.5. 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items. (DEVIATION 2013-O0019)

The following DFARS Clause are applicable to this solicitation:

2.8.6. 252.232-7006 Wide Area WorkFlow Payment Instructions. (DEC 2018)

a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self- registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the

Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice as 2-in-1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR)

52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA7060

Admin DoDAAC** FA7060

Inspect By DoDAAC Ship To Code

N/A

Ship From Code Mark For Code

N/A

Service Approver (DoDAAC) TBD

Service Acceptor (DoDAAC) TBD

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable. Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.F

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

IDENTIFIED DURING AWARD

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

3. Please contact the aforementioned Points of Contacts, should you have any questions.

AVIAYNA L. WESLEY, TSgt, USAF Contracting Officer, 11 CONS

3 Attachments

1. PWS

2. Pricing Schedule Worksheet

3. Performance Worksheet