Attachment 1 - PWS Catholic RE Coordinator _FINAL.pdf

FA7060-24-XXXX

Performance Work Statement (PWS)

Catholic Religious Education (RE) Coordinator

Joint Base Anacostia-Bolling, D.C. 20032

4 March 2024

Table of Contents

SECTION 1 Title

SECTION 2 Scope of Responsibilities

SECTION 3 Education, Qualifications, and Experience

SECTION 4 General Responsibilities

SECTION 5 Specific Responsibilities

SECTION 6 Criminal History Background Check

SECTION 7 Duty Hours

SECTION 8 Other

SECTION 9 Compliance with Public Law

SECTION 10 Government Down-time for Various Authorities Including The President, Secretary of Defense, Secretary of the Air Force or Appropriate Commander

Joint Base Anacostia-Bolling Catholic Religious Education (RE) Coordinator Position Performance Work Statement (PWS)

1. Title. Catholic Religious Education Coordinator for the Joint Base Anacostia-Bolling (JBAB) Chapel. Catholic Religious Education (RE) Coordinator herein called “RE Coordinator.”

2. Scope of Responsibilities. Responsible for RE administrative functions at JBAB Chapel and to provide recommendations to the Catholic Priest regarding the development and implementation of budgets, program schedules, publicity, and other required items requested by the Catholic Priest. Foreign nationals are not eligible bidders because of the more-than-incidental contact with minors. The Catholic RE Coordinator shall provide all personnel, labor, materials, and transportation to provide non-personal service in support of the JBAB Chapel Catholic RE program. The RE Coordinator shall serve as the primary coordinator, teacher, facilitator, and organizer of the Catholic religious education program and will follow the guidance of the Catholic Priest to fulfill all responsibilities within this contract.

2.1. Duration of this contract includes one base year plus four option years.

3. Education, Qualifications, and Experience

Catholic RE Coordinator must:

Have a minimum of three years of previous experience as a Director/Coordinator of Religious Education in Catholic Chapels/Churches and be able to furnish proof of doing so or possess a minimum of a master’s degree or equivalent in Religious Education with knowledge and ability to meet the requirements and needs of a Catholic Community in accordance with the standards of the Archdiocese.

3.1. Be fluent in reading, writing, and speaking English in order to perform all responsibilities outlined within the PWS.

3.2. Possess and demonstrate an understanding of the basic doctrines and worship practices of the Catholic faith.

3.3. Shall be certified for Religious Education leadership in the Roman Catholic Church/Military Archdiocese.

3.4. Shall have the minimum of three years’ experience working with worship, liturgies, and rites of the Roman Catholic Church.

3.5. Skills:

3.5.1. Interpersonal: Must possess the ability to constructively work well with others in a pluralistic environment of the Chaplain Corps.

3.5.2. Professional: Must be able to efficiently organize and manage diverse program elements.

3.5.3. Communication: Must be able to clearly communicate, verbally and in writing, the needs and goals of the Catholic RE Program (i.e., sacramental, and liturgical programs) to chapel staff, volunteers, and customers.

3.5.4. Computer: Must have a working knowledge of computers in order to perform all administrative tasks and be familiar with Microsoft Office products.

3.5.5. Budget: Must understand the basics of planning, developing, and executing a budget.

3.5.6 Invoicing: Submit a monthly invoice of services rendered to the Wide Area Workflow (WAWF) system for the invoice to be certified by the Chapel Designated Acceptor.

3.6. Supporting Documentation:

3.6.1. Contractor shall provide the following documentation demonstrating requisite qualifications for the RE Coordinator position are met:

3.6.1.1. Resume

3.6.1.2. College Transcripts (if using education as qualification)

3.6.1.3. Proof of required certification(s)

3.6.1.4. Other relevant documentation, as applicable, that demonstrates the above qualifications are met.

3.7. Should the Contractor choose to subcontract the work of this position, the Contractor shall submit to the Catholic Priest all documentation, as described in paragraph 3.6.1 for all potential subcontractors for final approval prior to commencing work in accordance with this

PWS.

4. General Responsibilities. RE Coordinator shall:

4.1. Be responsible to develop and maintain the JBAB Chapel Catholic RE Program.

4.2. Plan, prepare, and conduct training including all necessary training materials.

4.3. Assist the Catholic Priest in developing the following: Annual Calendar of events, Chapel Tithes and Offerings Fund budget, Appropriated Fund budget, and core volunteer training requirements. The RE Coordinator shall submit to the Priest a proposed annual RE calendar and budget for approval by 1 May.

4.3. Coordinate classroom, administrative and audiovisual support requirements for all RE programs. (Note: equipment is not to be removed from chapel without prior authorization).

4.4. Ensure facility requests for RE programs occurring are aligned with priests’ desires and all facility requests are submitted to be processed by Chapel staff in a timely manner.

4.5. Propose and create effective advertisements of RE programs and events and implement the advertisements upon approval by the Joint Base Senior Chaplain or designee.

4.6. Coordinate and ensure that all purchase requests for RE programs are properly completed and submitted in a timely manner in accordance with chapel operations instructions.

4.7. Attend all requested meetings to report on RE activities, events, and budget updates.

4.8. Coordinate with the Catholic Priest and chapel volunteers to create effective RE programs for the Catholic community.

4.9. Provide recommendations for annual volunteer recognition to the Catholic Priest.

4.10. Establish and maintain a RE resource program with a broad and orderly assortment of visual aids, object lessons, multimedia support, and general teaching aids to enhance Catholic RE effectiveness at the chapel. Ensure that all RE curriculum meets the requirements of the Catholic Church as mandated to the Catholic Priest by the Archdiocese for the Military Services USA.

4.11. When required, provide a replacement to ensure 100% coverage for all responsibilities listed within this PWS. The replacement shall meet or exceed the qualifications of the RE Coordinator and must have obtained background check clearance per Section 6 of this PWS. This shall be coordinated with the Catholic Priest.

4.12. Should a subcontractor be utilized to fulfill the RE Coordinator position, the Contractor shall:

4.12.1. Provide all required documentation, as identified in paragraph 3.6, of all applicants to the Catholic Priest for review and approval prior to selecting a candidate.

4.12.2. Provide a qualified substitute in the event of a known absence of the selected RE Coordinator. Contractor shall provide all required documentation, as identified in paragraph 3.6, of all proposed substitutes to the Catholic Priest for review and approval at least 14 calendar days prior to selection.

5. Specific Responsibilities. RE Coordinator shall:

5.1. Recruit, train, and manage volunteers for their Catholic RE programs.

5.2. FAR Clause 52.222-26 (b) (2) applies to this contract.

5.3. The person providing this service shall be a Catholic in good standing.

5.4. RE coordinator shall be responsible for opening, restoring to its neutral setting, cleaning, and securing any chapel facilities used for RE programs and events.

5.5. Ensure that background check qualified, adult supervision and leadership are present at least 30 minutes prior to scheduled start times of all RE activities and will remain present until the last participant under the age of 18 has departed.

5.6. Maintain current RE and continuity records with electronic backup that includes, but not limited to: funds requests, facility requests, calendars, curriculum, rosters, procedures, and trainings.

5.7. Ensure compliance with rules/laws regarding the use of any copyrighted materials.

5.8. Maintain a professional attitude and environment, to include hygiene and appearance.

5.9. Ensure all applicable facilities (i.e. blessed sacrament, classrooms, activity room) are opened, equipped, and ready for use prior to the start of all Catholic RE programs.

5.10. Manage and maintain an adequate level of supplies and inventory of consumable materials, RE resources, and equipment, provided through Chapel funds. A detailed inventory report shall be submitted by the RE Coordinator to the Catholic Priest or designee by the 20th of March, June, September, and December.

5.11. Organize and implement preparation programs for the following sacraments: baptism, first penance, first communion, & confirmation. This is to include training sessions for parents and parent meetings.

5.12. Be present during RE classes and coordinate work assignments and hours for all RE classes, programs, and events.

5.13. Assist with coordination of and facilitate (be present for) the annual Vacation Bible School (VBS), or equivalent, program(s) with other contractors as directed by the Joint Base Senior Chaplain/designee or chapel staff.

5.14. Record attendance at all RE programs and events and report numbers to the Catholic Priest/designee within 2 days of an event’s conclusion. Communicate with parents/sponsor concerning RE student absences and consult with the Catholic Priest about disciplinary problems.

5.15. Shall follow all required Command Operating Instructions and Air Force Instructions for proper administration and care of department of defense resources.

5.16. Manage the Roman Catholic volunteer program IAW DoDI 1100.21 and Air Force Chaplain Corps policy.

5.17. Maintain electronic attendance records: names, dates, and rosters of all participants and volunteers for the review of the Catholic Priest.

5.18. Ensure execution and electronic tracking of the approved budget.

5.19. Assist in the preparation of sacramental records for submission to the Archdiocese for the Military Services, USA (AMS) and notification to Church of baptism of individuals receiving sacraments.

5.20. Participate in the preparation of military and directed inspections.

5.21. Comply with mandatory training required for all contractors and be responsible for maintaining their own training records.

5.22. RE Coordinator will procure their own transportation to and from place of work.

6. Criminal History Background Check.

6.1. The contractor shall submit a completed background check application (as required by DoDI 1402.05 Criminal History Background Checks on Individuals in Child Care Services) to the Chaplain Corps background check program manager within 20 days of contract award. It is mandatory that all contractors working with children under the age of eighteen (18) undergo a background check investigation in compliance with DoDI 1402.05 and AFI 52-101, Planning and Organizing. Until a favorable background check investigation has been completed, the RE Coordinator shall remain under Line-of-Sight Supervision (LOSS) of a cleared Chapel Staff member.

6.2. Disqualifying information on the background check can be grounds for termination of the contract. In accordance with AFI 52-101, the Senior Installation Chaplain has final approval authority for personnel (including contractors) working or participating in military-sanctioned chapel programs.

6.3. Provisional background check guidance: While the contractor is waiting for background check determination, and has started performing duties, he/she will always remain under LOSS while around children under the age of 18 years when parents or guardians are not present.

6.4. The Government reserves the right to terminate the contract if the required background check is not completed within 60 days of contract award or if the background check reveals disqualifying information as determined by the Joint Base Senior Chaplain.

6.5. The contractor has the right to obtain a copy of any background check results pertaining to them and to challenge the accuracy and completeness of the information contained in the report.

6.6. The contractor must ensure that all volunteers working with youth below 18 years of age have a favorably adjudicated background check as described in DoDI 1402.05, Criminal History Background Checks on Individuals in Child Care Services. The RE Coordinator shall ensure that all specified volunteers and individuals pending favorable adjudication remain under LOSS when children are present. LOSS is also required for all non-specified volunteers as described in

AFI 52-102.

6.8. Non-US residents within US and territories must follow DoDI background check instructions and guidance.

7. Duty Hours. RE Coordinator is required to be present for the following:

7.1. Eighty (80) hours per month are anticipated in performing the duties specified within this PWS. However, these hours may fluctuate within a reasonable range (1-2 hours more or less), based on mission or personnel needs, at no additionally cost to the Government or Contractor.

7.1.1. The work hours for this PWS are 20 hours weekly on-site. A weekly in-office work schedule will be negotiated and confirmed with the Catholic Priest and communicated to the JBAB Chapel Staff to ensure program coordination. It is expected that 16 of the 20 hours be accomplished during the hours of 0730 to 1630 Monday-Friday and four hours from 0800-1200 on Sunday mornings. The hours of Monday-Friday can be adjusted as needed and as agreed upon with the Catholic Priests approval.

7.1.2. Certain seasons or High Holy Days of Obligation may require a flexible schedule that steps outside of the normal hours in 7.1.1. This will not increase the anticipated eighty (80) hours per month requirement.

7.2. Absences due to illness or family emergency will be dealt with on a case-by-case basis (see Section 7.3.).

7.3. Changes to work location or work hours must receive prior approval no later than 14 days in advance from the contracting officer, or designee, prior to advertisement of absence or implementation; unless it is an illness or family emergency (see Section 7.2.). All email correspondence regarding changes shall be sent via email to the contracting officer or designee (courtesy copied) to the Catholic Priest for coordination.

7.4. The Government will not be liable to pay the Contractor for any time not worked should the RE Coordinator not meet the anticipated eighty (80) hour per month requirement due to scheduling conflicts the RE Coordinator outside of the control of the Government.

8. Miscellaneous.

8.1. Quality Control. The contracting officer, or his/her designee, will monitor and inspect the RE Coordinator’s performance to ensure that the programs and services are operating in accordance with this PWS. The Contracting Officer and chapel staff may inspect files and records at any time.

8.2. The Contractor will be notified in writing of any and all non-compliance, and will be given an opportunity to correct, if possible, nonconforming work. The Contractor will be given an opportunity to respond in writing to any notice of noncompliance within 10 calendar days of notice. A sample Corrective Action Report can be found in the Appendix of this PWS.

8.3. Hours of Operation. Normal JBAB Chapel workdays are Monday through Friday, except US Federal Holidays and family days (per AFDW Family Day Program Calendar). Hours of operation for Chapel staff are from 0730 to 1630 Monday through Friday. Regular meetings will not be held during the following federal holidays are as follows: New Year’s Day (1 January), Birthday of Martin Luther King, Jr. (3rd Monday of January), President’s Day (third Monday of February) Memorial Day (last Monday of May), Juneteenth (19 June), Independence Day (4 July), Labor Day (1st Monday of September), Columbus Day (2nd Monday of October), Veterans Day (11 November), Thanksgiving Day (4th Thursday of November), and Christmas Day (25 December).

8.5. The Contractor shall ensure all issued keys/combinations are not used by unauthorized persons and all keys are returned upon contract termination. The RE Coordinator shall not duplicate any keys issued by the government. The RE Coordinator shall immediately report to the Priest any occurrences of lost keys. In the event keys are lost, the RE Coordinator may be responsible for costs incurred in re-keying or replacing affected locks and keys.

8.6. Funds. All non-appropriated monies used to implement and/or execute events and activities not directly and specifically funded in the appropriated fund contract ( i.e.

contributions, donations, fund-raisers, participant tuition, designated offerings, gifts, scholarships, etc.) will be processed by and maintained by the JBAB Chapel Tithes and Offering Fund (CTOF). The RE Coordinator, being part of the chapel program, is allowed to organize a fundraiser, if approved by the Senior Installation Chaplain and the Installation Commander (or delegate), prior to conducting a fundraiser. All funds collected must support a Chaplain Corps program and must be deposited into the installation’s CTOF in accordance with AFI 52-105.

The RE Coordinator will maintain an accounting of all funds received and spent, including receipts and they shall be made available to the Government for quarterly review throughout the contract period of performance and for the period after contract completion until final settlement of any claims under this contract.

9. Compliance with Public Law

9.1. In accordance with Public Law 105-270, Section 5(2)(A), the contractor will not perform inherently governmental functions. Section 5(2)(A) of this public law defines the term "inherently governmental function" as "a function that is so intimately related to the public interest as to require performance by Federal Government employees." Per Section 5(2)(B), inherently governmental functions include management of government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counterintelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for, or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature."

9.2. Confidentiality: The provisions of Privacy Act of 1974, Public Law 93-57 dated December 31, l974 (5 USC 552a) apply. Services rendered and all materials including records, files, documents, and work papers provided to the RE Coordinator by the Government and data results, conclusions and recommendations obtained thereof shall be considered Government property. The information shall not be disclosed, copied, modified, used (except in the completion of this contract) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government’s expressed consent.

10. Government Down-time for Various Authorities Including The President, Secretary of Defense, Secretary of the Air Force or Appropriate Commander

10.1 In the event of a base closure, the Contractor and Contracting Officer shall jointly choose a course of action based on the needs of the Government.

10.2. If there is a need for the service during the base closure and there is sufficient government supervision, the contractor may continue on-site work. The Contractor shall bill the Government in accordance with the contract.

10.3. Base Closure Notification Procedures

10.3.1. The contractor may receive an email or text form of notification of a base closure from the Chapel staff.

10.3.2. If the decision to close all or part of the base is made during the duty day, and the Base Commander's decision is transmitted through official notification channels, the contractor shall follow the instructions as given.