Attachment_1__ITO_SOS_FA7014-15-R-5011_Revised_6-1-15.doc

Attachment 1

Headquarters United States Air Force (HAF) Directorate of Space Operations (A3S)

Instructions to Offerors (ITO) Federal Business Opportunities (FBO) Space Operations Support (SOS)

FA7014-15-R-5011

Addendum to FAR Provision 52.212-1 Instructions to Offerors (ITO) – Commercial Items 1.0 This is a full and open competitive procurement on Federal Business Opportunities (FBO). This acquisition will result in one Firm Fixed Price Requirements contract with cost reimbursable line items for Travel.

2.1 General Instructions:

2.2 ITO – Commercial Items:

2.2.1 The offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offeror shall be compliant with the requirements as stated in this solicitation. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

2.2.2 The positions on this contract are all at the TOP SECRET/SCI level (to include SI,TK, G, and HCS). Personnel performing work on this contract are required to have and maintain a valid final adjudicated TOP SECRET clearance. See the full breakdown of the security levels in the Performance Work Statement (PWS).

2.2.3 Facility Security Clearance (FCL): Due to the clearance requirements, all prospective offerors must possess a TOP SECRET Facility Security Clearance (FCL). The FCL shall be approved/issued by the Defense Security Service (DSS) and FCL must be posted in the DSS Industrial Security Facility Database (ISFD). A verifiable TOP SECRET FCL must exist in the ISFD at time of proposal. Offeror’s FCL will be assessed as “responsive/non-responsive” at proposal submission. Offerors must have a FCL of Top Secret. Offerors without the required FCL will be deemed “non-responsive” and their proposal will NOT be evaluated.

2.3 Points of Contact: The Contracting Officer (CO) and the Contract Specialist (CS), are the sole points of contact for this acquisition. All questions or concerns shall be e-mailed to the CO and CS by 22 May 2015. The CO may be reached via e-mail at melissa.s.tamayo.civ@mail.mil and the CS may be reached via e-mail at marlon.k.christie.ctr@mail.mil.

2.4 Proposal Submission: All proposals shall be received in 5 hard copies, plus one CD-ROM or CD-R (Technical – Volume I, Past Performance - Volume II and Cost/Price - Volume III), by the CO or CS by 10:00am ET on 18 June 2015. Proposals can be submitted by mail via common carrier or hand carried delivery. Submissions via e-mail will not be accepted. Hand carried proposals must be delivered to the Visitor Control Center located at 1840 Westover Drive, Joint Base Andrews, MD 20762. The sealed package used to submit your proposal must show the time and date received by CO or CS (if hand carried), the Solicitation Number, and the name and address of the offeror. Offerors shall notify the CS or CO if they intend to hand deliver their proposal. SOME DELAY SHALL BE ANTICIPATED WHEN HAND CARRYING PROPOSALS AS WELL AS MAILING BY COMMON CARRIER DUE TO POTENTIAL BASE MAILROOM DELAYS. If hand carried, offerors shall allow sufficient time to arrange for the CS or CO to meet them at the Visitor Control Center PRIOR to the time specified for receipt.

2.5 Communications: Exchanges between Government and offerors will be controlled by the CO. E-mail will be used to transmit such information to offerors. The Government intends to send answers to questions via FBO. In the event of conflict between the answer to any questions and the RFP, the RFP shall take precedence.

2.6 Amendments to Solicitation: If this RFP is amended, all terms and conditions that are not amended remain unchanged.

2.7 Oral Presentations: Oral Presentations will not be permitted.

2.8 Period of Acceptance of Offers: The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

3.1 Preparation Instructions to Offerors:

3.2 Introduction: The purpose of these instructions is to prescribe the format of proposals and describe the approach for the development and presentation of proposal data. They are designed to ensure the essential information required for evaluation of proposals is submitted. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government intends to make an award based on initial offers received without discussions. The Government reserves the right to hold discussions if deemed in the best interest of the Government.

3.3 Organization/Number of Copies/Page Limits: To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate volumes; Volume I – Technical Proposal, Volume II – Past Performance and Volume III – Cost/Price.

3.3.1 The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits as specified. The volumes identified in the table shall be submitted as separate files for each volume. The CD format of the volumes shall support Microsoft Word 2010, Excel, PowerPoint or Microsoft Publisher for the contents. The content of each proposal volume is described in the ITO paragraph as noted in the table below:

PROPOSAL ORGANIZATION TABLE

Paragraph

3.3.2 Technical Proposal Checklist: Offerors shall provide a Technical Proposal Checklist in their Technical Proposal detailing the page and paragraph numbers that address the factors/subfactors of the Technical Proposal. The Technical Proposal Checklist will not be included in the Technical Proposal Volume I page limitation.

3.4 Specific Instructions:

3.4.1 Page Limitations: Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Blank pages, title pages, cover pages, table of contents, tab indexing, glossaries, Technical Proposal Checklist, list of tables and figures, capability statements, resumes (if submitted shall not exceed three pages) of key personnel, letters of intent (if submitted), the Executive/Professional Compensation Plan, teaming arrangement summary (if applicable), Small Business Subcontracting Plan, and the (if submitted) are not included in page limitation. Legible tables, charts, graphs and figures may be used to depict organizations, systems and layout, implementation schedules, plans, etc.

3.4.2 Page Size and Format: A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8½ x 11 inches. Pages shall be single-spaced and typed, except for displays and the reproduced sections of the solicitation document. The font shall be Times New Roman and no less than 12 point in size. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. When text is included within displays, it may be no smaller than 8 point, but must be clearly legible without magnification, as determined solely by the CO. The size of these displays shall not exceed the page size as defined above. Do not include foldout pages. The page size and format restrictions shall also apply to responses to Evaluation Notices.

3.4.3 Title Page: Each volume must include a title page. The title pages must show:

· Solicitation Number

· Name, address, telephone numbers, e-mail address of the offeror, CAGE Code and DUNS

3.4.4 Cross-Referencing: The proposal volumes shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to another volume. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

3.4.5 Indexing: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections and will not count against page limitations IAW paragraph 3.3.1 above.

3.4.6 Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. As stated above in paragraph 3.3.1, glossaries do not count against the page limitations for their respective volumes.

3.4.7 Responsive: Documents submitted in response to this solicitation must be fully responsive to and consistent with the terms and conditions of the solicitation or may result in a ‘non-responsive’ determination which means the proposal will not be evaluated by the source selection panel members.

4.1 Proposal Volume Instructions: The following details the specific instructions for each volume.

4.2 Volume I, FACTOR I – Technical Proposal:

4.2.1 Technical: The Technical proposal shall be specific and complete. Legibility, clarity, grammar, spelling and coherence are very important. The proposal may be deemed unacceptable if it is not legible, clear, and coherent or contains grammatical and spelling errors. Offeror’s responses will be evaluated against the Technical subfactors defined in Evaluation of Offers 52.212-2. The proposal shall not merely reiterate or rephrase the objectives or reformulate the Government’s requirements specified in the solicitation but shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

4.2.1.1 Subfactor 1 – Qualifications:

The offeror must clearly demonstrate their understanding of the resources required to fulfill the tasks of the PWS. The offeror’s proposal will identify qualifications of multiple candidates (proposed resources) for Tasks 1 thru 9 (note: this is NOT a reflection of the number of FTEs required per task, rather it is to demonstrate an offerors understanding of the qualifications required of recruits).

4.2.1.2 Subfactor 2 – Technical Approach:

The offeror must clearly demonstrate the offeror’s capability to meet the task requirements of PWS.

4.2.1.3 Subfactor 3 - Staffing Plan:

The offeror shall provide its Recruiting and Retention Plan that demonstrates its ability to attract and retain qualified personnel.

4.2.2 Technical Proposal Volume Contents: Offerors shall include, at a minimum, the following in their Technical Proposal Volume:

· Title Page

· Table of contents

· List of Tables and Figures

· Glossary of Abbreviations and Acronyms

· Technical Proposal Checklist

· Address the Technical Subfactors

· Executive/Professional Compensation Plan

· Small Business Subcontracting Plan

4.2 Volume II, FACTOR II – Past Performance:

4.3.1 Past Performance: The offeror shall submit a past performance volume as part of its proposal. Only references for the same or similar type contracts are desired. Offerors are cautioned that the Government may use data provided by each offeror and data obtained from other sources in the evaluation of past performance. Offeror shall submit a list of its recent and relevant past performance data on contracts within the past five (5) years.

4.3.2 Past Performance Volume Content: This volume is limited to no more than one (1) page per contract listed, with a maximum of five (5) references. The following information shall be provided for each referenced contract:

Company/Division Name

Program Title, Contracting Agency

Contract Number

Brief Description of the Contract Effort

Type of Contract

Period of Performance

Original Contract Value ($) and Current Value ($)

Point of Contact Name, Address, Telephone Number and Email

Comment regarding compliance with contract terms and conditions

Comments regarding any known performance determined unacceptable to the customer, or not in accordance with contract terms and conditions.

4.3.3 For a contract to be considered recent, the contract must have been performed or completed within the past three years. Relevance, as related to this contract, is defined in 52.212-2, Evaluation of Offers.

4.3.4 If a joint venture or teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements or joint ventures with the same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past, present, recent, and relevant contracts, not to exceed a total of five (5) references for both parties.

4.3.5 The Contractor shall send out Past Performance Questionnaires (Attachment 7) and the Past Performance Questionnaire Cover Letter (Attachment 6) to each of the references points of contact identified in the contractor’s Past Performance Volume. The responsibility to provide accurate point of contact information and to ensure questionnaires are submitted to the government rests solely with each offeror. The Questionnaire (Attachment 7) and other means may be used by the Government in obtaining Past Performance. Once the Past Performance Questionnaires are completed by the offeror’s POCs, the information contained in the Questionnaires shall be considered source selection sensitive and not released to you, the offeror. Questionnaires shall be sent directly to the Government.

4.3.6 In the event that commercial contracts or contracts the offeror performed as a subcontractor are presented as past/present sources of performance information, a client authorization form shall be submitted with proposals so that the Government may obtain past performance information from the commercial reference if necessary, the form shall authorize/instruct them to share Past Performance Information. This authorization will not count against the page limit.

4.4

Volume III, FACTOR III -- Price Proposal:

Pricing Sheet: The price proposal shall contain a complete SF1449 and Pricing Sheet (RFP Attachment 4). Offerors shall insert proposed labor categories, salary range (not the fully burdened rate), fully burdened hourly labor rate, and total labor cost for On-site support for each labor category proposed. Offerors shall not change the formulas for any cell in the Labor Breakout. The price proposal must be submitted for a base year plus two (2) option years. Offerors shall provide an Executive Professional/Compensation Plan with price proposal submission IAW FAR 52.222-46.

The anticipated Period of Performance is as follows:

Contract Line Item Numbers (CLINs): The SF1449 will be used to determine the offeror’s total evaluated price, so a completed copy must be submitted.

4.5 Use of Contractor on Staff Supporting Requirement in Source Selection: Offerors are advised that technical and price data submitted to the Government in response to this solicitation may be released to non-government advisors for review and analysis. A warranted Government Contracting Officer will review all analysis and approve all contractual documents. The non-government advisor support may be provided by:

Dawson, Inc.

http:// www.dawson8a.com

1101 Pennsylvania Ave., Suite 600

Washington, DC 20004

4.5.1 Submission of proposal will constitute acceptance of the statement in paragraph 4.5.3 or offeror shall provide written objection to disclosure as indicated in paragraph 4.5.2. If the offeror objects to disclosure of a portion of the proposal, the consent in 4.5.3 shall be provided for the remainder of the proposal. Attachment 8 fully outlines the AFDW Local Clause for Non- Government Advisor Support and is to be returned signed by the vendor with the technical proposal unless there is an objection as noted below:

4.5.2 Any objection to disclosure:

• Shall be provided in writing to the Contracting Officer within five (5) days of RFP closing date; and

• Shall include a detailed statement of the basis for the objection. The detailed statement shall identify the specific portions of the proposal the offeror objects to disclosure to non-government advisors.

4.5.3 “I understand technical and price data submitted to the Government in response to this solicitation may be released to non-government advisors. I consent to release of any (unless objection is provided in accordance with 4.5.2 above) proprietary, confidential, or privileged commercial or financial data provided in response to this solicitation, to non-government advisors for review and analysis.”

4.5.4 The Contracting Officer shall evaluate any objection to disclosure and make a determination whether the non-government advisor(s) shall be permitted to participate in the source selection. The Contracting Officer shall inform the objecting offeror of the final determination, and, if the use of non-government advisors has been changed, shall inform all offerors of the change.