FA700025Q0138 Combined Synopsis Solicitation - FY26 LGRC Cadet Polo shirts.pdf

Request for Quote FA700025Q0138 FY26 USAFA Cadet Polo Shirts

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) IAW FAR part 12 and part 13 under solicitation number FA700025Q0138. This RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporation provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 1 Oct 2025, DFARS Change 24 Oct 2025, and Department of Air Force Acquisition Circular (DAFAC) Change 2024-1016, effective 16 Oct 2024.

This requirement will be competed as a 100% small business set-aside. All responsible small business concerns may submit a quote, which if received timely, will be considered.

The North American Industry Classification System (NAICS) code for this requirement is 315250, with a size standard of 750 employees. The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award one firm-fixed-price requirements contract to a manufacturer for the Polo Shirts. The Polo Shirts must be manufactured in accordance with the attached specifications Attachment 1 PD 1808- 181113-Polo CIU. The contract will include a base period of up to one year and four option years.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addendum to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase and delivery of the Cadet Polos IAW the CLIN schedule. The quote schedule is below. Note: All CLINs are Firm-Fixed-Price (FFP).

FA700025Q0138

Item Description Estimated Quantity

Unit Unit Price

Extended Price

0001 Polo Shirt, MNS

IAW Attachment 01 - PD 1808-181113-Polo CIU_5-15-2024

The quantity is an estimated quantity only. Required quantities will be provided by issuance of delivery orders. Reference Clause 52.216-18 for ordering period details.

General Specification Number: PD 1808- 181113-Polo CIU_5-15-2024 Product Service Code: 8405 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

1550 EA

0002 Polo Shirts, Women’s

IAW Attachment 01 - PD 1808-181113-Polo CIU_5-15-2024

The quantity is an estimated quantity only. Required quantities will be provided by issuance of delivery orders. Reference Clause 52.216-18 for ordering period details.

General Specification Number: PD 1808- 181113-Polo CIU_5-15-2024 Product Service Code: 8405 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

650 EA

0003 FIRST ARTICLE SAMPLE; Polo Shirt, MNS, SIZE LG;

IAW Attachment 01 PD 1808-181113-Polo CIU; THE ICN

(INVENTORY CONTROL NUMBER) IS

30TB0000000000001428351;

See FAR Clause 52.209-4 First Article Approval-Government Testing

1 EA

with Alternate I.

General Specification Number: PD 1808- 181113-Polo CIU Product Service Code: 8405 Pricing Arrangement: Firm Fixed Price

0004 Polo Shirts, Women’s, 1st Article

IAW Attachment 01 PD 1808-181113-Polo CIU; THE ICN

(INVENTORY CONTROL NUMBER) IS

30TB0000000000001452183;

See FAR Clause 52.209-4 First Article Approval-Government Testing with Alternate I.

General Specification Number: PD 1808- 181113-Polo CIU Product Service Code: 8405 Pricing Arrangement: Firm Fixed Price

1 EA

1001 Option Period 1 Polo Shirt, MNS, IAW Attachment 01 - PD 1808-181113-Polo CIU_5-15-2024 The quantity is an estimated quantity only. Required quantities will be provided by issuance of delivery orders. Reference Clause 52.216-18 for ordering period details.

General Specification Number: PD 1808- 181113-Polo CIU_5-15-2024 Product Service Code: 8405 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

1,550 EA

1002 Option Period 1 Polo Shirt, WMNS, IAW Attachment 01 - PD 1808-241212-Polo

CIU;

The quantity is an estimated quantity only. Required quantities

650 EA

will be provided by issuance of delivery orders. Reference Clause 52.216-18 for ordering period details.

General Specification Number: PD 1808- 181113-Polo CIU_5-15-2024 Product Service Code: 8405 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

2001 Option Period 2 Polo Shirt, MNS, IAW Attachment 01 - PD 1808-181113-Polo

CIU_5-15-2024

The quantity is an estimated quantity only.

Required quantities will be provided by issuance of delivery orders. Reference Clause 52.216-18 for ordering period details.

General Specification Number: PD 1808- 181113-Polo CIU_5-15-2024 Product Service Code: 8405 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

1,550 EA

2002 Option Period 2 Polo Shirt, WMNS, IAW Attachment 01 - PD 1808-241212-Polo

CIU;

The quantity is an estimated quantity only.

Required quantities will be provided by issuance of delivery orders. Reference Clause 52.216-18 for ordering period details.

General Specification Number: PD 1808- 181113-Polo CIU_5-15-2024 Product Service Code: 8405 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

650 EA

3001 Option Period 3 Polo Shirt, MNS, IAW Attachment 01 - PD 1808-181113-Polo

CIU_5-15-2024

1,550 EA

The quantity is an estimated quantity only.

Required quantities will be provided by issuance of delivery orders. Reference Clause 52.216-18 for ordering period details.

General Specification Number: PD 1808- 181113-Polo CIU_5-15-2024 Product Service Code: 8405 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

3002 Option Period 3 Polo Shirt, WMNS, IAW Attachment 01 - PD 1808-241212-Polo

CIU;

The quantity is an estimated quantity only.

Required quantities will be provided by issuance of delivery orders. Reference Clause 52.216-18 for ordering period details.

General Specification Number: PD 1808- 181113-Polo CIU_5-15-2024 Product Service Code: 8405 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

650 EA

4001 Option Period 4 Polo Shirt, MNS, IAW Attachment 01 - PD 1808-181113-Polo CIU_5-15-2024

The quantity is an estimated quantity only. Required quantities will be provided by issuance of delivery orders. Reference Clause 52.216-18 for ordering period details.

General Specification Number: PD 1808- 181113-Polo CIU_5-15-2024 Product Service Code: 8405 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

1,550 EA

4002 Option Period 4 Polo Shirt, WMNS, Attachment 01 - PD 1808-241212-Polo

CIU;

The quantity is an estimated quantity only.

Required quantities will be provided by issuance of delivery orders. Reference Clause 52.216-18 for ordering period details.

General Specification Number: PD 1808- 181113-Polo CIU_5-15-2024 Product Service Code: 8405 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

650 EA

Delivery: Delivery for all CLINs (CLINs 0001-4002) must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

Delivery Schedule: See FAR Clause 52.211-8, found herein.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

First Article Requirement/Waiver: See FAR Clause 52.209-4, found herein.

The Berry Amendment, DFARS 225.7002-1, will apply to this acquisition. See Addendum to FAR 52.212-1(g)(c)(iii), found herein, as well as DFARS clause 252.225-7012 found in Attachment 02 – Provisions and Clauses.

II. SOLICITATION INSTRUCTIONS

1. This Solicitation is being issued IAW FAR Parts 12 and 13 as a Request for Quote. IAW FAR 13.004, in all instances throughout this solicitation any use of the word “proposal” should be understood as “quote”. All instances of the word “offeror” should be understood as “quoter”. Quotes supplied in response to this solicitation are not binding. Award of this requirement may be offered to the quoter IAW FAR 52.212-2, found herein.

2. The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-1:

a. Submissions of quotes. FAR 52.212-1(b) is amended to include the following:

i. Submit signed and dated quotes via e-mail to:

10th Contracting Squadron

10 CONS/PKB

POC: Email Addresses:

Ms. Danielle Hyde danielle.hyde.2@us.af.mil Ms. Marissa Morris marissa.morris.4@us.af.mil

ii. Quotes must be submitted by 2 December 2025, 10:00 A.M. Mountain

Daylight Time.

b. Multiple Quotes. FAR 52.212-1(e) is amended as follows: “Multiple quotes will not be accepted.”

c. Late Submissions. FAR 52.212-1(f) is amended as follows:

i. Quoters are responsible for submitting quotations so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

ii. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotation is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through out email system. Any email over 10MB will not be delivered due to firewall restrictions.

FA700025Q0138

mailto:danielle.hyde.2@us.af.mil mailto:marissa.morris.4@us.af.mil

iii. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotation by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Contract Award. FAR 52.212-1(g) is amended as follows: “The Government intends to evaluate quotes and award a firm-fixed price requirements contract without interchanges with quoters. Therefore, the initial quote should contain the best terms and pricing. The Government reserves the right to conduct interchanges. The Government may conduct interchanges with one, some, none or all quoters at its discretion if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such actions is in the public interest and waive informalities and minor irregularities in quotes received.”

e. Multiple Awards. Addendum to FAR 52.212-1(h), Multiple awards is amended as follows: “The Government intends to award a contract on “all or none” basis, multiple awards shall not be contemplated.”

f. Formal Communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 25 November 2025, 10:00 A.M. Mountain Daylight Time. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/.

Questions may be emailed to the point of contract listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

g. Quotation Preparation Instructions:

i. General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the quoter, CAGE code, UEI number, and size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If

FA700025Q0138

https://sam.gov/ applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

ii. Specific Instructions.

1. PRICE QUOTE. Submit the price quote IAW the contract line-item (CLIN) structure listed in Attachment 03 - Price Template FA700025Q0138 of this solicitation. Price shall be firm-fixed-price and must include shipping costs. Do not list shipping costs as a separate line item.

Shipping will be F.O.B. destination. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

2. TECHNICAL CAPABILITY. The quoter shall submit descriptive literature.

Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. For the quote to be considered by the Government, it must meet the salient characteristics specified in Attachment 1 PD 1808-181113-Polo CIU.

3. PAST PERFORMANCE. The vendor’s exclusions will be checked on sam.gov. In addition, the vendor’s supplier performance risk system (SPRS) will be assessed. Authorized representatives of the quoter for which the assessment was conducted may access SPRS to view their own summary level scores, IAW the SPRS Software User’s Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf.

4. CONTRACT DOCUMENTATION.

a. Quoters are required to be registered in the System of Award Management (SAM), https://sam.gov/, at the time of quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

b. Quotes must include a complete copy of the following provision that requires fill-in text:

FA700025Q0138

https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf https://sam.gov/

i. FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

c. Quotes must include a completed certificate of compliance to the Berry Amendment (Attachment 12). THIS REQUIRES QUOTERS TO

FILL-IN WHERE ALL THE MATERIALS AND COMPONENTS ARE

SOURCED FROM AND WHERE THE ITEMS WILL BE MANUFACTURED.

Quoters shall be in compliance with the Berry Amendment at DFARS 252.225-7012. Noncompliance may disqualify the quotation from further consideration of an award.

5. FIRST ARTICLE TESTING WAIVER. Quoters that have supplied USAFA with the same Cadet Polo Shirts as specified Attachment 1 PD 1808- 181113-Polo CIU within the past three years, and these polo shirts were accepted by the government, may submit a waiver for first article testing with their quote IAW paragraph (i) of FAR Clause 52.209-4 “First Article Approval-Government Testing”.

(End of Addendum)

3. The provision at FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021) applies to this acquisition.

Evaluation—Commercial Products and Commercial Services (Nov 2021)

a) The Government may submit an offer in the form of a requirements indefinite delivery contract to the quoter that represents the best value to the Government, price and other factors considered. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be excluded from the evaluation. SPRS will be evaluated IAW DFARS 252.204-7024

Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023).

The following factors shall be used to evaluate offers:

i. Price

ii. Past Performance

iii. Technical Capability

The Government will select the awardee that represents the best value based on price, past performance, and technical capability. The Government reserves the right to award one or no contract at all, depending on the quality of quotes submitted.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

The paragraph as written below is not applicable.

c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial

Products and Commercial Services (Nov 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO 52.212-4:

a. Paragraph (a) Inspection/Acceptance is supplemented as follows:

(3) Inspection and acceptance will be accomplished by the Cadet Store Officer or his/her authorized representative as the technical representative for the Contracting Officer for the purpose of technical surveillance of workmanship and conformance with specifications.

(4) The Government will reject the items if they do not meet the specifications provided. For rejected items, the contractor shall remanufacture and deliver corrected items within 30 days.

(5) Acceptance shall take place after the inspection has been completed.

b. Text in paragraph (c) is deleted and replaced with the following: (c) Changes.

Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

c. The following explanatory notes are supplemented to the clause as follows: (w) Explanatory notes.

i. BAR CODES.

1. An adhesive label of regular commercial quality, reflecting the

Inventory Control Number (ICN), size, and a brief description, compatible with the Government's UPC Code 39 system, shall be affixed to each garment on each shipping carton. If it should become necessary to mix sizes within the shipping carton, bar code labels for each size shall be affixed to that shipping carton.

2. A sample bar code label in the following sizes shall be submitted for approval within 30 days of receipt of notice of contract award. A sample bar code is attached (Attachment 4 - Bar Code Sample).

PLEASE SUBMIT WITH FIRST ARTICLE SAMPLES.

NSN Description

30TB0000000000001428351 SHIRT, POLO, MNS, LG

30TB0000000000001452183 SHIRT, POLO, WMNS, LG

Submittals shall be made to:

10 LRS/LGRC

Attn: Steve Norman or Kevin Salvione 2350 Sijan Drive – Mitchell Hall Annex USAF Academy, CO 80840

ii. PACKAGING AND MARKING.

1. Shipping carton(s) shall be marked to indicate the contract number, stock number, quantity, commodity nomenclature and name of contractor. Additionally, carton(s) shall be "MARKED FOR F4BR31" and have applicable bar code(s). The shipping cartons within each shipment shall be numbered as to the quantity shipped (1 of 5, 2 of 5, etc.). Packing shall provide adequate protection for garments to arrive in new condition and mold free.

2. A packing list shall be placed within box 1 of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment and shall break down the contents of each numbered box.

iii. FILL-IN ORDERS. The fill-in order is used to minimize stock levels required for the first issue of the uniforms to the cadets. The fill in order is used to backfill the sizes exhausted from the first uniform issue. Basically, when a specific size is no longer available and an altered garment would not fit, the customer will place an order for the specific size for a certain number of cadets.

iv. DELIVERY ORDERS. Exact sizes and quantities to be ordered by USAFA will be provided by the issuance of individual delivery orders. All orders will be issued by the 10th Contracting Squadron, USAF Academy, CO. Funding shall be cited on each delivery order.

v. FIRST ARTICLE REQUIREMENT. Waiver of First Article: If the quoter has supplied polos conforming to the specifications herein within the last three

(3) years, and these polo shirts were accepted by the Government, the requirement for the first article submission may be waived, or partially waived in writing by the Contracting Officer or based on the clause at FAR 52.209-4 Alt I. The contractor may request the waiver for the Contracting Officer's consideration.

vi. HOURS OF DELIVERY.

1. Delivery of items under this contract shall be accomplished between the hours of 7:30 A.M. and 3:30 P.M. Monday through Friday, except as otherwise specified in the contract. Allot time for entrance to base as wait times may be longer than anticipated. No deliverables are to be made on Saturdays, Sundays or Federal Legal holidays, as shown below:

New Year's Day - 1 January Martin Luther King's Birthday - Third Monday in January Washington's Birthday (President's Day) - Third Monday in February Memorial Day - Last Monday in May Juneteenth - 19 June American Independence Day - 4 July Labor Day - First Monday in September Columbus Day - Second Monday in October Veterans Day - 11 November Thanksgiving Day - Fourth Thursday in November Christmas Day - 25 December

2. In the event a holiday falls on Saturday, the preceding Friday is observed as the holiday. If a holiday falls on a Sunday, the following Monday is observed as the holiday.

3. Delivery drivers must be able to access a U.S. Military Installation and have a clean record, no warrants, no firearms, and a REAL ID.

(End of Addendum)

Attachments to this Solicitation:

1. Attachment 01 - PD 1808-181113-Polo CIU

2. Attachment 02 – Provisions and Clauses

3. Attachment 03 – Price Template FA700025Q0138

4. Attachment 04 – Bar Code Sample

5. Attachment 05 – Certificate of Compliance to Berry Amendment