FA700025Q0099 - USAFA Wearable Human Performance Monitoring Ring Devices Combined Synopsis-Solicitation.pdf

COMBINED SYNOPSIS SOLICITATION

FA700024Q0099

U. S. Air Force Academy

USAFA DFME Wearable Performance Monitoring Ring Devices

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 and part 13 under solicitation number FA700024Q0099. The Request for Quotation (RFQ) number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation 2025-04, effective 11 Jun 2025, Defense Federal Acquisition Regulation Supplement (DFARS) change, effective 17 Jan 2025, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) change, effective 16 Oct 2024.

The associated North American Industry Classification Systems (NAICS) Code is 339920: Sporting and Athletic Goods Manufacturing, with a size standard of 750 employees. The Product Service Code (PSC) is 7810 – Athletic and Sporting Equipment.

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The quotes will be evaluated IAW the addenda to FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for a purchase order to provide 50 wearable human performance monitoring smart ring devices and associated enterprise software for use by the United States Air Force Academy (USAFA) Dean of Faculty Department of Biology (DFBI). The necessary salient characteristics of these ring devices and the enterprise software are found in Attachment 1 – FA700025Q0099 Salient Characteristics.

All contract line-item numbers (CLIN) are firm-fixed-price (FFP). The offer schedule and contract CLIN schedule are below:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

CLIN Item Unit Price

Unit of Measure

Quantity Total Price

0001 Wearable Smart Ring Devices Each 50 0002 Enterprise Software 1

The Government will not provide IUID labeling.

Delivery Delivery must be F.O.B. Destination to United States Air Force Academy, CO 80840 (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss). Any applicable shipping costs must be factored into the unit price(s) of the line item(s).

Do not include a separate line item for shipping charges.

Delivery date: 30 Days ARO.

Inspection and Acceptance The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies. The contract/purchase order number must be included when shipping.

The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

II. SOLICITATION INSTRUCTIONS

1. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023), and the addenda listed below apply to this acquisition.

Addenda to FAR 52.212-1

Submission of offers. FAR 52.212-1 is amended to include the following:

IAW FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order". Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW the addenda to FAR 52.212-2, found herein.

(1) Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

(2) Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm until 30 September 2025, unless another time period is specified in an addendum to the quote.”

(3) Paragraph (g) Interchanges: The Government intends to award a contract without interchanges with respective vendors. The Government reserves the right to conduct interchanges, with all, some, or none of the vendors in its best interest.

(4) Submit signed and dated quotes via e-mail to John Perry at john.perry.33@us.af.mil and

Nicole Cibula at nicole.cibula@us.af.mil.

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(5) Quotes must be submitted by 24 July 2025, 1400 Mountain Daylight Time.

Late Submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due. Any quotes received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(6) All questions regarding this RFQ must be emailed to John Perry at john.perry.33@us.af.mil and Nicole Cibula at nicole.cibula@us.af.mil no later than 22 July 2025 1000 Mountain Daylight Time. The questions and answers will be compiled and posted in SAM.gov under the solicitation notice.

(7) The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

Quotation preparation instructions

(1) General Instructions. The quoter shall submit their quote to include the following:

solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, size of business, and warranty information.

(2) IAW FAR 12.602(a) when using the simplified acquisition procedures in FAR 13, contracting officers are not required to describe the relative importance of evaluation factors.

(3) The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(4) Specific Instructions.

(a) PRICE QUOTATION. Submit the price quote on company letter in response to this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at the time of award.

The Government will not pay recurring subscription costs to utilize any inherent software necessary for the functionality of the wearable rings offered in response to this solicitation. Quote prices for ring devices must be inclusive of any costs associated with utilizing the devices throughout their entire projected lifecycle for the capabilities outlined in CLIN 0001 of Attachment 1 – FA700025Q0099 Salient Characteristics.

The Government is willing to pay no less than annually for subscription access to the enterprise software identified in CLIN 0002 of Attachment 1. Quote prices for this enterprise software must clearly identify whether recurring subscription costs are applicable to the software offered.

If a tariff must be paid on any of the offered items, the vendor shall state the country and current tariff percentage rate at the time of quotation with the quote submission. Tariffs must be included with the total price amount and shall not be a separate CLIN item.

(b) TECHNICAL CAPABILITY.

DESCRIPTIVE LITERATURE. For the quote to be considered by the Government, it must meet the necessary salient characteristics specified in Attachment 1. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. Include the best warranty and delivery schedule, as applicable.

Vendors must clearly identify if they are the manufacturer of the items offered in response to this solicitation. Vendors must provide documentation proving they are an authorized reseller if they are not the manufacturer of offered items to be considered by the Government.

(c) PAST PERFORMANCE. The vendor’s exclusions will be checked on SAM.gov. In addition, the vendor’s supplier performance risk system (SPRS) will be assessed IAW DFARS provision 252.204-7024, Notice on the Use of the

Supplier Performance Risk System. Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, in accordance with the SPRS Software User’s Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf

(d) CONTRACT DOCUMENTATION.

i. Quoters are required to be registered in the System of Award Management

(SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements.

Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

ii. Quotes must include a complete copy of the following provisions that require fill-in text:

• FAR 52.212-3 (Deviation 2025-O0003 and 2025-O0004) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

2. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial

Services (Nov 2021) applies to this acquisition.

Addenda to FAR 52.212-2

Basis For Award. FAR 52.212-2 is amended to include the following:

In accordance with FAR part 12 and FAR part 13, the Government is conducting a competitive best value acquisition and will make the award decision based on price and technical capability of responsive quotes and may conduct comparative evaluations between quoters. This approach allows the Government to accept other than the lowest priced quote or other than the quote with the highest technical rating to achieve a best-value award decision.

All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from evaluation. The Government will consider technical capabilities including the ability to meet or exceed the minimum specifications and may include warranties, delivery schedule, and special features related to the US Air Force Academy's specific equipment use case and mission priorities.

The Government will evaluate the quoter's performance using DFARS provision 252.204- 7024, Notice on the Use of the Supplier Performance Risk System. The Government intends to evaluate quotes and award a firm-fixed price purchase order without interchanges with quoters. However, the Government reserves the right to conduct interchanges with one, some, none or all quoters at its discretion if later determined by the Contracting Officer to be necessary. The Government reserves the right to award no purchase order at all depending http://www.sam.gov/ http://www.sam.gov/ upon the quality of quotes received and whether quoted prices are fair and reasonable.

3. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and

Commercial Services, and the addendum listed below apply to this acquisition.

Addenda to FAR 52.212-4

FAR 52.212-4 is amended to delete text in paragraph (c) and replace with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer, for a complete list of changes that may be made unilaterally, see FAR 43.103(b).

4. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive

Orders—Commercial Products and Commercial Services (Mar 2025) (Deviation 2025-O0003 and 2025-O0004) applies to this acquisition. See provision and clause attachment.

5. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

Attachments to this Solicitation

Attachment 1 – FA700025Q0099 Salient Characteristics Attachment 2 – FA700025Q0099 Provisions and Clauses