PWS Sijan Renovation Disposal v2.pdf

Furniture and Equipment Disposal Page 1 of 6

UNITED STATES AIR FORCE ACADEMY

SIJAN HALL

Excess Furniture & Equipment Disposal

Version 2.0

Furniture and Equipment Disposal Page 2 of 6

Table of Contents

1. Introduction

2. Background

3. Disposal / Clearing of Storage Areas

4. Objectives

5. Scope

6. Specific Requirements

6.1. Task Description

6.2. Key Deliverables, Milestones and Schedule

7. Constraints

7.1. Installation Access

7.2. Work Interruptions

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1. Introduction The United States Air Force Academy (USAFA) has a requirement to clear all dormitory storage areas of excess furniture and trash. USAFA needs the creation of a complete inventory, preparation of excess furniture for turn-in, coordination and transportation of excess furniture and equipment to through proper Department Logistics Agency (DLA) guidelines. The primary goal of this project is to provide a solution and services necessary for a contractor to transport excess furniture and or equipment to DLA that will result in improvements in efficiency, agility, innovation, and potential cost savings the emptying of crucial space will allow.

This Performance Work Statement PWS issued by USAFA describes the expected results to be achieved with regard to executing the disposal of excess furniture and equipment.

2. Background Between 1992 and 1997, the USAFA Cadet Wing underwent a complete renovation of both dormitories and purchased metal and wood furniture to outfit over 2,800 dorm rooms and 40 Student Activity Rooms to accommodate 4,300+ cadets and 160 offices. The Government estimates approximately 3,646 metal welded bookshelves, 2,854 lounge chairs, 100 metal desk with upper and lower desk that are damaged, 2,094 end tables, 40 AOC/AMT wood desk with large-connected tables, hundreds of office chairs, and other items i.e., lamps, bookends, etc.

This furniture no longer meets requirements and needs to be removed.

3. Disposal / Clearing of Storage Areas Turn in of Government Property to DLA, Item Reuse and Reutilization, and disposal of non-real property assets, and removal of all broken items, and trash. Storage area 1D9 Sijan Hall USAFA will be cleared within 90 days of contract award. A second phase of furniture will be moved to 1D9 by the Government at which time the Government will schedule the second pickup of items with the contractor and clearing of 1D9 Sijan Hall USAFA will be cleared within 90 days of notification.

4. Objectives The objective of this PWS is to outline the service the contractor needs to provide by showing a high-level view on what needs to be accomplished. USAFA has outlined contractor objectives that the proposed furniture and trash disposal will achieve.

- Contractor is expected to follow all rules on accomplishing paperwork and adhere to all rules and regulations on disposal of personal Government property.

- Contractor is expected to dispose of miscellaneous items in the storage areas and trash.

- Contractor may be expected to utilize DLA Item Reuse and Reutilization features for

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- Contractor is expected to remove; Bookshelves: Total for disposal 3646 bookshelves

1D9, 1980, Group 1, 460, Group 2 520, Group 3 296, Group 437.

- Lounge chairs: Total lounge chairs for disposal 2854. 1D9 1264 (with and without padding), Group 1, 412, Group 2, 470, Group 3, 328, Group 4,380.

- Metal desk upper and lower: Under 100 total (Damaged units only)

- Misc chairs: Total for nonstandard chairs: 670 Desk, office, metal, wood, plastic.

1D9, 293, Groups 377.

- Wood desk with table: 1D9, 27 (none in the groups), to include small file cabinets, wood sides and uppers wood in 1D9 Contractor will be able to see this during the site visit.

- Misc furniture: In Groups, Wood bookshelves 17, 3 and 4 draw file/storage cabinets,

- End tables: 2094 for turn in.

- Lamps: Red desk lamps, 750 and black task lamps 180 and circuit boards from these lamps 1250 boards (2.5”x2.0”) (can’t dispose of these in normal trash must be recycled per State law). WE can show this during the site visit in 1D9

- Disposal of non turn-in DRMO items. Twenty-yard roll offs. (1D9 has been cleaned of garbage and these will only be used to dispose of items that are not required to be turn-in to DRMO.

5. Scope The scope of this PWS is for primarily dormitory type furniture and equipment located on USAFA. Contractors are expected to dispose of all excess furniture, trash, and equipment that is no longer needed. These items will need to be disposed of through DLA (aka DRMO), the dump, or donated as appropriate.

6. Specific Requirements

6.1. Task Description

Contractor is expected to accomplish all paperwork for DLA material/equipment turn-in, and work with Peterson SFB and Fort Carson Army installations to accomplish all requirements to dispose of Excess Personal Government property.

6.1.1. Task 1 – Turn-in:

• Contractor is expected to accomplish, coordinate, track and provide copies of all paperwork coordinated through or with Peterson AFB DLA office to the program manager at USAFA Cadet Wing Facility. Website, www.dla.mil/disposition-services/, Phone Number 719-600-4633.

http://www.dla.mil/disposition-services/

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• Contractor is expected to follow all rules on accomplishing paperwork and adhere to all rules and regulations on disposal of Government property. The DLA How to Guide at https://www.dla.mil/Disposition-Services/DDSR/Turn-In/.

• Contractor is expected to follow DLA instructions for all property to be turned in, to include all furniture appropriately palletized and banded to meet DLA turn-in requirements.

• Contractor is expected to load items at building 2350 either by loading dock and/or forklift.

• Contractor is expected to off load all turned in assets at Fort Carson DLA disposal yard.

(FT Carson normally has fort lifts and will unload).

6.1.2. Task 2 – Coordination, Transportation and Disposal:

• Contractor is expected to dispose of non-government assets as identified by the facility manager and remove all garbage to an appropriate refuse site off the installation.

• Contractor is expected to work with Peterson SFB to identify items that cannot be turned into DLA for disposal to an appropriate refuse site off the installation.

• Contractor is expected to properly handle any hazardous material and electronics identified and dispose of such in accordance with federal, state and local laws.

• Contractor is expected to dispose of any trash and or garbage in accordance with local laws.

• If the contractor provides roll-off containers, up to 2 containers may be temporarily located at building 2350 and placed in the loading zone of stairwell #10, and identified with bold signs stating, “Contractor use only”. Containers may not be in place for more than 3 days. Prior written coordination to the placement of the containers must be approved within 3 days by the CW Facility Manager.

6.1.3. Task 3 – Cleanup of Cadet Storage/Work Areas:

• Building 2350 1D9, Storage area may be used as a primary storage location, staging area for contractor usage for the cadet dormitory disposal project.

• Contractor will be allowed to pallet/band within the primary storage area and will be allowed to temporarily locate or place pallets outside of the room along the north wall from 1D9 west to the corner of the facility. Pallets will not be stacked more than 2 high and will not take over 50% of the existing sidewalk. (Sidewalk 9’ wide).

• As the contractor clears storge room 1D9 excess furniture from other locations will be relocated to this area for disposal staging until all areas are cleared.

http://www.dla.mil/Disposition-Services/DDSR/Turn-In/

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• Contractor is expected to work with CW Facility Managers to identify when additional items are available to be relocated to room 1D9, Facility Managers or their representatives are expected to deliver items within 3-5 duty days.

6.1.4. Task 4 – Loading Area:

• Building 2350 has a loading dock at the east end of facility, approximately 300 yards from 1D9 storage area.

• Roadside loading may be accomplished along Sijan Drive, with a flag person to control traffic. The road will not be shut down for longer than 5 minutes at any time.

• Contractor is expected to meet all Department of Transportation (DOT) standards.

6.2. Key Deliverables, Milestones and Schedule.

• The contractor will complete all DLA paperwork and provide a completed DLA signed copy to the Contracting Office and to the Facility Manager as proof items were turned in.

• A copy of any refuse disposal drop off, dumpster drop off, rental/disposal agreement will be provided as proof of disposal and provided to the Contracting Office and to the Facility Manager.

• A copy of any HAZMAT/Electrical disposal will be provided to the Contracting Office and to the Facility Manager as proof of disposal.

• The contractor is expected to provide proof of donation from acceptance letter from the agency that accepted the donation and/or disposal ticket from a reputable disposal company, landfill, or other means for disposing large items.

7. Constraints

7.1. Installation Access

• Contractor is expected to meet all military installation requirements for access on the

USAFA, Peterson SFB and Fort Carson Army installations.

• Access to USAFA will be though the south gate and will require an inspection through

ELVIS inspection point.

• Access to the Cadet areas will be through the Vandenberg Entry Control Point off

Vandenberg Drive. Monday-Friday from 0700 to 1730, (Gate closes at 1800).

• Parking will be allowed for company vehicles and POV’s in normal unreserved parking slots along Sijan drive and all-day parking in the lower Sijan lot. Vehicles will not be parked in loading zones or any area marked for reserved parking and no vehicles will be allowed under Sijan Hall except for forklifts.

• Restroom facilities are available for use within the laundry mat approximately 50 yards away from 1D9.

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7.2. Work Interruptions

• Contractors are not allowed to work on the installation during base closures, parades, and special functions. A monthly event calendar will be provided.

ATTACHMENT/ TECHNICAL EXHIBIT LISTING

1. Attachment/Technical Exhibit List:

7.3 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.4 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide Turn-in

The contractor provided Turn in IAW DLA Guidance.

The minimum acceptable level of service is no more than one customer complaint per report.

CO performs Validated Customer Complaint received by

COR.

PRS # 2

The contractor shall provide cleanup of cadet storage/work areas

All debris is removed, floors swept and equipment or staging are left in a neat and uncluttered at the end of the workday.

The minimum acceptable level of service is no more than one customer complaint per report.

CO performs Validated Customer Complaint received by

COR

PRS # 3

The contractor shall provide coordination, transportation and disposal

Communication is cordial, clear, accurate and transportation is IAW traffic laws, and disposal is IAW local disposal or DLA guidance.

The minimum acceptable level of service is no more than one customer complaint per report.

CO performs Validated Customer Complaint received by

COR

PRS # 4

The contractor shall provide proper loading and traffic control

CDOT Traffic Control Standards The minimum acceptable level of service is no more than one customer complaint per report.

CO performs Validated Customer Complaint received by

COR

7.4 TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To The contractor will complete all DLA paperwork and provide

Whenever items are dropped off for diposal

1 copy DLA signed copy in person or by email

Patrick Stagray

(719) 333-2521 Patrick.Stagray@afac ademy.af.edu Andrew Richardson

(719) 333-8087 andrew.richardson.25 @us.af.mil a completed DLA signed copy as proof items were turned in.

A copy of any refuse disposal drop off, dumpster drop off, rental/disposal agreement will be provided as proof of disposal and provided to the Contracting Office and to the Facility Manager.

[Same as above.] [Same as above.] Signed copy provided in person or by email

[Same as above.]

A copy of any HAZMAT/Electrical disposal will be provided to the Contracting Office and to the Facility Manager as proof of disposal.

[Same as bove.] [Same a bove.] [Same a bove.] [Same a above.]

The contractor is expected to provide proof of donation from acceptance letter from the agency that accepted the donation and/or disposal ticket from a reputable disposal company, landfill, or other means for disposing large items.

[Same as above.] [Same as above.] [Same as above.] [Same as above.]