FA700024Q0051 Request for Quote.pdf

NAF Employee Physicals Solicitation #: FA700024Q0051

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This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA700024Q0051 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated clauses are those in effect Non-Appropriated Fund Standard Clauses

The North American Industry Classification System (NAICS) code for this project is 621111 - Offices of Physicians (except Mental Health Specialist).

The services required involve mandatory requirements for Non-Appropriated Fund (NAF) employees to receive a physical examination as a condition of employment. Physical appointments must be available during all operating hours of the medical facility to include Saturday and Sunday. The requested period of performance is a base period plus four option years.

NONPERSONAL SERVICES: The attending physician will perform a physical examination and complete the Certificate of Medical exam form (Optional Form 178) provided by the USAF NAF HR office. Physical appointments must be available on a walk-in basis Monday – Friday 8 a.m. to 8p.m., and Saturday and Sunday 8 a.m. to 5 p.m. Examinations will be conducted at the contractor’s medical facility.

The provider will document their findings that, in their opinion, would limit the person’s ability to perform the job duties or make them a hazard to themselves or others. The completed OF 178 will be given to the employee in a sealed envelope for the employee to hand carry to the NAF HRO.

The physician will check the following that is listed on the OF 178 provided to include lifting, carrying, pulling, reaching, walking, standing, crawling, kneeling, bending, climbing, mental and muscular coordination, vision, hearing, mental and emotional stability, contact with body fluids and all environmental factors, etc. The Doctor will administer a lifting test based on lifting requirements indicated on the OF 178 and determine if the employee’s strength aptitude meets the minimum requirements for employment. This will be noted on the OF 178.

Provider must be able to invoice under two separate lines of accounting. One for the Child and Youth Center employees (Appropriated funding) and one for all other NAF employees (NAF funding). The employer will provide an attachment to the physical form stating which line of accounting to bill for the employee receiving the physical.

Prices quoted must be Firm-Fixed Price based on F.O.B Destination.

Service will be performed at the Physicians location.

Instructions to Offerors -- Commercial Items:

NOTICE TO OFFERORS: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse a quoter for any costs.

Quotes must comply with all instructions contained IAW NAF Standard Clauses (attached).

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1. General Instructions. To assure timely and equitable evaluation of quotes, the quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quote being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Quotes and contract documentation shall be provided NLT 3:00 pm Mountain Daylight Time (MDT), 14 June 2024 at 10 CONS/PKB. Please submit quotes to both individuals listed below by e-mail to the attention of Fenton Fitzgerald, Contract Specialist, fenton.fitzgerald.2@us.af.mil and Susan Ulma, Contracting Officer, susan.ulma@us.af.mil.

All questions shall be submitted no later than 3:00 p.m. MDT, 7 June 2024 by email to, fenton.fitzgerald.2@us.af.mil and susan.ulma@us.af.mil

RFQ due date: 14 June 2024 RFQ due time: 3:00 P.M. MDT Email to fenton.fitzgerald.2@us.af.mil and susan.ulma@us.af.mil

THIS MUST BE SENT TO FENTON FITZGERALD and SUSAN ULMA AS STATED BELOW.

YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. Offers have the option to submit documents using DOD SAFE at https://safe.apps.mil/ * If using DODSAFE please email Fenton Fitzgerald and Susan Ulma with the passcode.

The contractor shall submit their quote to include the following:

Company Name:

Contact Name:

Address:

Telephone Number:

Unit Price:

Extended Price:

DUNS Number:

Cage Code:

UEI Number:

Statement the quote is valid for a minimum of 60 days:

Size of Business/Socio Economic Status:

*Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above Payment Terms: _________________________

It is the quoter’s responsibility to complete their representations and certifications at https://www.sam.gov for the quote.

All companies must have an active registration in the System for Award Management at https://www.sam.gov to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

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Late submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Any quotes received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

The contractor’s quote/response shall consist of two (2) separate parts:

Part I – Price Quote

Part I – Price Quote

The quoter shall submit a quote identifying unit prices for each Item Number as shown below. Use the price quote table and PWS (Attachment 1) to determine price.

Price Quote: Quoters shall provide pricing IAW table below.

ITEM DESCRIPTION QTY UNIT UNIT PRICE

0001 Pre-Employment Physicals for NAF Employees not to include Child Development and Youth Center Employees

115 EA $

0002 Pre-Employment Physicals for Appropriated Funded Positions at Child and Youth Activities

60 EA $

1001 Pre-Employment Physicals for NAF Employees not to include Child Development and Youth Center Employees

115 EA $

1002 Pre-Employment Physicals for Appropriated Funded Positions at Child and Youth Activities

60 EA $

2001 Pre-Employment Physicals for NAF Employees not to include Child Development and Youth Center Employees

115 EA $

2002 Pre-Employment Physicals for Appropriated Funded Positions at Child and Youth Activities

60 EA $

3001 Pre-Employment Physicals for NAF Employees not to include Child Development and Youth Center Employees

115 EA $

3002 Pre-Employment Physicals for Appropriated Funded Positions at Child and Youth Activities

60 EA $

4001 Pre-Employment Physicals for NAF Employees not to include Child Development and Youth Center Employees

115 EA $

4002 Pre-Employment Physicals for Appropriated Funded Positions at Child and Youth Activities

60 EA $

Total for items numbers 0001, 0002, 1001, 1002, 2001, 2002, 3001, 3002, 4001, 4002

Inspection/Acceptance: Services will be accepted upon receipt of the employees completed OF 178 Payment on invoices cannot be made until the Government has accepted the services.

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Part II – Capability Narrative

The quoter shall submit a capability narrative that at a minimum includes business hours, clinic location, and other pertinent information.

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotes:

Part I -Price Quotation;

Part II – Capabilities Narrative -

In accordance with DAFMAN 64-119 para 8.3. Contract award will be made to the offeror whose proposal represents the best value to the Nonappropriated Fund Instrumentality (NAFI).

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Evaluation -- Commercial Products and Commercial Services

1. Evaluation:

By submission of its offer, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and prices. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The determination to eliminate an offeror from further evaluation for failure to adhere to solicitation requirements is at the Government’s sole discretion. The evaluation process shall proceed as follows:

Step I – Solicitation Requirements

All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the instructions to offerors. Quotes that are incomplete or missing information may be excluded from the evaluation.

Step II – Price Quotation Quotes will be ranked according to total price of CLIN 0001- 4002. n. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms with the price quote.

Step III – Capabilities Narrative

The offeror shall provide a summary of their abilities to successfully perform the services that are necessary for this requirement to include business hours, clinic location, and other pertinent information.

Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest price technically acceptable.

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BASIS FOR CONTRACT AWARD: This is a competitive acquisition in accordance with NAF Standard Clauses. The evaluation process will proceed as follows:

If the lowest price, technically acceptable offeror receives an “Acceptable”, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, award will be made to that offeror, and the evaluation process will stop. If the lowest priced, technically acceptable offeror receives and “Unacceptable” rating, evaluation of that quote will stop. In that instance, the next lowest priced offeror will be evaluated using the methodology above and the process will continue (in order by price) until a technically acceptable offeror is evaluated to have an acceptable rating, or until all offerors are evaluated.

Clarifications conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision.

The Government intends to award a contract without discussions The Government, however, reserves the right to conduct discussions if deemed in its best interest.

Attachment 1 – NAF Performance Work Statement – 05 Dec2023 Attachment 2 – Wage Determination, Revision 25, dated 26 December 2023 Attachment 3 – Optional Form 178 (Certificate of Medical Examination) Attachment 4 – Nonappropriated Fund Standard Clauses

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

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(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the

Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. Invoice 2in1.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. [Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data

Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA7000

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Admin DoDAAC FA7000 Inspect By DoDAAC F4BMC0 Ship To Code Not Applicable Ship From Code Not Applicable Mark For Code Not Applicable Service Approver (DoDAAC) F4BMC0 Service Acceptor (DoDAAC) F4BMC0 Accept at Other DoDAAC Not Applicable LPO DoDAAC Not Applicable DCAA Auditor DoDAAC Not Applicable Other DoDAAC(s) Not Applicable

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Fenton Fitzgerald, Contract Specialist, fenton.fitzgerald.2@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)