Atach_01_Grounds_MX_PWS_13Jul18.pdf

Performance Work Statement

USAFA Grounds Maintenance

13 July 2018

U.S. Air Force Academy

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 Maintain Improved Grounds

1.1.1 Mow

1.1.2 Edge

1.1.3 Trim

1.1.4 Weed Control

1.1.5 Irrigation

1.1.6 Remove debris/police grounds

1.1.7 Leaf removal

1.1.8 Lawn Conditioning

1.1.9 Pest control Reserved

1.1.10 Lawn Renovation

1.1.11 Prune Shrub, Hedges and other Plants

1.1.12 Cemeteries

1.1.13 Synthetic Turf Maintenance Standards

1.2 Maintain semi-improved Grounds

1.2.1 Mow

1.2.2 Trim

1.2.3 Perimeter Fence Line

1.2.4 Additional Semi-Improved Mowing

1.3 Maintain Bird Area Strike Hazard (BASH)

1.3.1 Mow

1.3.2 Airfield Light Fixtures

1.3.3 Airfield Coordination

1.3.4 Airfield Drivers

1.3.5 Airfield Tower Communications

1.4 Maintain Un-Improved Grounds

1.5 Additional Grounds Tasks

1.5.1 Compost site

1.6 Maintain Vegetative Beds, Inert Beds, Rock Beds And Related Areas

1.7 Maintain Surface Drainage Ditches

1.8 Perform Snow/Ice Removal (Refer to USAFA Snow Plan)

1.8.1 Basic Services

1.8.2 Ice Control

1.8.3 Sand Barrels Reserved

1.8.4 Snow and Ice Removal

1.8.5 Requirements for Falcon Stadium

1.8.6 Additional Snow Removal Services

1.9 Special Requirements

1.9.1 Trees

1.9.2 Emergency And Special Events Services

1.9.3 Xeriscaping and Urban Forest Services

1.9.4 Special Cuts. RESERVED

1.9.5 Planting Trees, Shrubs, And Vegetative Beds

2 SERVICE SUMMARY

2.1 Quality Control

2.2 Quality Assurance

2.3 PERFORMANCE ASSESSMENT

3 GOVERNMENT FURNISHED RESOURCES AND SERVICES

3.1. Facilities

3.2 Utilities

3.3 Materials

3.4 Security, Fire, and Medical Services

3.5 Telephone

3.6 Solid Waste Collection and Disposal

4 GENERAL INFORMATION

4.1 Mission

4.2 Background

4.2.1 Work Identification and Scheduling

4.2.2 Vehicles

4.3 Damage to Government Buildings, Equipment, or Vegetation

4.4 Environmental Requirements

4.4.1 Hazardous Materials

4.4.2 Spill Controls

4.4.3 Pesticides/Herbicides

4.4.4 Hazardous Materials Inventory

4.4.5 Hazardous Materials Management

4.4.6 Final Report

4.5 Permits, Licenses and Certifications

4.6 Hours Of Operation

4.7 Recognized Holidays

4.7.1 Base Closures

4.8 Security Requirements

4.9 Performance of Service During Crisis or Heightened Security

4.9.1 Participation in Exercises

4.10 Special Qualifications

4.10.1 Contract Manager

4.10.2 Contract Manager or Alternate

4.10.3 Contractor Personnel

4.10.4 Airfield

4.10.5 Employee Rosters

4.10.6 Herbicide Applicators

4.10.7 Equipment Custodian

4.11 Interfaces

4.12 Contracting Officer and Contracting Officer Representative (Quality Assurance Personnel)

4.13 Work Clearance Requests

4.14 Safety Requirements And Reports

4.15 Schedules

4.15.1 Schedule Changes

4.16 Contractor Full-Time Equivalent Reporting

4.16.1 Reporting Inputs

4.16.2 Reporting Period

4.16.3 Use and Safeguarding of Information

4.16.4 User Manuals

APPENDIX A - GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B - –AREA MAPS OR SITE PLANS

APPENDIX C- DATA REQUIREMENTS

APPENDIX D – DEFINITIONS

APPENDIX E– TREES, PLANTS, AND MATERIALS LIST

APPENDIX F - IRRIGATION SYSTEM DESCRIPTION AND SYSTEM MAINTENANCE

PROJECTED WORKLOAD DATA IRRIGATION SYSTEMS

APPENDIX G – GOVERNMENT FURNISHED SERVICES/ RESOURCES

APPENDIX H- ESTIMATED WORK LOADS FOR EVENT SUPPORT Requirement

APPENDIX I- GUIDE TO ROAD SHOULDER MOWING

APPENDIX J- CONTRACTOR'S SPILL RESPONSIBILITY SPILL NOTIFICATION

PROCEDURES

APPENDIX K- CADET AREA TERRAZZO LOAD LIMITS

APPENDIX L- SNOW REMOVAL ON THE TERRAZZO

APPENDIX M– SPECIAL CUTS- CADET AREA AND COMMUNITY CENTER, PARADE

FIELDS AND ATHLETIC FIELDS MAINTENANCE STANDARDS

APPENDIX N- PINE LOOP SNOW REMOVAL

APPENDIX 0- SNOW REMOVAL PRIORITIES

APPENDIX P- FALCON STADIUM

APPENDIX Q- AUXILIARY AIRFIELD MOWING REQUIREMENTS

APPENDIX R- SYNTHETIC TURF MAINTENANCE STANDARDS

APPENDIX S - PRIVATIZATION BOUNDARIES

APPENDIX T – SOUTH AND NORTH GATE

APPENDIX U – ATHLETIC FIELDS

APPENDIX V – GOQ HOUSING

APPENDIX W - TRAFFIC CONTROL ZONES

1 DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at the United States Air Force Academy in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor’s performance will be based on the Contracting Officer’s (CO) evaluation and Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and of the results required by the Service Summary (SS) and not method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, on-site inspections, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable federal, regional, state, local laws and commercial standards. USAFA Grounds Maintenance includes a unique blend of landscaping, xeriscaping, turf maintenance, synthetic turf maintenance, cemetery maintenance, funeral and gravesite support, airfield maintenance, football stadium maintenance and NCAA athletic field maintenance/preparation. The contractor shall accomplish all tasks to meet the requirements of this Performance Work Statement (PWS) and contractor shall respond to validated customer complaints and provide corrective course of action within 24 hours via email or USAFA Form 104. This Performance Work Statement will NOT be revised to incorporate changes in laws, regulations, instructions, or requirements. Once the contract date starts, contractors have a transition period of up to 15 calendar days to ensure a smooth transition of work effort. During the transition period the contractor shall obtain security clearance, determine training requirements, develop work plans and procedures, and finalize quality control plans, key control plans, inventory all government furnished resources.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A. Improved grounds are areas that require more frequent maintenance such as cantonment areas, parade grounds, drill fields, schools, athletic areas, cemeteries, and housing areas (including GOQ’s, and vacant quarters). Mowing for special events shall not be included in this requirement.

1.1.1 MOW

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance at all times. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove/mulch grass clippings when visible after mowing, before leaving work area. Mowing requirements for the Athletic Field and Parade Field Maintenance Plans are listed in Appendix M.

1.1.2 EDGE

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.3 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4 WEED CONTROL

Control weeds in improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents.

The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel. The following types of pests are common on this installation. All regional weeds such as dandelions, Russian thistle, etc. The contractor shall perform weed control on improved grounds, synthetic turf fields, and the “earth centered worship area.” The contractor shall mix and store all chemicals off base as mixing and storing of chemicals on base is strictly prohibited. The contractor shall not spray chemicals on medians during peak traffic hours, i.e. between the hours of 7:00 A.M. to 9:00 A.M., 11:00 A.M. to 1:00 P.M., and 3:00 P.M. to 5:00 P.M. The contractor shall notify the appropriate Facility Manager prior to spraying chemicals in the immediate area, (within 50 feet) of occupied buildings. The contractor shall apply chemicals in areas that are within 50 feet of occupied buildings only during the early morning or late afternoon hours (before 7:00 A.M or after 4:00 P.M.). This practice ensures the building’s occupancy is at an absolute minimum.

1.1.5 IRRIGATION

The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the growing season. (USAFA Specific) There is one centralized irrigation control system that encompasses Rain Master and a Maxi-Com. However, the government does not guarantee the operability of the control systems nor does the government guarantee that all improved areas are covered by the control systems. The contractor shall be responsible for all hardware and software required to operate and maintain the government irrigation control systems, and annual maintenance of the government weather stations.

1.1.5.1 OPERATION OF IRRIGATION SYSTEMS

The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix A and F). Contractor shall position hoses, etc., for manual watering and then remove/store hoses between watering’s to ensure neat, clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation without an approved backflow prevention device & government approval. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. After graduation and for the remainder of the growing season, the contractor shall not irrigate any Improved Grounds more than three (3) times per week, EXCEPT for the athletic fields, parade fields, the cemetery, and newly installed sod, which may be irrigated as needed. This three (3) day per week restriction is subject to change by the government at any time. Only combination locks (all locks to be provided by the contractor) may be used to secure timers, main valves, and electrical voltage boxes. The combinations shall be furnished to the CORs. Watering shall be performed during nighttime hours.

If daytime watering is necessary, Contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, of irrigation system computer, clocks/timers, controllers, pumps. Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system. (USAFA Specific) During the dormant (non-growing) season (01 November through 01 April) the contractor shall ensure sufficient watering of the athletic fields, parade fields, medians, and trees as necessary to preserve healthy grounds.

1.1.5.2 MAINTENANCE OF IRRIGATION SYSTEMS

The contractor shall maintain irrigation systems. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems, replacement will be on a case-by-case, reimbursable basis. The contractor will be required to provide a quote and the Government will fund by issuance of task order. All associated labor costs shall be included as part of monthly irrigation maintenance. The irrigation system to be maintained and related workload data is identified in Appendix F. (USAFA Specific) The contractor shall make all sprinkler repairs within 24 hours of task order issuance.

1.1.5.3 OPERATION AND SYSTEM CHARGING

The government retains the right to operate all irrigation systems, to include timers and main valves.

The contractor shall coordinate with the CE Service Provider for the charging up of the irrigation systems for all improved areas. The contractor shall commence charging the irrigation systems (weather permitting) no earlier than 01 March and shall have all irrigation systems charged by 01 May. The contractor shall submit, for Contracting Officer or COR approval, a schedule showing the priority and dates for the charging of all the irrigation systems. The contractor shall adjust watering times such that all systems have adequate pressure to function properly and do not reduce pressure in water mains as to cause fire, safety, or operational problems. The contractor shall not irrigate the medians on Northgate, Southgate, and Stadium Boulevards during peak traffic hours.

These peak traffic hours are 6:00 A.M. – 8:00 A.M. 11:00 A.M. – 1:00 P.M., and 3:00 P.M. – 5:00 P.M. Any and all irrigation or main water line issues need to be reported to CE Service Call immediately. Problems occurring on the main water valve mains and lateral lines leading to the shut-off valves shall be the CE Service Provider’s responsibility. Appendix F delineates contractor’s responsibility and CE Service Provider responsibility.

1.1.5.4 WINTERIZATION OF IRRIGATION SYSTEMS

At the end of the growing season of each year, all the irrigation systems shall be winterized by closing off the primary irrigation control valve and utilizing compressed air to remove all water from the irrigation system. Winterization shall be coordinated with COR to ensure backflow preventers are also winterized or removed. The Contractor shall tag the irrigation system shut off valve with the following information: “system winterized,” the date, and performed by. Repairs to irrigation equipment must be accomplished prior to winterization. The contractor shall submit a winterization schedule to the COR(s) no later than 01 September of each year indicating the priority, order, and dates for accomplishing the winterization of the irrigation systems. See Appendix F for systems description.

1.1.6 REMOVE DEBRIS/POLICE GROUNDS

Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas of improved grounds, semi improved grounds, underground or covered parking structures, indoor and outdoor artificial turf areas and additional areas identified in Appendix A and B. Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. South and North gate unimproved areas will be policed quarterly. Police areas to maintain a neat and professional appearance. Fallen trees that are twelve (12) inches or smaller in caliper shall be included as general litter and the contractor shall be responsible for the removal and disposal of these fallen trees. The areas for policing and debris removal include the areas beyond the road shoulders, in all directions, for a distance of 50 feet. The contractor shall police the security fence and athletic area fences in the cadet area at least once per week. A width of fifteen (15) feet on both sides of the security fence shall be policed. The contractor shall empty all trash receptacles and place/replace plastic trash bags in all containers located in the contract area. The contractor shall upright all trash receptacles located in the contract area, as necessary. The contractor shall remove and replace damaged and/or broken trash receptacles. Replacements shall be government furnished. While keeping the Academy litter free at all times is paramount, the following areas are of particular importance. The contractor shall continually police the Cadet area, Community Center area, Southgate, Stadium, Northgate Boulevard, and Pine Drive, daily during the hours of 7:00 A.M. - 4:00 P.M. including weekends and required holidays. All other areas, including Paul’s Pavilion shall be continually policed five (5) days per week, Monday through Friday only, from the hours of 7:00 A.M. - 4:00 P.M. The contractor shall also police the entire exterior of Falcon Stadium after all events (to include home football games and graduation). The contractor shall complete the policing of Falcon Stadium after an event no later than 5 P.M. on the day following the event. The contractor shall respond to COR(s) identified policing requirements within fifteen

(15) minutes after notification during business hours. The contractor shall police for the extended hours of 6:00 A.M. - 6:00 P.M. during some special events (Graduation, Parents Weekend, CORONA Conference) see Appendix A, Paragraph 1. Additionally, the contractor shall perform extended level of effort for leaf removal in the Falcon Club and VOQ/BOQ areas prior to and during the CORONA Conference. The contractor shall dispose of all debris in government provided dumpsters and roll-offs as identified by the COR(s).

1.1.6.1 DEAD ANIMALS

All dead animals are to be handled by Natural Resources at (333-3308).

1.1.7 LEAF REMOVAL

The contractor shall remove leaves and pine needles on improved grounds to maintain a neat and professional appearance. Removal of leaves and pine needles is part of the litter patrol to maintain a neat and professional appearance.

1.1.8 LAWN CONDITIONING

1.1.8.1 FERTILIZATION

The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and a lime using procedures appropriate for the soil conditions found, type of grass, and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

(USAFA Specific) The contractor shall provide and apply fertilizer to approved areas at a minimum three times annually, in the spring, in the summer and in the fall, see workload data for specific months, Appendix A. Types of fertilizers/soil amendments and rate of application shall be determined by the results of a soil analysis. The contractor shall apply commercial fertilizers/soil amendments evenly to produce a dark green color and to prevent burning and streaking. The contractor shall clean all fertilizer/soil amendments from all concrete surfaces immediately after application and prior to watering to prevent staining of concrete surfaces. The contractor shall identify to the COR(s) areas that have been fertilized or have had soil amendments applied twenty-four (24) hours after application.

1.1.8.2 AERATION

The contractor shall aerate lawns on improved grounds identified in Appendix A once per year during the month that best suited for the grounds and type of grass. Aeration shall be performed with a core aerator to remove soil plugs at a minimum of 4 inches deep and 2-3 inches apart. Plugs will be left on the lawn to disintegrate.

1.1.8.2.1 SPECIAL AREAS

The contractor shall aerate all areas listed at Appendix A prior to fertilization in the spring. The contractor shall aerate the parade fields and all athletic fields in accordance with Appendix M. The contractor shall remove thatch plugs from sidewalks, parking lots, roadways, grave markers, and cemetery memorial/bench pads within twenty-four (24) hours after aerating. The contractor shall be responsible for any damages to irrigation systems resulting from his aerating operations.

1.1.9 PEST CONTROL RESERVED

1.1.10 LAWN RENOVATION

The contractor shall renovate lawns in improved grounds as identified by the CO or designated representative. This work will be specified via a task order. Renovate deteriorated lawn area to match surrounding areas. (USAFA Specific)- Sod Replacement: The contractor can expect to provide and install 120,000 square feet of sod per year, with most if not all installed prior to graduation. This estimate for sod shall be included in the contractor’s bid price. If the estimated amount of sod is exceeded, the additional sod shall be paid per the bid price in the Bid Schedule.

The contractor shall be capable of providing and installing approximately twenty thousand (20,000) square feet of sod per week as identified by the contractor and verified and prioritized by the Contracting Officer Representatives (CORs). The contractor and COR(s) shall record actual square feet of sod installed for each area identified. The contractor shall complete grass repairs within one calendar week after verification/prioritization by the COR. Final inspection shall be performed at the completion of each requirement or on the first workday after the end of the calendar week suspense. Reference Appendix A paragraph 2.

1.1.11 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. This service will be issued as a task order by the CO or COR. Hedges shall be maintained to their natural mature height and shape.

Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Saplings shall be removed at no additional cost to the government. (USAFA Specific) The contractor shall maintain the rock, mulch, or wood chips at a thickness of three (3) inches. All replacement material shall be the same as the existing material.

1.1.12 CEMETERIES

(USAFA Specific) The contractor shall maintain the cemetery, to include, complete grounds maintenance, ensuring grave markers are level and properly aligned at all times, excavating, backfilling, and exhuming graves, and providing funeral support. The contractor shall also provide snow removal and limited record keeping. The contractor shall provide no less than one full-time grounds keeper to maintain the grounds at the cemetery. The contractor shall ensure that contract employees working at the cemetery refrain from making loud noises, watering, mowing, trimming, edging, or driving vehicles through the cemetery during funeral services. The contractor shall ensure contractor employees do not cause any damage to headstones, grave markers, vases, or floral displays. Any damages caused or found by contract employees must be brought to the attention of the CORs within 24 hours or the next duty day.

1.1.12.1 GROUNDS MAINTENANCE

The contractor shall provide all grounds maintenance tasks and comply with all standards applicable to other Improved Grounds areas, to include but not limited to mowing, trimming, edging, irrigation, irrigation systems maintenance, repair to damaged grassed areas, sod installation, aeration, fertilization/soil amendment application, weed control, plant bed maintenance, pruning/ringing trees, raising and lowering of required flags on cemetery flag pole supplied by mortuary affairs officer, etc. Irrigation at the cemetery shall be restricted to night time hours (6:00 P.M. – 6:00 A.M.) except when explicitly requested by the contractor and permitted by the government.

1.1.12.2 TRIMMING

The contractor shall trim around all obstacles on each occasion when mowing operations are performed, to include but not limited to grave markers, headstones, vases, shrubs, buildings, fire hydrants, parking lot bumper blocks, etc. After trimming the contractor shall remove grass clippings from grave markers, headstones, sidewalks, curbs, curb ramps, roadways, parking lots, bench pads, Memorial pads, and any other hard surfaces, immediately after completion of the trimming. Trimming height shall match surrounding mowed grass heights.

1.1.12.3 EDGING

The contractor shall edge sidewalks, curbs, curb ramps, parking lots, bench pads, Memorial pads, and all other hard surfaces to prevent encroachment of vegetation. Edging cut shall penetrate the soil and shall not be wider than half (1/2) inch. The contractor shall remove vegetation and dirt from the edged surface, e.g. sidewalks, etc. immediately after the edging is completed.

1.1.12.4 SOD INSTALLATION ON GRAVE SITES

The contractor shall provide and install sod immediately after backfilling graves unless sod is not available from the sod farms. Prior to the installation of the sod the contractor shall ensure that the soil removed from the grave and used as backfill material is properly and adequately compacted in six (6) inch lifts. The contractor shall backfill with the removed soil first then install new topsoil ensuring the top four (4) inches of the grave is new topsoil for the installation of the sod. The contractor shall use a power driven compactor of sufficient size and weight to compact graves in accordance with industry standards. The contractor shall install new sod and not use the sod removed from the grave. The contractor shall ensure the sod bed is free of gravel and rocks, has good quality topsoil, and conforms to the grade of the surrounding area. The contractor shall roll the sod after it has been installed. The contractor shall install the sod within twenty-four (24) hours after lifting regardless of weather conditions. Sod shall be at least fifty percent (50%) Kentucky Bluegrass with the remainder of the bluegrass blend determined by the sod grower. The contractor shall dispose of any excess materials by the end of the each workday. This sod requirement for grave sites does not need to be identified to the contractor by the CORs and the CORs do not need to issue a “sod call”. This sod shall not be counted against the sod count identified at Appendix A, Paragraph 3. The contractor may refer to Appendix A, paragraph 4, for the workload data pertaining to how many graves are sodded. The contractor is responsible to replace, at his expense, any sod that is not installed and maintained to industry standards.

1.1.12.5 DEDICATIONS

The contractor shall ensure that all cemetery grounds are in especially good condition prior to any dedication. Dedications are held throughout the year. The Mortuary Affairs or the CORs will notify the contractor of dates/times of any dedication. The contractor shall cease all work at the cemetery during any dedication. The contractor may resume work upon the departure of the participants.

1.1.12.6 PLACEMENT OF FLAGS

The contractor shall place government furnished flags on all the graves on the Monday prior to graduation and remove the flags on the Wednesday after Memorial Day. The contractor shall store the flags at Building 3024.

1.1.12.7 FUNERAL SUPPORT

The contractor may be required to support funerals on weekends and holidays. There are approximately eight (8) funerals held on Saturdays.

1.1.12.8 GRAVESITE EXCAVATION/PREPARATION

The contractor shall excavate a gravesite for a casket burial or burial of cremations upon notification from Mortuary Affairs or the CORs. The contractor will be notified of the depth to which to excavate the gravesite. Mortuary Affairs will determine which gravesite is to be excavated. The contractor shall provide technical advice to Mortuary Affairs pertaining to gravesite selection. The contractor shall excavate to a depth of six (6) feet for a single burial, a depth of nine (9) feet for a double burial, and to a depth of twelve (12) feet for a triple burial. The contractor shall excavate a gravesite of two (2) feet X two (2) feet X two (2) feet for burial of cremations. After the gravesite has been selected the contractor shall locate the corner stakes for the appropriate gravesite and remove the sod to a depth of approximately four (4) to six (6) inches.

The contractor shall excavate the gravesite and haul the removed soil from the gravesite to the spoils area of the cemetery. The contractor shall use this soil as backfill material when backfilling the grave after the funeral service. When excavation is complete, the contractor shall install a safety liner to protect the contract workers and to keep the grave from collapsing. Safety liners are not required for the burial of cremations. The contractor shall square off the bottom of the grave and level it, using pea gravel or crushed rock. The contractor shall follow safety protocols when excavating graves. Additional task, will include opening and closing of columbarium niche and installation of columbarium nameplates within five days of receipt. All excavation of plots shall be accomplished at least 1 duty day prior to service. The contractor shall transport the concrete vault (for coffin or urn) from Building 3024 to the gravesite after stenciling plot number inside the vault then lower the vault into the grave, ensuring it is level and ready to accept the coffin or urn. For burial of cremations, the contractor shall place the urn into the vault and cover the vault with the lid. The contractor shall then place a four (4) foot by eight (8) foot piece of plywood over the cremation grave. The contractor shall cover the plywood with green synthetic turf. The contractor shall prepare the gravesite for the funeral by placing plywood boards around the grave to provide a level surface to place the casket placer and lowering device. The area covered by the plywood shall be wide enough to allow pallbearers to walk beside the casket placer on both sides while carrying the coffin. The contractor shall cover the plywood with green synthetic turf. Depending on the condition of the grassed area near the gravesite, the contractor may have to install a plywood floor area to set chairs on for family and guests. If a plywood floor area is required, the contractor shall cover the plywood with green synthetic turf also and ensure the entire floor area is as level as possible. The contractor shall stake down the plywood floor area to avoid movement when walked

on. The contractor shall ensure the stakes are low enough to preclude tripping hazards. The contractor shall provide all plywood and synthetic turf.

Upon completion of preparing the grave site, the contractor shall install the casket placer and lowering device. The contractor shall provide and install emergency straps on the lowering device to prevent the casket from dropping from the lowering device.

After the coffin is placed in the vault the contractor shall install the lid on the vault and seal the vault. The contractor shall then remove the safety liner and store it at Building 3024. The contractor shall backfill the grave using the removed soil first and compacting the soil in six (6) inch lifts, ensuring each lift is completely compacted. The contractor shall ensure the elevation of the gravesite is consistent with the surrounding area, to include the sod. The contractor shall place the government furnished temporary grave marker, centered at the head of the grave. The temporary grave marker shall remain there until the aggregate base and permanent grave marker is available, at which time the contractor shall remove the temporary grave marker and install the aggregate base and permanent marker. The contractor shall also install the vase at this time. The contractor shall ensure the soil is adequately compacted to prevent any sinking of the aggregate base. The contractor shall place and secure any floral arrangements left at the gravesite, placing those that fit in the vase. The contactor shall dispose of the floral arrangements when they become unsightly.

1.1.12.9. Bases/Grave Markers/Vases

The contractor shall install the aggregate base and permanent grave marker and columbarium nameplates no later than five (5) days after receipt of the base and grave marker, weather permitting.

The contractor shall ensure the aggregate base and permanent grave markers are level and square.

The contractor shall NOT cause any damages to the aggregate base, grave markers (to include the wings on some grave markers), or vases. The contractor shall be liable for all costs to replace any base, grave marker (to include wings), or vases damaged as a result of his grounds maintenance operations, to include snow removal. Replacement aggregate bases, grave markers (to include wings), and vases shall match existing aggregate bases, grave markers (to include wings), and vases.

1.1.12.10. Snow Removal

The contractor shall remove snow from the gravesite and surrounding area prior to a funeral service.

The contractor shall also remove snow from the surrounding area for the color guard, firing squad, pallbearers, bugler, and chaplain. The contractor shall also remove snow from a pathway from the roadway and parking lot to the gravesite, as necessary to ensure safe passage by the attendees.

1.1.12.11. Floral Arrangements

The contractor shall inspect all floral arrangements no less than once weekly to ensure they are in good condition and present a good appearance. The contractor shall remove and dispose dead or dying floral arrangements and silk or plastic arrangements when their color begins to fade or become aesthetically unsightly. When a floral arrangement is discarded, the contractor shall invert the vase and place it in the holder. The contractor shall remove any and all unauthorized item(s) from the grave sites as identified by the Mortuary Affairs Officer.

1.1.12.12. Exhuming Graves

Upon request from Mortuary Affairs, the contractor shall exhume graves. The contractor however, is not responsible for the actual handling of the casket(s). As directed by the CORs, the contractor shall either abandon the vault in the ground or remove it and store it. The contractor shall then backfill the grave using the removed soil plus additional topsoil as needed. The contractor shall compact the soil properly, in six (6) inch lifts and after properly compacting the grave, the contractor shall install sod. The contractor shall roll the newly installed sod. If the exhumed casket is to be removed from the Academy cemetery, the Mortuary Affairs Office will provide the contractor, through the COR(s), with the required permit, prior to commencement of the exhumation. The contractor shall not commence exhuming without the required permit. If the exhumed casket is to be relocated within the Academy cemetery, no permit is required unless state, federal, or local laws dictate.

1.1.12.13. Record Keeping

The contractor shall keep, maintain, and update as necessary a hard copy map of all gravesites (both occupied and vacant) for use by the government in selecting gravesites for excavation. Contractor shall supply digital pictures of corner stakes, stencil of plot number spray painted inside vault and installed headstone to mortuary affairs office.

1.1.13 SYNTHETIC TURF MAINTENANCE STANDARDS

1.1.13.1 GENERAL

The contractor shall maintain and repair synthetic turf, see Appendix A, for repair workload data.

The contractor shall also have access to a professional synthetic turf maintenance specialist to provide professional synthetic turf maintenance/repair expertise under this contract. Approximately

44.6 acres of synthetic surfaces are located throughout the USAFA as follows: Maintenance to the synthetic turf grounds shall consist of litter removal, brushing/sweeping, removal of stains, painting, topdressing, infill grooming, static control and watering the surface per manufacturer’s specifications. The contractor shall take care to prevent lubricating oil, grease, transmission fluids, etc. from dripping or spilling on the turf surface during any and all maintenance. Such spills will discolor the turf. The contractor shall clean and remove spills at no cost to the government. Battery acid and other like fluids are not allowed on the turf. The contractor shall never change or add fluids to maintenance equipment while on the turf surface. The contractor shall not park vehicles on the turf. This will prevent the possibility of burning or melting the turf due to exhaust or overheating. The contractor shall make certain the hot engine exhaust is never discharged into the field when using any kind of vehicle. Approximately 150 square yards of synthetic turf requires repair or modification per year.

*NOTE: Falcon Stadium will only require snow removal, static control, weed control and removal of stains/gum/field sanitation.

1.1.13.1.1 SURFACE GROOMING

The contractor shall surface groom the turf grounds every four (4) to six (6) weeks by dragging the turf. Equipment to be used shall have prior approval from the Contracting Officer. Schedule for grooming shall be given to the COR(s) and shall be submitted no later than the 25th of each month.

1.1.13.2 Infill Grooming

The contractor shall infill groom the turf, using the proper infill as prescribed by the manufacturer, every six (6) to eight (8) weeks by pulling the spiked wheel portion and the tines over the field surface. The contractor shall groom at right angles to each other. The contractor shall repair damages to the turf within 24 hours at no cost to the government. The contractor shall provide the schedule for grooming to the COR(s) no later than the 25th of each month.

1.1.13.3 Top Dressing/Refurbishing Crumb Rubber

The contractor shall ensure the “crumb rubber” used to top dress the synthetic turf/playgrounds does not have any metal fibers, or other materials within its chemical makeup that may cause personal injury. The contractor shall apply the topdressing so as to cover the “thatch layer”. The contractor shall ensure topdressing is performed so as not to completely cover the fibrillation or blade of the turf.

1.1.13.4 Top Dressing/Refurbishing Sand (Sail Plane Landing Area (SPLA) only) The contractor shall ensure the sand is the same grade as the existing sand to prevent damage to sail planes.

1.1.13.5 Litter Removal

The contractor shall keep the fields free of trash, litter and all other debris. The contractor shall cross-brush once a week during heavy use periods and less frequently during light use periods.

1.1.13.6 Brushing Turf

The contractor shall brush and/or sweep the turf. Use of wire or metal brushes on all synthetic turfs is prohibited. The contractor shall drag the turf brushes, (cross brushing).

1.1.13.7 Turf Loading Limitations

The contractor shall ensure sweepers that weigh more than 300 lbs have pneumatic tires with a maximum tire pressure of 35 lbs per square inch, (psi).

1.1.13.8 Field Marking

The contractor shall paint fields in accordance with NCAA Standards on an as needed basis, using only paints prescribed by the synthetic turf manufacturer. The contractor shall wash chalk dust.

The contractor shall apply paint only on dry, well swept, grease free surfaces. The contractor shall remove old, degraded paint and dirt from the turf to be painted.

1.1.13.8.1 Temporary Paints

The contractor shall remove temporary paint. Suggested temporary paint is an acrylic latex water-based exterior paint such as Sherwin Williams white (all code A-17), and yellow paint (all code P- 3). One (1) day curing time is required. The contractor shall dilute in the ratio of one gallon of paint with one gallon of water prior to use.

1.1.13.8.2 Permanent Paints

When applying a permanent paint, the contractor shall properly apply a latex type highly flexible paint to resist flaking. Suggested paint is Sherwin Williams “Watch Guard System Metalatex”, semi-gloss enamel, (or SuperPaint 8AOW507, SuperWhite). These paints can be expected to last through one season.

1.1.13.8.3 Application

The contractor shall apply the paint on a dry field. Suggested turf temperature should be 65 degrees Fahrenheit to 85 degrees Fahrenheit. The contractor shall clean the field as clean as possible.

Thickness of the paint on the turf is important. Very thick layers should be avoided. The contractor shall dilute the paint by adding one quart of water to one gallon of paint and mix well. Curing time shall be a minimum of two (2) days, (preferable three (3) days.) The contractor shall use no more paint than is absolutely necessary and clean up spills before they solidify. The contractor shall apply paint lightly to the tips of the grass blades—not the entire length of every blade. Applying the paint too heavily makes for a very rough, abrasive surface and will make the removal job very difficult.

1.1.13.9 Snow and Ice Removal

It may be necessary to remove snow and/or ice from the playing fields for a scheduled event.

Equipment/vehicles used to remove snow shall have pneumatic tires wide enough (10" minimum) to preclude any damage to the playing field. Lugs, chains and studs are strictly prohibited from use on any synthetic turf field. Snow blades used to remove or plow snow shall have a rubber blade installed at the bottom to preclude damage to the playing field. Ideally, a PVC pipe with a single saw cut can be slipped over the bottom of the blade. Use of tarps on the field during freezing weather is strictly prohibited. Tarps can freeze to the turf by means of condensation and thus be very difficult to remove and can cause damage to the turf.

1.1.13.10 Sweepers/Snow Blowers

The contractor shall use a rotary brush and/or snow blower and set the height of the plow blade one

(1) inch above the turf. Suggested method for removing snow is as follows:

(a) The first pass of the blower should be made down the center of the field, from goal to goal, or edge to edge.

(b) The second pass should be made at the edge of either side of the first pass and the blower must be adjusted so that the snow can be deposited into a truck.

(c) The blower then continues down one side and up the other accompanied by the truck.

(d) Finally, clean off the remaining snow with a mechanical broom.

1.1.13.11 Bladed Snow Plow

Wet, sticky snow may be more easily removed if pushed off the fields using a snowplow with a rubber tipped blade. The blade may be mounted on a light tractor/vehicle. The contractor shall use extreme caution to prevent digging the blade into the surface. Damages to the turf shall be immediately repaired at no cost to the government. Wood, metal or other rigid surface blades are prohibited from use on synthetic turfs. Skid loaders are prohibited for use on turf fields. The contractor shall break up any ice. The broken ice shall then be swept off the field and deposited in an area not designated for parking or driving on. If the contractor chooses to use chemicals, only calcium chloride may be used on synthetic turf surfaces.

1.1.13.12 Removal of Stains/Gum/Field Sanitation

The contractor shall remove oil and other stains. All cleaning detergents shall be flushed from the affected areas to prevent the field surface from becoming slippery and posing a potential safety hazard. The contactor shall follow the manufacturer’s instructions when applying any stain removal product. The contractor shall remove gum, tar, and adhesives from the surfaces without discoloring or leaving a residue that will create a slippery surface. Damage to the turf shall be immediately repaired at no cost to the government.

1.1.13.13 Watering the Surface

The contractor will be notified by the COR when the turf grounds are to be wet down in order to lower the temperature/humidity index. The temperature of a wet synthetic turf field should match that of a natural grass field in the same area. When wetting the turf, the contractor shall distribute the water evenly over the area to be used. The objective is to dampen the surface, not soak or saturate it. The use of non-potable water is prohibited.

1.1.13.14 Weed Control

The contractor shall apply spot spraying weed control to all synthetic turf fields on an as needed basis.

1.1.13.15 Static Control

The contractor shall apply static control to help keep rubber infill in place so as to maintain turf fields in proper playing condition. The contractor shall apply static control on an “as needed” basis, usually once per year before the busy season on each field. The recommended static control is FieldTurf Static Control and is available from FieldTurf, 8088 Montview, TMR- Montreal Quebec Canada H4P 2L7. Product is available in both liquid and granular form and may be sprayed on or broadcast on the fields. For application rate see manufactures recommended application rate as each application will vary depending on area.

1.1.13.16 AvTurf Maintenance

AvTurf is the synthetic type turf installed at the Sail Plane Landing Area (SPLA) located at the primary airfield at the Air Force Academy. The synthetic turf installation is an “infill system”.

Infill material is one (1) inch depth of sand base applied within or between the synthetic fibers.

Usage Guide. Each AvTurf surface is specially designed for optimal performance and is suitable for many applications such as runway safety areas, taxiway safety areas, parking apron areas, safety areas where enhanced runway conspicuity is necessary, areas near runways where routine maintenance is difficult and closures affect airport capacity, and areas where logos and advertising messages can enhance airport revenues. Dos Keep AvTurf system and adjacent areas clean and free of debris. Observe load limits for static and rolling loads, especially when the surface is wet.

Follow suggested maintenance and cleaning procedures. Prohibit smoking, food, drink; also avoiding open flames, welding, and other sources of ignition. Don’ts. Do not abuse the synthetic turf system with constant vehicle traffic, heavy static loads, storage of materials such as drums, lumber, equipment, etc., use of wire brushes in any form, direct blast from high-pressure water sprayers, introduction of in-fills or impregnated layers other than those recommended by AvTurf.

1.1.13.17 Cleaning AvTurf Surface

1.1.13.17.1 Litter Removal

Remove trash (manmade or natural debris.). Debris can be easily removed on an as needed basis with a lawn sweeper, maintenance sweeper, or a motorized vacuum. Do not remove in-fill material.

1.1.13.17.2 Sweepers

When using sweeping machines to remove litter, several points should be observed.

Brush Setting. Monitor the brush setting. The actual setting depends on the model and type of machine. However, the optimum operation consists of setting the brush so that it barely touches the tips of the fibers of the turf. DO NOT SET THE BRUSH SO LOW THAT IT DIGS INTO THE TURF PILE OR BACKING. Too low a setting can damage the turf. Do not use vacuums to remove surface debris on in-filled surfaces.

Bristle Type. The sweeper should have synthetic fiber bristles such as nylon or polypropylene. The minimum brush length should be 2.5”. The maximum bristle diameter should be .030”. The brush must contain no metal or wire.

Temperature Limitation. Never use a sweeper if the ambient temperature exceeds 90º F (32ºC).

Turf Loading Limitation. Brushing and brush cleaning may require several trips over the turf to finish the operation. Depending on the sub-base, any sweeper that weighs more than 300 lbs. should have turf-type low ground pressure tires (pneumatic tires) with a maximum tire pressure of 35 pounds per square inch (psi). Do not park vehicles on the turf or operate vehicles on wet turf.

Exhaust Fumes. If the sweeper has an internal combustion engine or is attached to a tow vehicle, make certain that the engine exhaust is not discharged down toward the surface. Hot objects can damage the turf and engine exhaust may soil it. Check to make sure the sweeper is designed in such a way that a hot muffler or exhaust pipe cannot drop onto the surface.

Petroleum, Oil, or Other Liquid Spillage. Take precautions to prevent lubricating oil, gasoline, grease, transmission fluids, battery acid, brake fluid, etc. from dripping, leaking, or spilling on the AvTurf surface during sweepings. Such spills can discolor the turf and damage the fibers and turf backing. Proper maintenance procedures should be observed in this regard. Do not allow battery acid and other fluids on the surface. Never change or add fluids to maintenance equipment while on the surface.

Frequen…