FA7000-15-R-0002_Att_8_Draft_Section_L.pdf

FA7000-15-R-0002

Section J, Attachment 8

24 November 2014

Center for Aircraft Structural Life Extension (CAStLE)

Department of Engineering Mechanics (DFEM) United States Air Force Academy (USAFA).

INFORMATION TO OFFERORS (ITO) AND

INSTRUCTIONS FOR PROPOSAL

PREPARATION (SECTION L)

1.0 Program Structure and Objectives

The Center for Aircraft Structural Life Extension (CAStLE) is located in the Department of Engineering Mechanics (DFEM) at the United States Air Force Academy (USAFA). CAStLE’s mission is to provide structural integrity tools, solutions and information to Department of Defense (DoD) as well as non-DoD and non-Government entities through the use of appropriate formal agreements. CAStLE also supports the Dean’s mission by bringing Air Force-relevant research and engineering activities into the classroom, thus better preparing cadets to be Air Force engineers and officers upon graduation. CAStLE also provides the opportunity for military and civilian faculty to participate in relevant, beneficial research while they are assigned to USAFA.

1.1 Budget/Funding Information

For consideration in developing your proposal, the program/budget funding is as follows:

Funds are not presently available for this effort. No award will be made until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

2.0 General Instructions

(a) The offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Work Statements, Contract Data Requirements Lists (CDRL), and Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. It is the Government’s intent to award without discussions.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1 Point of Contact

The Procurement Contracting Officer (PCO), Mr. Matthew McLean, is the sole point of contact for this acquisition. Address any questions or concerns you may have to the PCO. Written requests for clarification may be sent to the PCO at the address located in Section 2.4 of this Section L.

2.1.2 Debriefings

The PCO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a preaward debriefing or they may choose to wait until after the source selection decision to request a postaward debriefing.

However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The PCO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the offeror is asking the PCO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. Several attachments are not available to the general public. Access to these documents will require potential offerors to request explicit access from the PCO. Attachment 4 to the RFP are teardown protocols 1 (one) – (8) eight, titled USAFA-TR-2015-01 through USAFA-TR-2015-08. These documents are controlled, unclassified/sensitive packages.

Vendors can request access to view these packages on FedBizOpps and the PCO will review the request and either approve or reject.

2.1.5 Communications

Exchanges of source selection information between Government and offerors will be controlled by the PCO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information may be transmitted via U.S.

postal mail service or other delivery service provider to the address listed in block 7 of the SF 33, or delivered/picked up in person by a company representative. All correspondence shall reference the solicitation number FA7000-15-R-0002.

Any formal communication such as requests for clarification and information concerning the solicitation must be submitted in writing no later than fifteen (15) days prior to request for proposal (RFP) closing. Questions and answers will be compiled and posted electronically to the Federal Business Opportunities website.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2.

The attachments identified shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 2.2 - Proposal Organization

VOLUME ITO Paragraph

Number

VOLUME TITLE COPIES

Paper/CD

-DVD

PAGE

LIMIT

Due (calendar days after

RFP release) Cover Letter 4/1 1 page 45 days I 3.0 Executive Summary

4/1 3 pages 45 days

II 4.0 Technical/Technical Risk Volume

4/1 108 pages total

45 days

4.2 Technical Approach 3 pages 45 days

4.2.3 Subfactor 1: Program

Management 15 pages 45 days

4.2.4 Subfactor 2: Staffing 10 pages 45 days

4.2.5 Subfactor 3: Research

and Engineering tasks - Task Order (TO) Proposals 0001, 0002, 0003, 0004

20 pages per task order

45 days

III 5.0 Past Performance Volume

4/1 N/A 45 days

IV 6.0 Cost/Price Volume 4/1 N/A 45 days V 7.0 Contract Documentation 4/1 N/A 45 days

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed in responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: cover pages, table of contents, tabs, Solicitation Cross Reference Matrix, organizational charts, graphs, charts, photographs, pictures, tables and glossaries. Page limitations do not apply to any past performance information generated by the Past Performance Information (PPI) tool posted on the FedBizOpps website with this RFP.

2.2.1.1 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than eleven (11) point.

Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy documents. These restrictions do not apply to the pages generated by the PPI tool posted on FedBizOpps with this RFP and submitted as part of the past performance volume.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than ten (10) point. These limitations shall apply to both electronic and hard copy documents.

2.2.2 Cost or Pricing Related Data

All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal and Contract Documentation Volumes. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or trade-off decisions.

2.2.3 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The offeror shall provide a Solicitation Cross Reference Matrix in Volume II – Technical Volume indicating by ITO, WS, CLIN numbers, CDRL references, Section L, and/or Section M paragraph numbers, the corresponding proposal paragraph in that section which addresses the referenced item for the entire proposal. The cross reference shall be made at the lowest applicable identified level. This cross reference is not included in the Technical Volume page limitation.

2.2.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.5 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.6 Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.3 Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD/DVD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The offeror shall submit volumes I through V in electronic format, using recordable CD/DVDs. Each volume shall be in a different directory on a CD/DVD.

In all cases, the electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, MS Office Power Point 2007, and Adobe XI, as applicable. Do not send compressed files with your proposals. All files should readily open in a format previously mentioned. Do not submit any documents in PDF format that are copied as images. When creating PDF files always create to enable textual search and copy functions. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation. All CD/DVDs delivered to the Government must be reviewed to ensure they are virus-free.

2.4 Distribution

The "original" proposal shall be identified. Proposals shall be addressed to the PCO and mailed or hand carried to:

United States Air Force Academy 10th Contracting Squadron/LGCC Attn: Matthew McLean or Londres Medranda 8110 Industrial Drive, Suite 200 USAF Academy, CO 80840 Reference: FA7000-15-R-0002

If proposals are hand delivered, offerors shall contact the PCO by telephone at 719-333-4595 to schedule delivery. Offerors are cautioned that the USAFA has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance.

Some delay should be anticipated when hand carrying proposals. Offerors should allow sufficient time to obtain a visitor pass and arrive at the 10th Contracting Squadron prior to the time specified for receipt.

Be sure to advise the PCO that the proposal is "For Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104". Proposals must be received by the above office no later than the time and date stated in box 9 of the SF 33.

2.4.1 Late Offers

Offers or, as requested, amendments to offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers may not be considered. The Government may make a final determination regarding acceptability solely on the basis of the proposal as submitted without requesting any further information. However, if deemed necessary, and at its sole discretion, the Government may request additional information from offerors clarifying or supplementing, but not substantially changing, any proposal as submitted.

3.0 Volume I - Executive Summary

In the executive summary volume, the offeror shall provide the following information:

3.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

An organization chart shall be provided to show all key personnel (Offeror, subcontractors, joint venture partners, etc.) and to depict how the Offeror’s team fits within the company. The organization chart shall start at the level of the Offeror’s Chief Executive Officer and clearly identify the entire chain of command specifying the name, title, and division name and location.

The reporting lines and names, title, division name, and location of personnel responsible for quality assurance shall also be included. The chart should also identify those personnel authorized to negotiate on behalf of their company and state the person to contact in the event of award notification (providing, at a minimum, the contact’s title, phone number, fax number, and mailing address). The Executive Summary is not evaluated, but does serve to orient the evaluators to the approach, features and benefits of the Offeror’s proposal. This chart is not included in the Executive Summary page limitation.

3.2 Table of Contents

Include a master table of contents of the entire proposal. This table of contents is not included in the page limitation of any section.

4.0 Volume II - Technical Volume

4.1 General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal.

Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Format and Specific Content

4.2.1 Technical

In the technical volume, address your technical solution/approach for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor in Section M as well as the risks in your proposed approach in terms of the technical, performance, cost, and schedule. The Offeror shall demonstrate an adequate understanding of all TO work statements and tasks. If an Offeror fails to meet the minimum requirements of any part within technical subfactors 2 and 3, then the Offeror is unacceptable for that particular subfactor.

4.2.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Tables and Drawings

(3) Cross Reference Matrix

(4) Overall Technical Approach

(5) Technical Risk Matrix

(6) Subfactor One

- Program Management for overall contract

(7) Subfactor Two

- Staffing

- Staffing Plan Task Matrix

(8) Subfactor Three

- Research and Engineering tasks for the likely awardable Task Orders 0001, 0002, 0003, 0004

(9) Glossary

Instructions for each subfactor follows:

4.2.3 Subfactor One: Program Management

The proposal must fully address the offeror’s approach and capabilities to establish and maintain the necessary program management to support the requirements identified in the basic WS.

This includes surge management, schedule management and task order RFP response time.

Instructions are provided below:

(a) Surge Management: Describe your approach to realistically meet surge requirements to perform two additional simultaneous aircraft teardown analyses of different airframe types while already performing a single aircraft teardown analysis of a different type. The approach shall address surge staffing, availability of additional facilities, availability of additional storage, subcontracting arrangements and availability of necessary equipment, materials and services.

(b) Schedule Management: Describe your approach for meeting schedules to achieve specified periods of performance and timely submission of deliverables for the four likely awardable task orders. The approach shall include discussion of a Microsoft Project Gantt chart that documents necessary tasks and an explanation of your company’s procedures to develop, implement and monitor schedules.

(c) Task order RFP response time: Describe how you will meet the ten day response time to task order RFPs upon receipt.

4.2.4 Subfactor Two: Staffing

Describe how you plan to recruit, hire, train and retain qualified employees to meet WS task requirements, identify the work to be subcontracted using Attachment 16 and state the rationale to fulfill the requirements of an on-site contractor presence as required in paragraph 2.2.6.1 of the basic WS.

4.2.5 Subfactor Three: Research and Engineering tasks

There are nine sub-tasks from the four likely awardable task orders. Each task order will include firm fixed price (FFP)/FFP Level-of-Effort contract line item numbers (CLINs) for labor, transportation, storage, travel and materials, if applicable. Each task order must be a complete, stand-alone order that can be executed immediately upon contract award. Responses to these task orders shall be made using Attachment 2 Task Order Proposal Template of the

RFP:

Task Order 0001: T-38 ASIP Support

(a) Sub-task 1

(i) List the USAF documents, reports and Technical Orders requested which would reflect an understanding of USAF structural sustainment as it relates to the T-38.(ii) Describe your proposed approach to performing a structural sustainment evaluation of the T-38 empennage which is systematic and encompasses all aspects of structural sustainment.

(b) Sub-task 2

(i) Describe your structural testing and analysis capabilities for performing and analyzing the results of tests typical of ASIP support efforts.

(ii) State which capabilities, if desired, will be fulfilled/augmented by USAFA/DFEM laboratory test capabilities.

(c) Sub-task 3

(i) Describe your finite element analysis (FEA) capabilities, including personnel, software and hardware to be used in performing sound FEA as it pertains to Damage Tolerance Analysis (DTA) of Field Repairs.

(d) Sub-task 4

(i) Describe your Non-Destructive Inspection (NDI) capabilities in terms of facilities, equipment and certified personnel available and how applying those capabilities to the WS sub-task will result in credible, documented and deployable inspection tools and methods.

Task Order 0002: C/KC-135 Teardown Analysis

Sub-tasks 2 and 3

(a) Describe your qualification plan showing how Protocol-specific staffing requirements will be met, including the Contractor’s provisions for facilitating audits of protocol processes.

Any vendors/subcontractors to be used to perform protocol tasks need to be included in the plan to demonstrate how they are qualified. Protocols 1-8 are Attachment 4 to the RFP.

(b) Describe your process plan including descriptions of the following:

i) How you will define Teardown Sections (TS) to the Government Technical Lead (GTL) for approval.

ii) How incidental damage to subject structure will be prevented/minimized during the execution of TS extraction (Protocol 3), TS disassembly (Protocol 4), and part coating removal (Protocol 5) when preparing structure for nondestructive inspection (Protocol 7).

iii) How you will ensure that all data are recorded as required by Protocols 1-5, 7 and 8.

iv) How you will ensure the security and accurate location tracking of all teardown analysis subjects as required by Protocols 1-5, 7 and 8.

v) How you will ensure the accurate tracking of protocol process status as required by Protocols 1-5, 7 and 8.

vi) How you will prioritize all nondestructive inspection (NDI) indications for recommendation to the GTL to select indications for root cause analysis.

vii) What handling methods you will use to prevent unintentional damage to parts after NDI (Protocol 7) and prior due/during execution of Protocol 8 tasks.

viii) How teardown analysis subjects will be safely and securely transported, if required, between locations for the execution of various protocol tasks.

(c) Describe how your facilities will support the timely execution of each Protocol with a demonstrated approach that meets the requirements of the protocols.

Task order 0003: Distance Learning Curriculum Development

Sub-task 1

(a) Describe your approach that will provide a valid survey, recommendations supported by valid research methodology, and describes the following as it pertains to the research survey:

i) How you will capitalize on existing survey data when developing survey.

ii) How you will develop and execute a survey to relevant U.S. educational institutions.

iii) Define how you will determine the relevant population to be surveyed.

iv) Define the relevant factors to be used in the detailed analysis of existing courses, and why the factors are appropriate.

v) Describe the qualitative and quantitative research methods for making the report recommendations required in paragraph 2.1.2

Sub-task 2

(b) Describe the following as it pertains to course curriculum design and development:

i) How you will ensure the recommendations derived from the survey will be met in the developed new course.

ii) How candidate presentation methods will be selected and then evaluated.

iii) How course content will be developed such that course material is motivating and technically relevant.

iv) The approach for developing a course description, course goal and course objectives.

v) How meeting typical public education requirements for a stand-alone course of instruction will be ensured.

vi) How you will determine the expected number of candidate students and their expected qualifications.

vii) How you will approach student outreach.

viii) How you will approach course outreach.

ix) How you will approach the issue of accreditation.

x) How you will measure student success.

Task Order 0004: Storage

Sub-task 2

(a) Describe how the Teardown Data Management System (TDMS) will be used to track program assets or, in the case of residual structure, how this structure will be stored and arranged in such a way as to facilitate timely retrieval.

(b) Describe the storage facility, indicating how program assets will be stored in a clean and dry facility that protects assets from mechanical, environmental and atmospheric damage.

(c) Describe the facility security and how program assets will only be accessible by authorized personnel.

(d) Describe the system of cataloging and access, how assets are located and mapped in the storage facility such that identification and retrieval of any particular part takes no longer than four (4) hours from the time it is requested by the Government.

5.0 Volume III - Past Performance

5.1 General

Each offeror shall submit a past performance volume with its proposal, containing past performance information. This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 15 percent or greater of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance. Submission of past performance information using the PPI tool is mandatory. PPI tool instructions are located in Attachment 13 of the RFP.

5.2 Volume Organization

The Past Performance Volume shall be organized in the following general outline:

(a) Table of Contents

(b) Recent & Relevant Contracts

(c) Organizational Structure Change History

(d) Evidence of Transmittal of Questionnaires

(e) Subcontractor Consent Form/Client Authorization Letter

(f) Glossary

5.3 Recent &Relevant Contracts

Submit information on up to four (4) recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. In addition, include information on up to four (4) recent contracts performed by each of your teaming partners and significant subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Offerors are required to use the PPI tool posted on FedBizOpps in order to accomplish this section. For further details on the PPI tool see Attachment 13 to the RFP. Include rationale supporting your assertion of relevance. To be recent, the contract must be ongoing, or must have been performed or completed during the five years leading up to the date of solicitation posting. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M, provision M002 - Evaluation Factors, paragraph M002c - Past Performance Factor.

5.3.1 Specific Content

Offerors are required to explain what aspects of the cited contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. Submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems would be required. Categorize the relevant information into the specific Technical subfactors and Cost/Price factor used to evaluate the proposal.

5.3.2 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company, if necessary/appropriate. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

5.4 Questionnaires & Evidence of Transmittal of Questionnaires Each Offeror is responsible for providing the Past Performance Questionnaire, Attachment 12, to each reference (prime and subcontractor) listed by the Offeror and provide evidence of transmission to each reference. Offerors need to ensure they are completed and returned directly to the PCO via email or fax no later than the proposal due date:

Matthew McLean Contracting Officer Email: matthew.mclean.10@us.af.mil Fax: 719-333-8939 If sent via fax, please have the sender contact the PCO via phone at 719-333-4595 or via email to confirm receipt.

Once completed, questionnaires become source selection sensitive and the contractor is not entitled to the information in the completed form. Incorrect phone numbers or email addresses may result in data not being reviewed or evaluated.

5.5 Subcontractor Consent/Client Authorization Letter

The Offeror shall submit a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information (Attachment 14). For each commercial customer citation, the Offeror shall also submit a client authorization letter (Attachment 15), authorizing release to the Government of requested information on the Offeror’s performance.

6.0 Volume IV - Cost/Price

6.1 General Instructions

6.1.1 Cost/Price Reasonableness and Realism

This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced mailto:matthew.mclean.10@us.af.mil pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror.

6.1.2 Estimating Techniques and Methods

When responding to the Cost/Price Volume requirements in the solicitation, the offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods (such as Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships (CERs), commercially available parametric cost models, in-house developed parametric cost models, etc.), to develop their estimates. The Offeror shall identify all ground rules and assumptions used in developing the cost/price documentation.

6.1.3 Cost/Price Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

6.1.4 Cost or Pricing Data Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

6.1.5 Rounding

All dollar amounts provided shall be rounded to the nearest dollar. All fully burdened labor rates shall be rounded to the nearest penny. The Government reserves the right to correct administrative or numerical errors/discrepancies due to rounding, addition or multiplication without requiring an updated proposal.

6.2 Volume Organization

The Cost/Price volume shall consist of the following sections:

SECTION 1 – Table of Contents, introduction, summary descriptions of estimating, purchasing, and accounting systems, changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement.

SECTION 2 – Pricing schedule for the IDIQ contract (Attachment 3) and pricing schedules for each of the task orders (Attachments 3a-3d (Attachment 3)). Also include any other supporting data deemed necessary to support reasonableness.

SECTION 3 - List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any. Provide complete rationale for any exceptions. Also include information regarding commonality with other programs, probable subcontractors, and audits and administrative data.

6.2.1 Labor Rate/Storage Pricing Schedule

Provide fully burdened, composite labor rates, for both Government and Contractor sites, for all labor titles to be used in the full period of performance of this contract. The fully burdened composite labor rates will apply to all firm fixed price (FFP) and FFP level of effort (FFP LOE) labor hour efforts awarded under this contract using Task Orders. The offeror shall complete the Labor Rate/Storage Pricing Schedule (Attachment 3) and submit in the Cost/Price Volume, Section 2.

Labor category descriptions are provided in Attachment 7. The Offeror shall provide fully burdened, composite labor rates for each title and time period in the Labor Rate Pricing Schedule. These rates will apply to all work performed under that title, regardless of who (prime or subcontractor) performs the effort. The proposed labor rates are a maximum rate.

Actual billed labor rates on task orders may be less than the maximum rates, but in no instances shall the billed rates be greater than the originally proposed rates.

The offeror shall also submit a fully burdened FFP rate for storage in Attachment 3. FFP storage rates will be priced per square foot and if applicable, include a minimum storage fee or minimum square footage price.

6.2.2 Task Order Cost/Price Proposals

Using the format provided in the Labor Rate/Storage Pricing Schedule, Attachment 3, provide a Cost/Price Proposal for Task Orders 0001, 0002, 0003 and 0004. A complete task order cost/price proposal shall consist of FFP/FFP LOE labor hours by labor title for each task order, travel costs, materials and other direct costs, fixed price storage and fixed price transportation, if applicable. The labor rates proposed for each task order shall reflect the rates proposed in Attachment 3.

6.3 Other Information

6.3.1 Commonality with Other Programs

Any cost reductions made in your proposal that are attributed to commonality with other programs, company funded efforts, or capitalization of equipment must be supported with the following:

(a) Commonality - Identify the specific program(s) and why it is applicable.

- Address the cost allowability and allocability of this action per FAR and your CAS Disclosure Statement.

(b) Company-Funded Efforts

- Identify the specific efforts, the planned start and end dates, the applicability to the current solicitation, the source of company funding and how you plan to account for or allocate these costs in accordance with generally accepted accounting principles, and your CAS Disclosure Statement, if applicable.

(c) Capital Equipment - Identify the specific item(s) capitalized and what other applications exist for the equipment, provide corporate approvals for each action, address the cost allowability and allocability of the action per the FAR and your CAS Disclosure Statement.

6.3.2 Probable Subcontractors

Submit a list of the proposed probable subcontractors and inter-divisional transfers showing (a) the supplier, (b) description of effort, (c) type of contract, (d) price and hours proposed by each,

(e) price and hours included in prime’s proposal to the Government, and (f) commercial item/service determination support, if applicable.

6.4 Audits and Administrative Information

If the Defense Contract Audit Agency (DCAA) has performed an audit of your rates, submit the name, address and telephone number of the DCAA office and the number(s) and date(s) of the audit(s). Provide names, addresses and telephone numbers of the cognizant Defense Contract Management Agency /Contract Administrative Office (DCMA/CAO) representatives, if applicable and Government Paying Office. Also, provide the name and telephone and fax number for all Administrative Contracting Officers (ACO).

7.0 Volume V - Contract Documentation

7.1 Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K.

7.1.1 Section A - Solicitation/Contract Form

Completion of blocks 12, 15A, 15B, 15C, 16 and signature and date for blocks 17 and 18 of the Standard Form (SF) 33. Signature by the offeror on the SF 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

7.1.2 Section B - Supplies or Services and Costs/Prices

The Offeror shall complete the base pricing schedule spreadsheet in Attachment 3 to the model contract and the pricing schedule spreadsheets for each task order, Attachments 3a, 3b, 3c and 3d.

7.1.3 Section F - Deliveries or Performance

Proposed Delivery Schedule. The offeror shall propose the period of performance in each of their proposals for Task Orders 0001, 0002, 0003 and 0004 in the Task Order Proposal Template (Attachment 2). The Offeror should propose Periods of Performance to include commencement and completion dates for all applicable CLINs.

7.1.4 Section K - Representations, Certifications, and other Statements of Offerors Completed representations, certifications, acknowledgments and statements shall be provided with the proposal in Volume V, Contract Documentation. Complete representation and certification electronically at the System for Award Management (SAM) site:

https://www.sam.gov. Ensure the Tax Identification Number (TIN) is entered in SAM or provided for in the proposal. If the PCO is unable to access/retrieve an offeror’s annual representations and certifications, that offeror may upon request by the PCO, be required to submit a hard copy of their annual representations and certifications. This request will not be construed as communications or discussions with an offeror as defined by FAR 15.306.

7.2 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 7.2.

Table 7.2 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion Rationale

Work Statement, SPEC, Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

7.3 Other Information Required

7.3.1 Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code;

TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility https://www.sam.gov/ is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

7.3.2 GFP and/or Base Support Requirements

The Government plans to only provide Government Furnished Property (GFP) as indicated in Attachment 5. This GFP is intended for task orders requiring teardown analysis of specific KC- 135 sections. If the offeror requires the use of other Government furnished items, the offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, rental value per FAR 45.1 and 45.2, reason for need, and cross reference to cost/price volume paragraphs which pertain to GFP and/or base support. The offeror shall also provide the written authorization from the cognizant ACO, as applicable. The offeror shall supply this information in the format shown in Table 7.3.

Table 7.3 - Required Information for Using GFP/Base Support

Quantity

Federal Stock #

Nomen-clature

Duration of Need

Rental Value

Reason for Need

Cross Ref. to Cost Prop

2 EA FS156-09-

ACG-

Time Counter

1 Oct 03 - 30 Dec 04

$1,000 Needed to calibrate our 5 MHz/1pps

SATCOM

simulator offset

Volume IV, pages 23 – 27, paragraphs A-C

Attachment 10 to the RFP is a list of laboratory equipment available for contractor use. This equipment resides at USAFA and is available to on-site contractors acting in a mentoring/education/training/research/engineering role with cadets. Do not include this equipment in Table 7.3. Instead, if you intend to use this equipment, please include an explanation in the appropriate Task Order Proposal.

7.3.3 Organizational Conflicts of Interest (OCI)

Offerors are required to identify any potential actual or apparent Organizational Conflicts of Interest (OCI) as defined in FAR Part 9.5 that may arise as a result of their performance on any other contract. Offerors will further be required to provide an OCI plan to avoid, neutralize or mitigate all such conflicts before contract award. The plan will not be evaluated as part of contract award, but the successful offeror's plan will be evaluated prior to award and will have 30 days after award to make correction revisions if required by the government. Exchanges between the PCO and the offeror regarding OCI will not be considered discussions. If OCIs exist, but they can be mitigated, then award will be made. If there is an OCI which cannot be mitigated, then we will not make award.

7.3.4 Required Attachments

See Section J for list of attachments.