Solicitation_Questions_and_Responses_Revised_8_Oct_2013.docx

SOLICITATION FA7000-13-R-0023

RESPONSES TO QUESTIONS

*****As of 3 October 2013****

Question 1. May we assume that Parts, I, II and III of our proposal response are to be submitted as three separate volumes.

Answer 1. Yes, 52.212-1 Addendum, Instruction to Offerors Paragraph 4, under General Instructions states the response shall consists of three (3) separate parts.

Question 2. When a joint venture is responding, will you accept past performance from the JV partners or only from the JV itself?

Answer 2. Yes, 52.212-2, Evaluation Paragraph 1.B. states the evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major aspects of the requirement when such information is relevant to the acquisition.

Question 3. How long have the incumbent contractors been on the job? This information is needed to take into consideration the amount of paid annual leave.

Answer 3. PACU RNs—11/15/11, 10/01/10 and 03/14/13; Operating Room RN—09/29/11; Case Managers—05/16/05 and 05/13/13, Utilization Manager RNs—3 FTEs job sharing—07/06/11, 07/24/12 and 05/06/13

Question 4. Do you only need financial reference (attachment 4) for the prime or prime and subcontractors?

Answer 4. Prime only.

Question 5. Request for applicable Wage Determination for Service Contract Act employees Answer 5. Wage Determination 2005-2079, Rev 14, dated 06/19/2013 applies to this contract for employees classified as SCA employees

Question 6. Would you provide any performance related intelligence regarding how satisfied is the USAF Academy with the incumbent contractors for this effort?

Answer 6. The Government assumes you are asking for performance information on the incumbent contractor’s employees. Performance information will not be provided at this time.

Please note FAR 52.222-17 is included in the solicitation and applies to any employee classified as a Service Contract Act employee. In accordance with this clause, the Contracting Officer will provide the incumbent contractors’ employees to the successor contractor after contract award.

****As of 4 October 2013******

Question 7. Is there a limit of 30 pages to include the Past Performance Surveys that will be submitted by references (sub para b)? Or, is the 30 page limit for the sub para a. Quality and Satisfaction Rating… Section?

Answer 7. The maximum number of 30 pages includes both sub para a and b. However, it does not include the past performance questionnaires.

Question 8. How many incumbent Radiologists are under current contract support?

Answer 8. There are current 4 incumbent Radiologists.

Question 9. Does the Government anticipate a proposal deadline extension for both the Past Performance Questionnaires and Solicitation FA7000-13-R-0023 due to the Government shutdown?

Answer 9. It is likely there will be an extension but as of today, 4 Oct 13, we are not able to make the determination on how long of an extension would be justified.

*****As of 07 October 2013****

Addendum to Question 9—based on the fact most DoD Civilians are back to work today, the solicitation and past performance questionnaires due date will not be extended.

Question 10. Regarding the definition of relevancy, in order for contracts to be relevant does the type/complexity have to specifically include experience providing Radiologists, Case Managers, Utilization Review Nurses, Orthopedic Surgical Technicians, and RNs?

Answer 10. Relevant contracts will be similar in scope and magnitude and therefore would not have to be the exact combination of health care workers to be determined relevant.

Question 11. PACU Work Schedule—What percentage of time will the PACU RNs work the day shift (0600-1430) vs. the swing shift (1100-1930)?

Answer 11. According to the MTF, 15% of the time.

Question 12. Operating Room Registered Nurse, (Gapfill) – Can you please define what is mean by Gapfill? Is this a FTE position or an intermittent coverage only position?

Answer 12. Gapfill means that this position is on the MTF’s books as an Active Duty position. The Air force cannot provide an active duty RN, therefore we are contracting the position.

Question 13. There are 8,328 hours listed for the CLIN. The CLIN also indicates that this should be 5 FTEs. However, 8,328 is greater than 5 FTEs. Should this be 8000 instead or is it the Government’s intent that this CLIN exceed 5 FTEs for the base period.

Answer 13. Five FTEs would have been 9640 hours for 12 months (1928 hours each) but the base year will be 10 months instead of 12 months, so two months of the hours were removed for the base year period only.

*****As of 8 October 2013****

Question 14. If a joint venture is not registered in SAM, but two partner firms are, is it adequate to represent the two partner firms in Part III(a) of our proposal response?

Answer 14. The Prime contractor is required to be registered in SAM. The Reps and Certs need to either be completed in SAM or if not then the offeror shall complete the hard copy FAR 52.212-3 and its Alt I and return with proposal submission.

Question 15. Regarding “Subcontractor Consent” in Part III(d), does a joint venture need to provide a letter of consent for the release of past performance from each partner?

Question 15. Yes.