QandA.pdf

Question and Answer - 5 September 2014

1. For the bi-weekly sites, they ask for PM to be quoted with a unit price based on 1 month. Do they want twice-monthly service or bi-weekly? The PWS appears to require twice-monthly service.

- The PWS does define the bi-weekly FPMI schedule as occurring on the 1P st P and 3P rd P week of every month.

To avoid confusion on the term bi-weekly should be understood as twice-monthly.

2. Why are drop arm barrier maintenance service contracts considered relevant past performance? These systems are much simpler, lower maintenance, and require few of the same skill sets as maintaining anti-ram pop up barriers or GRAB systems.

- This is still a consideration as there are locations where drop arm barriers are used. Contractors that provide past performance for only Drop Arm service would only be eligable for up to a “Relevant” past perfomrance rating instead of a “Very Relevant” rating that a contractor with both Drop Arm and Pop Up past performance could achieve.

3. Will past performance on maintenance service contracts for GRAB systems be considered relevant?

- Yes.

4. Is routine PM considered electrical work for the purposes of the electrical license requirement?

- Yes. In previous findings with the AVB program some issues revealed poor electrical workmanship and wire damages that caused some barrier problems at other bases. So it was decided that there be properly credential individuals working on the systems even during preventive maintenance.

5. Are mechanical, low voltage control system, and/or motor repairs considered electrical work for the purposes of the electrical license requirement?

- Yes. This depends on the barrier type but most do have some form of electrical component associated with the system. For example, the RSS 3000 has a servo electric motor as the drive system. Most manufacturers will caution that a fully trained maintenance person perform all maintenance work. The contractor should be using guidance from manufacturers’ operator/maintenance manual per each type barrier.

6. Can the Government provide a list of the accessory equipment and its location (i.e. mast arm mounted signal lights, remote CCTV systems, pole-mounted cameras, etc.) so that the appropriate time and equipment can be planned to maintain those systems?

- Each location within each base may have different equipment that would be considered active vehicle barrier equipment besides the actual barrier itself. A full list of all equipment is not available. Examples of barrier equipment that would be included are the mast-arm mounted signal lights, wig-wag lights, traffic type signal lights, and roof or pole mounted CCTV cameras. This is not an all-inclusive list of barrier equipment items. As parts for maintenance are not a priced CLIN in this acquisition, the contractor should have enough information to provide an adequate proposal.

7. Is a flagman required to conduct acceptable traffic management or are traffic cones sufficient to separate traffic from the work?

- Either is fine as long as it conforms to the items listed in appendix E. The MUTCD addresses temporary traffic control in Part 6. The SDDCTEA Pamphlet 55-17 identifies: “flaggers or temporary traffic control devices shall provide direction to motorist through the temporary traffic control zone”

8. How many lanes of traffic must remain open during the PM or repair work?

- At least one lane of traffic should remain open during PM or repair work but depends on the set up and reason. If the barrier spans all lanes and has to be down for repair then it might not be feasible to keep any lanes open and traffic routed to alternate gates. At a minimum one lane open where feasible.

9. Will security forces help support temporary closures as required to test the barrier systems?

- Yes. All inspections need to be coordinated with the Contracting Officer Representative (COR) and base security forces. Security Forces can help redirect traffic if necessary.

10. Does the requirement to submit invoices prior to ordering replacement or repair parts apply to Emergency Service Calls?

- To Clarify: 1.12 of the PWS should state:

No replacement parts shall be ordered by the contractor for repair of barriers or barrier systems prior to Uapproval from the Contracting Office as coordinated with the Contracting Officer RepresentativeU in accordance with para 1.16 Approval before is always required, even in cases of emergency. Approval in such circumstances can occur quickly. A contracting officer is always on call in cases of emergency to respond and make on the spot decisions. An adjustment to the PWS will be made before the award of the contract.

11. Can a CAC be used instead of a Base Identification Card for contractor employees assigned to this contract?

- No. The base identification cards are adequate for this contract.

12. If one-time specialty personnel (painting, welding, etc.) are required, is a permanent Base Identification Card required?

- One time passes can be issued when coordinated by the Contracting Office as needed. The base identification card is for long-term contractor passes and should be utilized as much as possible. The contractor is supposed to provide a list of personnel designated to perform on this contract in order to obtain a local background investigation. This should pertain to anyone else they subcontract with. All final decisions of base access ultimately reside with Security Forces.

13. Confirm (per the Additional AVB Inspection Items) that the contractor is required to verify security forces training history, and will have access to training records to verify this.

- The contractor is not required to verify the security forces portion; this should be done by the COR. It should be noted that the contractor should verify what they can and note which items they cannot such as the RF controls, they can mark as N/A. If such things are then they should work with the local COR to help with answering compliance.

14. Confirm (per the Additional AVB Inspection Items) that the contractor will have access to installation records regarding the submittal of AVB control systems under the C&A Program, and that the contractor will be able to contact those agencies for confirmation of approval.

- See previous answer.

15. Are there any Government Owned spare parts related to this equipment?

- No

16. Is there any on-site storage for spares and consumables that may be required to complete Emergency Service Calls?

- No. It may be an option when coordinated with each base CE if on-site storage is available and accessible, but for the purposes of the proposal this should not be seen as an option.

17. Can the Government provide the reason the current contractor at each of the sites was not awarded the option year on the existing contract?

- Not releasable information.