Combined Synopsis Solicitation FA670322Q0006 Amend 0001.pdf

FA670322Q0006, Amendment 0001

FA670322Q0006

FALL ARREST PROTECTION SOLUTION

Combined Synopsis/Solicitation, AMENDMENT 0001

30 June 2022

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Items

A. Offerors must follow the instructions contained herein to assure timely and equitable evaluation quotes. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three Volumes: Volume I – Administrative, Volume

II-Technical and Volume III - Price.

B. Submission of Offers: Electronic Submission of offers is required. Offers shall be submitted via email to the Contracting Officer: Victor Royal, victor.royal.2@us.af.mil and Cynthia

Weaver, cynthia.weaver@us.af.mil. Offers must be submitted NLT 2:00 PM (EDT)

Thursday, 14 July 2022. Offerors shall submit a clear and complete quote, and include only information that is relevant to this notice. The subject line of all emails that comprise the quote shall be formatted as follows: Subject: FA670322Q0006/Company Name/Email X of

X (insert number of the email and total number of emails).

C. The Contracting Officer, has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting

Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; Offerors may be required to submit information to the extentnecessary for the Contracting Officer to determine the reasonableness and affordability of the price.

D. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's quote.

E. Offerors should formulate and consolidate any questions they may have concerning the requirement and submit them back to 94 CONF/PK via email to Caroline Salazar at caroline.salazar.1@us.af.mil, Victor Royal at victor.royal.2@us.af.mil and Cynthia Weaver at cynthia.weaver@us.af.mil by 2:00 pm (EDT), Tuesday, 21 June 2022. A consolidated response to all questions will be posted as an amendment to the solicitation on SAM for all interested parties. After 21 June 2022, the Government may review further questions, however, the Government cannot guarantee a response due to time constraints.

F. If an Offeror believes that the requirements in these instructions contain an error, omission, mailto:victor.royal.2@us.af.mil mailto:cynthia.weaver@us.af.mil or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer, Victor Royal, a victor.royal.2@us.af.mil and Cynthia Weaver, cynthia.weaver@us.af.mil, via email, with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussions with the Offerors. This reservation includes matters of additional or substitute pages of the initial quote.

G. Exchanges of acquisition information between Government and Offerors will be controlled by the Contracting Officer, Cynthia Weaver.

H. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the quote and Offerors will be notified of the excess as soon as practicable.

I. Page Size and Format

Pages shall be 8.5 x 11 inches

Text pages shall be portrait-oriented. Graphics and tables may be landscape-oriented if required to properly present the information.

Pages shall be typed with at least single line spacing.

Times New Roman, Arial, or similar font preferred. The font size shall be no less than 12 point.

Margins on all four edges of each sheet will be at least one inch.

Proprietary statements, security markings, and page numbers may fall within the defined margin area.

These page format restrictions shall also apply to responses to Information Exchanges (IEs).

J. Quote Organization

Quote

Volume Title Page

Limit

Electronic

Copies

I Administrative/Contract

Documentation

Table of Contents Unlimited 1

Contact Information Unlimited 1

Validity Statement Unlimited 1

Representations and Certifications (Attachment 5)

Unlimited 1

Exceptions to Terms and Conditions Unlimited 1

II Technical

Written Narrative 8 Pages 1

Contractor Qualifications 2 Pages 1

III

Price – Price Schedule (Attachment 1)

Unlimited 1

VOLUME I: ADMINISTRATIVE/CONTRACT DOCUMENTATION

Volume Organization

1. Table of Contents

2. Contact Information: Provide address, phone number, fax number, quote POC and email address for the proposing prime and each of the teaming members.

3. Validity Statement: The Offeror shall make a clear statement the quote is valid for 90 calendar days from the date specified for receipt of offers.

4. Exceptions to Terms and Conditions:

a. Exceptions to terms and conditions of the solicitation are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in an Offeror being removed from consideration for award.

b. Exceptions taken to terms and conditions of the solicitation, to any of its formal attachments, or to other parts of the solicitation shall be identified.

c. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

d. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirement of the solicitation.

5. Offeror Representations and Certifications: Utilizing the provision 52.212-3 -- Offeror

Representations and Certifications – Commercial Products and Services, Offerors shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation

(Attachment 5 and submit a copy with their quote).

Volume I - Administrative/Contract Documentation page limitation is: unlimited.

Volume II – TECHNICAL

Technical Approach. The Offeror shall include the following information to demonstrate a sound technical approach to meet the requirements:

Subfactor 1 - Written Narrative: The Offeror shall provide a written narrative of the proposed technical approach with sufficient detail to allow the Government to evaluate the Offeror's proposed design, proposed installation, and proposed equipment which meets or exceed all requirements of the Statement of Work (Attachment 2). Include any/all additional details, schedules, tables, etc., or other information required to clearly illustrate and describe the proposed fall arrest systems.

Subfactor 2 – Contractor Qualifications: The Offeror shall provide current certifications for the

Professional Engineer, Structural Engineer and ISO certification with sufficient documentation to allow the Government to evaluate the Offeror's certification status. The certification shall be current and meet or exceed all requirements in Section 2 of the Statement of Work (Attachment 2).

Include any/all additional documents necessary to clearly illustrate compliance.

Volume II – Technical page limitation: 10 pages.

Volume III – PRICE

All information relating to the price must be included in the section of the quote designated as the price volume.

1. General Instructions: Information is provided to assist you in submitting information other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your quoted price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your quote. Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror's quote. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of quoted prices rests with the Offeror.

2. Exceptions: List any exceptions taken to the pricing requirements stated in this solicitation and state assumption(s) made by the Offeror. Provide complete rationale.

3. Properly executed (by an official authorized to bind the company) Price Schedule –

Attachment 1 with both UNIT and extended amounts, including acknowledgment of all amendments completed.

4. Insert proposed unit and extended prices for each Firm Fixed Price (FFP) Contract Line Item

Number (CLIN). You MUST include unit prices and extended prices on all FFP CLINs. The extended amount must equal the whole dollar unit price multiplied by the number of units.

All dollar amounts provided shall be rounded to the nearest dollar.

5. Offerors shall ensure their information is up to date in the System for Award Management

(SAM) https://www.sam.gov.

6. Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the quoted price, including all required supporting documentation, must be included in the section of the quote designated as the Price Volume. Under no circumstances shall this data and documentation be included elsewhere in the quote.

7. If, after receipt of quotes, the Contracting Officer determines that there is insufficient data available to determine price reasonableness, the Offeror shall be required to submit additional cost or pricing data.

The Price Quote Volume III page limitation is unlimited.

ADDENDUM TO FAR 52.212-2, Evaluation -- Commercial Items

Basis for Contract Award https://www.sam.gov./

1. This acquisition is conducted in accordance with Federal Acquisition Regulation (FAR) 12, Acquisition of Commercial Items and FAR 13, Simplified Acquisition Procedures. The

Government intends to award a firm fixed-price contract to the Offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose quote conforms to the solicitation's requirements and is judged to represent the lowest priced technically acceptable (LPTA) quote.

2. The Government intends to make one contract award without discussions. Quotes should be submitted initially on the most accurate and favorable terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offerors should not assume they will be contacted or afforded an opportunity to clarify, discuss and/or revise their quotes. The

Government reserves the right to reject any or all offers if such action is in the Government's best interests.

3. If, during the evaluation process, it is determined to be in the best interest of the Government to hold discussions, Offeror responses and/or any revision(s) to an Offeror’s quote will be considered in making the award decision. If the Offeror's quote was evaluated as acceptable at the time discussions are closed, any changes or exceptions in the revised quote are subject to evaluation and may introduce risk that the Offeror's quote be determined unacceptable and ineligible for award.

4. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable and the quote therefore, ineligible for award.

EVALUATION PROCESS.

The Government will use the following procedures to evaluate offers:

Synopsis of Evaluation

1. Establish a total evaluated price (TEP) for each responsive offer received. The TEP shall be calculated by multiplying the unit price by the quantity to calculate the extended prices for all firm fixed-price CLINs and all Option CLINs. The sum of all extended amounts will be the

Offeror’s TEP.

2. Each responsive offer received will be ranked by TEP from lowest to highest.

3. The two (2) lowest TEPs will be evaluated for technical acceptability in accordance with

Table 1 below. Should one (1) of the two (2) lowest priced Offerors be rated unacceptable, the Government will evaluate the next lowest priced Offeror for technical acceptability. Once the Government determines two (2) low Offeror's acceptable, the Government will end its evaluation process with no other Offerors being evaluated.

4. Award will be made to the LPTA responsible Offeror.

Evaluation Factors and Subfactors

The following evaluation factor and subfactors will be used to evaluate each quote. Any factor or subfactor determined to be unacceptable will render the entire quote ineligible for award.

Factor 1: Technical Capability

Subfactor 1: Written Narrative

Subfactor 2: Contractor

Qualifications

Factor 2: Price

Factor 1 – Technical Capability

The Government’s technical evaluation team shall evaluate the technical factor/subfactors on an acceptable or unacceptable basis, assigning one of the ratings described below. A technical factor/subfactor evaluated as “Unacceptable” will render the entire quote unacceptable and, therefore, unawardable. Only those quotes determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion.

Limited to no more than 10 pages.

TABLE 1 – TECHNICAL RATINGS

Rating Description

Acceptable Quote eets the requirements of the solicitation

Unacceptable Quote does not meet the requirements of the solicitation

Subfactor 1 - Written Narrative: This subfactor shall be met when the Offeror has provided a detailed and thorough plan which clearly outlines their technical approach to providing fall arrest protections solutions to each of the four (4) hangars which fully meet the equipment specifications and performance requirements of the Statement of Work.

Subfactor 2 – Contractor Qualifications: This subfactor shall be met when the Offeror provides qualified

Engineers with current certification and licenses and ISO certification in accordance with the Section 2 of the

SOW and demonstrates compliance with the SOW.

Factor 2 - Price

1. Offeror’s price must adhere to all requirements of FAR 52.212-1 and Addendum to FAR

52.212-1. The Offeror’s Price quote will be evaluated for award purposes, based upon the total evaluated price quoted. The Total Evaluated Price (TEP) shall be calculated by multiplying the unit price by the quantity to calculate the extended prices for all of the firm fixed price CLINs, including Option CLINs, then totaling those amounts. Evaluation of options will not obligate the

Government to exercise the option(s).

2. The Offeror's price will be evaluated for completeness, reasonableness, and balance. An

Offeror whose price is determined to be unfair, unreasonable, or unbalanced may not be considered for award.

FAIR AND REASONABLE: The existence of adequate price competition is expected to support a determination of fair and reasonable pricing. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required to support the proposed price.

BALANCE: Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line item numbers (CLINs) is significantly overstated or understated as indicated by the application of quote analysis techniques. The Government shall analyze offers to determine whether there are unbalanced separately priced CLINs. Prices submitted will be compared and evaluated to assure that a logical progression exists as related to price and quantity changes within each Offeror's response to the pricing structure in the Price

Schedule.

3. Offerors must use the Price Schedule (Attachment 1) to submit pricing for their firm fixed-price quote.