Attachment_1_-_SoW,_Renovate_Temp_Guard_Shack_for_Ent_Ave,_RVKQ_18-0739_.pdf

Statement of Work 24 August 2018

RVKQ 18-0739

Scope of Work

Project # RVKQ 18-0739

“Renovate Temporary Guard Shack for Entrance Avenue, Niagara Falls ARS, NY”

1.0 INTRODUCTION:

The Government is issuing this contract to provide construction services transition from concept definition to construction contract. The Contractor shall be capable of construction operations inclusive of inspection validations and warranty mandates.

2.0 PURPOSE:

Under this contract the 914 Mission Support Group Civil Engineers (914 MSG/CE) will use the construction solicitation process to obtain construction services to place and provide electrical service for project RVKQ 18-0739, “Renovate Temporary Guard Shack for Entrance Avenue” at NIAGARA

FALLS ARS, NY.

2.1 Project Information:

2.1.1 Project Number/Title: RVKQ 18-0739 / Renovate Temporary Guard Shack for Entrance Avenue

2.1.2 Project Location: NIAGARA FALLS ARS, NY

2.1.3 Project Description: The Contractor shall provide all labor, materials, and equipment to install, construct, and complete the work planned in accordance with this Statement of Work.

2.1.3.1 Types of Services: The Contractor will complete a concept sketch and line diagram and narrative description of work to be accomplished and will be submitted to the Government for approval before completion of any construction work.

The Contractor shall provide a submittal sketch and narrative description of work to be preformed which will include location and proposed concrete pad to place and anchor the existing over-watch guard building, and provide electrical service from the nearest on base existing source suitable to operate the lights, air conditioner, heater for the Government provided guard building.

The Contractor will perform a field investigations and surveys (topographic, geotechnical, etc.); similar fact finding surveys of the site essential to properly provide a sketch and narrative for the project. The Contractor will prepare reports and similar services not involved in the preparation of designs, plans, drawings, and specifications.

The Contractor will provide a schedule, list of materials and submittals for each material proposed on the project, at a minimum include wire, transformers, connectors, splicing techniques, concrete pad and details of mix and thickness and anchoring of building details in order to withstand a ~70 mph wind event.

2.1.3.2 Administrative SOW:

Statement of Work:

The Contractor shall provide an ~8.5 X 11-inch sketch and a narrative description and specifications/product information cut sheets for all components to construct 4-inch a 3000 psi concrete pad (level and sized to be outline/overhand of building roof) and place and anchor the guard shack on. Anchors will be of sufficient strength/quality to secure the guard shack in invent of strong winds/hazardous weather.

The guard shack will be provided by the Government and will be moved by the Contractor to the pad. The guard shack will have electrical service that meets the National Electrical Code and all other State/Federal regulations and be compatible with the Air Station’s electrical system. The electrical connection may involve utility pole placement and transformers installations. The Contractor will also consider the closest available power connection and will consider underground trenching vice poles if appropriate.

The guard shack will be wired (by the Government) for a generator operations. Provide a disconnecting device from commercial power in order to be able to operate on a generator.

The guard shack may require minor modifications to the interior electrical at the Contractors discretion in order to ensure safe/normal operation of the lights, air conditioning and heater. Additional modifications to the existing facility will be evaluated by the Government on a case-by-case basis.

See Attachment 1 is a general area pictures.

Deliverable: Within 10 calendar days of contract award provide an ~8.5x11 inch sketch, one/two page narrative of work to be performed, specifications as required, product cut sheets for anchors, electrical components and any recommendations of change order/unforeseen conditions via the submittal process.

Expect that within 10 calendar days, of submittal of the deliverables, if approved, the Government will issue a Notice-to-Proceed (NTP) for construction.

2.1.3.3 Construction SOW:

The Contractor shall construct all project elements in accordance with the approved drawings (sketch) and specifications/cut sheets provided in the approved deliverable.

Before the start of construction, the Contractor will have acquired, inspected and stored all components/parts and supplies for the project. The Contractor will provide obtain a dig permit/miss utilities markings via the COR/Base Civil Engineering Office before starting any ground disturbance.

Contractor will keep the work site clean and safe and in compliance with all federal and base directives. At the end of the work day the project site will be secured. All excess material and construction debris will be removed from base at the Contractor’s expense

Only intermittent traffic interruptions are acceptable. If working on roadways, Contractor will coordinate with base security and provide proper traffic control devices/flagman services.

Contractor will provided license, qualified electrical workers for all electrical trade work.

All construction will be completed, including punch-list items 30 calendar days from the construction NTP.

3.0 SCOPE

3.1 Management Objectives:

3.1.1 Site Survey: The Contractor shall perform site survey to confirm information pertaining to the project under this contract and shall provide all plans, labor, equipment, and materials necessary to support all work under this contract.

3.1.2 Base Regulations: Contractor shall conform to all base regulations and directives pertaining to security, safety, fire, traffic, and personnel clearance, in so far as they pertain to the Contractors activities on NIAGARA FALLS ARS, NY. The Contractor shall ensure conformance by all employees.

3.2 Background and Concept:

3.2.1 Requirement: See above

3.2.2 Administrative and the Construction

3.2.2.1 Submittal: For any changes made to project information in the form of site plans, specification and other construction information, the Contractor shall be solely responsible for the survey verification and validation, coordination of existing conditions in parallel with proposed requirements, above and below-grade condition assessment, and budget verification that pertains to those changes.

Prior to beginning onsite construction, the Contractor will initiate Construction by completing project working drawings sketches and the various plans and schedules, including a construction schedule.

Drawings and specifications/narrative shall comply with codes, laws and this statement of work. The Contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract.

Task 1: Site Visit/Kickoff: The Contractor shall perform a site visit to gather data.

Task 2: Contractor shall utilize the site visit assessment findings and verification to produce drawings, sketches, specifications, and work plans.

Task 3: Provide deliverable identified in the SOW above. Any comments from the Government must be addressed and approved via the submittal process before starting construction.

3.2.2.1.1 Documents: The text for delivered documents shall be prepared on standard letter size paper (8.5" x 11"). All documents will be produced both electronically (MS Word or PDF) and hard copy and will become property of the U.S. Air Force upon completion of the design. The Contractor shall also deliver copies of any specifications, reports, etcetera as necessary using Microsoft Office on compatible program media version to the CO and COR.

3.2.2.2 Construction: Upon the approval of all submittals, the contracting officer will issue a Construction Notice to Proceed (NTP); the Contractor may then commence onsite construction activities. See paragraph 6.5.2 for Construction Phase tasks.

3.2.2.2.1 On-Site Field Oversight: The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this project. The Government will provide ongoing surveillance and submittal approval recommendations. The designated representative of the Government will report all findings to the Contracting Officer (CO). The Contractor will provided a full time superintendent with authority to make decisions for the Contractor, responsible for quality control and quality assurance and safety of Contractor personnel at the site. Contractor

3.2.2.2.2 Pre-Final Inspection: The Contractor, along with the CO and COR will conduct a pre-final walk-through inspection and publish the pre-final inspection findings in a Pre-Final inspection report. The Contractor shall include all O&M manuals, operating instructions, and test reports for review as required. The Contractor shall provide training to base personnel by manufacturer’s representatives, as required.

3.2.2.2.3 Final Inspection: The Contractor, along with all necessary 914th personnel shall conduct a final inspection and publish the findings in a Final

Inspection Report. The inspection shall concentrate on the items identified at the Pre-final inspection and recorded in the Pre-final report. The Final Inspection Report shall also certify that all items have been implemented and that the construction is complete.

3.2.2.2.4 Delivery/Warranty: The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection and acceptance by the Government, the Contractor shall deliver to the Government the as-built drawings in the format and media as required by the contract. The warranty shall be issued in accordance with the Federal Acquisition Regulation.

4.0 APPLICABLE DOCUMENTS:

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force/Military Instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive Orders (ESO); National Fire Protection (NFPA); Engineering Technical Letters (ETL); as applicable the Unified Facility Criteria (UFC) and Unified Facility Guide Specifications (UFGS), and in the SOW including all changes and amendments in effect on the date of issuance of this contract. In addition, the Contractor shall refer to the current version of the USAF Project Manager’s Guide for Design and Construction, and Guidance for Contract Deliverables (GCD), current version.

5.0 ADMINISTRATIVE:

5.1 Meetings, Conferences, Site Visits:

5.1.1 Post Award Meeting/Teleconference, Progress Meetings & Design Integration Meetings: After the issuance of a contract, the Contractor shall attend meetings at project site, NIAGARA FALLS ARS, NY. The purpose of these meetings includes, but is not limited to contract discussions, progress reviews, project scoping, planning, project status, and the general exchange of information concerning current and future activities. All meetings shall be held at 914 MSG/CEC, NIAGARA FALLS ARS, NY. The Contractor shall coordinate each meeting with all individuals listed in section 9.2. The Contractor shall record and provide copies of all meeting minutes not later than 2 business days after the meeting. Minutes shall be sent by email to the Contracting Officer.

5.1.1.1 Meeting #1, Site Visit/kickoff: The Contractor shall coordinate the site visit to be held at NIAGARA FALLS ARS, NY with all parties identified in section 9.2 of this SOW within 5 business days from award date. Contractor shall collect or request all information necessary in order to execute the contract.

5.1.2 Meeting Minutes: The Contractor shall prepare and publish all meeting minutes following CO/COR approval, track all action items assigned, and shall document all items discussed at meetings as well as a meeting’s attendees.

5.1.3 Base Access: The Contractor shall coordinate with the Contracting Officer to gain access to areas of the installation involving this project. The Contractor shall follow all base rules and regulations regarding entry and access to base. Contractor shall have in possession all applicable identification documents as outlined in the contract documents prior to arrival.

5.2 Work Site Requirements:

5.2.1 Safety Requirements: Contractor shall conform to all base regulations and directives pertaining to security, safety, fire, traffic, and personnel clearance, in so far as they pertain to the Contractors activities on NIAGARA FALLS ARS, NY. The Contractor shall ensure conformance by all employees.

5.2.2 Storage: The Contractor shall conduct its operations in accordance with FAR Part 52.236-10 as required.

5.2.3 Security: The Contractor shall obtain and monitor security badges used by its own staff and Subcontractors during the duration of this contract.

6.0 GENERAL TASKINGS:

6.1 Concept Definition: See SOW

6.2 Technical Services: The Contractor shall the provide construction services and submittals required in this SOW. The Contractor is accountable for all aspects of the completed design/sketch and narrative under Federal, Department of Defense, Air Force, State and applicable local laws.

6.3 Quality Control (QC) Oversight: The Contractor shall plan and/or develop QC procedures for the contract and submit for Government approval.

6.4 Construction: The Contractor shall manage and perform construction work as defined in the contract. The following are typical construction contract requirements: completion of working drawings, permitting, construction, construction management, scheduling, maintaining construction facilities and temporary controls, environmental protection, and project closeout.

The Contractor is responsible for any errors and omissions resulting from its sketch. Except for differing site conditions, the Government will not be responsible for any changes resulting from design errors or omissions.

6.5 Contract Deliverables:

6.5.1 Deliverables/Submittals:

DELIVERABLES/SUBMITTALS

POC/Office

Symbol

Submittal

Initial Sketch

Final Sketch

# Copies

CO and COR - 914

MSG/CEC

Preliminary Work Plan/sketch/cut sheets

X

4 Copies paper, 1 electronic

Revised sketch/narrative/with incorporated comments

X Copies paper, 1 electronic

Final sketch, O&M manuals, product info and inspection reports and test reports

X Copies paper, 1 electronic

Computer Products:

Submit in MS Word and/or PDF on CD-ROM or email.

6.5.1.1 Government Review: Contractor shall allow 10 calendar days for Government review of all deliverables/submittals unless otherwise noted by the Contracting Officer.

6.5.1.2 Plan Review/Construction Kick-off: The Contractor will coordinate with the CO to schedule a kick-off conference at the NIAGARA FALLS ARS, NY. Construction will begin after acceptance and approval of final sketch/narrative.

6.5.1.3 Project Closing Conference: Contractor will provide as-built record drawings for work completed, product specifications, manufacturer’s manuals and warranty documentation at closing conference to be held at the NIAGARA FALLS ARS. This conference will be scheduled by Contractor after punch list items are satisfactorily completed or action plan for completion has been approved by the base.

6.5.2 Construction Deliverables

The Contractor shall provide technical plans and reports as detailed below.

Deliverable

Copies Frequency

C O

R

C on tra ct in g

O ffi ce r

(All days in calendar days)

Production or Delivery Problem Report 1 1 Same workday as problem As-built Drawings 1 1 10 days after Final Inspection

Material Approval Submittals 1 1 5 days after approved Final sketch/narrative

Incidental Design Documents (AF Form 3000) 1 1 As needed

Draft O & M Manuals (AF Form 3000) (hard copy) 1 1 At Pre-final inspection

O & M Manuals (AF Form 3000) (hard copy) 1 1 At final inspection

Meeting Minutes 1 1 As needed, NLT 2 business days after meeting

Pre-final Inspection Report 1 1 5 days before Final Inspection Final Inspection Report 1 1 10 days after Final Inspection Draft Transfer & Acceptance of Military Real Property (DD 1354)

NA

Transfer & Acceptance of Military Real Property

(DD 1354)

NA

6.5.2.1 Progress Review Meetings: During the Construction Phase of the project, the initial Progress Review Meeting will be held within 5 business days of Construction Notice to Proceed. Subsequent meetings will be held at on business days as needed for the duration of the project.

7.0 GOVERNMENT FURNISHED MATERIALS AND SUPPORT

7.1 Drawings, Reports and Plans:

a. Facility Record Drawings. (Available for review in BCE Office)

b. Previous Project Drawings (Available for review in BCE Office)

7.2 General Requirements: In conjunction with the project, NIAGARA FALLS ARS, NY will provide the following support to the Contractors as detailed below.

a. Provide assistance to the Contractor in obtaining existing engineering plans, drawings, etc., to facilitate work required in the Statement of Work (SOW).

b. Arrange for a staging area for storing equipment and supplies. The security of equipment and supplies shall be the Contractor’s responsibility.

c. Arrange for personnel identification badges, vehicle passes and/or entry permits by providing 7 days or more advance written notification. Request must be on or attached to Company Letterhead from the Prime Contractor, and include: company name, contract number, Contractor personnel names, citizenship, date of birth, and duration of access required. Subcontractor requests must also include the name of the Prime Contractor and Prime Contract Number.

d. Contractor shall arrange access to the work areas prior to start of construction activities e.

g. Assist arranging outages. Interruption of service for HVAC, Power, Lighting, Telephone, Fire Protection, Fire Detection, Water, Sewer, Gas, Roads, and Parking Lots are considered outages.

Outages shall be scheduled at least 2 weeks prior to the desired time.

8.0 TRAVEL

8.1 Travel Requirements: The Contractor shall travel as required to produce the deliverable items listed in this Statement of Work. Site assessment/research, project discussion meetings and presentations will be held at NIAGARA FALLS ARS, NY.

9.0 CONTRACT ADMINISTRATION

9.1 Contract Amendments: Not withstanding any of the provisions of this contract, the CO will be the only individual authorized to in any way amend or modify the terms of this contract.

9.2 Contract POC’s are:

Contracting Office:

Mr. Jason P. Topick

914 MSG/PK

716-236-2214

Contracting Officer Representative: Mark Bellis or assigned

914 MSG/CEC

236-3103

10.0 PERFORMANCE

10.1 Performance Period: The performance period for this statement of work is 50 calendar days for the contract. The performance period of 10 calendar days for submittals and 30 calendar days for construction. The Contractor shall begin construction work as described in the scope of work within 5 business days of construction notice to proceed (NTP). All work, including any punch list items, must be completed no later than 50 calendar days after receipt of NTP. No construction work shall begin prior to Government approval of plans and specifications.

10.2 Progress Review Meetings: During construction, the Contractor shall hold progress review meetings daily and shall coordinate these meetings with the CO/COR. These meetings will be a review of work performed, issues, schedules, milestones, and current status. The schedule of the progress review meeting may be modified by the COR with notification to the Contractor. These meetings will continue until the project is closed out.

10.2.1 Meeting Minutes: All meeting minutes will be taken by the Contractor and distributed to POCs no later than 2 working days following meeting dates.

10.2.2 Schedules: The Contractor shall adhere to all meeting and reporting schedules and acknowledges the authority of the Base POC to reschedule any and all meetings and reports.

Statement of Work

Attachment 1: photos Note: pictures are meant to show project concept and is for reference only; may not be to scale. Contractor must evaluate site suitability and design to meet requirements identified in the SoW.

Statement of Work