Memorandum for Record - Site Visit.doc

Memorandum for Record 27 May 2011

Subject:

Solicitation #:FA6656-11-B-0003

Maintain/Renovate Medical/Surgical Squadron, B217

1. A pre-proposal site visit was held for subject solicitation on 26 May 2011 at 0900 in building 217. See attached list of attendees.

2. The following is a summary of comments made by the Contract Specialist during the administrative portion of the site visit.

a. The project consists of, but is not limited to, the contractor furnishings all supervision, labor, materials, equipment, tools, apparatus, testing, and transportation necessary to maintain/renovate medical/surgical squadron, Bldg. 217. The work involves in maintaining the medical/surgical squadron is removing existing carpet, tile, wallpaper, and glue and providing new commercial grade finishes. The renovation work involves demolishing existing load bearing walls, building new office spaces, entry point, receptionist area, and break rooms, and relocating electrical, HVAC, communication lines, sprinkler system, doors, windows, and lights. Requirements are further detailed in the Drawings and in the General Requirements found at Specification Section 01 00 00.

b. This project has two line items. This is a sealed bid solicitation whereby the bid opening will take place in B504 at 1400 (2 o’clock) in room 119 on 21 June 2011. Offers will be publicly opened at that time. Envelopes containing offers must be sealed and marked with the offer’s name, the solicitation number, and the date and time the offers are due.

c. This project is 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offers are only being solicited from SDVOSB that appears on the List of Qualified Service Disabled Veteran Owned Small Business Concerns maintained by the Small Business Administration. Contract Clause 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside is included in the solicitation at Section I page 7. By submitting an offer, Contractors agree that in the performance of a general construction contract at least 15% of the cost of contract performance incurred for personnel will be spent on the concern’s employees or the employees of other service-disabled veteran-owned small business concerns.

d. Proposals are due on 21 June 2011 at 2:00 pm, local time. Hand carried bids shall be delivered to the Contracting Office at Bldg. 504, Room 114, no later than that time. Proposal package is to include required bonds and the Financial Institution Reference Sheet (Attachment 4 of the solicitation).

e. Contractors are reminded that in order to receive an award as a prime contractor, they must be registered in the Central Contractor Register (CCR) database at website, http://ccr.gov ,as well as have completed the annual representations and certifications electronically via Online Representation and Certification Application (ORCA) at website, http://orca.bpn.gov.

f. The proposal is to be based on the specifications/drawings. GC’s are urged to closely review the drawing notes. No changes are to be made unless received in writing from the Contracting Officer in the form of an amendment. It is the contractors’ responsibility to check the FedBizOpps (FBO) website for updates and amendments.

g. Contractors are to direct all questions to the Contracting Office in writing. Questions can be e-mailed or faxed to the attention of Angela Hyser at fax: 330-609-1042, or email: angela.hyser@us.af.mil. Emails are preferred. It is imperative all communications are identified with the full solicitation number, not project number, in the subject line. Any/all questions received, along with the response, will be posted to the FBO website.

h. Contractors are reminded that the Buy American Act pertains per the terms of the contract. The contractor shall use only domestic construction material in performing this contract. (Reference, Section I – Contract Clause 52.225-9). Consideration should also be given to biobased products. This clause can be found in Section K.

3. Questions are requested to be submitted by Thursday, 2 June 2011 to ensure timely posting. The list of attendees will be posted in order for contractors to network with each other.

4. At the conclusion of the administrative comments, the attendees were escorted throughout the interior and exterior of B217 by Steve Petrie, Government Inspector for Civil Engineer.

5. The attendees were encouraged to check the FBO site often for amendments and related changes. At the conclusion of the walkthrough, the site visit was adjourned.

//SIGNED//

Angela L. Hyser

Contract Specialist