Vendor questions.pdf

1. Would the Government permit Catalyst, as the prime contractor, to subcontract a substantial portion of the specialized fieldwork, including pumping, cleaning, inspection, and waste disposal? YES

Are there any specific self-performance requirements or subcontracting limitations applicable to this solicitation? NO

2. The solicitation identifies CLINs 0002 and 0003 as nonhazardous waste disposal, with CLIN 0003 listed as optional. Could you clarify the intended purpose of CLIN 0003?

This is fixed in Solicitation Rv 2. CLN 0003 is if there is hazardous waste.

3. Does the Government have previous sampling results, waste characterization reports, historical waste quantities, or maintenance records for either separator that could assist with developing accurate pricing?

There are no reports of last inspection, however it was last cleaned in 2018 pictures are attached in SAM. Award will be made based on Best value using price, technical approach and past performance. You should include documentation that details your technical approach for completing the requested service.

4. The PWS requires work to stop if hazardous waste is identified. Would any additional hazardous waste handling or disposal be authorized and priced separately, such as through a contract modification?

This is fixed in Solicitation Rv 2 in SAM. CLN 0003 will be executed if there is hazardous waste.

5. Does the Government anticipate both separators being serviced during a single mobilization, or would separate mobilizations be required?

Yes, single or in succession

6. Attachment 3 includes DFARS 252.204-7021, but the required CMMC level appears unspecified. Could you confirm the applicable level and any associated requirements for the prime contractor and subcontractors?

Updated in Solicitation and Clauses in SAM. CMMC Level 1

7. Regarding the optional November 5 site visit, may an authorized representative from a proposed subcontractor attend on behalf of the prime contractor, provided all required security information is submitted by the stated deadline?

Yes, subcontractors can attend as long as they are listed on the EAL and have a background check.

8. Are there specific certifications or qualifications required for the inspection personnel beyond those identified in the PWS? Additionally, is physical confined-space entry anticipated during the cleaning or inspection process?

Yes, confined-space entry is necessary, and a base confined-space entry permit will be required.

The hose distance from the water source is ~300’. All the tank dimensions are on the drawings.

Information is not available on the coalescing media. The access-port dimension is 24”. On-site water will be provided.

9. Could you share the prior contract number, and when were the separators last cleaned?

There are no reports of last inspection, however it was last cleaned in 2018. No prior contract.

The pictures of the last inspection are attached in SAM.

10. How much sludge and waste is expected from each separator?

Yes, approximately 12 inches of sludge in each tank.

11. Will a company with no federal past performance receive a neutral rating?

• The Citation: FAR 15.305(a)(2)(iv)

• The Exact Language:

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

DoD Source Selection Procedures (Appendix C / Section 3.1.3)

If a contractor has no relevant record, the past performance is classified as "Neutral Confidence"

12. Will our subcontractor's past performance and disposal permits be accepted?

Past performance will be base on the prime contractor, the disposal permits will need to be provided by those performing the work.

13. Which licenses or permits must the prime contractor hold itself?

Yes in accordance with HAZWOPER training/certification is under 29 CFR 1910.120 in the PWS https://www.google.com/url?q=https%3A%2F%2Fwww.acquisition.gov%2Ffar%2F15.305

14. Can the Government provide any historical data for either OWS, such as last service date, prior pump-out volumes, or sludge depth?

There are no reports of last inspection, however it was last cleaned in 2018. No prior contract.

The pictures of the last inspection are attached in SAM.

Approximately 12 inches of sludge in each tank.

15. PWS Section 3.3 requires all wash water to be captured and containerized. Will the Government designate an on-site staging area for temporary containers (e.g., frac tank or totes) during performance?

Yes, Tank 606 is located in the blacktop area so, they can park on top of it if they choose to do

so. For tank 602, they can park approximately 10’-15’ from the entrance

16. Please confirm that work may be performed on consecutive days at both OWS locations (Bldg 602 and Bldg 606) within the Monday–Friday, 0600–1630 window.

Yes, single or in succession

17. Limitations on subcontracting: Attachment 3 does not list FAR 52.219-14. Will that clause be included in the resulting contract? If so, please confirm how the 50 percent limit is measured for this requirement, including whether payments to similarly situated small business subcontractors are excluded.

There are no sub-contracting limitations.

18. Evaluation: The 52.212-2 text in Attachment 3 still shows blank evaluation-factor lines.

Please confirm the relative importance of price, technical approach and past performance, and state whether a subcontractor's past performance and qualifications may be considered when an offeror proposes to use subcontractors.

Evaluation factors other than price when combined are equal to price.

Past performance will be base on the prime contractor, the disposal permits will need to be provided by those performing the work.

19. Waste characterization: Is there any prior sampling or waste profile data, or a record of previous cleanings, for the two separators (Bldg 602 and Bldg 606) that offerors may use to price CLINs 0002 and 0003?

There are no reports of last inspection, however it was last cleaned in 2018. No prior contract.

The pictures of the last inspection are attached in SAM.

Approximately 12 inches of sludge in each tank.

This is fixed in Solicitation Rv 2 in SAM. CLN 0003 will be executed if there is hazardous waste.

20. CMMC: DFARS 252.204-7021 lists CMMC Level 1 (Self). Does the SPRS self-assessment need to be complete at the time of quote submission, or only before award?

Updated in Solicitation and Clauses in SAM. CMMC Level 1 .Needs to be complete before award.

21. Site visit access list: The RFQ states the Entry Access List is due 2 November 2026 at 12:00 PM, while the SAM.gov notice states 3:00 PM. Please confirm the correct deadline and time zone.

Entry Access List is due 2 November 2026 1500PM

22. We noticed that the solicitation is currently set aside for small businesses. We would like to inquire whether there is a possibility of opening the solicitation as unrestricted.

In accordance with RFO 19.104-1 (a) (1)(2) total business set aside is required as there is reasonable expectations of obtaining from two or more responsible small business concerns

23. Can you tell me if this is a one-time service, or a multi-year contract?

This is a one-time service

24. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.

There are no reports of last inspection, however it was last cleaned in 2018. No prior contract.

The pictures of the last inspection are attached in SAM.

25. Are any solicitation documents, attachments, drawings, specifications, or other materials associated with this acquisition designated as Controlled Unclassified Information (CUI)?

No, this is not CUI.

26. Are prospective prime contractors permitted to distribute the publicly available solicitation attachments to potential subcontractors for quotation preparation, or are there specific restrictions governing their distribution?

You are permitted to share with a potential sub

27. Are there any CMMC, NIST SP 800-171, or other cybersecurity requirements applicable to the prime contractor or its subcontractors under this solicitation?

Updated in Solicitation and Clauses in SAM. CMMC Level 1

28. To assist with our procurement research and development of a competitive quotation, we would also appreciate any available information regarding previous contracts for similar oil-water separator cleaning and inspection services at this installation, particularly Buildings 602 and 606.

There are no reports of last inspection, however it was last cleaned in 2018. No prior contract.

The pictures of the last inspection are attached in SAM.

29. Are historical waste volumes, recent analytical results, and prior cleaning/inspection reports available for both 10,000-gallon separators

There are no reports of last inspection, however it was last cleaned in 2018. No prior contract.

The pictures of the last inspection are attached in SAM.

Approximately 12 inches of sludge in each tank.

30. How should offerors price nonhazardous disposal and the optional hazardous disposal CLIN when waste volume/classification is unknown? Are unit rates or allowances acceptable?

CLIN 0003 should be priced as an optional, separately priced line item using measurable unit prices, with estimated quantities or a not-to-exceed amount yes, if Haz waste is found we would exercise CLIN 0003

31. What inspector qualifications or certifications are required for the API 421 inspection report?

In accordance with HAZWOPER training/certification is under 29 CFR 1910.120 in the PWS

32. May a small-business prime use a qualified specialty subcontractor for field services, subject to applicable limitations on subcontracting? Please identify any solicitation-specific restrictions.

Yes you can use a sub, Past performance will be base on the prime contractor, the disposal permits will need to be provided by those performing the work.

33.Is there an anticipated performance start date, and will the site visit provide access to both separator locations?

Anticipation for the performance start date will be discussed with awardee. If needed, yes.

34. The RFQ states that the offeror must be an authorized, qualified, and certified vendor.

May a small-business prime meet the technical, licensing, certification, and experience requirements through a named, properly licensed first-tier small-business subcontractor that performs the specialist oil-water separator work? If so, will that subcontractor’s relevant past performance be evaluated?

Yes, you can use a subcontractor

35. Under PWS 3.1, if sampling identifies hazardous contents, work must stop pending environmental-office direction. How should CLIN 0003 (optional hazardous-waste disposal) be priced when waste classification and quantity are not known at quote time? Would directed changes in disposal scope/quantity be handled through a funded modification?

CLIN 0003 should be priced as an optional, separately priced line item using measurable unit prices, with estimated quantities or a not-to-exceed amount yes, if Haz waste is found we would exercise CLIN 0003

36. Previous solicitation: We noticed that substantially similar work was previously solicited under FA663326QA011. Is this a re-solicitation of that requirement? If available for disclosure, could you share whether the previous solicitation received responsive quotations or why it was reissued?

This was not feasible to execute award prior to funds expiring.

37. Does the Government have records of previous cleanings, including dates of service, quantities of liquid and sludge removed, and historical waste classifications?

There are no reports of last inspection, however it was last cleaned in 2018. No prior contract.

The pictures of the last inspection are attached in SAM.

Approximately 12 inches of sludge in each tank.

38. Does the Government have recent analytical results identifying the expected waste characteristics?

This is fixed in Solicitation Rv 2 in SAM. CLN 0003 will be executed if there is hazardous waste.

CLIN 0003 should be priced as an optional, separately priced line item using measurable unit prices, with estimated quantities or a not-to-exceed amount

39. Please confirm whether the disposal CLINs should be priced as fixed lump sums or on a unit-rate basis, such as per gallon or ton, and whether the Government will establish estimated quantities for evaluation purposes.

Should be lump sum

40. Required Laboratory Analysis: What specific analytical parameters and testing methods are required for waste characterization and disposal? Are there any existing analytical reports available?

The oil-water separator is in place for a jet fuel facility. (It’s up to the contractor to decide what to test for.) There are no analytical reports available.

41.Disposal Facility Restrictions: Beyond the requirements for approved off-base facilities and permitted RCRA TSDFs, are there any specific disposal outlet restrictions, designated facilities, or additional acceptance requirements that contractors must follow?

They must follow all regulations relevant to waste handling.