Industry_Day_2019_Presentation_(Vetted).pdf

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Version 1 As of 28 APR 2019

Regional Contracting Center -Qatar and

379th Expeditionary Contracting Squadron

Joint Industry Day

AGENDA

0815-0900 Event Check-In and On-site Registration (Packet Handout)

0900-0915 Opening Remarks and Event Introduction

0915-1000 379th ECONS Presentation

1000-1045 CTIP, JCCS

1045-1115 Break/Grace Period/ Break Out Session

1115-1200 RCC-QA Presentation (WAWF, SAMS, Unison, DBA Upcoming Business

Opportunities)

1200-1300 Break (On-Site Hands On Registration: JCCS Walk Thru)

1300-1330 Panel Discussion (Speakers: RCC-QA Commander, 379th ECONS Commander, RCC-QA Civilian Deputy to the Commander)

1330-1345 Closing Remarks

OPENING REMARKS

COL Robert E. Kuth

DOING BUSINESS WITH

REGIONAL CONTRACTING CENTER- QATAR

AND

379TH EXPEDITIONARY CONTRACTING SQUADRON

“Building Relationships…..Partnership!”

ADVISORY

This data is provided to assist you in preparing your business plan for the upcoming fiscal years and assessing whether you may be interested in submitting an offer/bid in response to a solicitation for such a requirement. RCC-QA and or 379th ECONS CANNOT guarantee that it will issue a solicitation for the exact requirement or within the same range of value for the current contract price. Moreover, this information DOES NOT constitute sensitive source selection materials nor is it intended to provide any potential offeror/bidder any type of competitive advantage should RCC-QA and or 379th ECONS issue a solicitation for the requirement. If you have additional questions, please contact the designated contracting officer.

ETIQUETTE

• Hold all questions until the end of each presentation

• Turn off all phones

• Registration assistance for WAWF, JCCS and SAMs during Breaks

• Instruction Slides for JCCS, WAWF, SAMs and Unison will be posted on FBO.

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UNCLASSIFIED

This briefing is:

379th Expeditionary Contracting Squadron

Industry Day

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Government-wide Purchase Card

• The GPC VISA card may be used to purchase authorized supplies, equipment & non-personal services.

• The GPC Program has purchase thresholds:

– $25,000 for Commodities

– $25,000 for Services

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Merchant Benefits

• Improves cash flow for merchants; purchase card transactions are paid within 48 hours of purchase

– NOTE: delivery and verification

• Simplifies processes and reduces costs for merchants

• Eliminates need to generate and mail invoices, manage and collect receivables or post and process checks for each customer payment

• Convenient payment option for customers

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Methods to Solicit Requirements

• Quotes are requested for supplies and services via email to a list of known qualified vendors. Quotes may be requested by the end user or the cardholder.

• Quotes will likely include an attachment with items requested. If specific items requested cannot be provided, an equal substitute that meets the minimum specifications may suffice.

• All quotes must include cost in US Dollars and Qatari Riyals.

• All quotes must include shipping/delivery costs and delivery schedule.

• The Government expects to receive price discounts, sales, and warranties given to your most valued customers.

If interested in being placed on the vendor list, email 379econs.gpc@auab.afcent.af.mil 379econs.commodities@auab.afcent.af.mil mailto:379econs.gpc@auab.afcent.af.mil mailto:379econs.commodities@auab.afcent.af.mil

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The Purchase Card Process

• The typical purchasing process follows these basic steps:

1. Cardholder/end user requests quote from vendor

2. Vendor provides quote for requested items/services

3. Cardholder authorizes/requests the order from the vendor

4. Vendor provides services/supplies

NOTE: Payment will not be issued until items have been delivered and verified.

5. Cardholder makes payment

– In-person transactions

– Internet, mail or telephone order purchases

6. Vendor provides receipt for transaction

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Commodities

• Furniture: tables, office chairs, desks, standing desks, stools, cabinets, etc

• IT Equipment: flash drives, tvs, game systems, shredders, scanners, surge protectors, transformers, power cords, etc

• Tools and Equipment: Drills, nails, blades, generators, welding equipment, hooks, flood lights, etc

• Office Equipment: vacuums, pressure washers, floor mats, dry erase boards, mini refrigerators, world clocks, batteries, lamps, etc

• Personal Protection Equipment: latex boots, flashlights, etc

• Office Items: Toner, tv mounts, HDMI cables, cell phones, speakers, electrical item chargers, phones, etc.

• Miscellaneous Equipment:

Work benches, storage cabinets, terminal seating, dust covers, floor rugs, floor mats, roadway lights, etc.

• Cleaning supplies: toilet paper, paper towels, hand soap, bleach, gym sanitation wipes, etc

• Heavy Duty Equipment:

Washers and Dryers, hand carts, coolers, power mills,, etc.

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Services

• Services:

– Vehicle repairs,

– towing services,

– inspection and maintenance (cranes, forklifts, etc)

– load test and certification

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Market Research

• Market Research

– Helps Government understand contractor capabilities, pricing and requirement development

– Conducted using e-mail, phone, JCCS

– Not considered a solicitation

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Solicitation

• Request for Proposal (RFP)

– Typically for construction projects

– Typically evaluated on a Lowest Price Technically Acceptable basis

• Request for Quote (RFQ)

– Typically for services and commodities

– Evaluated on a “Best Value” basis

• Solicitation Methods

– Fedbizopps (www.fbo.gov; search DODACC FA5702)

– Joint Contingency Contracting System (JCCS)

– Email to vendor list http://www.fbo.gov/

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How to Read a Solicitation

• Pay attention to:

– Response date, site visits, questions due date

– Instructions to offerors

– Evaluation criteria

• Specification/salient characteristics

• Host Nation requirements

– Solicitation Amendments

– Combatting Trafficking in Persons clauses

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Instructions to Offerors

• Read carefully & ask questions!

– Failure to submit all information will prevent award to your company

• Common mistakes

– Missing engineering/license submittal

– Missing warranty information

– Missing specifications for “equal” products

– Incomplete JCCS registration requirements

– Missing delivery information/schedule

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Evaluation Criteria

• Read carefully & ask questions!

– This is exactly how your quote/response will be graded

• Pay attention to:

– Provide only necessary information

– Describe your solution clearly

– Past Performance recency and relevancy criteria *Failure to adhere to proposal instruction can lead to your proposal being deemed as un-responsive: which means you proposal is not in contention for Award.

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Customs Clearance

• Contractors are responsible for obtaining customs clearance

– Vendors are expected to pay and process items through customs

– Vendors are expected to provide contracting officer with a list of personnel/Vehicles expected to work/operate on base, and be available for communication

– No increase in contract value, supplemental contacts or delivery schedule

• Government cannot be the consignee on imported items

• Government is not the expert on clearance…we are counting on you!

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Contractor Quality Control/Acceptance

• Contractors must be very knowledgeable of performance requirements

• Contractor is responsible for controlling the quality of supplies or services rendered to the Government

• Contractor must maintain/furnish evidence that the supplies or services conform to contract quality requirements

• Contractor must ensure compliance with delivery/performance schedules

• Government is responsible for quality assurance/ acceptance, validating the contractor fulfilled responsibilities, authorizing payment

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INSTALLATION ACCESS

AUAB Installation Access

• Two types of base passes

– Long term access (valid 6 months; 50 QAR fee per application)

– Entry Authority Application (EAA) – Access through Qatari gate

– Installation Access Application (IAA) – Access through U.S. gate

– Vetting

– Short term access (valid up to 60 days; 50 QAR fee per application)

– Entry Authorization List (EAL) – Access through Qatari Gate

– Vetting

• Access required for site visits and for performance of services and construction (see solicitation)

• Installation passes require approval from US Government and Host Nation Government

– Plan for 60 day pass/renewal process

– Individual screening process/interview

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AUAB Wide Area Workflow Program

The 379th Expeditionary Contracting Squadron is now utilizing Wide Area Workflow

(WAWF).

Web-based system for electronic invoicing, receipt and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the Web, and allows government personnel to process those invoices in a real-time, paperless environment.

WAWF Benefits

• Improves cash flow management

• Eliminate lost documents

• Reduces operating costs

• Global accessibility of documents

• Audit capability

• Provides a free, Web-based system

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Unauthorized Commitment

• Only the Contracting Officer and GPC cardholder has the authority to enter into an agreement

• Government not obligated to honor promises made by unauthorized persons

• If in doubt, call a Contracting Officer before starting work!

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Contact Information

379econs.gpc@auab.afcent.af.mil 379econs.services@auab.afcent.af.mil 379econs.commodities@auab.afcent.af.mil 379econs.construction@auab.afcent.af.mil

– Company Profile

– What types of contracts you are interested in pursuing

– Dollar capacity of work (if applicable) mailto:379econs.commodities@auab.afcent.af.mil mailto:379econs.construction@auab.afcent.af.mil

Questions?

Combating Trafficking in Persons U.S. Department of Defense Contractors

• Trafficking in Persons (TIP), also referred to as human trafficking or modern day slavery, is the use of force, fraud, or coercion to exploit a person for profit or commercial sex.

• Trafficked persons are traded, abused and under control of others

• Threatens women, men and children

• Legally or illegally in country, restricted movement and not in possession of own documents

• Most common forms of trafficking are: 1) Labor Trafficking 2) Sex Trafficking 3) Child Soldiering

What is Trafficking in Persons (TIP)

• National Security Presidential Directive (NSPD-22)

• Aid in the fight against human trafficking and charged in enforcing zero tolerance policy

• Tracks TIP awareness training

Combating Trafficking in Persons (CTIP) Program

Department of Defense (CTIP)

Federal Acquisition Regulation:

Federal Acquisition Regulation (FAR) 22.1703

Federal Acquisition Regulation (FAR) 52.222-50

Contractor Responsibilities

Employees Rights The Contractor must inform all employees supporting U.S. Armed

Forces of their rights to:

• Keep their own identity or immigration documents.

• Receive their wages on time

• Terminate employment at any time.

• Identify and report issues and problems without fear of punishment.

• Have a copy of their employment contract in their native language or language they understand.

Live in housing that is sanitary, safe and meets the host-country minimum standards

Housing Conditions

Combating Trafficking in Persons Compliance Plan FAR 52.222-56 and FAR 22.1703(c)

The Contractor must submit, prior to award, a certification, for the portion (if any) of the contract that—

(1) Is for supplies, other than commercially available off-the-shelf items, to be acquired outside the United States, or services to be performed outside the United States; and

(2) Has an estimated value that exceeds $500,000

The certification must state that

• The contractor has implemented a compliance plan to monitor, detect, and terminate anyone who engages in activities violating the CTIP clause

• The contractor will take appropriate remedial actions if abuse is found

CTIP Compliance Plan

• Federal Acquisition Regulation (FAR) 52.222-50 “Combating Trafficking in Persons” http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P825_154284

• Federal Acquisition Regulation (FAR) 22.17 “Combating Trafficking in Persons” http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/22.htm#P1334_257155

• Qatar Labor Law https://qatarlaborlaw.com

• Defense Federal Acquisition Regulation Supplement (DFARS) 252.225-7040 https://www.acq.osd.mil/dpap/dars/dfars/html/current/252225.htm#252.225-7040

References http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P825_154284 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/22.htm#P1334_257155 https://qatarlaborlaw.com https://www.acq.osd.mil/dpap/dars/dfars/html/current/252225.htm#252.225-7040

CTIP Awareness Poster RCC QATAR

JCCS Vendor User Guide Creating and Managing Your JCCS Profile

DLA/JCXS JOINT CONTINGENCY CONTRACTING SYSTEM

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What is JCCS?

The Joint Contingency Contracting System (JCCS) is a U.S. Government Information Technology (IT) system supporting contingency contracting since 2006. Theater Contracting Commands and Host Nation (HN) vendors access the JCCS website for accurate and up-to-date Contingency Business Information (CBI).

• Centralized HN Vendor Management

• Automated NCAGE Code Assignment

• Solicitation/Proposal Receipt system

• Past Performance

• Vendor Review

• Command Contract Reporting

Vendors wishing further information about JCCS, to include training resources, questions or information about upcoming training sessions should submit a helpdesk ticket at:

https://www.jccs.gov/olvr/JCXSHelpdesk/helpdesk_newticket.aspx

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Registration Process

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• Create new JCCS vendor profile.

• Log in to your JCCS account.

• Complete CENTCOM Eligibility section and upload required documents for companies doing business in CENTCOM.

• View solicitations.

• Respond to solicitations.

JCCS Registration

CREATING YOUR NEW VENDOR PROFILE IN JCCS

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Vendor Access to JCCS

1. Go to https://www.jccs.gov/jccscoe/

2. Click Vendor Login.

3. Under JCCS, click Launch.

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JCCS Home Page

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1. Language Selection: Clicking on this drop-down will allow you to select from English, French, or Arabic. Make your selection and click the green arrow.

2. Log On: If you already have a JCCS account, click Log On to log in and access that account. Note: Please do not register your company more than one time. Registering multiple times will prevent you from updating your profile and contracting offices will not view your account.

3. Menu Bar

• Home: View notices and information about JCCS.

• Registration: Create a new vendor profile.

• Search Solicitations: View solicitations from contracting offices.

• Help and Training: Access training references and guides.

• FAQs: View Frequently Asked Questions.

• Links: Access relevant links to other sites.

4. Helpdesk and Feedback: Click this link to submit a helpdesk ticket to the JCCS support desk.

Register a New Company

1. Click Registration. Read the instructions, then click Next.

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Corporate/ Financial Information

1. Blah

1. Enter your company name, revenue, and address.

2. Your tax and business license information will vary depending on the locality where you want to do business. If you have any questions about the local requirements, see a contracting office in that area.

Note: Duplicate Tax ID and License numbers will not be accepted.

3. Enter office and currency information.

4. Select your business class type.

Note: At this time, US companies are not required to enter PII.

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Category and IDs

1. Select all applicable business category type(s). You also have a box for free text where you can (briefly) describe your services.

2. If any of the available ID Types in the drop-down box apply to you, select them and enter them in the ID Number column. Note: These will vary by locality. See your contracting office to find out which are relevant to you.

3. If you have a DUNS number and/or NCAGE code, enter them now. If you get one late, the JCCS helpdesk will have to add them to your account for you.

4. Once you have completed this page, click Next.

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Required data: You will not be permitted to go to the next page until all required fields are completed. A red asterisk * will identify any fields you have missed when you click Next.

Point of Contact Information

1. Enter point of contact name, ID, birthdate, and contact information. Your email address will be your username.

2. Answer the security questions.

3. Create a 15-digit strong password consisting of at least one upper case, one lower case, one symbol, and one number.

4. Click Next. As before, if you did not complete any mandatory fields, they will be marked with an asterisk. *

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Registration Confirmation

You will be taken to the registration confirmation page. This confirms your account has been created in JCCS, and you can log in to add additional information and upload required documents.

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Log in to JCCS

LOGGING IN WITH YOUR USERNAME AND PASSWORD

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Go to JCCS Homepage

1. Go to https://www.jccs.gov/jccscoe/

2. Click Vendor Login.

3. Under JCCS, click Launch.

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Log In

1. Click [LOG ON].

2. Enter your username and password.

3. Click [LOG ON].

You will log into the JCCS system and can manage your account.

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Manage Your Account

EDITING AND MANAGING YOUR INFORMATION IN JCCS

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JCCS Home Page

1. Vendor Home: Your home page will show your submitted proposals.

2. Company Profile: View and edit your company profile, POCs, questionnaire, and uploaded documents.

3. User Profile: Edit your personal and contact information.

4. Search Solicitations: Search available solicitations.

5. Help and Training: References and user guides for download.

6. FAQs: Frequently asked questions and answers.

7. Links: Links to relevant business and government organizations.

8. Log Off: Log out of JCCS.

9. Language Selection: Select website language.

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2 3 4 5 6

Navigate to Company Profile

1. Click [LOG ON].

2. Enter User Name and Password.

3. Click [LOG ON].

4. Click Company Profile.

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View Company Profile All the fields on this screen can be edited EXCEPT the Company Name, DUNS, and NCAGE code. Your Company Name must match your business license exactly, and you will need to submit a ticket to the helpdesk if you want to change it.

If you have a DUNS or NCAGE, you should enter them when you first register your account. Thereafter, you will need to submit a helpdesk ticket to change it.

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Company Profile 2

1. If you don’t have a DUNS

Number and/or CAGE code, you can get a DUNS from the Dun & Bradstreet website. Your DUNS can be assigned when a contract officer reviews your account.

2. Here you can view the points of contact on your profile. If you need a new POC added, contact the helpdesk.

3. Click [Upload Vendor Documents] to add required documents to your account.

4. Click this link to complete or edit your company questionnaire.

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http://www.dnb.com/

Upload Documents

1. From the previous slide, click [Upload Vendor Documents].

2. Click Select Document Type and choose the correct type from the drop-down.

3. Enter the Document Name. Note: Naming a new document with the same name as a previously uploaded document will cause the new document to replace the old one.

4. Click Browse to upload the file from your computer.

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Note: At this time, JCCS only accepts Microsoft and Adobe documents. It will not accept image files like .jpg, .img, .bmp, etc.

Verify Upload

1. Select your document and click Open.

2. Click Upload File.

3. If the file uploads successfully, you will see a message saying, “Document has been uploaded.”

4. Continue uploading the rest of your documents, then click Close.

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Refresh your screen!

After uploading documents and closing the document upload window, your documents will not appear on your company profile. To see them, you will have to refresh your webpage.

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Where are my documents?!

CENTCOM

Eligibility/Company Questionaire

COMPLETING YOUR DATA FOR REVIEW

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Opening the Questionnaire

1. Click Company

Profile.

2. Scroll to the bottom of the screen, and click, Click here for company information for

CENTCOM

Eligibility.

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About the Questions As you complete each page, click Save this Section and Continue.

Clicking Next will take you to the next page without saving.

Clicking Close This Window without Saving will close the questionnaire without saving your changes.

One thing to know about the questionnaire is that it addresses the needs of multiple locations, so sometimes things aren’t always applicable to your business or your locale.

If you have any questions, talk to your contract office! They want to help you get it right, it makes their job easier too.

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• General Information

• Enterprise Information

• Contracts

• Owner

• Employees

• Financial Information

• Subcontractors

• Subsidiaries

• Affiliations

• Other

• Certification

Certify the Questionnaire After you have completed the questionnaire, you will end at the Certification page.

1. Check the Certification box.

2. Upload any additional documents you need, if you haven’t already done so.

3. Click Save This Section.

Your company is now ready to be reviewed by the US Government.

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What Next?

Your company will not be reviewed immediately.

Contract officers will review your profile only when they are considering you for a contract.

View solicitations, submit proposals, and stay in contact with your local contract office for opportunities.

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Click the Helpdesk & Feedback button and submit a helpdesk ticket for assistance.

A Helpdesk Specialist will reply to assist you.

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DFAS EC Tools Overview

2 Contracts/mods, vouchers are posted to EDA

Vendor receives payment via electronic funds transfer (EFT) and uses myInvoice to track their payment.

Government performs acceptance of goods and services in WAWF transmitted to entitlement/accounting systems.

Vendor registers for a DUNs number, NCAGE code, SAM.

Once in SAM the vendor will then register in WAWF.

Remittance data transmitted to EC systems

Vendor enters invoice and shipment data into WAWF.

Vendor monitors invoice status and views AOP in MyInvoice.

Presenter Presentation Notes 1 - Beginning in the upper left corner, the vendor registers in the Central Contractor Registry (CCR). They provide two important pieces of data during this process. First, we are able to gather remittance data which allows us to route a payment to the proper account and second they identify an electronic business point of contact. The EBPOC is our entry in to the company for much of the communication for EC. They are the ones who control access to the EC tools for the company’s employees and they are who we talk to when we do things like send out announcements for classes such as this one.

2 – Contracts modifications and vouchers are posted to the Electronic Document Access (EDA) repositories and contractual data is fed to the entitlement systems. EDA is accessible by vendors and allows you to view your contracts and modifications on-line in exactly the same manner as the government.

WAWF uses index information listed in EDA to route your billing documents from your system to the appropriate DFAS Entitlement System. EDA contract line item information details listed on your contract must be used to build invoice/receiving report line item details in WAWF. EDA contracts may list the type of document to create in WAWF and could provide you with “points of contact” for government Contracting Officers, government Inspectors/Acceptors, and the Payment Office

3 - Next, the vendor is able to submit their invoices and receiving reports electronically through WAWF or invoices only through WINS or EDI direct to the entitlement systems. You will also see that government officials are able to perform acceptance of goods or services on-line through WAWF. WAWF will be the focus of the rest of the briefing today.

4 - You will see the myInvoice system. Using myInvoice, vendors are able to track the status of their transactions in the entitlement system and view their advice of payment information on-line. Vendors may even elect to receive e-mail notifications as payment is made. Some companies even download data from myInvoice to populate their own accounts receivable systems.

5 - Finally, you see the vendor receiving payment via electronic funds transfer.

System For Award Management (SAM) https://www.sam.gov/SAM/ The System for Award Management (SAM) is an official website of the U.S.

government. There is no cost to use SAM. You can use this site for FREE to:

Register to do business with the U.S. government Update or renew your entity registration Check status of an entity registration Search for entity registration and exclusion records

NATO Codification tool (NCAGE searches) https://eportal.nspa.nato.int/public/default_eportal.aspx

This link is to a document that explains CAGE/NCAGE procedures. It also includes the process as they relate to registering in and updating data in U.S. System for Award Management (SAM). We highly recommend organizations trying to do business with the U.S. Federal government read the document and follow the instructions. The document also contains points of contact for CAGE/NCAGE matters for the National Codification Bureaus. Watch a video on how to register for the SAM of U.S. Government https://youtu.be/rkAIIs55DAg eCommerce at DFAS https://www.sam.gov/SAM/ https://eportal.nspa.nato.int/public/default_eportal.aspx https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx#show-video-popup

System For Award Management (SAM) https://www.sam.gov/SAM/

ALERT!: June 11, 2018: Entities registering in SAM must submit a notarized letter appointing their authorized Entity Administrator.

QUESTION?: I am registering an international entity (not located in the U.S. or its outlying areas). How do I comply with the requirement to submit a letter formally appointing an Entity Administrator?

Answer:

Step 1: Determine which template is required.

I need to formally appoint an Entity Administrator for a single international entity. We DO NOT use banking information from a U.S. financial institution (see note) in our SAM entity registration. - Use Template 3 I need to formally appoint an Entity Administrator for a single international entity. We DO use banking information from a U.S. financial institution (see note) in our SAM entity registration. - Use Template 1 NOTE: International entities registering in SAM are not required to enter banking information for Electronic Funds Transfer (EFT) on the Financial Information page of the entity registration. Those fields are optional. An international entity may enter banking information for EFT if they use a U.S. financial institution.

Step 2: Complete the template and print on your entity’s letterhead.

If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.

eCommerce at DFAS https://www.sam.gov/SAM/ https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183 https://sam.gov/sam/transcript/fsd/notarized_templates/SAM_Entity_Administrator_Letter_Template3_International_No_Banking_Info.docx https://sam.gov/sam/transcript/fsd/notarized_templates/SAM_Entity_Administrator_Letter_Template1_Single_Entity.docx

System For Award Management (SAM) https://www.sam.gov/SAM/

If using Template 1, proceed as follows:

Step 3: Sign the completed letter in the presence of the notary.

Make sure the person who signs the letter is someone with signatory authority, i.e. someone who can make commitments on behalf of the entity like the president, CEO, or other authorized representative.

Confirm your identity in accordance with your local notary procedures.

Step 4: Scan the completed, signed letter.

Submit a copy to the Federal Service Desk by creating a service ticket and attaching the scanned letter.

Your registration can be conditionally activated if you have an approved, scanned copy of the letter on file.

Step 5: Mail the completed, signed, notarized letter to the Federal Service Desk.

It must be received at the address below within 60 days of activation or your registration will be expired

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

eCommerce at DFAS https://www.sam.gov/SAM/

System For Award Management (SAM) https://www.sam.gov/SAM/ If using Template 3, proceed as follows:

Step 3: Sign the completed letter Make sure the person who signs the letter is someone with signatory authority, i.e. someone who can make commitments on behalf of the entity like the president, CEO, or other authorized representative.

Step 4: Scan the completed, signed letter.

Submit a copy to the Federal Service Desk by creating a service ticket and attaching the scanned letter. You do not need to mail the completed, signed letter.

Your registration can be activated if you have an approved, scanned copy of the letter on file.

Step 5: Receive confirmation.

The Entity Administrator will receive an email from the Federal Service Desk after the letter is reviewed. The email will contain information about whether the letter is accepted or rejected. If rejected, the email will include the reason for rejection and instructions to resolve the issue.

eCommerce at DFAS https://www.sam.gov/SAM/ eCommerce at DFAS

Procurement Integrated Enterprise Environment (PIEE) WAWF eBusiness Suite https://wawf.eb.mil

The WAWF Benefits:

• Ability to submit documents electronically in compliance with public law

• Global Accessibility

• Eliminates Lost or Misplaced Documents

• Accuracy of Documents

• Secure & Auditable Transactions

• Enables DoD to take Maximum Benefit of Discounts

• Enables Timely & Accurate Payments

• Decreases Interest Penalties

• Enables Capture of Unique Identifier (UID) and Radio Frequency Identifier

(RFID) Data

• Track movement of Government Furnished Property (GFP)/Government

Furnished Equipment (GFE) https://wawf.eb.mil/

WAWF 2 in 1 Invoice Overview Procurement Integrated Enterprise Environment (PIEE)

Wide Area Workflow (WAWF) eBusiness Suite https://wawf.eb.mil

The Invoice 2-in-1 creates a single Invoice/Receiving Report from one data entry session. The document is routed from the Vendor to the Acceptor, before it ends at the Payment Office. An Inspector can also be included in the workflow.

Vendor Acceptor Pay Office

Invoice/

RR

Invoice/

RR

https://wawf.eb.mil/

The Notice page will provide system information regarding WAWF. Click the “Accept” button to continue.

WAWF Step-by-Step Instructions

1. Click the WAWF icon

WAWF Step-by-Step Instructions

2. Select the “Vendor” TAB

3. Select “Create Document”

WAWF Step-by-Step Instructions

4. Select the Cage Code from the Drop Down.

a. Add Contract Number.

b. (Note: Template feature must be selected from this page. A Template will allow a copy of a previously submitted Document to be used to create a new document for the same Contract Number and Document type. Template can be useful for service contracts with the same recurring charges over multiple periods of time. For more on the Template feature see the Template User Guide.)

5. If the Pay Office DoDAAC does not automatically populate it must be added manually to continue.

WAWF Step-by-Step Instructions

6. Select the Invoice as 2 in 1 (Service Only) this can be used for goods or services.

a. On the Create New Document page the Currency Code must be selected for the Document.

The Currency Code must match the Contract currency type.

7. If DoDAAC’s do not automatically populate, they must be added manually. Enter required fields marked with an “*” or those required by the contract in the WAWF Clause.

a. Admin DoDAAC*

b. Goods/Service Acceptor*

c. Select the “Next” Button

WAWF Step-by-Step Instructions

8. Enter the Invoice Number.

a. Verify the Invoice Date. (The Invoice date is calibrated to the WAWF Server and is on Eastern Standard Time.

Changing this date could result in an error of a Future Date. Foreign Vendors can change the Invoice date to a past date for their RECORDS, but it will not affect the payment date of the invoice.

9. The Addresses TAB shows the physical address information for the DoDAAC’s and Cage Code referenced on the Document.

a. The Discounts TAB is for a discount term to reduce the number of days for payment.

b. The Misc. Amounts TAB is for charges that are authorized for reimbursement but are not separately accounted for as a Contract Line Item Number (CLIN).

c. The Preview Document TAB is how the Document will be viewed by those using a View Only Role within WAWF.

WAWF Step-by-Step Instructions

10. The Comments TAB is for any information regarding the Document.

a. Foreign Vendors are REQUIRED to add their banking information on the Comments TAB for payment purposes.

11. Select the “Add” icon under the Actions Column.

WAWF Step-by-Step Instructions

12. Required fields are marked with a “*” next to the title of each required field.

Enter the information from the Contract CLIN information.

a. Item No **

b. Stock Part No. *

c. Type* (select from drop down)

d. Qty. Shipped*

e. Unit of Measure*

f. UofM Code* should populate after

Unit of Measure is added

g. Unit Price ()* the Currency Code for the Document will be shown in the ( )

h. Description from Contract Select the

“Save CLIN/SLIN Button.

13. Example of Line Item TAB completed

WAWF Step-by-Step Instructions

14. To add additional CLIN lines select the “Add” icon under the Actions Column.

a. To change or delete CLIN information already saved select the “Edit Delete” icon under the Actions Column.

15. To add an attachment use the Browse to find the Document on the computer. Once found use the Upload button to add.

a. Note: Once the Document is submitted into the WAWF system the Document will be permanent.

b. File cannot have any spaces or special characters within the file name. File cannot be larger than 5MB per Attachment.

WAWF Step-by-Step Instructions

16. Once all information has been added to the Document in WAWF, review the information for completeness and correctness. Once the information has been verified and is ready for submission to the proper activities then Select the “Submit” Button from the lower left corner of any TAB.

17. The Success screen will then appear.

a. To add additional email addresses to the distribution list, such as the COR email address; select the “Send Additional Email Notifications” link.

WAWF Step-by-Step Instructions

18. If email is not in the Address Book distribution list, add it; once added to the Address Book highlight the address and move to the “Send To” block once all additional addresses are in the “Send To” block select the “Submit” button, and all additional email notifications will be made.

FedBid is now ~Unison Marketplace~ https://www.unisonglobal.com/product-suites/acquisition/sourcing/marketplace/

Opportunities to compete and win.

Unison Marketplace is an online tool used by government agencies and the private sector, where qualified vendors compete to provide simple goods and services.

Registered Sellers have increased opportunities to bid on thousands of federal, state and local government; education; and commercial business sales contracts while maximizing administrative and sales efficiencies.

Unison Marketplace https://www.unisonglobal.com/product-suites/acquisition/sourcing/marketplace/

DEFENSE BASE ACT

(DBA)

• The Defense Base Act (DBA) was established in 1941 for overseas non-military workers and is US Federal Law

• The Defense Base Act is an extension of the Longshore and Harbor Workers Compensation Act of 1927

• The Defense Base Act (DBA) (42 U.S.C. 1651 et seq.) provides workers compensation type insurance coverage for contractor employees performing under government contracts outside the United States.

• DBA is to provide medical, disability or death benefits to U.S.

Government contract employees working overseas or their survivors

• DBA applies to all contractor/sub-contractor personnel: US, Other Country Nationals (OCN’s) and Host Nation (HN)

What is the DEFENSE BASE ACT

(DBA)?

What is the DEFENSE BASE ACT (DBA)?

• As prescribed by Federal Acquisition Regulation (FAR) 28.309

Contract Clauses for Workers Compensation Insurance and implemented by FAR 52.228-3, Workman’s Compensation Insurance

(DBA)

• DBA Waiver Countries (Only the US Department of Labor can issue a waiver) https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm

• Qatar, Kuwait, Iraq, Saudi Arabia are not DBA Waiver Countries

• DBA insurance is required for ALL service and construction work

• DBA is an Cost Reimbursable Estimated (EST) CLIN and will NOT be evaluated as part of your proposal

• DBA insurance is required regardless of contract value, period of performance, or location unless waived by the US Department of Labor

DEFENSE BASE ACT (DBA)

INSURANCE

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm

• Apply for DBA Insurance immediately upon award of your contract

• Any issues with obtaining DBA insurance within the allowed 14 calendar days time frame after award of contract contact the Contract Specialist/Officer in writing indicating the issues.

• Failure to obtain DBA insurance violates the terms of the contract and your contract will be terminated if DBA cannot be obtained

• For Construction contracts a Notice to Proceed (NTP) will not be issued without proof of a paid receipt

• Contractor pays for the insurance up front through a Broker and the Brokers submits to the insurance carrier

• DBA Insurance must be obtained by a US Department of Labor (DOL) authorized insurance carrier DOL web site or will not be reimbursed: https://www.dol.gov/owcp/dlhwc/lscarrier.htm

DEFENSE BASE ACT (DBA)

https://www.dol.gov/owcp/dlhwc/lscarrier.htm

• Requirements that do NOT lend themselves to DBA insurance are service contracts which does not require performance of work at the site or on the project such as the following examples:

Software subscriptions and licensing

Newspaper/magazine subscriptions

Lease of Billboards

Lease of rental vehicles without maintenance or operators at the site

Internet services without service personnel at the site

• Remember all construction contracts/task orders must include DBA insurance, regardless of the location where performance is required

DEFENSE BASE ACT (DBA)

Upcoming Business Opportunities

DESCRIPTION METHOD OF

SOLICITATION EVALUATION Magnitude

Multiple Award Task Order Contract (MATOC)

“Seed Project” On RAMP 3 Additional Vendors

• AC Replacement

• Abolition CHU Rehab

• Sun Shades and Earthen

Bunker Rehab

• 3x large wooden building

REHAB

• Several Roofs

Email to Local vendors

Proposal reflecting understanding of necessary supervision, personnel, labor, and equipment to adequately perform construction task orders

$1M to $5M

250k to 500k

$5M to $10M

250k to 500k

$500K-$1M

UNCLASSIFIEDUpcoming Business Opportunities (cont.)

DESCRIPTION METHOD OF

SOLICITATION EVALUATION Magnitude

• Project 1904A multiple housing PEBs and electrical work

• Project 1918 insulated RLB and generator and fuels pads

• Project 1907 Fencing, Fuel Farm Upgrades, electrical work, concrete pads, and sun shades

• Project 1919B Vehicle Search Shade, PEB rehabs, concrete wall, and sand fence

• Several Gravel Pads

Email to Local vendors

Proposal reflecting understanding of necessary supervision, personnel, labor, and equipment to adequately perform construction task orders

$500K-$1M

$500K-$1M

$500K-$1M

Contact Information Regional Contracting Center- Qatar usarmy.as-sayliyah.408-contr-spt-bde.mbx.rcc-qatar-gatekeeper@mail.mil

Key Website: https://www.fbo.gov/ Military Construction- MILCON

Foreign Military Sales - FMS Services mailto:usarmy.as-sayliyah.408-contr-spt-bde.mbx.rcc-qatar-gatekeeper@mail.mil https://www.fbo.gov/

PANEL DISCUSSION

LTC Leon L. Rogers Director of Contracting Regional Contracting Center - Qatar

GS14 Ms. Pamela Milton Civilian Deputy to the Commander Regional Contracting

Center - Qatar

Lt Col. Chris J. Anglin Commander of 379th Expeditionary Contracting Squadron

CLOSING REMARKS

DOING BUSINESS WITH

REGIONAL CONTRACTING CENTER- QATAR

AND

379TH EXPEDITIONARY CONTRACTING SQUADRON