Attachment 4 - Golf Course Maintenance QA.pdf

1. Is it acceptable to submit the past and present performance records of a proposed subcontractor in lieu of, or in addition to, the prime contractor's own past performance, in cases where the prime contractor does not have directly relevant prior experience?

A proposed subcontractor’s past performance will not be considered in lieu of the prime contractor’s own past performance. Subcontractor past performance will not be evaluated for this solicitation. The interested offeror must show past performance certifying their own experience (either as a prime or subcontractor) in this type of requirement.

2. Is there a spare parts inventory available? If so, could you please provide the list?

At this time, the Government cannot provide a spare parts inventory list. This information may be shared after award and before the start performance. Historically, the Government’s annual expense for spare parts and consumable materials has ranged from $100,000 to $150,000 USD.

3. Could you provide a detailed list of consumable materials currently available or expected to be used under this contract (e.g., fertilizers, seeds, chemicals)?

At this time, the Government cannot provide a detailed list of consumable materials currently available or expected to be used. This information may be shared after award and before the start of performance. Historically, the Government’s annual expense for spare parts and consumable materials has ranged from $100,000 to $150,000 USD.

4. Are all listed GFE items fully operational and serviceable at the time of contract start?

All the GFP listed in the solicitation are currently operable based on 39 CES feedback and all GFP are going to be provided in “as-is” condition in accordance with RFO 52.245-1 (d)(1)(iii).

5. Could you provide manufacturing years and condition status of major GFE items?

Manufacturing years can be provided after contract award and before the start of performance.

As for their general condition, all GFP are operable and in good condition.

6. Who is responsible for preventive maintenance and repairs of GFE during contract performance?

GFP will be furnished in an “as-is” condition and shall be maintained by the contractor.

Repair/replacement of GFP will be at the contractor’s expense in accordance with RFO 52.245- 1(d)(2)(iii).

7. For equipment that becomes non-operational due to normal wear and tear, will repair/replacement be handled by the Government or the Contractor?

GFP will be furnished in an “as-is” condition and shall be maintained by the contractor.

Repair/replacement of GFP will be at the contractor’s expense in accordance with RFO 52.245- 1(d)(2)(iii).

8. In case GFE becomes unavailable or under repair, is the Contractor required to provide replacement equipment at no additional cost?

In case the GFP listed in the PWS is identified as inoperable at the time of turnover or cannot be provided by the Government, adjustment may be possible in accordance with RFO 52.245-1.

9. Could the Government provide the GFE list in Excel format for better review?

At this time, the Government does not have an Excel-formatted version of the GFP List. An Excel version may be provided after award.

10. Will fuel for all equipment be provided by the Government, or is it the Contractor’s responsibility?

The Government shall provide fuel for GFP.

11. Who is responsible for the maintenance and repair of fuel tanks and fuel pumps?

The Government is responsible for the maintenance and repair of fuel tanks and fuel pumps.

12. Some chemicals may need to be procured from the United States. In cases where customs regulations restrict import, how should the Contractor proceed? Will the Contractor be eligible for an APO address for procurement purposes?

Historically, the incumbent contractor has purchased all chemical materials in the local market.

At this time, the Government cannot provide a shipping address.

13. Is there any requirement or expectation to retain current golf course maintenance personnel, or is the Contractor expected to build a new team?

This requirement is result-oriented and does not mandate hiring of employees currently employed by the incumbent contractor; hiring of personnel is at the contractor’s discretion.

14. Will personnel working under this contract be subject to any existing collective labor agreement or labor union agreement applicable at Incirlik Air Base? If so, will Contractor personnel be required to comply with the same terms, conditions, wages, and benefits as current or previous personnel under such agreements?

As specified in the solicitation, this is not the continuation of the current UABOS contract. This is a separate local-vendor service contract with its own terms and conditions. However, if employees choose to get unionized in the future, the U.S. Government would not be subject to this relation and would not be responsible for any cost arising from local labor laws/regulations as stated in the solicitation. It is the contractor’s responsibility to become familiar with the potential for this occurrence.

15. Is there any minimum staffing requirement defined by the Government?

There is no minimum personnel requirement. It is the contractor’s responsibility to determine the number of personnel required to meet the requirements of the PWS.

16. Are there any key personnel requirements?

Please review the PWS dated 11 May 2026 to identify any key personnel requirements.

17. The PWS indicates that work may be required outside normal hours. If overtime is required, how should the Contractor incorporate this into pricing? Should assumptions be made?

The Government does not anticipate any overtime needed. In exceptional circumstances, overtime will be directed through a modification to the contract.

18. Will Contractor personnel have access to on-base medical services?

Occupational Health and Safety will facilitate the medical surveillance program for contractor personnel.

19. Does the Government require any health screening, certifications, or medical clearances for personnel prior to starting work?

Page 28 of the PWS dated 11 May 2026 outlines health and safety procedures for contractor personnel.

The below trainings fall will be the contractor’s responsibility to conduct:

• Spill prevention response plan training (Annually)

• HAZCOM training (Annually)

• HAZWASTE training (Annually)

• How to cut grass/Mowing techniques and safe driving for operators (Semi-yearly)

• How to operate and maintain equipment (Semi-yearly)

• Health and Safety Training; Working with Non-Potable water (Annually)

• How to repair and maintain sprinkler heads (semi-yearly) (Recurring work)

• Chemical Application training IAW DOD standards

The below trainings are the Government’s responsibility to conduct:

• DoD Pesticide Applicator Certification Training is provided by Government for the applicator.

• Implementation of the comprehensive golf course maintenance program is mandated by the USAF in accordance with Air Force Instructions, DoD Pest Management Training and Certification (DoD 4150.7M).

• Organizational Tank Custodian Training

20. Will the Government provide office space, storage areas, or warehouses for equipment, materials, and consumables?

Yes, the Government will provide office space, storage areas, or warehouses for equipment, materials, and consumables.

21. Are there any historical data available (previous contractor staffing, material usage, consumable usage, fuel usage, workload levels)?

Based on December 2025 data, the current contractor had 8 employees. Historically, the Government’s annual expense for spare parts and consumable materials has ranged from $100,000 to $150,000 USD.

22. Could you please provide the total irrigated area (in m²) within the golf course?

The total irrigated area within the golf course is approximately 100 acres.

23. Could you provide a breakdown of irrigated areas by type (e.g., greens, tees, fairways, rough, practice areas)?

Greens: 40,000 sq/ft.

Tees: 35,000 sq/ft.

Fairways: 26 acres

Practice area and Roughs: 72 acres

24. What is the total area (in m²) subject to overseeding, particularly during winter or seasonal transition periods?

75,000 sq/ft is subject to overseeding during winter season.

80,000 sq/ft is subject to overseeding during summer season.

25. Could you clarify which specific areas (e.g., fairways, tees, greens, rough) are included in the overseeding program?

Greens, tees, and bare zones of fairways and roughs are included in the overseeding program.

26. Is there any historical data available regarding annual overseeding quantities (e.g., seed usage, treated areas)?

Annual overseeding quantities:

750 kg for Tees

500 kg for Greens

300 kg for Bare Zones of Fairways and Roughs

27. Recent soil & water analysis:

28. Any drainage problems observed during the last 12 months?

Some rough and fairway sides have drainage problems.

29. When was the latest date of maintenance of all ponds?

The last maintenance date for all the ponds is 2012. Contractors should assume ponds are in poor condition.

30. Are the soil moisture sensors calibrated and working properly at the moment?

Hodja Lakes Golf Course does not have soil moisture sensors.

31. Do the sprayers have electrostatic spraying mechanism?

No, the sprayers do not have electrostatic spraying mechanism.