Attachment 3 - Performance Work Statement (2Dec2025).pdf

39th Force Support Squadron

Incirlik AB, Türkiye Hodja Lakes Golf CourseMaintenance Performance Work Statement (PWS)

02 Dec 2025

Controlled by: USAF//39 CONS CUI Category: PROCURE Limited Dissemination Control: FEDCON POC: Ufuk Buyuknisan, 314-676-6074

I

TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 Scope of Work

1.2 Implementation…

1.3 Applicability to IAB

1.4 Instructions and Technical Publications/Guides that can be used as references

1.5 Recordkeeping and Reporting…

1.5.1 Record

1.5.2 Documentation…

1.5.3 Reports

1.5.4 Work Requests

2.0 PURPOSE

2.1 RESPONSIBILITY

2.2 General

2.2.1 Golf Course Grounds

2.2.2 Tee Box…

2.2.3 Fairway

2.2.4 Rough

2.2.5 Bunkers

2.2.6 Green…

2.2.7 Fringe

2.2.8 Practice Area

2.2.9 Driving Range

2.2.10 Out of Bounds

2.2.11 Spring Transition Season…

2.2.12 Summer Transition Season…

2.2.13 Fall Transition Season…

2.2.14 Winter Transition Season

3.0 GENERAL MAINTENANCE

3.1. Mowing and Repairs

3.2 Watering… ...................................................................................................................... 13-16

3.3 Fertilization

3.4 Preparing the Course for Tournaments ............................................................................. 17-18

3.5 Chemical Application and Storage ................................................................................... 18-22

3.6 Pesticide/Herbicide Management

3.7 Solvents and Degreasers ................................................................................................... 23-24

3.8 Government Furnished Property………………………………………………………...….25

4.0 TRAINING

4.1 Health and Safety… ......................................................................................................... 26-29

5.0 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

6.0 BASE ACCESS & HOURS OF OPERATION……………………………………

7.0 QUALITY CONTROL PROGRAM…………………………………………………………………..30-32

8.0 CONTRACTOR PERSONNEL…………………………………………………………………………..32

ANNEX A: DD FORM 1532. ............................................................................................................... 33-34

ANNEX B: DD FORM 1532-1

ANNEX C: SERVICE DELIVERY SUMMARY.……………………………………………………….….36

ANNEX D: GOVERNMENT FURNISHED PROPERTY (GFP)……………………………………...…37-38

1. DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK

The contractor shall, except as specified in this Performance Work Statement (PWS) as government furnished property or services, provide all personnel, supervision, and any items and services necessary to perform full service golf course ground maintenance and care at Hodja Lakes Golf Course, Incirlik AB as defined in this PWS. Contractor provides full range of grounds maintenance for the Hodja Lakes Golf Course to ensure customer satisfaction, cleanliness, and safety. The contractor shall maintain all government provided equipment and maintain proper supply stock of all chemicals, seed, fertilizer and any other items listed in this PWS to properly care for the grounds. The contractor shall also maintain the ponds and irrigation of the grounds as outlined within this PWS. The contractor shall submit reports and documentation as identified throughout this PWS. Requests for such reports and documentation and responses shall be coordinated through the government point of contact (POC).

1.2 Implementation

Implementation of the comprehensive golf course maintenance program is mandated by the USAF in accordance with Air Force Instructions, Integrated Pest Management Plan and DoD Pest Management Training and Certification (DoD 4150.7M). Compliance with these mandates requires the maximum cooperation of all activities at IAB. It is the responsibility of the 39th Air Base Wing Golf Course Manager/Services and the Golf Course Maintenance team to ensure compliance with all Resource Conservation and Recovery Act of 1976 (RCRA) requirements.

1.3 Applicability to IAB

Air Force Instruction (AFI) 32-7006, Environmental Program in Foreign Countries, states the USAF commitment to “achieving and maintaining environmental quality abroad to ensure long term access to the air, land and water needed to protect US interests.” AFI 32-7006 directs USAF installations in foreign countries to use the US Department of Defense (DoD) Final Governing Standards (FGS) for environmental compliance management activities IAW pest management.

1.4 Instructions and Technical Publications/Guides that can be used as reference:

DAFI 34-101, Department of the Air Force Morale, Welfare, and Recreation Programs and Use Availability AFI 31-401, Information Security Program Management DAFMAN 32-1053, Integrated Pest Management Program

AFI 32-7006, Environmental Program in Foreign Countries DOD 4150.7, Plan for Certification of Pesticide Applicators of Restricted Use Pesticides MO-314, Military Pest Management Handbook TG 13 – Ultra Low Volume Dispersal of insecticides by Ground Equipment TG 14 – Personal Protective Equipment for Pest Management personnel TG 15 – Pesticide/Herbicide Spill Prevention and Management TG 16 – Pesticide/Herbicide Fires: Prevention, Control, and Cleanup TG 27 – Stored Product Pest Monitoring Methods September 2000 TG 29 – Integrated Pest Management in and around Buildings

1.5 Recordkeeping and Reporting IAW DAFI 34-101, Department of the Air Force Morale, Welfare, and Recreation Programs and Use Availability, and DAFMAN 32-1053, Integrated Pest Management Plan.

1.5.1 Records: The Golf Course Maintenance Supervisor keep accurate records and documentation of the below. In addition, the contractor shall submit a monthly report of pesticide use to the government point of contract by the 10th day of each month:

1.5.1.1 Pesticide and chemical applications and product expenditures.

1.5.1.2 Fertilizer and growth enhancement products expenditures.

1.5.1.3 Soil and irrigation water testing

1.5.1.4 Mowing and cultivation schedules.

1.5.1.5 Irrigation system, water use, in-ground as-built and part inventories, to include sprinkler head parts expenditures. Also real time repairs.

1.5.1.6 Agronomic repair and maintenance.

1.5.1.7 Training for managers and crew members.

1.5.1.8 Equipment repair, maintenance including parts inventories and expenditures.

1.5.1.9 SDS and 3952 approvals for chemicals on hand and by EISOMIS.

1.5.1.10 Copies of all 322 Work request Forms submitted by the Golf Course for maintenance repairs.

1.5.2 Documentation

1.5.2.1 DD Form 1532-1 (Appendix B)

1.5.2.2 Golf Course Maintenance PWS.

1.5.2.3 Hazardous Communication PWS.

1.5.2.4 Training files.

1.5.2.5 Repair of sprinkler heads and equipment maintenance records, to include parts.

1.5.2.6 Repair and use of all chemical equipment.

1.5.3 Reports. IAW DoD 4150.7 5.3.22.7. Maintain complete chemical application records. Produce a monthly summary, using DD Form 1532-1 or computer-generated equivalent, to provide data to the Pest Management Shop monthly. Installation commanders shall ensure these records are archived after 2 years for permanent retention. The monthly report will be maintained at the Pest Management Office and distributed by them accordingly. Pest

Management personnel will ensure Bioenvironmental Engineering receives (per DAFMAN 32- 1053, 3.4.12.2):

1.5.4 A hard copy of installation pesticide inventories

1.5.5 Monthly summary of pesticide application records/usage (Appendix A)

1.5.6 Pertinent SDSS

1.5.7 Work Requests

1.5.7.1 All maintenance beyond the golf course maintenance crews capabilities or not covered under the Golf Course Maintenance PWS will be entered on Air Force Form 332 by the Golf Course Manager or his designee and submitted for approval through the WRRP (Work Request Review Panel) at customer services in building 450. The panel reviews requests to check the in-house availability to complete the work and budgetary restraints. All requests that are feasible can be approved, disapproved or cancelled by the panel. All work approved by the panel and is beyond the capability of in-house (CE) resources will be forwarded to the Engineering Section in building 444 to be researched or designed and placed in project status.

1.5.7.2 All other work requests small in nature will be addressed through the contractor’s chain of command, starting with the Golf Course Maintenance Supervisor to the Pavements and Grounds Heavy Equipment Supervisor. If the decision is beyond first level, it will be elevated to the Chief of Ops, and if need be to the Director of Civil Engineering to be resolved. At no time will the golf course staff decide the boundary of maintenance action. All maintenance will be dictated by this plan and contractual requirements.

1.5.7.3 It is the responsibility of the Golf Course Facility Manager to insure that 50

ft. around all golf course facilities and structures are mowed, edged, watered, and small bushes and trees are trimmed, this will include manually or mechanically pulling of weeds. The taller trees that cannot be reached will need a 332 submitted and approved in order for this work to be completed.

2. PURPOSE

This PWS provides guidance for managing the Golf Course Maintenance Program at Hodja Lakes Golf Course, a 9-hole 60 acre golf course, by using best management practice principles, and applying chemicals safely and effectively, to help in the maintenance process. The goal is to provide quality playing conditions on a daily basis to customers. Armed with state of the art equipment, the Golf Course Maintenance crew and Staff implements a maintenance program that is designed to provide members with challenging, and enjoyable playing conditions throughout the year. Maintenance is conducted based on suggested standards and rules, Air Force Instructions and the weather conditions for the area, budgetary constraints and the need for customer satisfaction. This will give golf course staff evaluation criteria.

2.1 Responsibilities: The golf course maintenance crew is responsible for the upkeep and care of the HODJA Lakes golf course. All maintenance will be conducted IAW all AFI’s, DOD regulations, USAFE Directives. The course will be also maintained based on area, weather conditions and if feasible, recommendations from the golf course professional. But, it is this maintenance department that plants, fertilizes, waters, cuts grass, chemical applications, laboring to keep it healthy and a fine playing surface. The skills needed range from a thorough understanding of turf grass, budgeting, equipment maintenance and repair and a commitment to environmental protection.

2.1.1 Maintenance includes mowing (mowing height and pattern of cut), fertilization, irrigation, chemical application, divot repair, vertical mowing, seasonal transition conditioning of the golf course, computer system for irrigation, trimming of smaller trees and bushes, tee and greens repair, establish and maintain a sod farm for turf replacement, top dressing areas, when needed. Changing and relocating greens cups. Sprinkler heads will be maintained and adjusted as needed, but piping to the sprinkler heads are maintained by the plumbing section in CE. Pump house will be maintained by the water treatment plant and the electrical department.

2.1.2 Accountability of all equipment, to include maintenance and cleanliness of the same. Yearly inventories with the COR will be conducted and maintained with a copy sent to PMO, to the assistant the contract administrator’s office.

2.1.3 Provide comprehensive maintenance training for all course equipment and maintain records for the same. The Golf Course Maintenance Supervisor will insure that all personnel are trained in all aspects of the golf course. This training includes knowledge of turf care and equipment capabilities.

2.1.4 Plan future training and TDY events needed for efficiency on the golf course, to include applicator training needed for chemical application IAW DOD standards. Maintain records for all chemical use IAW golf course PWS and provide monthly chemical reports to the Integrated Installation Pest Management Coordinator.

2.1.5 Effectively coordinate maintenance, course events and major chemical application with the Golf Course staff and pest management prior to course implementation.

2.2 General: Areas within the golf course boundary.

2.2.1 Golf Course Grounds: Out of bounds area, Tee Boxes, Fairways, Roughs, out of bounds roughs, Greens, Fringes, Bunkers (Fairway and Green side), Water hazards and Practice areas (driving range, putting green, chipping green).

2.2.2 Tee Box: Where play begins for each particular hole.

Tee Box

2.2.3 Fairway: Area from the tee box to the green for each particular hole, and within the in-bound markers. The length and width of each fairway will vary.

2.2.4 Rough: Directly right and left of each fairway, within bounds and grass is taller than the fairway. Out of bounds rough grasses are natural.

Fairway

Out of Bounds Rough

Rough

2.2.5 Bunkers: A shallow depressions filled with sand which is located on the fairway around or near the green. These areas are competitive in nature.

2.2.6 Green: The area where the pin (cup) is placed in the ground and flag is placed to locate the pin. Shows that play or round is completed for each hole.

Bunker

Green

2.2.7 Fringe: The area that circles the edge of the green which is longer height of grass than the greens area.

2.2.8 Practice Areas: To provide and maintain an area where golfers can practice under conditions consistent with the playing condition of the golf course. The putting green and chipping green are areas that can be used to sharpen skills prior to proceeding to the main course.

Putting and Chipping Green

Fringe

2.2.9 Driving Range: Practice area for correct swing action before entering main course.

2.2.10 Out of Bounds: Stakes located at the side edge of each fairway plus 20 feet.

Driving Range

Out of Bounds

2.2.11 Spring Transition Season: Normally between 16 March and 30 April, depending on weather conditions.

2.2.12 Summer Transition Season: Normally between 1 May and 30 September, depending on weather conditions.

2.2.13 Fall Transition Season: Normally between 1 October and 30 November, depending on weather conditions.

2.2.14 Winter Transition Season: Normally between 1 December and 15 march, depending on weather condition.

3. GENERAL MAINTENANCE

3.1 MOWING and REPAIRS. All mowing activities will generally commence during daylight hours with weather conditions permitting. Seasonal changes may also dictate mowing activities. Only approved mowers used for greens, tees and fairways will be utilized on the golf course at any time. Repair all ball marks and divots before mowing.

3.1.1 Greens are mowed a minimum of 5 times a week and cups changed to new locations at a minimum rate of 4 times a week normally and for special events. Cups are moved at a minimum length of 3 flag poles long or 21 feet.

3.1.2 Greens are verti- cut a minimum of 2 times a year.

3.1.3 Tees are mowed a minimum of 3 times a week, on Monday-Wednesday and Friday, weather permitting. Repair divots as needed.

3.1.4 Fairways are mowed a minimum 3 times a week, Monday-Wednesday and Fridays during growing season but in winter season, it is based on weather conditions.

3.1.5. Roughs are mowed a minimum of 1 time a week.

3.1.6 Greens fringe, Collar, Banks and Tee Box Banks mowing are normally mowed 2 times a week. Determination will be made by the Golf Course Maintenance Supervisor based on growth rate, and will occur as weather permits.

3.1.7 Specialty Mowing (vertical cutting) will normally take place 2 times a year in the spring and fall transition season when core aeration and over seeding take place.

3.1.8 Mowing height and pattern of cut will be determined by the Golf Course Maintenance Supervisor in coordination with the Golf Course Manager.

3.1.9 Conduct cart path edging using edger

3.1.10 Conduct core aeration in the spring followed by over-seeding, top-dress and dragging. Monitor playability/healing.

3.1.11 Check all lakes/ditches weekly for water levels, head gates and culvert sections for debris blockage. Remove algae and debris with pool screeds as needed.

3.1.12 Hand rake all bunkers as needed and replace or redistribute sand and faces to achieve a depth 1-2” to avoid plugged lies. Edge sand bunkers every 2 weeks. Hand-pull weeds, and remove rocks and debris daily when raking.

3.2 WATERING. The waste water reuse irrigation system was designed to effectively use effluent waste water to irrigate large areas that take massive water consumption, and to produce energy savings for Incirlik Airbase. Many golf courses world-wide have installed this type of system and produced a 75% savings for their energy program. The greens maintenance Supervisor play a big part in effectively maintaining the waste water reuse irrigation system and associated sprinkler heads, to include the schedule for watering the golf course. The watering system is electronically based which controls when the system works, where the watering takes place and how long certain areas will be watered. This system has a numbering scheme which shows faulty heads for repair. The system can manage one sprinkler head or can be set up to water the whole golf course at one time. Presently the system is set for night operations.

3.2.1 Occasionally during daytime hours, the system is worked manually for maintenance of heads, to produce a healthy turf. Spot treatment sprinkling is used by isolating the zones on larger areas. If smaller areas need spot treatment, then hoses will be used to lightly cover those areas.

Sprinkler System

SPRINKLER

MAP

SPRINKLER

NUMBERS

3.2.1.1 Watering during Seasonal Transition is conducted at night and during daylight hours when needed for maintenance of heads, or when extra water is needed for growth of newly seeded grass. Schedule of water that is supplied to the course through irrigations system is variable based on weather and seasonal conditions. Due to the hot climate in our area, more water is needed due to wind and evaporation during the Spring, Summer and Fall transition periods. During these periods, watering will be conducted twice; once in late evenings and once during the night. Times will be adjusted to mitigate over watering the course. Winter time watering will be conducted once a night and times will be adjusted for longer periods in the unimproved areas, which are located in clearly marked out of bounds areas of the golf course.

The driving range will adjust times for longer sprinkler operations.

3.2.1.2 Level and replace sprinkler heads as needed.

3.2.1.3 Insure repaired sprinkler heads are documented, cleaned and serviceable throughout the golf course.

3.2.1.4 When main water system goes down for any reason, immediately contact service call to inform plumbers and electricians.

NOTE: Unqualified persons will not enter the pump house. Keys will be maintained at the Service Call Desk in building 450. Notify the Chief of Ops when pump house is down at any time. There is a safety switch on the outside of the building for emergencies only when pump house shut off is needed. The water treatment plant must be notified to activate the pump again.

3.2.1.5 When the water storage reuse system is under repair, an alternate means of watering vital areas such as greens and tees will be accomplished using a 300-gallon water tank and seeder combination. This tank will be filled with lake water or hose couplings that are situated around the golf courses. Only treated, chlorinated, effluent water (gray water) or raw water from well #4 will be used on the course. Insure the appropriate personal (Golf Course Manager or staff) are notified for temporary use of this method. All lakes on the golf course are water storage areas and used to store effluent water from the water treatment plant. As water is used from the lakes to irrigate, the Golf Course Maintenance Supervisor will contact the treatment plant to refill the lakes on the course, to refill the storage areas for future irrigation.

3.3 FERTILIZATION.

3.3.1 Fertilizer application will normally take place during the spring and fall transition seasons. The winter fertilization program will be applied to recover the dormancy of the turf and to enhance early spring growth. All efforts will be made to reduce the environmental impact in the use of fertilizers and the golf course and base itself.

3.3.2 Fertilizers should be stored separately from solvents, fuels, and herbicides/pesticides, since many fertilizers are oxidants and can accelerate a fire. Organic fertilizers are the best to use due to the least amount of oxidants. Ideally, fertilizers should be stored in a concrete open shelter type are with a metal roof or other-flame resistant roof.

3.3.3 Care must be given when storing fertilizer to prevent contamination of nearby ground and surface water. Fertilizers should always be stored in an area that is protected from rainfall. Storage of dry bulk materials on a concrete or asphalt pad may be acceptable if the pad is adequately protected from rainfall and from water flowing across the pad. Even where not required, the use of secondary containment is the best management practice.

3.3.4 Loading into application equipment should be protected from rainfall and spilled material and must be cleaned up immediately. Collected material can be applied to the golf course as fertilizer. If rainfall protection is not available or practical for the loading area, thorough cleaning is essential. Cleaning of the area can be through dry collection methods such as sweeping or vacuuming, or washing down the loaded area. Any waste water generated would have to be collected and applied to the course. Discharge of this waste water to storm drains or septic system is illegal and will be avoided.

EFFLUENT WATER STORAGE

3.3.5 Grass clippings removed from mowers should be handled separately from other waste materials and equipment wash water. Many manufacturers recommend the use of compressed air to blow off equipment. This protects the hydraulics seals on the equipment and eliminates the wash water, and produces dry clippings that are easy to handle. Another method is to clean mowers over a concrete or asphalt pad that allows water to run off onto the turf or soil, but not into a surface water body or canal. The grass clippings will collect on the pad to dry out and collected for composting or spread throughout wooded and rough areas.

3.4 PREPARING THE COURSE FOR TOURNAMENTS

3.4.1 When the club hosts a tournament, the golf course must undergo special preparations. Some tournaments have specific requirements that the Golf Course Maintenance Supervisor will need to meet, but all tournaments will require the course to be in top condition.

Club management must plan, schedule and notify the maintenance crew far enough in advance to plan the preparation for club tournaments. All is based on climate or weather conditions at the time.

3.4.2 Prepare your resources needed for the course. Conduct inventory of sand, topsoil, fertilizer; and insure you check your equipment for proper adjustment for course preparation.

3.4.3 Bunkers must be firm, well drained, free of stones and other debris, and promote fair lies away from the edges.

3.4.4 Tee decks need to be evaluated for potential wear; Par 3’s are especially vulnerable and should be checked for excessive thatch that can lead to puffiness and soft footing.

3.4.5. Fairways need to be relatively tight because firm fairways maximize ball roll and spin control. Regular and frequent core aerification and vertical-cutting should begin as early as possible. Drainage also plays a major role in course quality during wet tournaments. Soil settlement need to be systematically addressed. Depressions should be addressed to rid standing water.

3.4.6. Roughs need to be inspected for problem areas that could affect play. Thin turf should be over seeded and fertilized to increase density. Potholes or depressions that could result in poor footing must be filled and covered with turf. Top turf a week before the event with a rotary cutter. Insure blades are sharp. Good rough will be uniform height and density that will allow a ball to nestle, but not disappear into the turf.

3.4.7 Greens should be inspected carefully and thoroughly to ensure they will produce a professional standard of smoothness and pace and also survive tremendous stress. The greens’ root zone should be clean, consistent profile with deep root penetration. Use aggressive corrective cultivation techniques and initiate an alternative spike policy on the putting greens right up to the beginning of the tournament.

3.4.8. Fertilization programs are geared towards gradually achieving the desired turf density and consistency about one month before the tournament. Again, plenty of notice must be given to the maintenance staff, from the club house before a tournament.

3.4.9. Pest control will be part of the preparation but will not replace sound integrated turf management strategies. Pesticides should be used a minimum two weeks prior to a tournament if needed.

3.4.10. Cup cutting is one of the most important assignments just before and during tournaments. Reserve space for tournament pin settings, this is to prevent or avoid wear and old plugs near the cup. Repair ball marks daily and set previous cup plugs flush to the surface with no scalping.

3.4 CHEMICAL APPLICATION and STORAGE

3.4.1. Only chemicals and equipment approved by DoD/AFPMB will be used for golf course. All pesticides, herbicides, algaecides that will be purchased from the local vendors or availability in the states must be approved by the MAJCOM Command Entomologist (USAFE/A7AVQ) for overseas use; this includes indoor and outdoor chemicals. Once approval is obtained at MAJCOM level, then local approvals must be obtained through the Installation

Pest Management Coordinator and HAZMAT Pharmacy, Environmental, Bioenvironmental and Wing Safety, before any purchase of chemical can be initiated. All chemicals must be applied for and approval obtained through the EESOH-MIS system which is your proof.

3.4.2. Herbicides remove undesirable vegetation that can be controlled by the following procedures; mechanical methods; cutting of grasses, utilizing herbicides.The removal of cut grasses, objects or debris will help the maintenance and mechanical control of undesirable vegetation. Spraying starts in spring when the temperature reaches at least 60 degrees. After initial spraying then areas will be sprayed every 10-14 days or when weeds are noticeable. In the spring, areas are sprayed for grassy weeds, such as dallisgrass (Paspalum dilatatum) or goosegrass (Eleusine indica) and the winter the area is sprayed for broadleaf type weeds. T his will reduce conditions conducive for weed growth. Fairways will be sprayed no more than 3 times a year, but spot spraying can be done every 10-14 days year round.

3.5.3. Herbicides and pesticides are used to get rid of unwanted vegetation or pests on the golf course which takes a lot less time than mechanical means. In order to use herbicides or pesticides, the applicator must follow the label exactly, to rid the course of the certain weeds or pests that inhabit the turf. Failure to follow the instructions can cause the weed or pest to remain or can produce a safety hazard to the individuals that are occupying the course (applicator or player) at the time. If restrictions are not followed, such as closure of the course during and after application based on label recommendations will result in cancelation of herbicide or pesticide application. Here are herbicides, pesticides, and fungicide that are used on the golf course: Herbicides: Turf and Ornamental Supplement, Revolver Herbicide, MSMA Herbicide, Trimec, and Blue Lagoon used for the water storage areas. Pesticides: Carbaryl 4L, Carbaryl 80S, Surflan, Merit 0.5 G. Fungicide: Briskway for disease control.

3.5.4. Chemical storages for herbicides and pesticides should be in a lockable metal building, located at least 50 ft. From other types of structures to allow fire department access.

Shelving should be plastic or reinforce metal. Metal shelving should be kept painted to avoid corrosion. Floors should be seamless metal or concrete with a chemical-resistant paint. And no drains, although a sump may be included. Exhaust fans and emergency eye wash must be in place. Chemicals from the golf course will be stored at the pest management facility where storage area has already been approved and compliant with all AFI’s and DoD regulatory stautes. Insure that flammable / non-flammable chemicals are stored separately and that the facility has cooling system due to the climate in this region. Chemicals will be inventoried monthly or as used, records are kept up-to-date and all shelves are mark with the chemicals names so no mix up can occur. Liquid chemicals will always be stored below dry chemicals at all times.

3.5.5. Mixing chemicals with water or oil dilutents should be done in an approved mixing room or over an impermeable surface (such as lined or sealed concrete) so that spills can be collected and managed. Absorbents such as spill kits, sand or cat litter will be on hand for small spills and all solid waste will be swept up and disposed of IAW local, federal, environmental and company policies. Liquid chemicals that are mixed over a concrete sump and spillage occurrs, the sump will be pumped out and chemical can be applied to turf area. The sump must be pumped out and dried daily. All empty containers will be triple rinsed and disposed of as solid waste. Wash water from pesticides should be used for the next application IAW label instructions.

Here is an example of the herbicide that the golf course uses with a section of application instructions.

Here is an example of the pesticide that the golf course uses with a section of application instructions.

NOTE: The common pests at golf course are mole crickets, white grubs, beetles and ants.

3.5 PESTICIDE and HERBICIDE MANAGEMENT

3.5.1 The proper practice for each type of pesticide material is listed below.

Empty Containers Transport to an approved pesticide container recycing facilty after proper cleaning (pressure rinsing or triple rinsing).

If no recycling facility is available, after proper cleaning dispose of as waste. Environmental and Pest involvement will be required.

Excess Mixture Use as a pesticide or herbicide IAW label.

Application equipment washwater Reuse as a dilutant in subsequent applications. Use as a pesticide by applying to a labeled site at or below application rate IAW label direction use.

3.6 SOLVENTS and DEGREASERS

3.6.1 Solvents and degreasers are generally flammable and toxic and should be stored in lockable metal cabinets in an area away from any ignition sources and with adequate ventilation.

Never store with pesticides or fertilizers. An inventory of the solvents stored and the SDS sheets should be kept on the premises, but not in the solvent storage area. Any emergency response equipment recommended by the manufacturer should be kept accessible to the storage area, but not inside the area itself.

3.6.2 Solvents and degreasers should be used over a collection basin or pad that can collect all used material. The collected material should be stored in marked containers until it can be recycled or legally disposed of. Insure that the environmental personnel are notified when spills occur and contact environmental for information and procedures on turn-in of all contaminated material. All material will be collected, placed into containers marked with the contents, date and delivered to the environmental yard for disposition. Call to make an appointment for disposal.

3.6.3 Lead acid storage batteries as used in golf carts and lawn maintenance equipment are classified as special wastes and must be recycled. Old batteries are paletized and after arrangements made with environmental, turned in to the hazardous waste collection point, run by environmental section. Fuel dispensing areas should be designed and managed to prevent soil and water contamination.

3.6.4 Concrete or asphalt surfaces should be provide near the fuel pumps. The pumps should not be located where a spill or leak would cause fuel to flow onto the ground or into a storm drain or surface waterway. Secondary containment structures are required for above-ground fuel tanks over 550 gallons. Spill kits will be on hand for spills on the pavements area.

All spill kits must be kept in a location close to the hazardous material on hand and must be kept in a container to protect kit from the weather. Also, approved fire extinquishers must be kept on site in case of all emergencies. Fire extinquishers must be capable of handling the hazardous material that is used.

3.6.5 Warning signs must be placed where all personnel can see the signs clearly.

3.7 GOVERNMENT FURNISHED PROPERTY

3.7.1. The contractor shall manage, use, and account for government furnished property or contractor acquired property that is owned by the U.S. government in accordance with FAR 52.245-1 to include contractor’s responsibility for loss or damaged property. See Annex D GFP List.

Any grounds keeping equipment or chemicals will not be left unattended at any time on the grounds and must be stored securely when not in use.

3.7.1 Preventive and Required Maintenance. Perform preventive and required maintenance in accordance with manufacturer’s instructions on all equipment.

The contractor shall submit an equipment maintenance plan no later than the contract start date. The plan shall specify when preventive maintenance is accomplished and how maintenance and repairs are documented. The contractor shall provide all materials and supplies necessary to perform preventive and required maintenance.

4 TRAINING

On the job training (OJT) initial and periodic, occupational health and HAZCOM training will be conducted on all new hires and existing personnel assigned to the Golf Course. This includes training on new equipment and herbicides and pesticides that will be used on the golf course.

HQ USAFE/A7AVP will conduct formal DoD Pesticide Applicator certification training for the applicator that will apply chemicals to the golf course. Annual Hazardous Waste Training will be conducted by the Environmental Dept. The Fire Department will provide fire extinguisher training annually. Recertification, initial pesticide applicator training, required seminars and classes are provided by USAFE/Entomology or their appointees. Uncertified pesticide applicators, who are not certified under the Department of Defense during an apprenticeship period not exceeding 2 years, and who must apply pesticides will only operate under the direct supervision of a DoD certified applicator IAW DoD Instruction 4150.7.

All other training that is mandated by the Air Force will be conducted by the Golf Course Maintenance Supervisor during annual training directives. Equipment maintenance will be performed daily and recorded on the following forms and filed at the end of the month.

The monthly form will have all deficiencies recorded from the entire month from each piece of equipment and maintained on file for future reference.

4.6 Health and Safety: All golf course personnel, new hires will participate in a medical surveillance program. This program includes a baseline physical exam (for new hires) prior to potential occupational exposures (per DAFMAN 32-1053, 3.4.9.1), Annual physical examinations, blood cholinesterase testing and chest x-rays and semi-annual blood cholinesterase testing. Occupational Health Industrial Hygiene and Safety provides this program. The records are kept at the Turkish National Dispensary Office.

4.1.2 Respiratory Program: The applicator at the golf course and his designee will be included in a respiratory protection program. This program requires an initial and annual respirator fit test, leak test, user seal checks and instruction on the proper use, cleaning and care of the respirators.

4.1.2.1. Proper storage for respirators is in a dry, controlled environment.

4.1.2.2. Respirator cartridges will be replaced after 8 continuous hours of use or if deemed by a technician to be deficient, malfunctioning or not working to its full potential.

4.1.2.3. Respirators will be procured based on criteria given by HQ SAFE/A7AVP and bioenvironmental flight, which provides the golf course personnel protection from the chemicals they use and under the conditions in which those chemicals are used. These individuals will perform self–inspections of their respirators before and after each use and before a replacement respirator are put into service. Respirators will be inspected and evaluated by bioenvironmental personnel using either Qualitative Fit Test or Quantitative Fit Test measures on an annual basis.

4.1.3.4 The proper care of a pesticide/herbicide purifying respirator is to wash the face mask component with warm water, mild soap and rinse. Air dry respirator in a clean environment, store in a proper location. Inspect for tears or cuts and a proper seal prior to each use. All spent, expired or damaged respirator cartridges will be properly disposed of and replaced by the user.

4.1.3.5 Protective clothing and equipment will be used at all times when handling, mixing and applying pesticides and herbicides. The Personal Protective Equipment (PPE) is worn for all pesticide and herbicide applications. Personnel who handle or apply pesticides, are required to wear PPE according to the Federal Insecticide and Rodenticide Act (40 CFR 162), Occupational Safety and Health Standards (29 CFR 1910) and DoD Directive 4150.7 and pesticide label instructions. The label or SDS (Safety Data Sheet) will provide the description and the recommended PPE required for any pesticide or herbicide application.

4.1.3.6 Precautions will be taken during herbicide/pesticide applications to protect the public. Care will be taken when applying pesticides/herbicides outdoors. The Golf Course Maintenance Supervisor will coordinate with the Golf Course Staff to insure that the course is shut down for the required length stated on the label. If shut down cannot occur than an alternate date must be obtained before chemical spraying takes place. The chemical spraying will only take place if all instructions and labels are followed to prevent any mishaps with the general populace.

4.1.3.7 Sensitive areas listed on herbicide/pesticide labels will be considered before spraying operations are conducted. Special precautions will be taken near open bodies of water, aquifer or rain water catchment areas. No chemicals are allowed to contaminate storm drains.

Spill response clean up kits will be maintained in prominent areas at the golf course maintenance building and on the course while applying any chemicals.

4.1.3.8 Only trained golf course personnel will be familiar with proper disposal techniques of diluted and undiluted pesticides and chemical agents and their containers, as well as container recognition, labeling and inspection. In addition to disposal procedures, all personnel must be familiar with spill containment, clean up and disposal of waste materials and containers. All used herbicide/pesticide containers will be triple rinsed after usage of contents and disposed of according to label instructions. All questions or concerns will be directed to the pest management personnel for expert advice.

5 ENVIRONMENTAL MANAGEMENT SYSTEM

5.6 The Environmental Management System (EMS) provides all Incirlik AB organizations with a proactive, systematic approach for managing potential environmental consequences of their operations to ensure mission and operational readiness. EMS provides a structured framework for:

5.2.1 Identifying and evaluating environmental risk

5.2.2. Determining how the mission may be affected by environmental impacts

5.2.3 Organizing and managing significant environmental impacts

5.2.4 Evaluating the effectiveness in achieving desired levels of environmental performance in support of mission and operational readiness.

5.2.5 Executive Order (EO) 13148, Greening the Government through Leadership in

Environmental Management, 21 April 00, directs all Department of Defense (D0 D) facilities to implement an EMS. In support of the EO, the US Air Force (USAF) Chief of Staff and the Secretary of the Air Force (CSAF/SECAF) issued a joint memorandum, Environmental Safety and Occupational Health Management Systems (ESOHMS), 05 Jan 01, directing the creation and implementation of an Air Force-wide ESOHMS similar in structure to the International Organization for Standardization (ISO) 14001. EMS is in place at Incirlik AB and is in full compliance.

6 BASE ACCESS & HOURS OF OPERATION

Contractor is responsible for coordination with local authorities to gain access to the base. Perform grounds maintenance services during normal duty hours from Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the COR. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

6.1 RECOGNIZED HOLIDAYS.

The following federal holidays will be observed by the contractor except where Service Contract Act specifies differently:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth – 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

6.2 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

7. QUALITY CONTROL PROGRAM

7.1.1 Quality Control (QC). The Contractor shall establish, through an independent function, a quality program, which shall encompass all aspects of the contract. The Contractor shall implement the quality program in accordance with the Quality Program Plan (QPP). The QPP shall include the following: The Contractor shall develop and maintain a QC inspection system that encompasses all functions of the contract. The QC inspection system shall satisfy the requirements in the Inspection of Services clause in the Request for Quote and resultant contract and shall be designed to keep the Contractor's management informed of all issues affecting quality. The QC records of inspections shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

7.1.2 Quality Assurance (QA). The Contractor shall develop and maintain a QA program ensuring the Governments interests are protected. Through a clearly separate entity this function shall ensure all aspects of the contract to include the QC inspection system. Personnel performing the QA function shall be independent of site management and have sufficient, well- defined responsibility, authority, and the organizational freedom to identify and evaluate quality problems and to initiate, recommend, or provide solutions.

(1) The Contractor shall maintain adequate records of all audits and inspections. The QA records shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

(2) Quality Status Reports (QSR) shall be generated monthly. Details of audits and inspections accomplished, significant deficiencies noted, trend analysis of contract performance, and status of all issues yet to be resolved shall be provided. QSRs shall be distributed to the Contractor's program management and Government representatives concurrently. At a minimum, the QSRs must include metrics which verify whether the performance standards in the Service Delivery Summary have been met.

(3) The QA function shall ensure that timely and effective corrective action is obtained for all deficiencies identified by the Government. All deficiency responses shall include identification of the cause of the deficiency to preclude recurrence and an analysis of the quality program's effectiveness in the area of the deficiency.

(4) The QA function shall develop and maintain a training program designed to ensure all Contractor personnel are clearly aware of the contractual requirements and are current with any changes throughout the life of the contract.

(5) The QA function shall conduct special inspections at the contracting officer's or site commander's written request. Results of the inspection or audit will be provided, in writing, in a timely manner.

7.1.3. Management Involvement. Personnel performing management functions shall have distinct, well-defined, duties and responsibilities within the quality program.

7.1.4. Inspection Instructions. Inspection, auditing, and testing shall be prescribed by clear, complete, and current instructions. The inspection instructions shall include the specific criteria for approval and rejection of services that will be used in each inspection or audit; checklists may be used for this purpose. The Contractor's inspection instructions shall be documented and shall be available for review by the Government representatives throughout the life of the contract. The Contractor shall notify the on-site Government representatives in writing of any changes to the inspection instructions.

7.1.5. Contracting Officer Representative (COR). The Government will evaluate the contractor's performance to ensure services are received and are satisfactory in accordance with the PWS. CORs will evaluate the contractor's performance through any number of surveillance methods to include periodic on-site inspections, customer complaints (to include ICE comment card system complaints and inquiries). The Government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. The Government may decrease the number of quality assurance inspections if contractor performance dictates. On-site records of all inspections conducted by the Contractor and necessary corrective action taken shall be maintained. This documentation shall be made available to the Government during the term of the contract and for the period after contract completion until final settlement of any claims under this contract. A work scheduling system based on the services indicated in the Service Delivery Summary shall be made available to the Government via the Quality Control Plan. The Contractor, and not the Government, is responsible for management and quality control actions to meet the terms and performance thresholds of the contract. The role of the Government is quality assurance or ensuring that the performance standards are achieved.

8. CONTRACTOR PERSONNEL.

Management. The contractor shall provide a full-time Grounds Maintenance Supervisor on site who shall be responsible for the performance of the work. The Grounds Maintenance Supervisor shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The supervisor must be able to read, write, speak, and understand English. The positions shall at no time be vacant. They shall comply with installation rules and regulations for motor vehicle use.

ANNEX A: DD FORM 1532, Used by Pest Management

DD FORM 1532 PAGE 2

ANNEX B, DD FORM 1532-1, Used by Golf Course Maintenance

ANNEX C, Service Delivery Summary

Performance Requirement PWS para. Performance Standard COR SURVELIENCE

FREQUENCY

Maintenance includes mowing (mowing height and pattern of cut), fertilization, irrigation, chemical application, divot repair, vertical-cuts, seasonal transition conditioning of the golf course, computer system for irrigation, trimming of smaller trees and bushes, tee and greens repair, establish and maintain a sod farm for turf replacement, top dressing areas, when needed. Changing and relocating greens cups.

2.I.1. 95% of the time Monthly

Repair all ball marks and divots before mowing.

3.1. 95% of the time Monthly

Greens, Fairways & Rough mowing standards

3.1.-3.1.12 98% of the time Monthly

The greens maintenance Supervisor play a big part in effectively maintaining the waste water reuse irrigation system and associated sprinkler heads, to include the schedule for watering the golf course

3.2. 95% of the time Monthly

Care must be given when storing fertilizer to prevent contamination of nearby ground and surface water.

3.2.2. 100% of the time Monthly

Apply proper chemical management strategies to properly care for grounds

3.4-3.5. 100% of the time Monthly

ANNEX D, GOVERNMENT FURNISHED PROPERTY (GFP)