QUESTIONS and ANSWERS.pdf

SOLICITATION# FA568223Q8042

QUESTIONS & ANSWERS

1) Can I apply even if I currently do not have a VAT number but if I ll be chosen I ll open it quickly?

I’m not sure if the VAT number is necessary to be registered in SAM. I can just suggest you, if you already have your NCAGE code, to create your account in SAM and start your registration. Once completed, after few days, you will see if you will be SAM ACTIVE. If not, you will receive an email stating the documentation you need to provide/load for them to validate your registration.

2) Do you give a guideline as lowest and highest offer? Do I have to register for annual representations and certification electronically in the System for Award Management (SAM) or it is not necessary and if I do not have a VAT number I complete only paragraphs c - v?

I’m sorry but we don’t give any guideline with reference to price.

During the registration in SAM, they ask you to complete the part regarding the annual Rep and Certifications. We also ask you to complete the Attachment 2 for our convenience.

Please complete all the blocks that are necessary/required, para c) and v) included.

3) What is a similar level of this position compared to a position of cpo, U1?

About the position level, only Personnel Office could give you information in regards.

4) Does the offer include the "brutto" income per year + 6 months? Are the "Italian" taxes included in the brutto income to be calculated in the offer, right?

For “brutto” income do you mean “lordo’? We are VAT (IVA) exempt, therefore your quote must not include VAT.

5) Did I correctly understand that it is not the lowest offer that wins, but the lowest compared to an offer with similar capabilities and experience?

As stated on page 5 of the Combined Synopsis, Addendum to 52.212-2, the evaluation factors are: Price, Technical Capability and Prior Experience.

6) How long does the contract last? 1 year? + eventually 6 months with same income or different? Can the contractor apply with a new offer after the end of his/her 1st contract or can he/she no longer apply after 2 years?

Contract will have an estimated validity period of 5 years (CLIN 0001- Base Period + 4 Option Periods:

CLINs 1001-2001-3001-4001). The option periods will be renewed if funds will be available and if the service will be required by the Mission Partner.

On page 2, Quotation Schedule, Item Description, reports the POP (Period of Performance) for which you need to provide a quote (unit price and Total).

CLIN 0001 is the Base Year and refers to the Period 30 Sept 2023-29 Sept 2024. You need to provide unit price and Total for this period.

CLIN 1001, 1st Option year, Period 30 Sept 2024-29 Sept 2025. Provide unit price and total for this period.

CLIN 2001, 2nd Option year; CLIN 3001, 3rd Option Year; CLIN 4001 4th Option year.

The 6 months extension (used in case we will decide to extend the contract after the POP specified on CLIN 4001) will be calculated based on the unit price you will insert on CLIN 4001.

You cannot apply with a new offer after the end of the Base Year or Option years.

7) I read the working hrs are 20 per week and can be from 6am to 10pm, who decides the working hrs and schedule (apart from the Friday which is set)? Is the overtime included in the normal income, right?

The Mission Partner will decide the working schedule. Periodically, some Saturdays will be required but will not exceed the Contractor’s 20-hour work week. As specified before, you need to formulate your quote including all the costs you deem to be necessary.

8) Does the contractor has to acquire an insurance policy?

As stated on Para 7, General Information, of the PWS, the contractor is and independent contractor and responsible for their own liability.

9) Should I additionally add a resume, or the form used by the CPO?

You must include just the documents requested in the Combine Synopsis.

10) Does my offer of brutto income go only and as one unique amount on the QUOTATION SCHEDULE? It is divided into 5 years to be filled with same or different offer? If the second year the offer is too high, can the offer win the first year and be presented again after a year or it is a global analysis of 5 years? Does the contract last 5 years or is there a new application every year?

See my answer on Point 6)

11) The main points to be filled of this application are in the solicitation form on point 2 a, b, c?

You need to provide a written description on the subjects listed on Para 2 a,b,c.

12) I am not sure what you meant I should write here. B) Provide a plan for having a trained replacement in accordance with the PWS Par. 5 (the number of pages is excluded from the total nr. requested on Paragraph 2. Technical Capability, a) Should I describe a person I know in charge of substituting the contractor in case of not availability?

Yes, you need to specify the name of the person (Alternate) who will substitute you in case of not availability from your part. You must declare that you will be able to provide a replacement with the same qualifications that will be available every time the main M&FRC will not be present to perform the service.