DRAFT PWS 2021_v3 15 April 2021.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS) FOR THE

MAINTENANCE OF THE EXISTING

LOCAL NATIONAL

HOSTED PAYROLL SERVICE PROGRAM AT

AVIANO AIR BASE, ITALY

22 Mar 2021

1. BACKGROUND

1.1 The 31st Fighter Wing (31 FW) provides payroll services for Local National (LN) employees hired in accordance with art. IX c. 4 of the London Convention dated 19 June 1951 and ratified by Italian Law nr. 1335 dated 30 November 1955, granting proper payment of salaries, taxes and social security contributions. An integrated payroll system has been specifically designed and developed to meet both US and Italian legal requirements in year 2016. This software has been provided based on contract # FA568216C0050, and currently meets the 31 FW requirements. This PWS. is intended to ensure the extension of the maintenance of the LN payroll software program at Aviano Air Base, Italy

2. SCOPE

2.1 The contractor shall continue to provide the maintenance of the integrated hosted payroll service program for automated processing of Italian LN employee payroll in compliance with Italian Legislation and the “Conditions of Employment for Local National employees of the U.S. Armed Forces in Italy”.

2.2 Specifically the contractor will continue to provide:

a. Maintenance of the Local National Payroll Program;

b. Maintenance of the automated time and attendance reporting system (scudonline);

c. Maintenance of the electronic leave module;

d. Maintenance of the accounting system which allows to calculate detailed payroll costs of Local National Employees and to interface the data with the US accounting system (i.e. DEAMS);

e. Maintenance of printed or electronic system manager literature describing program, operator instructions, keyboard templates, reference cards, an on-line HELP feature, listing of menus. Literature should be in sufficient enough detail that any person with reasonable computer knowledge can operate the program. Literature should be indexed for any reference. Literature must be in English and Italian.

f. Training to 31 FW Civilian Payroll Office employees (6) on the program updates and its new features;

2.3 The contractor will continue to comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, para1.1.2.3, 52.224-1, Privacy Act Notification; and 52.224-2, Privacy Act as required by the Federal Acquisition Regulation (FAR).

3. TIMELINE

3.1. The maintenance of the hosted LN Payroll software, as identified on paragraph 2.2, shall start effective 29 September 2021. Furthermore the contractor shall provide the following:

3.2. Within 30 days after contract award: make available for supervisors and timekeepers a Leave Report in scudonline that includes the annual entitlement, the number of hours used up to prior month, the number of hours used/requested in the current month and the final current balance for all type of leave. ATTACHMENT 1 “Leave report” is an example on how the report should look like and which data shall be automatically or manually reported. The report must identify the exact date which the balances refer to.

3.3. Within 30 days after contract award: make available for civilian payroll administrators a new report that allows to monitor and calculate cumulative day of sick leave for LN employees in accordance with art. 23 of the conditions of employment, to identify number of months at 50% of pay and max paid period. Absences occurring within 60 calendar days following return to duty after use of sick leave will be regarded as an extension of the preceding sick leave period for all purposes. ATTACHMENT 2 “Sick Leave Report” highlights the detailed information that the report shall include.

4. PROGRAM MAINTENANCE REQUIREMENTS

4.1 The contractor will continue to maintain the subject payroll service program on a dedicated server reserved solely for 31 FW LN Employees. The server will continue to include the following software and licenses at a minimum: CITRIX, Microsoft Office Office, Adobe, WinZip, and any/all software and licenses to run the payroll program/applications.

4.2 The contractor will continue to maintain the software license for “Soluzione Fisco & Lavoro”, available for all Civilian Payroll Office employees (7).

4.3 The contractor shall continue to maintain the LN hosted payroll service program in compliance with the applicable COE and future updates. The contractor shall continue to provide the 31 FW users with access to the payroll program through a secure URL, accessible from the U.S. Air Force Network, utilizing a username and password based log in payroll service program. The payroll service program will continue not to be a “badge” or “clock-in, clock-out” program. Reference: COE and LN Salary Tables

4.4 The maintenance of the payroll service program will continue to allow continuous processing payroll based on the previous month attendance data (Gestione Variabli Mese Precodente).

4.5 The contractor shall continue to provide maintenance over the payroll system program in order for it to provide the following capabilities to 31 FW users:

a. Electronic Timecard Module: The Timecard Module must continue be accessible to a minimum of 700 LN employees, 400 U.S. Government and LN supervisors, and 100 timekeepers. Employee access amounts may increase up to 20% over these estimates.

Timecards will continue to be accessible through the secure URL and must be accessible from the U.S. Air Force Network. Interactivity with the timecard program must allow changes/edits on the current screen with refresh capability to save the change.

The timecard module must continue:

1. To allow for a profile to be created for each employee which will identify their specific work schedule. The work schedule must automatically update and populate each pay period. Users must have access to edit/change the work schedule as needed/required.

2. To ensure that all pay, entitlements, and allowances are automatically updated based on the employees profile and work schedule without the need of manual intervention by the Civilian Payroll Office employees (7).

3. To allow employees to enter work hours, annual leave, permessi, allowances, etc.

without the need of manual intervention by the Civilian Payroll Office employees (7).

4. To a llow employees to upload supporting documentation. The documentation must be saved with the system for future audit and reference.

5. To a llow employees to view, print, and save copies of their Leave and Earning Statement/Pay slip, leave balance, tax documents, and any document applicable to the employee.

6. To allow employees to submit leave request through the system to the supervisor.

The request would be automated and would route to their supervisor for approval and then onto their timecard.

7. To authorize access to a supervisory module for a minimum of 400 U.S.

Government and LN supervisors as required to view and approve or disapprove timecards. This module shall continue:

a. To allow supervisors to approve or disapprove timecards for their specific employees.

b. To allow the timestamp and signature of the supervisor upon approval of the timecard and save for future audit and reference.

c. To allow supervisors to disapprove the timecard, return the timecard to the employee, and allow the supervisor to add comments for the specific disapproval.

d. To notify the employee when and if their timecard is disapproved with comments.

e. To allow the supervisor to upload and save supporting documentation to the employee’s timecard.

f. To allow the supervisor to enter or edit work hours on behalf of the employee as needed.

g. To allow the supervisor to view annual leave balances for their specific employees.

h. To allow the supervisor to approve leave requests in the system routing process. Once approved, allow the system to automatically update leave balances and timecard hours.

i. To allow employees and timekeepers, when submitting a Leave Request which does not cover the entire work day, to enter the specific time frame “from 00:00 to 00:00” in the “Absence Detail” section. Night differential should be automatically reduced when leave has an impact on the night differential.

j. To allow employees and timekeepers to notify the supervisor that a leave request has been submitted and is in “pending approval” status. The name of the applicable supervisor (primary or alternate) should be selected through a drop down menu.

8. To continue authorize access to a timekeeper module for a minimum of 100 U.S. Government and LN timekeepers as required to input, view, and modify timecards. This module shall continue:

a. To allow the timekeeper to upload supporting documentation on behalf of the employee.

b. To allow the timekeeper to validate the completion of all timecards for the employees under their responsibility.

9. To authorize Civilian Payroll Administrative module access to a minimum of 7 Civilian Payroll Office employees to view and modify timecards. The Civilian Payroll Office employees (7) will continue to require administrative access to conduct standard actions such as enroll new employees, update personnel actions, authorize user access, change user access, pull reports and data, validate overall payroll, close payroll, and pull a payroll file. This module must continue:

a. To allow administrators to work autonomously.

b. To have separate distinct rights for the 1) Civilian Payroll Administrative

Technician and 2) Civilian Payroll Administrative Supervisor. Reference.

c. To allow the Civilian Payroll Administrative Supervisor to adjust all roles and access levels as required/needed to act on behalf of all users.

d. To allow the Civilian Payroll Administrative Technician to validate work hours for employees, extract data, close departments and validate completion of all timecard approvals prior to running the final payroll cycle.

e. Toa low for the Civilian Payroll Administrative Technician and

Supervisor to move employees from one department/section/unit/Squadron/Group/OBAN/BA/PEC/RCCC to another as needed.

f. To allow the Civilian Payroll Administrative Technician and

Supervisor to create new data elements, to include:

department/section/unit/Squadron/Group/OBAN/BA/PEC/RCCC.

g. To allow the Civilian Payroll Administrative Technician and

Supervisor to close data elements department/section/unit/Squadron/Group/OBAN/BA/PEC/RCCC.

h. To allow the Civilian Payroll Administrative Technician and

Supervisor capability to validate completion of all timecards, identify approved, disapproved and missing timecards.

i. To allow the Civilian Payroll Administrative Supervisor to extract payroll data for payroll elaboration.

j. To allow the Civilian Payroll Administrative Technician and Supervisor capability to generate, sort, and print timecards for all employees.

k. To allow the Civilian Payroll Administrative Technician and

Supervisor to adjust/change access levels directly for employees/supervisors/timekeepers and authorize dual access as an employee and/or supervisor/timekeeper as needed.

l. To allow the Civilian Payroll Administrative Technician and

Supervisor to enter the final duty day/date of termination for an employee.

m. To ensure that employee accounts/profiles are archived 30 days after their final duty day/date of termination.

n. To allow view capability for archived employee’s data/information for an unlimited time period.

o. To allow the Civilian Payroll Administrative Technician and Supervisor to select

Cost Centers in the description field of Win Paghe – Anagrafica Filiali.

p. To display a red line separating each week after Sunday to allow proper identification by the Civilian Payroll Administrative Technician and Supervisor.

q. To allow Civilian Payroll Administrative Technician and Supervisor to modify

MOD column through clicking the “worktime code”.

r. To allow Civilian Payroll Administrative Technician and Supervisor to upload documents after payroll cycle has closed

w. To allow the Civilian Payroll Administrative Technician and Supervisor to see a certifier name column after column “Stato” in time card TC – Estrazione Dati Mensili –Situazione time cards certificate.

4.6 Italian Model F24, Tax Payment module; Generate and create the file to be uploaded to Telemaco or on the tax agency website (Entratel) immediately after payroll closure, no later than 24 hours after closure.

4.7 Interface capability with Entratel; (Access must be distinct between the Major Divisions;

Appropriated Funds (APF) and Non-Appropriated Funds (NAF).

4.8 Interface capability with UniEmens; Generate and create the file to be uploaded to Social Security Institute/INPS immediately after payroll closure, no later than 24 hours after closure.

(Access must be distinct between the Major Divisions; APF and NAF)

4.9 Interface capability with Telemaco; Generate and create the payroll and taxes file for F24 to be uploaded to Telemaco immediately after payroll closure, no later than 24 hours after closure.

4.10 Interface capability with Alpi on Line; Generate and create the file to be uploaded to INAIL Institute

4.11 Interface capability with all payroll applications required by Italian laws applicable to the 31 FW; (Access must be distinct between the Major Divisions; APF and NAF) Bonuses – Credit the DL66/2014, Generate Maternity and Sick Leave, Union Fee deductions.

4.12 Interactivity: the program shall continue to allow interactivity and data changes in real time. Program shall continue to accept data input through PC keyboard.

4.13 On Line Help: Program shall continue contain this feature with access through a single functional key without exiting the program or menu in which the operator is working. A single function key shall permit exiting this feature and restoration on the monitor of the initial operator working screen. This feature shall provide explanations and assistance to the operator directly on the screen, to avoid consultation of manual. Exiting the HELP mode, the operator will be able to go back to the initial point. Must be available to all user types. The program shall provide online help in English and Italian.

4.14 Security:

a. The contractor will continue to ensure the payroll service program is in compliance with the COE. The contractor will be flexible to make adjustments based upon future COE. Unless the changes involve a general overhaul of the system, the updates will be at no cost to the US Government.

b. The contractor will continue to comply with AFI 33-332, Air Force Privacy And Civil

Liberties Program, para1.1.2.3, 52.224-1, Privacy Act Notification; and 52.224-2, Privacy Act as required by the Federal Acquisition Regulation (FAR).

c. The contractor will continue to ensure the payroll service program is maintained in compliance with the Italian Personal Data Protection Code, Legislative Decree no. 196 of 30 June 2003 and the General Data Protection Regulation. Program shall continue to permit access to data files only to authorized operators identified by the 31 FW.

d. The contractor will continue to take on responsibility as the Responsible Party (i.e.

ensure all security requirements remain in compliance during the entire duration of the contract).

e. The payroll service program must continue to be accessible via a secure URL on the

U.S. Air Force Network.

f. The contractor will continue to maintain the protection of employee data with a minimum of the following requirements;

1. Computerized authentication;

2. Implementation of authentication credential management procedures;

3. Use of an authorization system;

4. Regular updates of the specification concerning the scope of the processing operations;

5. Protection of electronic means and data against unlawful data processing operations;

6. Protection from unauthorized access;

7. Implementation of procedures for safekeeping backup copies and restoring data and system availability;

8. Implementation of encryption techniques;

9. Program shall continue to contain built in editing features to preclude insertion of erroneous, incomplete or incompatible data; the error shall be displayed on the monitor of the operator and must identify the type of error and must enforce corrective action prior to submitting as complete. (ex. Blinking cursor, etc…);

10. Program shall continue to contain only the Names (Last Name, First Name, Middle Initial) of any U.S. Government supervisors or timekeepers of LN employees;

4.15 Program Modification:

a. The program shall continue:

1. To have future change capability to accommodate Italian Legislation practices and regulation changes that impact payrolls.

2. To have future change capability to accommodate U.S. Government accounting element requirement and procedure changes, which do not require a general overhaul of the structure.

3. To have future change capability to accommodate the COE.

4. To be responsible for ensuring these changes are updated automatically without manual intervention from the 31 FW.

4.16 The contractor must continue to provide an emergency recovery service and is responsible for backup services to ensure the integrity of data.

4.17 Data Base Management Maintenance: the contractor shall continue to grant the system functionality also with regards to all the points identified below:

a. Database query functions shall continue to support, at a minimum, search by name or search by codes. The query function shall not require manual operator consultation of printed products such as employer and employee codes and variable pay items. Response to query shall be immediate without necessitating file re-organization. All query results shall be automatically displayed on the monitor for the requested field/range.

b. Data inserted for the monthly pay codes program shall permit operator correction of any data displayed without exiting the program. This implies the ability to recall employee data, its modification and return to the computation program as well as program performance of data elaboration until the desired result is obtained without having to re-enter employee code or pay item.

c. The payroll service program must compute the net pay through input of gross pay or costs, taking into consideration all the fiscal and social contribution characteristics pertaining to an employee.

4.18 Printed Products: The program shall continue to allow the selection of a printer as well as product or portion of product selected for print by the operators. The LN employees shall continue to be granted the possibility to download and print directly from the program, specifically their Leave and Earning Statements/Pay slip and their Tax Report (Certificazione Unica). Printed products must be available in txt, excel and PDF formats.

4.19 The contractor shall continue to provide maintenance to:

a. Ensure the payroll service program will provide the capability to determine the costs related to the LN employees in accordance with the U.S. Government accounting requirements, Italian Legislation and references and in accordance with the COE.

b. Adjust the accounting practices based on U.S. Government requirements/changes.

b.1 Link each employee to the DEAMS cost center, identifying the SFIS and the PTEO.

b.2 Labor costs shall be downloaded in the format SFIS and/or PTEAO, maintaining the subdivisions between object classes (former EEIC), and it shall continue to be possible to select the SFIS or the PTEO as needed.

c. Be able to view the costs/expenses by OBAN, BA, PEC, RCCC, Group, Squadron, unit, section, department, employee, work schedule.

d. Display the total count of the employees effected by each LOA in all accountability reports and particularly on “Generazione Piano dei Conti con Profili: Profilo 1002-Profilo 1003-Profilo 1004”.

5.20. The contractor shall continue to maintain the system capability to:

a. Convert data from Euro to Dollars and Dollars to Euros, in accordance with the U.S.

Government accounting requirements, specifically the designated exchange rates identified by the 31 FW.

b. Include specific variances in regards to identifying cost based on the U.S. Air Force Budget Rate and the Daily Exchange Rate.

5.21 The contractor shall continue to ensure all Bonus Payments are reported by Fiscal Year (FY) (1 October through 30 September). The program must calculate the taxes for Bonus Payments separate from the employee’s salary. Bonus payments must be posted to the next available Leave and Earning Statement/Pay slip (May and November).

5.22 The contractor shall continue to ensure each pay element is identified with the current 3 alphanumerical codes (OBAN/OAC, PEC and RC/CC) in accordance with the U.S.

Government accounting requirements. The contractor will continue to ensure the program has the capability to adjust the accounting elements and ensure adaptability based on U.S.

Government requirements. All monthly and annual payroll and accounting reports must be calculated, balanced, and available to the Civilian Payroll Office Administrative employees within 24 hours after payroll elaboration/closure.

5.23 The contractor shall continue to ensure the LN employee expense/cost is exportable into a text, excel and PDF file. The exportable data must be sortable.

5.24 The contractor shall continue to ensure the payroll service system offers supporting documentation upload capability with the timecard module. Supporting documentation will be uploaded and saved indefinitely.

5. SOFTWARE MAINTENANCE

5.1 Maintenance will consist of any Payroll Solution modifications required to comply with changes to Italian Law and Legislation, the COE and U.S. Government U.S. Air Force requirements in order to maintain LN payroll.

6. PAYROLL PROCEDURE

6.1 The U.S. Government’s Italian LN payroll will continue to be separated into two Major Divisions which may only be accessed by the 31 FW identified employees and Codice Fiscale identified for APF and NAF:

a. Major Divisions:

1. APF: 570 employees approx., possible 20% increase.

2. NAF: 90 employees approx., possible 20% increase.

b. Accounting Data Reports: Separate for each major division, plus consolidated capability.

c. The applicable payroll procedures shall continue to consist of the following principle tasking:

1. Administration of files;

2. Administration of tables and parameters;

3. Administration of employee files;

4. Automatic variations of common data (cost of living increase, etc.);

5. Administration of employee personal data file, process personnel actions for employees;

6. Loading of employee pay variations;

7. Generate and printing of Leave and Earning Statements/Payslip “Prospetto paga, the layout and font sizes must be agreed upon by the 31st Fighter Wing.

8. Generate and printing of Union fee deductions;

9. Generate and printing of form for Tax Payments;

10. Generate and printing of Leave and Earning Statement Payslip Summary;

11. Generate and printing of Time and Attendance sheets, must be sortable;

12. Generate and printing of Severance Accruals and Automatic Reevaluation;

13. Generate and printing of INAIL hours subdivided by month and totals;

14. Generate and printing Annual Reports;

15. Utility Program;

16. Generate Sickness and Reimbursements Computations;

17. Form to request data for New Hires “Modulo richiesta dati ai nuovi assunti”;

18. Form to declare number of dependents “Modello dichiarazione dei carichi familiari per detrazioni d’imposta”;

19. Generate and printing of Privacy Policy “Informativa sulla privacy”;

20. Information to new hires on the destination of the End of Employment Pay

“Informativa ai nuovi assunti sulla destinazione del TFR maturando” and form to select destination of End of Employment Pay “Scelta per la Destinazione del Trattamento di Fine Rapporto”;

21. Generate and printing TFR 2 Form;

22. Generate and printing of Family Allowance form “Modello richiesta assegno nucleo familiare (ANF–DIP)”;

23. Generate and printing of Modification Family Members “Modello variazioni assegno nucleo famigliare”;

24. Generate and printing of automated Mandatory Employee Report of

Occupational Status for Human Resources “Libro Unico del Lavoro”;

25. Generate and printing of details on Maternity Leave/Sick Leave reimbursements and integrations “Prospetto liquidazione malattia/maternità”;

26. Generate and printing of Statement of Responsibility for Blood Donors “Modello di dichiarazione di responsabilità per i donatori di sangue”;

27. Generate and printing of list of employees with Breast Feeding Leave “Prospetto dipendenti con riposi per allattamento”;

28. Generate and printing of Statement of Medical Examination for children under 8 years old “Modello di dichiarazione visita medica per minori”;

29. Generate and printing of Details on End of Employment Pay/ Advance EEP Pay

“Prospetto liquidazione TFR al licenziamento/acconti/anticipazioni”;

30. Generate and printing of Employee Tax Report upon request or on termination

“CU a richiesta o al licenziamento”;

31. Management, generate and printing of notes on tax report “Gestione e Stampa

Note Modello CU”;

32. Generate and printing of tax report “Stampa Modello CU con Annotazioni”;

33. Generate and printing of list of employees receiving the yearly tax report

“Stampa Elenco Dipendenti che hanno ricevuto il modello CU”;

34. Management, generate and printing of Social Security Data report “Gestione e

Stampa Dati Previdenziali CU (ex Modello O1/M)”;

35. Generate and printing list of tax codes paid “Stampa totalizzazione tributi per codice”;

36. Generate and printing Financial Account “Bilancino contabile suddiviso per stabilimento, centri di costo, reparti, qualifiche”;

37. Generate and printing of Pay Codes Summary “Riepilogo delle voci retribuzione” (per stabilimento, centri di costo, reparti, qualifiche, matricola);

38. Generate and printing Individual Cost Statement “Prospetto costi individuali suddiviso per stabilimento, centri di costo, reparti, qualifiche”;

39. Generate and printing Cost to the Government divided by employee “Prospetto costo mensile della manodopera”;

40. Generate and printing Net Amount Salaries “Prospetto retribuzioni nette”;

41. Generate and printing Salaries Statement divided by Bank “Distinta competenze suddivisa per banche”;

42. Generating file for salaries payment through Home Banking “Creazione flusso per gestione automatizzata Home Banking”;

43. Generate and printing Statement for Accrued TFR “Distinta nominativa accantonamenti TFR”;

44. Generate and printing Accrued Cost “Prospetto accantonamenti progressivi (per stabilimento, centri di costo, reparti, matricola, qualifiche)”;

45. Generate and printing Withholding Union “distinta trattenute sindacali”, divided by unions;

46. Generate and printing Statement of Completedmentary Retirement Funds “Fondi

Previdenza Completedmentare Utilizzati dalla Ditta”;

47. Generate and printing Statement Supplemental Health Insurance” Fondi Sanitari

Utilizzati dalla Ditta”;

48. Generate and printing of Form F24 “Stampa modello F24versamenti unificati”;

49. Generate and printing of organizations with unused credits “Lista ditte con crediti non compensati (nel Modello F24)”;

50. Management of DM10 form, file generation and Generate and printing “Gestione

Modello DM10 e stampa modello cartaceo e creazione flusso per invio telematico”;

51. Generate and printing of employees with residual tax credits (730) and proportional reimbursements “Stampa dipendenti con riproporzionamento Crediti 730 per Incapienza Imposte”;

52. Generate and printing of monthly payments to Completedmentary Retirement Funds “Stampa Prospetti mensili fondi di previdenza completedmentare”;

53. Generate and printing of monthly payments of end of employment paid to Social Security Institute “Stampa mensile versamenti al fondo Tesoreria INPS”;

54. Generate and printing of deadlines for relevant employees events “scadenzario eventi dipendenti”;

55. Generate and printing the monthly list of employees with children over 18 years old “Elenco dipendenti con figli a carico compienti i 18 anni” (Gestione A.N.F.);

56. Generate and printing the monthly list of employees with children over 3 years old “ Elenco dipendenti con figli a carico compienti i 3 anni” (Detrazione d’Imposta

57. Management data for yearly tax income 770 report “Modello 770 ordinario e semplificato”;

58. Generate and printing of yearly calculation and payment of injury on the job insurance “Autoliquidazione INAIL”;

59. Generate and printing of detailed INAIL calculations “Dettaglio Calcoli INAIL”;

60. Generate and printing of INAIL Totals “Stampa Totali INAIL”;

61. Generate and printing of Base Calculation INAIL “Dati INAIL Dipendente e

Basi di calcolo”;

62. Calculation of the amount due to INAIL “Calcolo Premio, Ricalcalo Interessi, Stampe Autoliquidazione INAIL”;

63. Generate and printing of Salaries Form also on 1031 Form“Modulo per la Dichiarazione delle Retribuzioni anche su modello 1031”;

64. Generate and printing of 17% payment tax deposit and balance on End of Employment “Prospetto Imposta Sostitutiva 17% TFR: calcolo acconto e saldo – importi” IAW Article 11 of the Advance payment of Italian Income Tax on End of Employment Pay for LN Employees of the U.S. Forces in Italy and Article 1, Para 623 effective 23 December 2014;

65. Generate and printing of residual credit tax income “Lista crediti residui Irpef al 31/12 dell'anno Precedente”;

66. Management of general tables “Gestione Tabelle Generali

67. Generate and printing and view of pay codes “ Stampa Voci Paga”;

68. Generate and printing and view of tables rates contribution “Tabella Contributi

INPS”;

69. Generate and printing of tax table: State, Regional, Municipalities rates“Tabella

Aliquote Regioni, Province, Comuni”;

70. Generate and printing Tables of: Nationality, INPS codes, Statistical Code, Events Codes, Union Codes, Bank Codes, Family Allowance Amount, Income Brackets, Revaluation End of Employment, Tribute Delegation Codes “Nazionalità, Qualifiche INPS, Codici Statistici, Causali Eventi, C.A.A.F, Codici ABI e CAB, Importi A.N.F, Scaglioni di Reddito, Rivalutazione T.F.R, Codici Tributo Delega F24”;

71. Generate and printing of Base calculation for Completedmentary Retirement Funds “Tabella Imponibili per Fondi Previdenza Completedmentare”;

72. Generate and printing of Social Security Contribution Rates, National minimal/ceilings “Tabella Minimali Contributivi”;

73. Generate and printing of tables code divided by Facility, Department, LN number,“Tabella Codici Conto per Stabilimento, Centri di Costo, Reparti, Matricola”;

74. Generate and printing of Tables Contribution Codes F24 “Tabella Causali Contributo Sez. 3 F24”;

75. Generate and printing of Tables Offices “Tabella Enti e Sedi Sez. 6 Parte II F24”;

76. Generate and printing of Tables Contribution Codes F24” Causali Contributo

Sez. 6 F24”;

77. Generate and printing of Calendar Tables “Tabella Sigle Calendario”;

78. Generate and printing of Tables Reference Period for communication and media overtime hours “Tabella Periodo di Riferimento per Comunicazione e Media Ore Straordinari”;

79. Generate and printing of Supplementhal Health Insurance Tables “Fondi Assistenza Sanitaria”;

80. Generate and printing of Pay Code Classification Tables “Tabella Classificazione Voci Paga”;

81. Generate and printing of INPS codes new hiring “Tabella Tipi Assunzione

INPS”;

82. Generate and printing of INPS codes termination employees “Tipi Cessazione

INPS”;

83. Generate and printing of Tables Family Allowance “Tabella Codice Assegno al Nucleo Familiare”;

84. Generate and printing of qualification codes “Codici Qualifica INPS ai fini

EMENS”;

85. Generate and printing of overtime and allowance codes “Stampa Straordinari e Maggiorazioni”;

86. Generate and printing of employees Awards Accrual and Progressive Award “Rateo e progressivo Premi per i Dipendenti”;

87. Generate and printing and Calculation of Household Composition “Composizione Nucleo Familiare e Calcolo importo assegno”;

88. Generate and printing of Household Composition for tax purpose “ Situazione Carichi Famiglia ai Fini Fiscali”;

89. Generate and printing of Family Allowance List “lista importi assegni nucleo familiar

90. Generate and printing of data 730 (annual income tax return) “Stampa dati modello 730Anno XXXX Ordinario/Integrativo/Rettificativo”;

91. Generate and printing of details 730 Form “Dettaglio Modello 730”

92. Generate and printing of Sick Leave reimbursements and integrations “Gestione

Liquidazione Carico INPS (Malattia o Maternità)”;

93. Calculate, generate and printing of end of employment “Calcolo Liquidazione

T.F.R.”;

94. Generate and printing of fixed Pay Codes “Tabella Sigle Fisse Calendario”;

95. Generate and printing of L.U.L. codes “Stampe Sigle Libro Unico”;

96. Generate and printing of Archived Data “Stampa Archiviazioni Dati”;

97. Management of Backup Months “Gestione Salvataggi Mesi Precedenti”;

98. Generate and printing of End of Month “Stampe Chiusure Mese”;

99. Generate and printing of LES “Stampa Cedolini Ditta”, Font and format must be approved by 31 FW, modification and changes must be updated within 30 days of request, the 31 FW should be allowed to add comments as needed/required;

100. Generate and printing of Annual leave previous year “Controllo Ferie Anni Precedenti”;

101. Generate and printing of Annual leave balance “Stampa Prospetti

FERIE/PIR/ROL”;

102. Generate and printing of in and out “Stampa Registro Presenze”;

103. Control Agencies Processed “Controllo Ditte Elaborate”;

104. Generate and printing of elaborated paystubs “Stampa Elaborazioni del Mese”;

105. Generate and printing list of employees statements “Stampa Distinta Anticipi”;

106. Absence Maternity Leave “Assenza Congedo Parentale”;

107. Anticipated, Mandatory and Optional Maternity Leave. “Maternità Anticipata , obbligatoria e Posticipata”;

108. Reimbursement of Indemnity “Rimborso Indennità”;

109. Night Work Communication;

110. Over-time Communication “Comunicazione DPL Straordinario”;

111. Generate and printing of Absence hours “Stampa ore Assenteismo”;

112. Generate and printing of Uniemens Control before sending to INPS “Stampa

Uniemens di controllo”;

113. Generate and printing of File XML “Stampa file XML”;

114. Generate and printing of Attendance Calendar “Controllo Presenze Calendario”;

115. Generate and printing of “Controllo Ferie Anni Precedenti”;

116. Generate and printing of Pay Percentage “Percentuali Paga”;

117. Generate and printing verification Pay Percentage “Controllo % Part-Time, Tipo Rapporto”;

118. Generate and printing of Accrued Cost “Prospetti Costi ratei”;

119. Generate and printing form Work-Related Stress “Valutazione Stress lavoro

Correlato”;

120. Generating File for Home Banking “Creazione Flusso Stipendi per Home

Banking”;

121. Generate and printing List of Net Amounts “Stampa Lista Netti”;

122. Generate and printing result of Tax Reimbursement “Comunicazione per la

Ricezione in via telematica dei dati relativi ai modelli 730/4 resi disponibili dall'Agenzia delle Entrate”;

123. Generate and printing F24 data “Dati Modello F24”;

124. Generate and printing of “Ravvedimento Operoso”;

125. Generate and printing summary “Riepilogativa Ravvedimenti”;

126. Generate and printing control list F24 form “lista di controllo modello F24”;

127. Generating home banking file for F24 payment “creazione file home banking per modello F24”;

Accrual Listings; sortable by name, cost center and “stabilimento”, both in euro and in dollars according to the monthly exchange rate.

Accruals will be separately listed in different reports:

- Annual Leave and Permessi Accrual

- Bonuses Accruals (13a & 14a)

128. Accounting Classification;

129. Payment Orders;

130. Nonrecurring pay items;

131. Leave balance;

132. Union leave.

d. Administration of Table and Parameters:

A file of table and parameter which are modified according to the COE and Italian Legislation and affect the following tasks:

1. 1092 Report (Must be sortable)

2. Accounting classification (Must be sortable)

3. Bonus and Accrual listings (Must be sortable)

4. Leave balance and hours for sickness (Must be sortable)

5. Union Leave report Completed (Must be sortable)

e. Administration of Employee File:

Contains all the data pertaining to each employee to include: name, address, social security, contribution, tax amounts, and family allowance. As well as the following:

1. Temporary assignment and expiration date;

2. Type of employee (Uncommon Tour of Duty, Vertical Part-time, Rotational shift, Full-time, Part-time);

3. Expiration date related to:

a. Temporary assignment of duty (TAD)

b. Termination of trial period

c. Termination of leave without pay

d. Reaching the 18th year of age (family allowance)

4. A conventional service computation date as well as the actual data.

5. The number of salary component factors must not be less than eleven (11).

7. HOSTED PAYROLL PROCESS

7.1 The contractor shall continue to maintain the established breakdown of the requirements by user type and processes:

a. Employee: The Employee shall input and validate their timecard online via the hosted payroll program. The employee shall update and make changes to their timecards online via the hosted payroll program. The employee shall sign their timecards. The employee shall have substantiating record capabilities in order to upload supporting documentation with their timecard online via the hosted payroll program. The employee shall submit leave request on line.

b. Timekeeper: The Timekeeper shall input and update timecards as necessary on behalf of the employee online via the hosted payroll program, to include leave requests submission on behalf of the employee.

c. Supervisor: The Supervisor shall validate and certify timecards as required for their employees online via the hosted payroll program. The supervisor shall approve/disapprove leave and attendance data for their employees online via the hosted payroll program. The supervisor shall validate supporting documentation uploaded by the employee or timekeeper in reference to the timecard online via the hosted payroll program.

d. Civilian Pay Technician: The Civilian Pay Technician shall run reports, validate timecards, validate supporting documentation, adjust/correct timecards as required to ensure proper payment, and return timecards for corrections for all employees identified in the hosted payroll program. The Civilian Pay Technician shall provide and update employee, timekeeper, and supervisor accesses to the hosted payroll program.

e. Civilian Pay Supervisor: The Civilian Pay Supervisor shall complete employee personnel actions and updates as required online via the hosted payroll program. The Civilian Pay Supervisor shall validate overall payroll, close payroll, pull a payroll file, and submit for payment via the hosted payroll program. The Civilian Pay Supervisor shall produce reports, upload accounting data specific to each employee, and complete an audit of the payroll process online via the hosted payroll program. The Civilian Pay Supervisor shall provide and update employee, timekeeper, and supervisor accesses to the hosted payroll program.

8. QUALITY OVERSIGHT

8.1 The Civilian Pay Supervisor (Mission Owner) will work with the Contracting Officer to ensure the contractual requirements, as identified in this Performance Work statement are met. The contractor shall respond to assistance requests within 24 hours. Program issues or inconsistences must be solved as soon as possible and in any case within the time necessary to allow regular release of the Payroll file within the established monthly time limits.