FA5641-15-R-0001_POLYGONE_II_Amend_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise Section L of the solicitation, namely revise the due date and time for the 1) Submission of Solicitation related Questions, 2) Submission of Proposals, and 3) Date for required Gate Support. All revisions are marked w ith a vertical bar at the right-hand side of the document. In addition to the aforementioned, Solicitation Attachment L-2, Request for Past Performance Evaluation, is revised to reflect the new due date.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jan-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5641-15-R-0001

X 9B. DATED (SEE ITEM 11)

15-Dec-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jan-2015

CODE

764 SCONS

UNIT 3024

APO AE 09021

FA5641 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5641-15-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L-1 PROPOSAL PREPARATION INSTRUCTIONS

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Non-conformance with the instructions in Section L may result in an unfavorable proposal evaluation. The offer shall consist of three volumes: Volume I – Price/Contract Documentation, Volume II – Technical Proposal, and Volume III – Past Performance Information.

A. POINT OF CONTACT/RFP QUESTIONS

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions and concerns to the COs as soon as possible, but no later than 0800 Central European Time (CET), 26 Jan 2015. The subject of the email shall be “Questions – FA5641-15-R-0001.” Questions shall annotate a reference to the specific solicitation element to which they pertain. All questions submitted by the deadline set forth above will be taken into consideration and answered via posting to FedBizOpps.

Written requests for clarification and questions shall be sent to the COs, Mr. Justin R. Truitt at justin.truitt.1@us.af.mil and Ms. Kristy L. Truitt at kristy.truitt@us.af.mil. A courtesy copy shall be sent to the Contract Specialist, Mr. Stefan Scherer, at stefan.scherer.1.de@us.af.mil.

B. PROPOSAL ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below).

The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits and with the number of copies as specified in Table 1. The contents of each proposal volume are described in Section L, paragraphs L-1.D through L-1.F.

Table 1 – Proposal Organization

VOLUME PARAGRAPH

NUMBER

TITLE # OF

HARD

COPIES

MAXIMUM #

OF PAGES

I L-1.D Price/Contract Documentation 2 No Limit II L-1.E Technical Proposal 3 40 III L-1.F Past Performance Information 3 20

1. Electronic Version of Proposals. In addition to the specified hard copies, the offeror shall submit all volumes in electronic format. All electronic volumes shall be submitted in a “read only” format, using mailto:justin.truitt.1@us.af.mil mailto:kristy.truitt@us.af.mil mailto:stefan.scherer.1.de@us.af.mil

Microsoft Office compatible, virus-free CD-ROM(s). Each CD-ROM shall indicate the offeror’s name, solicitation number, volume, and title. One CD-ROM containing all volumes with all documents is preferred, but multiple CD-ROMs are acceptable. The electronic copy of the proposal shall be submitted in Microsoft Office (MS) 2003 or 2007 (MS Word, MS Excel, PowerPoint) format or PDF format. Do not submit any PDF documents that are copied as “images.” Always create PDF documents to enable textual search and copy functions. Hidden fields, comments, macros, etc. shall be omitted. The files shall be consistent and uniformly named to allow for easy distinction by Volume. Inclusion of company name or abbreviation is acceptable. The documents submitted in electronic format, if printed, should match the original paper copy. In the event there is a discrepancy between the content found in a paper copy and in an electronic copy, the paper copy shall take precedence.

2. Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. The CO may place page limitations on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Unless otherwise indicated in the Volume details, each page shall be counted except cover pages; table of contents and indexes; list of figures, tables, or drawings;

tabs; blank pages; glossaries; cross reference matrices and document revision history tracking records.

3. Page Size and Format. Page size and format do not apply to Volume I. For all other volumes, a page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be typed and single spaced at minimum. Except for the reproduced sections of the solicitation document and footnotes, the text size shall be no less than 11 point in Times New Roman or Arial font. Tracking, kerning, leading values, and footnote font size shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume, with each volume starting at page one. Pages that do not count towards the page limitation shall be numbered in a manner that clearly identifies the page as a page that does not count toward the page limitation.

4. Cross-Referencing. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

5. Binding and Labeling. The hard copies and attachments shall be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

C. DISTRIBUTION

The "original" proposal shall be identified. Hard copy and electronic version of the proposal shall be addressed to the CO and mailed or hand delivered to the appropriate address listed below. Proposals are considered delivered when they are received by the CO or a 764th Specialized Contracting Squadron (764 SCONS) representative. Timely receipt of proposals is the sole responsibility of the offeror.

If mailed from the United States:

ATTN: Justin R. Truitt/Kristy L. Truitt

764 SCONS/PKA

UNIT 3024

APO AE 09021

If hand delivered or mailed from outside of the United States:

ATTN: Justin R. Truitt/Kristy L. Truitt

764 SCONS/PKA

Kapaun Air Station GEB #2767 Room #320 67661 Kaiserslautern Germany

All proposal volumes shall be received by 1400 CET, 17 Feb 2015. Proposals shall remain valid for 365 days after receipt. Only hand delivered or mailed proposals will be accepted.

Offerors using mail or other carrier delivery are cautioned that security screening of incoming mail might potentially delay arrival of proposals. 764 SCONS is located on a U.S. Air Force installation, and all visitor access to the installation is controlled by the U.S. Air Force or U.S. Army. An escort may be required, as access will not be granted based solely on the need to submit a proposal. If necessary, as pre-coordinated with the POC listed in L-1.A, the Government will provide a representative to meet the offeror at the gate to the installation to accept the proposal submission. Pre-coordination to meet at the gate must be confirmed prior to 12 Feb 2015. Furthermore, the U.S. Armed Forces conduct random exercises that may require the closure of the main gate entrance and the utilization of an alternate base entry. Any delay based on access will not be accepted as a reason for late receipt of the proposal by the Government. Offerors are advised to plan accordingly.

D. VOLUME I – PRICE/CONTRACT DOCUMENTATION

1. Complete blocks 12, 13, 14, 15, 16, 17 and 18 of the Request for Proposal (RFP) Section A, Standard Form (SF) 33. In doing so, the offeror agrees to the contract terms and conditions as written in the RFP. Signature by the offeror on the SF 33 constitutes an offer, which the Government may accept.

2. Insert proposed unit and extended prices in Section B for each CLIN, including all option periods.

The extended amount must equal the whole proposed unit price multiplied by the number of units. The price schedule will be used by the Government for evaluation.

a. CURRENCY: All proposed prices shall be submitted in EURO (€) currency.

b. The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists; offerors may be required to submit cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

c. Offerors are cautioned against submitting a materially unbalanced offer. An offer may be materially unbalanced if it is based on prices which are significantly less than the price for some contract line items and/or significantly overstated in relation to price for others as indicated by price analysis techniques. If an offer appears unbalanced, the offeror should provide substantiating information to explain the rationale behind the unbalanced offer.

d. Pricing Information:

i. Section 613a BGB (German Civil Code) may apply to any contract awarded as a result of this solicitation for personnel employed in Germany. Offerors are advised to review applicable parts thereof

ii. There are no approved Technical Expert positions on the current contract. Further information regarding the Department of Defense Contractor Personnel Office (DOCPER) can be found on the DOCPER website at:

http://www.eur.army.mil/g1/content/CPD/docper.html.

3. The offeror’s proposal shall include a signed copy of the SF 33, Solicitation, Offer and award, and appropriated sections A through K. This includes:

a. Acknowledged Solicitation Amendments. Provide all executed SF 30, or other appropriate amendment acknowledgments (if applicable).

b. Section A – Solicitation/Contract Form. Ensure appropriate completion of all applicable blocks of SF 33, Solicitation, Offer and Award, including signature by the offeror on the

SF 33.

c. Section B – Supplies or Services and Costs/Prices. Appropriate completion and execution of pricing information in Section B EXCEPT for CLINs 1002, 1003, 2002, 2003, 3002, 3003, 4002, 4003, 5002 and 5003 which contain pre-established Not-To-Exceed (NTE) amounts set by the Government.

d. Section K – Representations, Certifications, and other Statement of Offerors. Complete representations, certifications, acknowledgments and statements as appropriate.

e. Provide the name, title and telephone number of the company/division point of contact who can make decisions concerning your proposal and who can obligate your company contractually. Also, identify the individual(s) authorized to negotiate with the Government. Ensure compliance with FAR 4.102, Contractor’s Signature. The offeror must provide the company/division's street address, county and facility code; CAGE code and DUNS code.

f. Submit a list of the proposed teaming partners, joint venture partners, and/or major subcontractors.

g. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being found unacceptable. Inquiries regarding Government requirements should http://www.eur.army.mil/g1/content/CPD/docper.html be handled in accordance with the instructions in paragraph L-1. If the offeror still finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate each exception to the solicitation and provide complete accompanying rationale and benefit to the Government. All exceptions to the solicitation requirements and supporting rationale shall be identified as such and consolidated into an overview section of the contract documentation. An overview section is only required if the offeror takes exception to any requirement in the solicitation.

E. VOLUME II – TECHNICAL (40 PAGE MAXIMUM)

1. General. The technical criteria are further broken down into the following subfactors:

Subfactor 1 – Technical Approach Subfactor 2 – Transition Plan Subfactor 3 – Experience

2. Volume Organization. The technical volume shall be organized according to the outline below:

a. Volume Table of Contents (to include a list of tables, figures, etc.)

b. Glossary (if applicable)

c. Subfactor 1 – Technical Approach

d. Subfactor 2 – Transition Plan

e. Subfactor 3 – Experience

3. The technical volume should be specific and complete. Legibility, clarity, and coherence are very important. The offeror’s technical volume should provide as specifically as possible the actual methodologies that will be used to accomplish the POLYGONE II requirement. The offeror’s responses will be evaluated against the technical subfactors in Section L by utilizing the evaluation methods as listed in Section M. All the requirements specified in the solicitation are mandatory. By proposal submission, the offeror is representing that it will perform all the requirements specified in the solicitation. Reiterating the objectives or reformulating the requirements specified in the solicitation is neither required nor desired. In the technical volume, address the proposed approach to meeting the minimum performance or capability requirements of each technical subfactor.

a. Subfactor 1: Technical Approach. The offeror shall describe, in detail, its knowledge and understanding of the key areas of the PWS outlined below. At a minimum the proposal shall:

i. Demonstrate the offeror’s knowledge and understanding of the operation of the following electronic warfare and associated systems: AN/MST-T1A; AN/VPQ-1;

AN/MST-T1V; AN/UPQ-8; AN/GRC-171; Mallina; MAST; BOSS; Link-16;

GTR-18; ARES; MACE; ICADS; and Scenario Control. Operation shall include performance of range threat systems operations to include various operations positions, communications, and computer equipment operation.

ii. Demonstrate the offeror’s knowledge and understanding of the maintenance of the following electronic warfare systems: AN/MST-T1A; AN/VPQ-1; AN/MST- T1V; AN/UPQ-8; AN/GRC-171 and GTR-18. Maintenance shall include system maintenance (scheduled and unscheduled), communication and electronics support equipment maintenance, cannibalization, and configuration control.

iii. Demonstrate the offeror’s knowledge and understanding of the performance of logistical support. Logistical support includes for example, but is not limited to materiel control, requisition, purchase, stocking, storage, issuance, utilization, turn-in and inventory of spare parts, software and consumable supplies, transportation, investigation of deficiencies, property management and supply funds management.

b. Subfactor 2 – Transition Plan. The offeror shall submit a transition plan that demonstrates the actions necessary to ensure a smooth transition at the beginning and end of contract performance. At a minimum the plan shall:

i. Detail the levels of staffing, including anticipated labor and skill set necessary to meet the requirements of the PWS and map the process the offeror will use to obtain the necessary workforce.

ii. Address the necessary phase out activities upon completion of the resultant contract.

c. Subfactor 3 – Experience. The offeror shall submit written information that effectively demonstrates the offeror’s or key personnel’s relevant experience related to performing services contained within the PWS. At a minimum the proposal shall demonstrate the following experience:

i. Experience operating and maintaining Electronic Warfare ranges; to include ancillary logistics support. Experience shall include operations, maintenance and logistics support and can be demonstrated by one contract or multiple contracts.

Each individual contract must have a minimum annual value of $500,000, and been performed for 2 continuous years entirely within the past 7 years from the date of issuance of this solicitation.

ii. The offeror shall provide the following information for each contract offered as evidence of experience:

1. Contract Number (for subcontracts, provide the prime contract number and subcontract number)

2. Total Contract Dollar Value

3. Description of Requirement

4. Date of Award

5. Period of Performance

6. Contracting Agency/Customer

F. VOLUME III – PAST PERFORMANCE (20 Page MAXIMUM)

1. General. The offeror shall provide past performance information for evaluation. Volume III shall provide no more than 4 of the most recent and relevant contracts performed for Government agencies and commercial customers. An offeror with no or so sparse past performance shall submit the past performance volume with an explanation that they have no recent or relevant performance. For the purpose of this evaluation, the term “offeror” includes the prime offeror, teaming partner, joint venture partners, and/or major subcontractors. For the purpose of this evaluation, a major subcontractor is defined as a subcontractor whose anticipated percentage of work to be performed under the proposed contract is 25% or greater.

2. Confidentiality of Sources. Past performance information, including questionnaires and past performance sources, are confidential and are not to be released to anyone outside the Government source selection process. Offerors are cautioned that contacting or seeking out source(s) of past performance information in an attempt to influence past performance ratings is strictly prohibited and could negatively impact the offeror’s performance rating. Any questions regarding source selection information shall be addressed directly to the CO and not to any other individuals. Offerors are responsible for ensuring that all their teaming partners, joint venture partners, and/or major subcontractors are aware of this information and are in compliance.

3. Volume Organization. The past performance volume shall be organized according to the outline below:

a. Volume Table of Contents (to include a list of tables, figures, etc.)

b. Glossary (if applicable)

c. Past Performance Information Documents/Forms

d. Consent Letters/Client Authorization Letters *

e. Organization Structure Change History *

* Not included in volume page count

4. Recency and Relevancy. Recent is defined as efforts that are ongoing or have any period of performance during the past 5 years from the date of issuance of this solicitation. Past performance information that does not meet these criteria will not be evaluated. Relevancy is defined as similar magnitude and complexity. Relevancy in regard to magnitude includes contracts with a minimum of $500,000 annually. Relevancy in regard to complexity includes performance similar to the POLYGONE II requirement, which includes, but is not limited to the operation, maintenance and logistical support of electronic warfare systems.

5. Past Performance Information Document (PPID). Offerors should submit information on contracts considered most relevant in demonstrating their ability to perform the POLYGONE II requirement. The offeror shall submit PPIDs in accordance with Section J, Attachment L-1.

Offerors shall include rationale supporting the determination of relevancy for each contract or specific portion of a contract submitted. The Government is not bound by the offeror's opinion of relevancy. Offerors are required to explain what aspects of the contracts are deemed relevant to the POLYGONE II effort. Where problems existed, clearly describe management actions employed in overcoming these problems and the effects of those actions, in terms of improvements achieved or problems rectified. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. A PPID is required on the prime offeror, teaming partners, joint venture partners, and/or major subcontractors. The prime offeror, to include their teaming arrangements or joint ventures, may only submit a maximum of 4 PPIDs. The 4 PPIDs may be for the prime offeror or major subcontractors in any combination. See paragraph L-1.F.1 for the definition of a major subcontractor. Any additional PPIDs submitted will not be evaluated.

The offeror shall provide all contact information required by the PPID for two Government POCs (e.g., CO, Program/Project Manager) per relevant contract. The contractor’s past performance evaluation information submitted on the PPIDs shall be the same contracts named on the past performance questionnaires.

6. Past Performance Questionnaires. The offeror is responsible for the distribution or the Past Performance Questionnaire contained in Section J, Attachment L-2. For each questionnaire distributed, include the cover letter contained in Section J, Attachment L-2. The offeror shall send the cover letter and questionnaire to all POCs identified in the PPID. Completed Past Performance Questionnaires shall be submitted directly to the CO by the respondent not later than the proposal due date. RESPONDENTS SHALL NOT SEND THE COMPLETED QUESTIONNAIRES BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The Government will conduct any follow-up required with the POCs as necessary.

7. Consent Letters and Client Authorization Letters. Consent letters shall be executed by each teaming partner, joint venture partner, and/or major subcontractor. Past performance information concerning teaming partners, joint venture partners, and/or major subcontractors cannot be disclosed to the prime contractor without the teaming partners, joint venture partners, and/or major subcontractor’s consent. Similarly, client authorization letters shall be executed by commercial customers. The completed consent and client authorization letter(s) shall be submitted as part of the past performance volume. If offeror does not submit a completed consent and client authorization letters for a teaming partner, joint venture partner, major subcontractors, and/or commercial customers, the Government will not disclose/discuss the applicable past performance information other than with that prospective teaming partner, joint venture partner, major subcontractor and/or commercial customer being reviewed. If there is a concern with the proposed teaming partner’s, joint venture partners, major subcontractor’s and/or commercial customer’s past performance, the offeror can be notified, but no details may be discussed without the teaming partner’s, joint venture partners, major subcontractor’s and/or commercial customer’s permission. A sample subcontractor consent letter/client authorization letter is contained in Section J, Attachment L-3.

8. Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult for the CO to determine what past performance is relevant to this acquisition. All offerors shall include in this proposal volume a "roadmap" describing all such changes in the organization of the offeror’s company for at least the 5 years prior to the date of the issuance of the solicitation. As part of this explanation, show how these changes impact the relevance of any efforts the offeror identifies for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), the "roadmap" should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources. This information is required on the offeror, teaming partners, joint venture partners, and/or major subcontractors, as necessary.

(End of Summary of Changes)