FA561324Q0033 - COMBO-SOLICITATION USAFE-AFAFRICA WLC KEYNOTE_GUEST SPEAKER.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

21 August 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA561324Q0033

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 611710, Educational Support Services

SET-ASIDE: Unrestricted

SUBJECT: USAFE-AFAFRICA 2024 WING LEADERSHIP CONFERENCE KEYNOTE/GUEST SPEAKER

RESPONSE DATE: 30 August 2024 at 10:00am Central European Time (CET)

DESCRIPTION:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Federal Acquisition Regulation (FAR) Part 12, Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2024-05, effective date 22 May 2024. Defense Federal Acquisition Regulation

Supplement (DFARS) Change effective 15 August 2024, and the Department of the Air Force Federal

Acquisition Regulation Supplement DAFAC 2024-0612, Effective 12 June 2024.

3. This is a request for contractor support to provide a keynote/motivational speaker for Headquarters United

States Air Forces in Europe and Africa (USAFE-AFAFRICA) Wing Leadership Conference (WLC) and

Director’s Offsite, 25-26 Sep 2024. The contractor is expected to furnish a speaking presentation that encompasses all addressed within Attachment 2 – Performance Work Statement.

4. The Vendor shall quote on the following Contract Line-Item Number(s) (CLINs):

Only Quotes in USD will be accepted.

CLIN Description Qty Unit of issue

Unit Price Extended Price

Keynote/Guest Speaking Service (2.5 hours inclusive of Question & Answer Session).

Firm Fixed Price (FFP) Must meet the requested topics, outcomes, and past performance requirements as referenced in Attachment 2

– Performance Work Statement.

1 Each $ $

Airfare/Travel to Ramstein Air Base, Germany

Firm Fixed Price (FFP) NTE

This CLIN is for travel costs associated with activities described in Attachment 2 – Performance Work Statement.

The costs associated with approved travel will be in accordance with the policies set forth in the Federal

Acquisition Regulation (FAR), the Joint Travel Regulations

1 Each $ $

(JTR), and the 2024 OCONUS Department of Defense

(DoD) Maximum Per Diem Rates

Lodging/ Per Diem

Firm Fixed Price (FFP) NTE

This CLIN is for lodging and per diem costs associated with activities described in Attachment 2 – Performance Work

Statement. The costs associated with approved travel will be in accordance with the policies set forth in the Federal

Acquisition Regulation (FAR), the Joint Travel Regulations

(JTR), and the 2024 OCONUS Department of Defense

(DoD) Maximum Per Diem Rates

1 Each $ $

5. Vendor Information:

Vendor Name: Tax ID:

BPA Number: UEI:

Quoted By: CAGE:

Title: Business Size:

Phone: Delivery (In days) :

Email: Discount Terms:

Warranty:

Vendors must be registered in the SAM.gov database to be eligible for contract award.

Registration: In order to be considered/evaluated for award vendors must be registered to do business with the United States Government including all of its agencies. Information about getting registered can be found using the resources below:

https://sam.gov

Non- U.S. companies (CAGE code information): http://www.dlis.dla.mil/nato_poc.asp

6. Shipping and Delivery Information:

Delivery Date: 25 September 2024 – 26 September 2024

Delivery: See details below.

Capt Kaitlyn Howard

USAFE DS

AF BPN NO MILSBILLS PROCESSES

BLDG 201 UNIT 3050 BOX 1

APO, AE 09094

The contractor/speaker must be able to deliver a presentation of a minimum of 2.5 hours, including a

Question and Answer (Q&A) session, at the required level of depth and engagement that encompasses the requested topics and expected outcomes referenced in Attachment 2 – Performance Work Statement. The presentation shall consist of two sessions.

a. Session 1 must meet the following requirements:

i. Session will be conducted at Fitz Walter Stadium in Kaiserslautern

ii. Training will be 1 hour in length

iii. Date will be 25 September 2024

b. Session 2 must meet the following requirements for Director’s Offsite:

i. Session will be conducted onsite at Ramstein AFB or within the local area

ii. Training will be 1 hour 30 Minutes in length (inclusive of Q&A session).

https://sam.gov/ http://www.dlis.dla.mil/nato_poc.asp

iii. Date will be 26 September 2024

The contractor shall deliver the requested guest speaking service within the schedule and locations outlined above. Times of speaking sessions will be provided after award.

7. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors.

However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

8. FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition – ADDENDUM

a. QUOTATION FORMAT

The Offeror’s quote, technical capability, and past performance information shall be submitted in separate volumes. The technical and past performance submissions shall not contain any cost/pricing information. The technical and past performance presented by the Offeror to whom the award is made will be incorporated into the contract at time of award.

Volume I – Offeror Quote

Volume II – Technical capability

Volume III – Past Performance Information

The proposal shall be clear, concise and include sufficient detail for effective evaluation. Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such proposals from consideration for award. Offerors should note that unnecessarily elaborate presentation beyond those sufficient to present a complete and effective response to the solicitation are not desired. The Offeror shall submit responses to this solicitation in

Adobe PDF format via email. Only one (1) digitized/electronic copy of the following shall be provided to the stated addressee’s email inbox before the time set for closing of the solicitation. The Addressee must be able access the email and all attachments. No other email receipt will be acceptable. The

Government does not accept responsibility of non-receipt of proposals.

b. VOLUME I: OFFEROR QUOTE

i. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph 4 of this combined synopsis/solicitation.

ii. In addition to the requested completion of Paragraph 4, the Offeror shall provide a detailed breakdown of their proposed fees, expenses, and any additional charges. This offer shall provide the Government with an itemized quote of all airfare/travel, lodging, and per diem required to provide the requested service during the requested period of performance.

iii. Provide vendor information specified under Paragraph 5 of this combined synopsis/solicitation.

iv. Contractors are cautioned to ensure quotes are in alignment with the policies referenced in the

Federal Acquisition Regulation (FAR), the Joint Travel Regulations (JTR) and the 2024 OCONUS

Department of Defense (DoD) Maximum Per Diem Rates. See https://www.acquisition.gov/ for reference. Any potential conflicts or travel limitations are at the risk and responsibility of the contractor.

c. VOLUME II: TECHNICAL CAPABILITY

i. Relevant Expertise and Subject Matter Knowledge:

• Provide a detailed description of the speaker's background and expertise related to the conference theme/requested area of knowledge.

• Provide specific examples and achievements that demonstrate the speaker’s knowledge

ii. Style and approach:

• Request information about the speaker's presentation style and approach to ensure it aligns with the requirements and expectations of the conference.

• Provide examples of methods used to engage and inspire audiences.

• Provide details of any course material that the contractor will furnish in support of this procurement.

iii. Duration, Availability, and Required Equipment:

• Request the duration of the intended presentation to include a presentation overview supporting each session.

• The Offeror shall provide confirmation of availability for requested dates as referenced in

Paragraph 6 of this combined synopsis/solicitation.

• Request speaker's technical needs and equipment requirements for the presentation.

d. VOLUME III: PAST PERFORMANCE INFORMATION

i. Experience in speaking to military audiences:

• Request for information and examples of events where the speaker has presented to wing leaders and higher-ranking officers (O6-O10 ranks).

• The Offeror must provide references for a minimum of two (2) government speaking presentations awarded within the past two (2) years. The information for each reference shall include the following:

Name and address of government agency

Name, title, email and telephone number of Contracting officer or other point of contact;

Name, title, email, and telephone number of client’s program manager, if applicable;

Contract number (if applicable), period of performance, and total dollar value of contract;

Description of services provided to include the topic and length of presentation

• Request information on audience size and presentation formats.

ii. Demonstrated impact and effectiveness:

• Provide evidence from previous speaking engagements that demonstrate the speaker's ability to engage the audience, communicate complex information effectively, and inspire action.

• The Contractor is encouraged to provide any video or audio recordings of their past presentations if possible. Reference to the speaker’s website where this material is available is also recommended.

It is the responsibility of the Offeror to confirm receipt and ensure its offer, in its entirety, reaches the 700th Contracting Office, Kapaun Air Station, Germany.

Submission Points of Contact (POC): Submit proposals by email to the following:

Contracting Officer: Aubreeana Taylor at aubreeana.taylor@us.af.mil

9. FAR 52.212-2, Evaluation--Commercial Items applies to this acquisition – ADDENDUM

a. Basis for Award:

The Government intends to award a firm fixed-price contract to the responsible quoter whose quotation is responsive to the solicitation and is determined to be the best value to the Government, using the tradeoff approach. Selection of the best value to the Government will be achieved through a process of evaluating the strengths and weaknesses of each Offeror’s quotation against the below evaluation factors for award.

Award will be made on the initial evaluation of quotes received in response to this RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

mailto:aubreeana.taylor@us.af.mil

Evaluation Factors for Award:

The following factors shall be used to evaluate quotations. These factors are listed in their relative order of importance: i. Technical Capability, ii. Past Performance, and iii. Price.

Acceptability IAW Solicitation: The following ratings will be used in evaluating all non-price factors and sub-factors:

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

b. In determining the best value to the Government, the Technical Capability and Past Performance

Evaluation Criteria, when combined, are more important than the evaluated price. The Government is more concerned about obtaining a superior Technical Capability quotation with evidence of past performance than making an award at the lowest evaluated price. However, the Government will not make an award at a price premium it considers disproportionate to the benefits associated with the evaluated superiority of one technical quotation over another. Thus, to the extent that Offeror’s technical and past performance quotations are evaluated as close or similar in merit, the evaluated price is more likely to be a determining factor.

i. FACTOR I: TECHNICAL CAPABILITY

Quotations will be evaluated on the Offeror’s ability to provide all the contract requirements as requested within the above FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition – ADDENDUM.

The Government will review the Offeror’s technical capability for completeness and clarity relative to all information requested within this combined synopsis/solicitation. The Government will review the Offeror’s technical capability for acceptability and clear demonstration of the

Offeror’s expertise on the knowledge area relative to the conference theme and training/presentation topics. This area of the Offeror’s quote will be examined to determine the

Offeror’s ability to answer any questions that may arise during the Question and Answer (Q&A) session of the requested presentation. The Offeror’s technical capability will also be reviewed for acceptability and clear understanding of the requirement scope in order to determine the suitability of the proposed presentation of the Offeror’s style and approach to engage an audience of Wing leaders (O6-O10) inclusive of any proposed course material.

Quotations will be evaluated on the ability of the Offeror to provide the required services on the dates requested.

ii. FACTOR II: PAST PERFORMANCE

The Government will review the Offeror’s past performance for completeness and clarity relative to all information requested within this combined synopsis/solicitation. The Government will review the offer to ensure that the Offeror has addressed a group of leaders, primarily wing leaders and higher-ranking officers (O6-O10 ranks) and has provided clear evidence that prior presentations of similar scope and nature have been conducted. The Government reserves the right to contact references provided to validate past performance and gain valuable feedback in support of this solicitation.

An Offeror without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance.

iii. FACTOR III: PRICE

The Government will review the Offeror’s price for completeness relative to all information requested within this combined synopsis/solicitation. Evaluations of quotations will consider the following pricing information: pricing provided for all line items listed in the Schedule of Supplies and Services of this RFQ in the units and format provided. The Government will review the

Offeror’s price breakdown (inclusive of service, flight arrangements, lodging and per diem rates) and will evaluate against the Independent Government Price Estimate, policies in alignment with the Federal Acquisition Regulation, the Joint Travel Regulations (JTR), and the 2024 OCONUS

Department of Defense (DoD) Maximum Per Diem Rates.

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

10. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items is included in this solicitation.

The contractor must have a valid Representations and Certifications filed in the System for Award Management

(SAM) and furnish the government a completed copy of the record with its offer.

11. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

12. Additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 1 –

FA561324Q0033 Clauses and Provisions.

Provisions and Clauses by Full Text:

13. 52.225-17 Evaluation of Foreign Currency Offers.

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using https://comptroller.defense.gov/Portals/45/documents/fcfr/February_2024.pdf in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision) https://comptroller.defense.gov/Portals/45/documents/fcfr/February_2024.pdf

14. 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov

15. 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

16. 52.204-26, Covered Telecommunications Equipment or Services-Representation

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and

"reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for

Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management

(SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

17. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered DUNS, CAGE code, and Tax ID and small business status.

18. Submit offer via email Aubreeana Taylor at aubreeana.taylor@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 30 August 2024 at 10:00am Central

European Time (CET) . Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

19. Please send any questions to the emails provided for information regarding this solicitation no later than 10:00

A.M. CET on 27 August 2024.

mailto:aubreeana.taylor@us.af.mil

AUBREEANA TAYLOR

CONTRACTING OFFICER

ATTACHMENTS:

Attachment 1 – FA561324Q0033 Clauses and Provisions

Attachment 2 – Performance Work Statement dtd 20 August 2024