RFP Cover Letter.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

27 July 2020

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 700th Contracting Squadron/PKA Building 2767, Kapaun Air Station D-67661 Kaiserslautern, Germany

SUBJECT: Request for Proposal (RFP) No. FA5613-20-R-0001, Grounds Maintenance Services throughout the Kaiserslautern Military Community (KMC), Germany

1. Enclosed is the subject RFP (consisting of five (5) documents/files, including this transmittal letter) for Grounds Maintenance Services throughout the KMC, comprising of Ramstein Air Base, Vogelweh Admin & Housing Area, Rod & Gun Club, Kapaun Annex, Einsiedlerhof Annex, Landstuhl Annex, Kaiserslautern Cold Storage including T-37 & T-41 Storage Facilities, Bann Communications Site, Pirmasens-Husterhöhe Communications Site and Breitenbach.

2. Contract award will be conducted using the Best-Value Continuum, Lowest Price Technically Acceptable Source Selection Process (see FAR 15.101-2) in accordance with the Department of Defense (DoD) Source Selection Procedures outlined in Director, Defense Procurement and Acquisition Policy (DPAP) memorandum dated April 1, 2016 (see DFARS 215.300), as supplemented by AFFARS Mandatory Procedure MP5315.3, Source Selection. Explicit proposal preparation instructions are contained in the Addendum to FAR 52.212-1. Each proposal will be evaluated in strict accordance with FAR 52.212-2.

3. A pre-proposal conference is scheduled for 11 August 2020, 0900 hrs (0900 A.M.) Central European Summer Time (CEST), at Ramstein Air Base, Germany, and a site visit will be conducted thereafter. Prospective offeror representation is limited to two (2) people per company.

If you plan to attend the site visit, contact our office within 6 (six) calendar days after posting of the solicitation.

4. All prospective offerors are advised that their proposals must be submitted in EURO currency only.

5. The proposed contract action will be made and performed outside the United States and its outlying areas. The prospective contractor must adhere to all German laws and regulations, and is advised that the Defense Base Act (FAR Clause 52.228-3) does not apply to local national (LN) employees in Germany.

6. Please read the RFP package carefully and complete all documents in accordance with the provided instructions in the Addendum to FAR 52.212-1. Please ensure that the proposal acceptance period is 180 calendar days as a minimum.

7. Prospective offerors are advised to ensure that the Past Performance Questionnaires (PPQ), RFP Attachment 3, are submitted by 27 August 2020, 1400 hrs (0200 P.M.) CEST (Central European Summer Time) (the date set for receipt of proposals).

8. Your proposal shall be submitted no later than 27 August 2020, 1400 hrs (0200 P.M.)

CEST. Fax and regular mail proposals WILL NOT be accepted. Offerors may verify receipt of their proposals with the contracting POCs listed below. Late receipt of proposals shall be handled in accordance with FAR Provision 52.212-1, paragraph (f).

9. Prospective offerors are requested and encouraged to address any questions and/or comments regarding this solicitation in writing no later than 1400 hrs (0200 P.M.) CEST, 13 August 2020 to Ms. Beatrice Meier at email beatrice.meier.1.de@us.af.mil, SSgt Jessica Young at email jessica.young.7@us.af.mil, and the undersigned at email caterina.rothhaar.de@us.af.mil

10. Please note that only sources that are registered in the System for Award Management (SAM) will be eligible for award (https://www.sam.gov).

11. The issuance of this RFP constitutes the initiation of the source selection process. All communications regarding this source selection shall be through the Contract Specialists, Ms.

Beatrice Meier and SSgt Jessica Young, and the Contracting Officer, Ms. Caterina Rothhaar, at the email addresses listed above.

12. We look forward to meeting with you at the pre-proposal conference and appreciate your interest in this requirement.

Caterina Rothhaar Contracting Officer

Attachments:

1. RFP FA5613-20-R-0001, Standard Form 1449, 10 July 2020, 109 pgs

2. RFP Atch 1, Performance Work Statement (PWS), 26 May 2020, 32 pgs

3. RFP Atch 2, Subcontractor Consent Form, 1 pg

4. RFP Atch 3, Past Performance Questionnaire (PPQ), 4 pgs