Site_Visit_Minutes_FA5613-18-R-0017.pdf

Meeting Minutes

700th Contracting Squadron Page 1 of 2

Kapaun Air Station, Germany

TITLE: Solicitation FA5613-18-R-0017, Maintenance and Repair of Kitchen Fire

Suppression Systems in the Kaiserslautern Military Community (KMC)

PLACE: 786 CES Ramstein Air Base, Germany

DATE/TIME: 30 August 2018, 1300 - 1430 hrs.

In accordance with (IAW) the solicitation, a site visit was conducted by the 700th Contracting

Squadron/PKA and the requesting unit, 786th Civil Engineering Squadron (786 CES), at Ramstein

Air Base. Government personnel and attending contractor representatives are identified below.

1. ATTENDEES:

Mr. Marion R. Neal, Contracting Officer, 700 CONS/PKA

SSgt Sheng Morris, Contract Specialist 700 CONS/PKA

Mr. Frank von Dungen, Company- Dussmann Service Deutschland

Mr. Michael Schaefer, Contracting Officer Representative (COR), 786 CES/CEOES

Mr. Andreas Kantim, Contracting Officer Representative (COR), 786 CES/CEOES

SSgt Richard Sparkman, Contracting Officer Representative (COR), 786 CES/CEOES

2. The purpose of the site visit was to show the prospective offerors different types of kitchen fire suppression systems that will require service under this contract, to discuss the requirement, and to answer questions.

3. The site visit started at Building 3336. The tour began at inside RAB Macaroni Grill, which had three Ansul systems. We walked around the kitchen area to show the exact locations. The next location was in the KMCC Food Court. The final location was at RAB KMCC Hotel kitchen, where we looked at a Guardian system. The site visit portion ended at 1350 hrs.

4. The Pre-Proposal Conference began at 1405 at 786 Civil Engineering Squadron Conference

Room. The slides discussed during the pre-proposal conference will be uploaded to the FBO website (https://www.fbo.gov).

5. During the Site Visit/Pre-Proposal Conference the following questions were answered:

Q: What if there are emergencies and who can place calls?

A: The CO or COR will notify the Contractor of emergency repairs. Reference was made to review the PWS paragraph 1.4 Emergency Repairs.

Q: Could you provide information for when the last maintenance was done and when the next one would take place?

A: November and May are generally when semiannual maintenance occurred.

https://www.fbo.gov/

Meeting Minutes

700th Contracting Squadron Page 2 of 2

Kapaun Air Station, Germany

Q: For Technical Subfactor 1: Past Experience, it says “where the offeror is/was responsible for performing maintenance, inspection and repair services for kitchen fire suppression systems”…does that include subcontractors?

A: Yes. Subcontractors experience may be included.

6. All attendees were instructed to submit any questions to SSgt Sheng Morris at sheng.morris@us.af.mil or Mr. Ray Neal at marion.neal@us.af.mil.

7. The site visit & pre-proposal conference concluded at 1430 hrs.

Attachments:

1. Pre-proposal Conference Slides

2. Record of Attendance mailto:sheng.morris@us.af.mil mailto:marion.neal@us.af.mil