Attachment_2,_PWS_Kitchen_Fire_Suppression.pdf

Attachment 1, Performance Work Statement

FA5613-18-R-0017

PERFORMANCE WORK STATEMENT

For

Maintenance and Repair of Kitchen Fire Suppression Systems in the Kaiserslautern Military Community (KMC)

10 August 2018

PERFORMANCE WORK STATEMENT (PWS)

FOR

MAINTENANCE AND REPAIR OF KITCHEN FIRE SUPPRESSION SYSTEMS

1. DESCRIPTION OF SERVICES. The Contractor shall provide all material, tools, supplies, equipment, labor, management, and transportation necessary to maintain and repair installed kitchen fire suppression systems at Ramstein Air Base, Vogelweh, Einsiedlerhof, CTS, Bann and Kapaun Air Station. All maintenance, inspection, and repair work shall be performed in accordance with (IAW) standard German commercial practices and local, state, or federal applicable standards and codes or manufacturer recommendations and all required safety regulations Unfallverhuetungsvorschrift (UVV). The most stringent of these shall apply. Prior to the contract start date, the Contractor shall submit to the Contracting Officer (CO) and Contracting Officer Representative (COR) certification of employee’s qualification and training for all employees performing work under this contract.

1.1. BASIC SERVICES. The Contractor shall perform maintenance semi-annually and repair all installed kitchen fire suppression systems listed in Appendix A, Fire Suppression Systems Listing. The Contractor shall perform all inspections, maintenance, repair and emergency repair service calls. The equipment to be maintained and repaired includes all related system detection devices, system control panels and wiring up to the facility main fire alarm system. The systems shall not be changed or modified. The Contractor shall maintain and repair the installed kitchen fire suppression systems IAW manufacturer’s instructions or the regulations and standards listed in paragraph 1, whichever is more stringent.

1.2. MAINTENANCE. The Contractor shall review the current preventive maintenance records of all installed kitchen fire suppression systems at time of award and semi-annually thereafter and provide a proposed work schedule to the COR within five (5) business days. The Contractor shall perform operational tests and recurring preventive maintenance semi-annually on all kitchen fire suppression systems IAW manufacturer’s instructions or the regulations and standards listed in paragraph 1.8. of the PWS, whichever is more stringent.

1.3. REPAIR SERVICE CALLS. (Monday – Friday: 0700 – 1600) The CO or COR will notify the Contractor of repairs to be made based on discrepancy reports resulting from the inspections made by the Contractor or customer service calls. The contractor shall report to the work location within one (1) business day after verbal/email notification by the COR. The contractor shall survey the repair and provide a repair estimate for material/parts only not later than five (5) business day after receiving the requested prices of the required parts. The repair estimate will also include the estimated time necessary for the repair. The contractor shall provide written documentation (for example, a letter/email from the parts manufacturer) to the COR proving the requested price information/delivery time could not be obtained within five (5) business days after the survey. The repair estimate shall be submitted to the Contracting Officer (CO) and COR. The contractor shall not make any repairs until written approval is received from the CO or COR. The written approval can be issued by e-mail, letter or by the CO or COR signing the repair estimate with date. The contractor shall commence repair work within one (1) business day after approval unless the parts are not available. The estimated average hours for repair service calls is 8 hours.

All invoices for the repair work shall be annotated with call number, date and time of repair service call, labor hours, parts, building number, kind of system, malfunction and description of work.

1.4. EMERGENCY REPAIRS. (Monday – Friday and US Federal Holidays : 1600-0700;

Saturday, Sunday and German Federal Holidays: 24 Hours). The CO or COR will notify the Contractor of emergency repairs. The Contractor shall provide a 24-hour emergency service with a three (3) hour response time. This emergency service includes weekends and all German and American holidays. Once the problem is diagnosed, the Contractor shall immediately inform the COR about repairs needed and submit a parts and materials estimate. Upon receiving approval from the CO or COR to make the needed repairs, the Contractor shall have 24 hours to complete the work. If required parts are not on hand, the Contractor shall submit a request for extension in writing to the COR stating the amount of time needed to complete the repair. All invoices for the emergency repair work shall be annotated with call number, date and time of repair service call, parts, building number, kind of system, malfunction and description of work. The estimated average hours for repair service calls is 5 hours.

1.5. PARTS AND MATERIAL. For special ordered or manufactured parts, a copy of the manufacturer/wholesaler’s invoice shall be attached to the applicable invoice as proof of the amount paid. Payment is limited to the net price of the parts listed. Parts to be used shall be from the original manufacturer or equivalent.

1.5.1. SUBMISSION OF SCHEDULES AND REPORTS. The Contractor shall furnish a Maintenance Scheduling Plan in English to the COR from the 786 CES/CEOES, Service Contract Management section five (5) business days before performance of service. The plan shall include: building number, date, and time work will be performed. The Contractor shall also include in the inspection report, the year in which hydrostatic testing is required for all storage containers/cylinders. If the hydrostatic test date cannot be obtained from existing cylinder markings/labels, then the Contractor shall annotate this in the report.

1.5.2. DEVIATIONS TO SCHEDULE. In the event the contract schedule must be modified for a specific facility, the Contractor and Facility Manager (FM)/Alternate must agree on the change and in turn must notify the COR of the change in writing. The Contractor shall submit any deviations in scheduling to the COR before the date originally scheduled.

1.5.3. CONTRACTOR LABOR HOURS. The Contractor shall report all Contractor labor hours (including subContractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

1.5.4. USES AND SAFEGUARDING OF INFORMATION. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

1.5.5. USER MANUALS. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.6. GENERAL INFORMATION.

1.6.1. QUALITY CONTROL. The Contractor shall have a quality control program to ensure services are performed IAW manufacturer’s instructions or the regulations and standards listed in paragraph 1. whichever is more stringent. The Contractor shall have procedures to identify and prevent defective services from reoccurring. As a minimum, the Contractor shall have quality control procedures that address the areas identified in Section 2.0, Services Summary. The Contractor shall designate a quality control inspector and provide the name, work address, and phone number to be reached during normal business hours, and after hours to the COR and CO no later than fourteen (14) business days after contract award. The Contractor shall submit a copy of his quality control plan to the COR and CO no later than fourteen (14) business days after contract award.

1.6.2. HOURS OF OPERATION. The Contractor shall coordinate all work to be accomplished IAW the PWS with the COR and FM/Alternate for each facility to be maintained and repaired. Emergency repairs may be required during non-business or off-hours (early AM or late PM), Monday through Sunday including holidays. Business hours are 0700-1600, Monday-Friday. The time for maintenance and repairs to be performed shall be coordinated before any work is scheduled.

Hours of Operation Maintenance Services and Safety Inspection Repairs Emergency

Repairs Monday-Friday 0700-1600 0700-1600 1600-0700

Saturdays, Sundays, & German and US Federal Holidays

24 hours

German and U.S. Federal holidays can be found at the following web address:

https://de.usembassy.gov/holiday-calendar/

Note: When the holiday is on a Saturday, the preceding Friday will be the U.S. Holiday.

When the holiday is on a Sunday, the following Monday will be the U.S. Holiday.

1.7. CONTRACTOR PERSONNEL.

1.7.1 CONTRACT MANAGER. The Contractor shall provide the name of a contract manager (primary and alternate) who shall be responsible for the performance of work and shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The contract manager shall be available during normal duty hours (0700-1600). The Contractor shall be able to meet with the CO or COR to resolve any contract issues. The contract manager and alternate shall be able to understand, read, speak and write basic and technical English (to speak English with sufficient structural accuracy and vocabulary to participate in formal and informal conversations on practical, social, and professional topics).

The Contractor shall provide to the CO, five (5) business days after award, the names, addresses and home phone numbers of the contract manager’s supervisor, contract manager, and an alternate with authority to act for the Contractor if the contract manager cannot be contacted prior to starting performance. Any required changes to this listing shall be submitted in writing to the CO ten (10) business days prior to the change taking effect.

1.7.2. OTHER PERSONNEL. At least one individual per work team shall be able to understand and speak a minimum level of conversational English (Able to satisfy minimum courtesy requirements and maintain very simple face-to-face conversations on familiar topics.

Sufficient comprehension to read very simple written material). The Contractor shall provide a list of names including passport numbers of all the people working under this contract to the CO and COR. Changes to this listing shall be submitted in writing to the CO ten (10) business days prior to the effective date of the change.

1.7.3. SECURITY REQUIREMENTS. All personnel employed by the Contractor in the performance of this PWS and any representative of the Contractor entering the Government installation in the performance of this PWS, shall abide by all security regulations of the installation and obtain a Polizeiliches Fuehrungszeugnis in order to register at the Pass Office for a base pass. Citizens from certain countries are currently banned from entering U.S. installations;

Security Forces maintains a list of these banned countries. This includes individual Contractor employees, therefore any Contractor employee who is a citizen of one of these countries will not be allowed to access the installation. The list of excluded countries is subject to change without modification or amendment of the PWS or contract.

1.7.4. ACCESS TO RESTRICTED AREAS. Access to secure areas must be coordinated with the COR at telephone number 06371-47-4879. Restricted areas require notification through the COR to the FM/Alternate at least one week prior to the starting date to allow time for coordination. The following building is in secure and restricted areas:

Ramstein Air Base Bldg 543 & 2201 Command Post

1.7.5. PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR

OPERATIONS. Work stoppages may occur during the execution of this PWS due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the Contractor shall be prepared to move to other work locations or suspend operations at no additional cost to the Government.

1.7.6 DOD MISSION ESSENTIAL SERVICES DURING CRISIS. It is determined that none of the services as stated in this PWS are mission essential.

1.8. APPLICABLE GUIDANCE. The Contractor shall comply with all applicable regulations and requirements. Systems shall be checked IAW:

a. Manufacturer Specifications

b. Unfall Verhütungs Vorschriften (UVV) - Safety regulations

c. BetrSichVO Betriebssicherheitsverordnung – ordinance on industrial safety and health

1.8.1. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS. The Contractor shall perform work under this contract consistent with the relevant environmental policies and objectives identified in the installation Environmental Management System (EMS) applicable for the contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the Contractor shall take corrective and/or preventative actions. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that employees are aware of the EMS on base and how these requirements affect their work performed under this contract.

All on-site Contractor personnel shall receive the installation EMS awareness level information.

The Contractor shall perform all work IAW applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The Contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

The FGS for Germany and other important environmental laws & requirements applicable for all contractors working on base will be provided upon request.

2.0. SERVICES SUMMARY.

Performance Objective

PWS

Paragraph

Performance Threshold

SS-1 Perform Maintenance.

All systems are properly maintained IAW the PWS.

All schedules, reports, and other documents submitted accurately and in time.

1., 1.1., 1.2.

and 1.5.1.

100% of the time

SS-2 Perform Repairs.

Responds to notification for repair within one business; provides detailed cost estimate within 5 business days after permission from the COR to perform the repair is received. Parts used are of original manufacturer or equivalent. All schedules, reports, and other documents submitted accurately and on time.

1., 1.3., 1.5.

100% of the time

SS-3 Perform Emergency Repairs.

Responds to notification for emergency repair within 3 hours; and work completed within 24 hours after approval. Parts used are of original manufacturer or equivalent. All reports submitted accurately and in time.

1.4., 1.5.

100% of the time

3.0. GENERAL INFORMATION.

3.1. QUALITY ASSURANCE. The U.S. Government will evaluate the Contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP). Any U.S. Government quality assurance inspections will be conducted in a manner consistent with commercial practices. The quality of services on kitchen fire suppression systems shall be consistent with standard commercial practices, regulations and are applicable in their lastest version.

3.2. QUALITY CONTROL. The Contractor shall provide and maintain a quality control program to ensure maintenance and repair services are performed IAW with applicable standards and manufacturer’s instructions. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. The Contractor shall appoint/provide quality control inspector(s) for contract issues (e.g. customer complaints). Inspectors shall be able to speak fluent English.

4.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

4.1. UTILITIES. The Government will furnish electricity in the performance of services in this contract. The Government is not responsible for furnishing adaptors for connecting Contractor-furnished equipment to Government-furnished utilities.

4.2. DAMAGE TO GOVERNMENT PROPERTY. The Contractor shall report all damages to U.S. Government property within one hour after occurrence to the COR (06371-47-4879).

The Contractor shall be responsible for reimbursing the U.S. Government no later than 30 business days of receipt of claim for all costs associated with damages to U.S. Government property in the performance of services in this contract.

5.0. APPENDIX.

A. Fire Suppression Systems Listing B. Estimated Workload Data Per Year

Appendix A Fire Suppression Systems Listing

KMC O&M

Bldg No Bldg Use

No of Units

Type of System Manufacturer

# of Bottles Inst Code

707 E'hof Warrior Prep Ctr 1 Wet Chemical Ansul 1 LXPQ

750 E'hof Dining Facility 1 Wet Chemical Ansul 3 LXPQ

661 USAFE CTS Bambi Club 1 Wet Chemical Ansul 1 MTMC

686 USAFE CTS Mess Hall 2 Wet Chemical Ansul 3 MTMC

113 RAB Waterplant 1 Wet Chemical Guardian 1 TYFR

412 RAB Community Center 2 Wet Chemical Ansul 3 TYFR

428 RAB Youth Center 1 Wet Chemical Ansul 1 TYFR

RAB Netherlands National Support Unit 1 Wet Chemical Ansul 1 TYFR

543 RAB OSC 1 Dry Chemicals Minimax 1x250kg TYFR

544 RAB German Restaurant 1 Wet Chemical Ansul 2 TYFR

862 RAB CDC 1 Wet Chemical Ansul 1 TYFR

908 RAB Lodging 40 Wet Chemical Guardian 40 TYFR

RAB Before + After School Program 2 Wet Chemical Ansul 2 TYFR

1018 RAB Cannon Hotel 1 Wet Chemical Ansul 1 TYFR

2028 RAB Haz Mat Drop Off 1 B+S System CO2 10 TYFR

2107 RAB Dining Facility 3 Wet Chemical Ansul 4 TYFR

2111 RAB Dormitory 2 Wet Chemical Guardian 2 TYFR

2130 RAB 86 MXG 1 Wet Chemical Guardian 1 TYFR

2201 RAB Command Post 3 Wet Chemical Guardian 3 TYFR

2112 RAB Dormitory 32 Wet Chemical Guardian 32 TYFR

2119 RAB Dormitory 1 Wet Chemical Guardian 1 TYFR

2121 RAB 86 MDG 1 Wet Chemical Guardian 1 TYFR

2127 RAB 86 LRS 2 Wet Chemical Guardian 2 TYFR

2219 RAB Dormitory 1 Wet Chemical Guardian 1 TYFR

2291 RAB Hangar 1 Wet Chemical Guardian 1 TYFR

2314 RAB 86 LRS 1 CO2 G&S 1 TYFR

2318 RAB Transient Alert Facility 1 Wet Chemical Guardian 1 TYFR

2398 RAB Dining Facility Jawbone 1 Wet Chemical Ansul 2 TYFR

2400 RAB German Kantine 1 Wet Chemical Ansul 2 TYFR

2403 RAB South Chapel 1 Wet Chemical Ansul 1 TYFR

2413 RAB Dormitory 2 Wet Chemical Ansul 2 TYFR

2416 RAB Dormitory 1 Wet Chemical Guardian 1 TYFR

2486 RAB TLF 61 Wet Chemical Guardian 61x1.15kg TYFR

3332 RAB Inn Flight Kitchen 2 Dry Chemicals Minimax 2 TYFR

2791 KAS Dining Facilty (Lindberg Hof) 2 Wet Chemical Ansul 4 YANB

2765 KAS Dorm 2 Wet Chemical Guardian 2 YANB

2766 KAS Dorm 2 Wet Chemical Guardian 2 YANB

2761 KAS Club 7 1 Wet Chemical Guardian 1 YANB

2771 KAS Dorm 2 Wet Chemical Guardian 2 YANB

2772 KAS Dorm 2 Wet Chemical Guardian 2 YANB

2773 KAS Dorm 2 Wet Chemical Guardian 2 YANB

2785 KAS CDC 1 Wet Chemical Guardian 1 YANB

2785 KAS CDC 1 Wet Chemical Ansul 1 YANB

1004 VW TLF 35 Wet Chemical Guardian 35x1.15kg YANB

1028 VW CDC 1 Wet Chemical Ansul 1 YANB

1030 VW CDC 1 Wet Chemical Ansul 1 YANB

1057 VW Youth Center 1 Wet Chemical Ansul 1 YANB

2059 VW Youth Center 1 Wet Chemical Ansul 1 YANB

2063 VW Chapel 1 Wet Chemical Ansul 1 YANB

2065 VW Dorm 2 Wet Chemical Guardian 2 YANB

4 Bann 1 Wet Chemical Guardian 1 YANB

86 FSS

No Bldg Use

No of Units Type of System Manufacturer # of Bottles Inst Code

302 RAB O'Club 6 Wet Chemical Ansul 11 TYFR

553 RAB Golf Club 1 Wet Chemical Ansul 3 TYFR

2139 RAB Bowling Center 1 Wet Chemical Ansul 2 TYFR

2140 RAB NCO Club 5 Wet Chemical Ansul 9 TYFR

RAB KMCC Chili's Too and Mac Grill 4 Wet Chemical Ansul 8 TYFR

3336 RAB KMCC Hotelkitchen 1 Wet Chemical Guardian 1x1.15kg TYFR

2060 Vogelweh Bowling Center 1 Wet Chemical Ansul 2 YANB

AAFES

No Bldg Use

No of Units Type of System Manufacturer

# of Bottles Inst Code

2171 RAB Pizza Hut 2 Wet Chemical Ansul 2 TYFR

3336 RAB KMCC Food Court 9 Wet Chemical Ansul 18 TYFR

2048 VW Burger King 3 Wet Chemical Ansul 3 YANB

AMC

No Bldg Use

No of Units Type of System Manufacturer

# of Bottles Inst Code

3334 AMC C5 Hanger 1 Wet Chemical Guardian 1x1.15kg TYFR

3330 AMC Freight Terminal 1 CO 2 FM 200-H 8 TYFR

Guardian Ansul

CO2/MINI

MAX

TOTALS: 200 65 6

Appendix B Estimated Workload Data Per Year

ITEM

DESCRIPTION OF SERVICE

ESTIMATED

QUANTITY

1 Maintenance on Guardian Systems 200 ea

2 Maintenance on Ansul Systems 65 ea

3 Maintenance on Other Systems 6 ea

4 Repair Service Calls

(average of 8 hours per call)

10 ea

5 Emergency Repair Service Calls

(average of 5 hours per call)

5 ea

(a) Each repair service call is estimated to be 8 hours. The Contractor shall invoice and will be paid by service call, regardless of the actual duration of the repair work per call. If the actual hours worked exceed the total estimated hours for Repair Service Calls in Appendix B, Estimated Workload Data Per Year, by more than 10% at the end of each performance period, upon the request of the Contractor, an adjustment may be made for the hours worked in excess of the 10%, in accordance with clause DFARS 252.243-7002, Request for Equitable Adjustment. The basis for the adjustment are the total estimated hours for Repair Service Calls in Appendix B, Estimated Workload Data Per Year.

(b) Each emergency repair service call is estimated to be 5 hours. The Contractor shall invoice and will be paid by service call, regardless of the actual duration of the repair work per call. If the actual hours worked exceed the total estimated hours for Emergency Repair Service Calls in Appendix B, Estimated Workload Data Per Year, by more than 10% at the end of each performance period, upon the request of the Contractor, an adjustment may be made for the hours worked in excess of the 10%, in accordance with clause DFARS 252.243-7002, Request for Equitable Adjustment. The basis for the adjustment are the total estimated hours for Repair Service Calls in Appendix B, Estimated Workload Data Per Year.

(c) For each repair service call or emergency repair service call purchased in excess of or less than the annual estimated quantity identified in item 4 or 5 of the Estimated Workload Data Par Year, the annual estimated quantity in item 4 or 5 of the Estimated Workload Data Per Year may be increased or decreased accordingly.