Pre-Proposal_Conf_Slides_FA5613-18-R-0017.pdf

U.S. Air Forces in Europe

Pre-Proposal Conference

FA5613-18-R-0017

Maintenance and Repair of

Kitchen Fire Suppression Systems in the Kaiserslautern Military

Community

30 August 2018

Government Personnel

786 CES/CEOES

Mr. Michael Schaefer – COR

700 CONS/PKA

Marion Ray Neal – Contracting Officer Sheng Morris – Contract Specialist

Agenda

Purpose

Rules of Engagement

General Information

Solicitation Overview

Summary

Questions

Purpose

Provide prospective offerors an overall understanding of the acquisition

Discuss the requirement

Explain significant elements of the solicitation

Answer questions

Rules of Engagement

All communication regarding this source selection shall be through the Contracting Office (700 CONS/PKA)

The Contracting Officer and Contract Specialist serve as the only points of contact for all inquiries and information regarding this acquisition

All remarks, explanations and answers to questions are supplemental guidance and do not override the terms of the solicitation

Terms of the solicitation remain unchanged until amended in writing

Please do not use video or other recording devices Please turn off cell phones

Internet Sites

FBO: http://www.fbo.gov

FAR Site: http://farsite.hill.af.mil

Pre-Proposal Slides, Attendance Sheet, and Questions/Answers will be posted on the Federal Business Opportunities (FBO) Website

Solicitation Overview

Solicitation Documents Period of Performance Instruction to Offerors Evaluation Factors Award Process Offeror Registration Requirements

Solicitation Documents

Combined Synopsis/Solicitation FA5613-18-R-0017 List of Documents:

Combined Synopsis/Solicitation Document Attachment 1, Pricing Schedule Attachment 2, PWS Kitchen Fire Suppression Attachment 3, Applicable Clauses and Provisions Attachment 4, Past Experience Questionnaire Attachment 5, EMS Flyer

Period of Performance

Base Period: 01 October 2018 – 30 September 2019

1st Option Period: 01 October 2019 – 30 September 2020

2nd Option Period: 01 October 2020 – 30 September 2021

3rd Option Period: 01 October 2021 – 30 September 2022

4th Option Period: 01 October 2022 – 30 September 2023

Instructions to Offerors

Attachment 3, Applicable Clauses and Provisions Amendment 1 The offeror shall submit written documentation as follows:

1. Technical Capability

a. Past Experience

b. Quality Control Plan

2. Price

3. Acknowledgement of Solicitation Amendments

4. Craftsman Cards (Handwerkskarte)

Instructions to Offerors, cont’d

1. Technical Capability:

Past Experience:

Evidence of at least one (1) year of contract performance from the issuance date of the solicitation during the previous 3 years, where the offeror is/was responsible for:

Performing maintenance services, inspection and repair services for kitchen fire suppression systems in Germany and similar to the work identified in the Performance Work Statement (PWS).

- Past Experience Questionnaire, Attachment 4:

- Offerors to fill out sections A. and B.

- Offerors to ensure that the Past Experience Questionnaire is submitted with the proposal.

Quality Control Plan Shall ensure that services are performed in accordance with the PWS and commonly accepted commercial practices.

Shall implement procedures to identify, prevent, and ensure non-recurrence of defective services.

As a minimum, shall have quality control procedures addressing the areas identified in the PWS, section 2, Service Summary.

2. Price:

Completed Attachment 1, Pricing Schedule:

Offerors shall insert a unit price and extended price for each Contract Line Item Number (CLIN), except for CLINs 0006, 1006, 2006, 3006, and 4006, which are prefilled for Replacement Parts.

Offerors shall insert the total amount for the base and option periods by adding all CLINs in that period and shall include the prefilled amount for CLINs 0006, 1006, 2006, 3006, and 4006.

The Grand Total Amount is calculated by adding the total amount of the base year plus all options years.

***Only EURO currency offers will be accepted.***

3. Acknowledgement of Solicitation Amendments Amendment Letter to Offerors

4. Craftsman Cards (Handwerkskarte) Submit proof that the offeror is a registered handicraft business in accordance with the Crafts and Trades Regulation Code (Handwerksordnung), Annex A for one of the following accredited crafts: Metal Construction (Metallbau), Electrical Engineering (Elektrotechnik) or Precision Engineering (Feinwerkmechanik).

Offerors who fail to submit a craftsman card may not be eligible for award

Evaluation Factors

Attachment 3, Applicable Clauses and Provisions

FACTOR 1 – Technical Capability

FACTOR 2 – Price

Evaluation Factors, cont’d

Factor 1 – Technical Capability:

RATING: “Acceptable” or “Unacceptable”

Subfactor 1: Past Experience

Subfactor 2: Quality Control Plan

Offerors must receive “Acceptable” rating for each subfactor to receive an overall “Acceptable” rating in the technical evaluation. In the event one or more subfactors receive an “Unacceptable” rating, the proposal will receive an overall “Unacceptable” rating in the technical evaluation.

Subfactor 1: Past Experience Evidence of at least 1 year of contract performance during the previous 3 years from the issuance date of the solicitation, where the offerors is/was responsible for:

Performing maintenance services, inspection and repair services for kitchen fire suppression systems in Germany and similar to the work identified in the Performance Work Statement (PWS).

Subfactor 2: Quality Control Plan Addresses adequately that services are performed in accordance with the PWS and commonly accepted commercial practices.

Addresses how procedures will be implemented to identify, prevent, and ensure non-recurrence of defective services.

Addresses as a minimum, quality control procedures in the areas identified in the PWS, section 2, Service Summary.

Factor 2 – Price (Attachment 1, Pricing Schedule) Evaluated on the GRAND TOTAL price resulting from the total amounts of all CLINs 0001 through 4006, for the base period and all option periods.

Inclusive of the prefilled CLINs 0006, 1006, 2006, 3006 and 4006 for replacement parts

Only EURO currency offers will be accepted.

Award Process

All Proposals will be evaluated.

Contract award will be made to the lowest priced, technically acceptable offeror.

The Government reserves the right to hold discussions at any point during the evaluation, but reserves the right to award without discussion.

Craftsman Cards (Handwerkskarte) Submit proof that the offeror is a registered handicraft business in accordance with the Crafts and Trades Regulation Code (Handwerksordnung), Annex A for one of the following accredited crafts: Metal Construction (Metallbau), Electrical Engineering (Elektrotechnik) or Precision Engineering (Feinwerkmechanik).

OPTIONS – Evaluated for award purposes by adding the total price for all options to the total price for the basic requirement.

Offeror Registration Requirements

DUNS

NCAGE

SAM (System for Award Management) https://www.sam.gov

Remember: Include your Company Name, DUNS and CAGE/NCAGE code in your proposal. The proposal must be signed and dated.

PROPOSALS SHOULD STATE THEY ARE VALID FOR

AT LEAST 90 DAYS FROM THE DATE OF SUBMISSION.

Summary

Offer due date is 17 September 2018, 16:00 hrs CEST, unless amended

Offers must be emailed to marion.neal@us.af.mil and sheng.morris@us.af.mil. Postal mail and fax are not authorized.

The proposal is determined to be “under the Government’s control” when it is in the addressees’ email inbox.

No other Government point of entry, including all email servers, will be acceptable.

Summary, cont’d

Offerors shall provide the following with the proposal:

1. Completed Pricing Schedule

2. Evidence of Technical Capability

3. Acknowledgement of Solicitation Amendments

4. Craftsman Cards (Handwerkskarte)

Remember: Include your Company Name, DUNS and CAGE/NCAGE code in your proposal. The proposal must be signed and dated.

PROPOSALS SHOULD STATE THEY ARE VALID FOR AT

LEAST 90 DAYS FROM THE DATE OF SUBMISSION.

QUESTIONS?