Q A_Continued_FA5613-13-R-0020.doc

Cleaning of Hoods and Ducts in Dining Facilities in the Kaiserslautern Military Community (KMC)

FA5613-13-R-0020

Questions & Answers #2

14 Jun 2013

Referring Appendix A – cleaning check list item #6:

18. QUESTION: Item includes cleaning of light fixtures, however the Q & A letter dated 6-June-2013 states at question #11 light (fixtures) are not part of the cleaning – Please clarify.

ANSWER: The light fixtures inside the duct systems have to be cleaned IAW the PWS (see Appendix A cleaning checklist #6).

Cleaning of fans / motors:

19. QUESTION: Can it be assumed that all motors of the fans are sufficient water proof (IP54 or higher) to allow high pressure steam cleaning or has the motor to be protected?

ANSWER: No, it is the contractors responsibility to protect motors properly to avoid any damages.

20. QUESTION: In the event that a fan gets damaged during a cleaning (bearing damage or power shortage), is the contractor forced to provide repair or replacement? If so, how long would be the response time for repair or at least provide a temporary kind to allow cooking, means to install a temporary fan during the time the original fan or motor gets repaired/replaced?

ANSWER: Yes, contractor is responsible to repair/replace any damaged fans as a direct result of the cleaning. All costs associated with repair/replacement caused by the contractor damage will be handled in accordance with PWS 3.2 DAMAGE TO U.S. GOVERNMENT PROPERTY. Response time for repair/replacement will be determined on a case-by-case basis.

Fire department inspections:

21. QUESTION: Is the contractor required to open ALL available access hatches for the Fire Inspector if told so? In example the system has 10 access hatches, however the cleaning crew feels to open only 5 of them is sufficient, does we would have to open them all for inspection?

ANSWER: Yes, all access hatches must be open.

22. QUESTION: Are there any historical files available of how long an acceptance inspection conducted through the Fire Inspector may take? This is important to know as it is a significant price factor, i.e. if a cleaning takes 3 hours and the afterwards inspection for acceptance takes additional 2 hours?

ANSWER: Based on historical data, inspections range from approximately 30 minutes to 2 hours, in some cases more. Additional time must be considered for the inspectors and closing of all access hatches.

23. QUESTION: Does the fans which don´t have a flip frame (flip frame allows easily access to the duct attached below the fan), has to be removed/flipped aside from the duct to allow Fire Department inspection? If so, does the power supply cable has to disconnected/reconnected by a certified electrician (to be provided through the contractor)?

ANSWER: Yes, the fans have to be removed or put aside to allow the Fire Inspector´s inspection. In accordance with the PWS paragraph 1.1.4. and 1.1.5. the contractor is responsible to disconnect/reconnect the power supply cable through a certified electrician, if necessary.