2._Slides_Pre-Proposal_Conf_and_Site_Visit_.ppt

U.S. Air Forces in Europe

06 Jun 2013 Pre-Proposal Conference

FA5613-13-R-0020

Cleaning of Hoods and Ducts in the Kaiserslautern Military Community (KMC)

Government Personnel Contracting Office: 700 CONS/LGCE Mark Jenkins – Contracting Officer Andrea Strong – Contract Specialist Requiring Activity: 786 CES/CEUS Melaina Johnson – Operations Support Flight Chief Erich Wolf – Chief Service Contracts Joern Riecken – Contracting Officer Representative Michael Schaefer – Contracting Officer Representative Sascha Lindauer – Contracting Officer Representative

Rules of Engagement

Agenda

Internet Sites

FBO: http://www.fbo.gov

FAR Site: http://farsite.hill.af.mil

Period of Performance

Solicitation

FA5613-13-R-0020

CLIN Structure

Base Period 01 Oct 2013 – 30 Sep 2014, CLIN 0001

Cleaning of the Hoods and Ducts in Dining Facilities in the Kaiserslautern Military Community. In accordance with attached exhibit and performance work statement

(PWS).

CLIN 0001 consists of ELINs A001-A059 of Exhibit A.

1st Option Year 01 Oct 2014 – 30 Sep 2015, CLIN 1001

(PWS).

CLIN 1001 consists of ELINs B001-B059 of Exhibit B.

2nd Option Year 01 Oct 2015 – 30 Sep 2016, CLIN 2001

(PWS).

CLIN 2001 consists of ELINs C001-C059 of Exhibit C.

3rd Option Year 01 Oct 2016 – 30 Sep 2017, CLIN 3001

(PWS).

CLIN 3001 consists of ELINs D001-D059 of Exhibit D.

4th Option Year 01 Oct 2017 – 30 Sep 2018, CLIN 4001

(PWS).

CLIN 4001 consists of ELINs E001-E059 of Exhibit E.

ELIN Structure

Exhibits A-E

ELIN Structure

FBO website

Exhibits A-E

Instructions to Offerors Addendum to FAR 52.212-1, Instructions to Offerors

The offeror MUST submit documentation for:

(c) Complete the necessary fill-ins and certifications in provisions. The provision FAR 52.212-3 and DFARS 252.212-7000 shall be returned along with the offer in its entirety.

(a) Complete blocks 12, 17a, and 30a, b, and c of the SF 1449. In doing so, the offeror agrees to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

(b) Insert proposed unit prices for each Contract Line Item Number (CLIN), including all option periods in the Pricing Schedule of the SF1449. The proposal(s) must be submitted for one (1) base year plus four (4) Option Years.

Instructions to Offerors Addendum to FAR 52.212-1, Instructions to Offerors Technical Capability:

Submit one (1) copy of a technical proposal Past Experience: Evidence of at least one (1) year of contract performance during the past 5 years where the offeror is/was responsible for performing routine services providing management, tools, supplies, equipment, and labor necessary to perform hood and duct cleanings in dining facilities.

Limited to two (2) pages, single sided, single spaced, no less than one inch margin around the page, font Times New Roman, no less than font size 10

(b)(4) Technical Capability: Submit one (1) copy of a technical proposal. The offeror shall provide supporting documentation of the following in their technical proposal (limited to two pages, single sided, single spaced, no less than one inch margin around the page, font Times New Roman, no less than font size 10):

Past Experience. From the issuance date of the solicitation, the offeror must submit evidence of at least one (1) year of contract performance (or the past experience of a joint venture partner or key subcontractor being intended to perform the solicited service, or instances where the offeror performed as a key personnel or a key subcontractor) supporting the fact that they have past experience similar to the work identified in the PWS within the last five (5) years. Similar work is defined as routine services providing management, tools, supplies, equipment, and labor necessary to perform hood and duct cleanings in dining facilities.

Price:

Exhibit A (FY14 Basic Year) Total = CLIN 0001 of the SF1449 Exhibit B (FY15 Option Year 1) Total = CLIN 1001 of the SF1449 Exhibit C (FY16 Option Year 2) Total = CLIN 2001 of the SF1449 Exhibit D (FY17 Option Year 3) Total = CLIN 3001 of the SF1449 Exhibit E (FY18 Option Year 4) Total = CLIN 4001 of the SF1449

Price. Only EURO currency offers will be accepted. The offeror shall fill out the exhibit with their price per hood and duct system. Each exhibit line item number (ELIN) in the exhibit, with exception to the first ELIN on each exhibit, identifies one hood and duct system. All ELINs from tabs 1 through 5 shall be filled out with proposed prices; with the exception of the first ELIN “unscheduled cleanings” which will be priced specific to the hood and duct system requiring the unscheduled cleaning. No amount should be entered for ELIN 0001 on any of the exhibits. The total amounts from all the exhibits shall be input into the SF1449, as follows-

Exhibit A, Tab 1 - FY14 Basic Year Total = CLIN 0001 of the SF1449 Exhibit B, Tab 2 - FY15 Option Year 1 Total = CLIN 1001 of the SF1449 Exhibit C, Tab 3 - FY16 Option Year 2 Total = CLIN 2001 of the SF1449 Exhibit D, Tab 4 - FY17 Option Year 3 Total = CLIN 3001 of the SF1449 Exhibit E, Tab 5 - FY18 Option Year 4 Total = CLIN 4001 of the SF1449

- PPQs: Offerors will fill out Sections A and B and send them directly to the references two weeks prior to the due date. References shall submit PPQs directly to Mr. Jenkins/Ms. Strong not later than 28 Jun 13 by 1600 CET.

*** Offerors shall submit a list of the references with their proposal

Certificates/Required Documents

i. Craftsman Card (Handwerkskarte):

The following crafts are acceptable:

ii. 19 I WHG Certificate “ueber die Anerkennung als Fachbetrieb gemaess § 19 I WHG” supporting that the company is certified IAW 19 I WHG, Wasserhaushaltsgesetz Water Resources Act.

***Offerors who fail to submit the required certificates/documents are NOT eligible for award

Evaluation FAR 52.212-2 Evaluation – Commercial Items

Evaluation Factors:

FACTOR 1 – Price

FACTOR 2 – Technical Capability

FACTOR 3 – Past Performance

FACTOR 1 – Price: Only EURO currency offers will be accepted

(ii) Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the bidding schedule as submitted by the offeror.

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(C) Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN/ELIN will be corrected.

FACTOR 2 – Technical Capability:

Offerors will be evaluated on written documentation provided IAW Addendum to FAR 52.212-1 (b)(4)

(b)(4) Technical Capability: Submit one (1) copy of a technical proposal. The offeror shall provide supporting documentation of the following in their technical proposal (limited to two pages, single sided, single spaced, no less than one inch margin around the page, font Times New Roman, no less than font size 10):

Past Experience. From the issuance date of the solicitation, the offeror must submit evidence of at least one (1) year of contract performance (or the past experience of a joint venture partner or key subcontractor being intended to perform the solicited service, or instances where the offeror performed as a key personnel or a key subcontractor) supporting the fact that they have past experience similar to the work identified in the PWS within the last five (5) years. Similar work is defined as routine services providing management, tools, supplies, equipment, and labor necessary to perform hood and duct cleanings in dining facilities.

FACTOR 3 – Past Performance

Evaluation will be based on how well the offeror performed on recent and relevant work (IAW Addendum to FAR 52.212-1 (b)(10)

NOTE: Offerors without relevant past performance are considered “Acceptable”

Past Performance will be rated as follows:

“Unknown” shall be considered “Acceptable.”

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

(b)(4) Technical Capability: Submit one (1) copy of a technical proposal. The offeror shall provide supporting documentation of the following in their technical proposal (limited to two pages, single sided, single spaced, no less than one inch margin around the page, font Times New Roman, no less than font size 10):

Past Experience. From the issuance date of the solicitation, the offeror must submit evidence of at least one (1) year of contract performance (or the past experience of a joint venture partner or key subcontractor being intended to perform the solicited service, or instances where the offeror performed as a key personnel or a key subcontractor) supporting the fact that they have past experience similar to the work identified in the PWS within the last five (5) years. Similar work is defined as routine services providing management, tools, supplies, equipment, and labor necessary to perform hood and duct cleanings in dining facilities.

Award Process

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be the lowest price technically acceptable (LPTA) proposal with acceptable past performance.

The Government may award without discussions, reserving the right to hold discussions if deemed necessary by the CO.

Award Process

evaluated for past performance

Provisions Requiring Fill-Ins

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS, pg. 9 – 10

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

252.212-7000 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-

COMMERCIAL ITEMS, pg. 36 – 37

(m) Offerors shall complete blocks 12, 17a, and 30a, 30b and 30c of the SF 1449. In doing so, the contractor agrees with all terms, conditions, and provisions as written in the solicitation with attachments. Offers shall also complete necessary fill-ins; the provision FAR 52.212-3, FAR 52.209-7 and DFARS 252.212-7000 shall be completed and returned along with the offer in its entirety. This solicitation constitutes the model contract.

Special Clauses

252.225-7041 CORRESPONDENCE IN ENGLISH, pg. 8

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS, pg. 46-48

Offeror Registration Requirements

Everybody should be aware that you are only eligible for award if you are registered in CCR/ORCA and also in WAWF!

Wide Area Workflow is now also a pre-requisite since DFAS no longer accepts manual invoices. All payments are now made thru WAWF.

If you have any questions in regards to these programs please let us know at the end of the meeting.

Summary Offer due date is 28 Jun 2013, 1600 hrs.

Offers may be hand delivered or emailed. Postal mail and fax are not authorized to submit offers.

Offerors are responsible to confirm the timely receipt of the proposals.

Offerors are advised to use hand delivery if possible (courier service).

Summary

Required Submittals :

QUESTIONS?

Formal communications/inquiries, such as requests for clarifications and/or information concerning the solicitation, MUST be submitted in writing. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number on the Question Form All questions must be forwarded No Later Than XX date to ensure that the Contracting Officer has sufficient time to post responses on FedBizOpps.

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