PWS 12April2011.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

PREVENTIVE MAINTENANCE, INSPECTION, AND REPAIR OF CAR LIFTS AND DOCK LEVELERS

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall provide all management, tools, supplies, equipment, and labor to perform technical safety inspections, maintenance, and repair services on car lifts and dock levelers listed in Appendix A in the Kaiserslautern Military Community (KMC) to ensure continuous and safe operation. All inspection, maintenance and repair services shall conform to commercial standards in maintaining car lifts and dock levelers in accordance with

(IAW) Berufsgenossenschaftliche Regeln (BGR) 500; Chapter 2.10 and Berufsgenossenschaftliche Vorschrift (BGV) A1 (Safety

Rules and Regulations); Geräte und Produkt Sicherheitsgesetz (GPSG) (Devices and Product Safety Law); Deutsche Industrie Norm

(DIN) Europaeische Norm (EN)1493 (European Standard); and the BetrSichV (Betriebssicherheitsverordnung–Working Reliability

Regulation). Car Lifts and dock levelers consist of commercial and industrial types. The car lifts and dock levelers consist of structural framework with electrical, hydraulic or air systems and electrical motors. The services under this PWS are not mission essential as defined by DoDI 1100.22, Policy and Procedures for Determining Workforce Mix.

1.1. QUALIFICATIONS. The service technician must meet federal and local certification requirements to perform maintenance and repairs on car lifts and dock levelers listed in Equipment Listing and Location, Appendix A. The service technicians must have sufficient knowledge of the relevant safety and accident prevention regulations, usage of guidelines, and generally recognized rules of engineering in order to be able to assess the proper condition of car lifts and dock levelers. The contractor shall submit certificates of service technician’s qualification and training to the Quality Assurance Personnel (QAP/CO)/Contracting Officer (CO) not later than five workdays after contract award. This also applies to employees hired by the contractor during the term of this contract.

1.2. SUBMITTALS. The contractor shall submit the following to the (QAP/CO):

1.2.1. Letter listing all personnel, base pass identification numbers, vehicle makes, vehicle models, and vehicle license plate numbers for the length of this contract no later than five business days after contract award.

1.2.2. Letter identifying a primary and an alternate contract manager (CM) and phone numbers responsible for emergency services

IAW paragraph 1.6. no later than five business days after contract award and update within five days after changes occur.

1.2.3. Schedule for Safety Inspections and Preventive Maintenance of all car lifts and dock levelers to the QAP/CO no later than 10 business days after contract award.

1.2.4. Membership in either Chamber of Commerce (Industrie und Hanselskammer) Chamber of Trade as a qualified contractor for car lifts and dock levelers.

1.2.5. QUALITY CONTROL PLAN. A Quality Control Plan which includes, but not limited to, the following:

- Number of workers certified to maintain, repair and inspect car lifts and dock levelers

- BGG 945 Certification of individuals qualified to maintain, repair and inspect car lifts and dock levelers.

- Individuals work experience and types of maintaining, repairing, and inspecting car lifts and dock levelers

- How training is accomplished, recorded and maintained on individuals to maintain, repair and inspect car lifts and dock levelers

1.3. PREVENTIVE MAINTENANCE. The contractor shall perform preventive maintenance, inspection on all car lifts and dock levelers semiannually. The contractor shall submit a report no later than 10 business days after each maintenance is conducted IAW contractor’s schedule. The contractor’s maintenance report shall include identification of car lift and dock levelers, location, maintenance work performed, repairs needed, name of inspector and overall condition of the car lift and dock levelers. The preventive maintenance work shall be IAW commercial practices or/and manufacturer’s specifications whichever is more stringent. The contractor shall dispose of old hydraulic and pneumatic oil IAW local and federal regulations.

1.4. SAFETY INSPECTIONS. Technical safety inspections for all car lifts and dock levelers shall occur in conjunction with the second preventive maintenance and inspection during each contract period. All technical safety inspections shall be IAW normal commercial practices and annotated in each logbook IAW BGG 945 (Prüfbuch für Hebebühnen). The inspection will be annotated with date and time of inspection, location of car lift and dock levelers, name of personnel performing the inspection, discrepancies found and overall condition of car lift and dock levelers no later than five business days after completion of technical inspections for each car lift and dock leveler. All follow-up technical safety inspections required due to repairs cited during initial safety inspections shall be performed. Logbooks shall be picked up prior to repair service calls from the QAP/CO at 786 CES/CEUS. After all safety inspections are completed and documented; the contractor shall return logbooks to the QAP/CO.

1.5. REPAIR SERVICE CALLS. All routine and emergency repair work shall be accomplished IAW standard commercial practices and documented with date and time of repair service call, location of car lifts or dock levelers to be repaired, repair services performed and name of personnel performing repair service in the appropriate logbook for each car lift and dock levelers no later than five business days after completing each repair service call. All car lifts and dock levelers shall be in good and safe working condition after repair.

1.5.1. ROUTINE/UNSCHEDULED REPAIRS. The QAP/CO will notify the contractor of approved routine repairs to be performed. The contractor shall report to the work location no later than one business day upon coordinated scheduled date and time after being notified by the QAP/CO, survey the repair, and provide the QAP/CO with an estimated cost of repair no later than eight business days after survey.

1.5.2. COST ESTIMATES. The cost estimate submitted by the contractor shall include list of parts required for repair and part numbers for identification. The contractor shall provide at least two quotes, or other verifiable evidence that the price of the spare part is reasonable, to the QAP/CO for spare parts. The contractor shall commence and complete repair work only after notification from the QAP/CO.

1.6. EMERGENCY. The QAP/CO will notify the contractor of emergency repairs to be performed. The contractor shall report to the work location no later than two hours after notification and survey the repair. Complete the emergency repair if it can be accomplished at the time of survey, or provide a cost estimate to the QAP/CO, no later than one business day after survey.

1.7. WASTE DISPOSAL. All trash and hazardous waste shall be disposed off base at the contractor’s expense, in accordance with the German Waste Disposal Law.

1.8. GENERAL INFORMATION.

1.8.1. MANAGEMENT. The primary and alternate CM shall be able to read and use the English language fluently and accurately on all levels normally pertinent to professional needs. The Contractor shall appoint a lead who shall be responsible for coordinating with the QAP/CO to obtain and clarify contract requirements and who will be responsible for the daily control and supervision of contractor's employees.

1.8.2. HOURS OF OPERATION. Normal hours of operations are from 0700 to 1600, Monday through Friday, except U.S.

Government holidays and family days.

U.S. Holidays:

*1. January 1 New Year’s Day

2. 3rd Monday in January Martin Luther King’s Day

3. 3rd Monday in February Washington’s Birthday

4. Last Monday in May Memorial Day

*5. July 4 Independence Day

6. 1st Monday in September Labor Day

7. 2nd Monday in October Columbus Day

*8. November 11 Veteran’s Day

9. 4th Thursday in November Thanksgiving Day

*10. December 25 Christmas Day

List of German National Holidays:

*1. 1 January New Year’s Day

2. Date varies each year Good Friday

3. Date varies each year Easter Sunday

4. Date varies each year Easter Monday

*5. 1 May Labor Day

6. Date varies each year Ascension Day

7. Date varies each year Whit Sunday

8. Date varies each year Whit Monday

9. Date varies each year Feast of Corpus Christi

*10. 3 October German Unification Day

*11. 1 November All Saints Day

*12. 25 December 1st Christmas Day

*13. 26 December 2nd Christmas Day

* If U.S. holidays fall on a Saturday, the preceding Friday will be observed; if U.S. holidays fall on Sunday, the following Monday will be observed. If a holiday (U.S./German) observance falls on a scheduled service day, the contractor must perform services on the day prior to, or day after the holiday observance.

1.8.3. EMERGENCY HOURS. Contractor shall respond to emergencies 24 hours a day, seven days a week, including all U.S.

Government holidays and German federal holidays.

1.9. BASE CLOSURE. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

1.9. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL CLEARANCES AND VEHICLE

PASSES. The Contractor shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor access to Air

Force Installations.

1.10. SECURITY REQUIREMENTS. The contractor personnel shall comply with all requirements and procedures IAW AAFARS

5352.242-9000, Contractor access to Air Force Installations.

2.0. SERVICE SUMMARY (SS). The government will evaluate the contractor’s performance by using the following performance objectives:

Performance Objective PWS Paragraph Performance

Threshold

Method of

Assessment

SS-1

Provide Submittals, Schedules and Reports

Submittals, Preventive Maintenance

Schedules, and Reports provided are complete, accurate, and delivered within time specified.

1.2, 1.3, 1.5., Including subparagraphs

No more than 3 late submittals, schedules and reports

100% Inspection

SS-2

Perform Preventive Maintenance and Routine

Repair

1.3., 1.5.1.

Not more than 3 deficiencies per performance period

Periodic

Inspection

SS-3

Perform Safety Inspections

Inspections performed and annotated in logbook for each Car Lift and Dock leveler inspected within 5 days

1.4. 100% of Car Lifts and Dock levelers are inspected and logbooks annotated as required.

100% Inspection

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. GOVERNMENT FURNISHED UTILITIES. The Government will provide electricity to the contractor to perform services identified in this PWS.

4.0. APPENDICES.

APPENDIX A – Equipment Listing and Locations, Attachment 2 of the solicitation.