PWS 22 April 2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

SCHEDULED MAINTANANCE AND INSPECTION

OF BLASTING PLANT, PAINT & DRYING PLANT,

BLASTING CABINET, PAINT GUN CLEANER UNIT,

HEATED PARTS WASHER UNIT, WATER

CUTTING SYSTEM

435th CONSTRUCTION AND TRAINING SQUADRON (CTS)

22 April 2026

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, supervision, tools, supplies, equipment, and parts & labor necessary to perform inspections, maintenance, and repairs of the following items:

A. Paint & Drying Plant – DURST

B. Blasting Plant – SCHIFFMANN-SEIDL

C. Blasting Cabinet – MHG

D. Paint Gun Cleaning Unit – MASTERCLEAN

E. Heated Parts Washer – CB Chemie un Biotechnologie GmbH

F. Water Cutting System – BOGACKI

1.1. The intent of this contract is to fulfill critical operational and preventive maintenance requirements for equipment specified in Section 1, items A through F. Services are to be performed in accordance with all applicable German local, state, and federal standards, codes, laws, all required safety regulations, manufacturer’s technical standards, recommended service intervals, and industry-standard commercial practices. The most stringent of these shall apply. This is a non-personal service contract; the government shall not exercise any supervision or control over the contract service providers herein. The maintenance program established under this contract is essential to meet safety requirements for personnel protection, maintain equipment operational readiness, and satisfy preventive maintenance schedules that mitigate the risk of costly major repairs and equipment failures resulting from deferred or inadequate maintenance.

1.2. Only companies, trained/certified personnel authorized by the manufacturer for the service as required shall perform inspections, maintenance, and repairs.

NOTE: Contract performance is on a U.S. military installation and requires contractor personnel performing services under this contract to successfully communicate with contracting, contracting office representative and end-customer personnel in English.

Therefore, all communication under this contract to include all email communication shall take place in English. All documents submitted shall be in English.

The contractor shall be responsible for providing German to English and vice versa translation/interpretation services if the 435 CTS POC or Contracting Officer (CO) determines that the English language skills of the technical on-site manager, contract manager, quality control inspector and any alternates of the aforementioned, as well as of the service technicians providing services are insufficient to perform the required duties and tasks under this contract.

No additional costs shall be incurred by the government for the providing of German to English and vice versa translation/interpretation services (to include for any documents to be submitted) than agreed upon in the contract, the contractor shall be responsible for bearing all translation/interpretation costs.

2. TECHNICAL DESCRIPTION.

A. Paint & Drying Plant: Is defined as Durst Lackier- und Trocknungsanlage (Paint Booth)

Model D-SK 35/2. It consists of a gas surface burner, frequency converter, filtration system, heating system, electrical parts, and aggregates.

B. Blasting Plant: Is defined as SCHIFFMANN-SEIDL Blast Booth Model SH10.04.03-000.

The system consists of a blast cabin, blast media transport system, filter and recovery system and monitoring control system.

C. Blasting Cabinet: Is defined as MHG hand blasting system Model SMG160/1-D1H-SA

255/100- 1703/2,5DT/BB-EX. The system consists of a low-pressure cabin, recovery system with storage tank and filter system.

D. Paint Gun Cleaner Unit: Is defined as MASTERCLEAN K1200 (manual and automatic section).

E. Heated Parts Washer: Is defined as CB Chemie und Biotechnologie GmbH, Model: HTW 80.

The machine consists of a high-pressure upper nozzle assembly, a rotating parts tray/basket, a heater, and a solution basin.

F. Water Cutting System BOGACKI: Is defined as SAME 4020. The machine consists of a waterjet pump, high pressure and water flow, and a waterjet cutter.

3. MAINTENANCE REQUIREMENTS.

3.1. PERFORMANCE: The contractor shall at a minimum provide maintenance on Paint & Drying

Plant, Blasting Plant, Blasting Cabinet, Paint Gun Cleaner Unit, Heated Parts Washer, Water

Cutting System located at the 435th Construction & Training Squadron’s 700th compound, Bldgs. 710 & 713 in accordance with the manufacturer’s recommended schedules to ensure reliable and continuous safe operation. The maintenance shall be performed in accordance with scheduled intervals on this contract, standard commercial practices, technical guidelines, and the manufacturer’s most current recommendations. The contractor shall submit maintenance reports, as shown in paragraph 1.5.

3.2. PARTS: The contractor shall supply all required parts and materials necessary for scheduled maintenance activities. All parts and materials must be new, original equipment manufacturer

(OEM) components to the maximum extent possible.

a) Parts Availability: In the event that required parts are not available from existing inventory, the contractor is obligated to immediately notify the 435 CTS Point of Contact

(POC) on the same working day the shortage is identified and provide a firm estimated delivery date for procurement of the needed parts. The contractor shall provide proof

(email sufficient) from the manufacturer that required parts are unavailable. Once unavailable parts become available, the contractor shall complete the repair within 72 hours (3 working days) after delivery.

b) Non-OEM Parts: In the event OEM parts are not available, the contractor shall notify the

435th Construction & Training Squadron’s Point of Contact (POC) on the same working day the shortage is identified. Upon the POC’s concurrence, non-OEM parts may be used.

The contractor shall annotate the use of non-OEM parts on the maintenance report.

3.3. EQUIPMENT: Any equipment or tools required in the performance of services under this contract, such as lifting/working platforms, etc. must be made available immediately by the contractor at any time to make a repair. No prior coordination with the 435 CTS POC is required to determine that special equipment is needed and must be obtained. Any equipment required in the performance of this contract must be brought on base for each operation and taken back off-base by the contractor the same day after completion of work. There is no temporary storage facility available on base. The government will not provide any equipment or tools required in the performance of this contract.

4. REPAIRS. The 435th Construction & Training Squadron’s POC shall report all required repairs outside of scheduled maintenance to the contractor. Repair work shall be accomplished in accordance with manufacturer's technical standards, industry-standard commercial best practices, and customer-specific requirements. (POC information will be provided upon award).

4.1. Non-Emergency Repairs Service: The 435 CTS POC will notify the contractor of non-emergency repairs to be performed.

a) The contractor shall report to the work location not later than forty-eight (48) hours/two (2) business days after notification by the 435 CTS POC.

b) The contractor shall provide a cost estimate within forty-eight (48) hours/two (2) business days of reporting to the work location. The cost estimate submitted by the contractor shall include a list of parts required for the repair and the net price for each part.

c) The contractor shall commence repair work only after notification by the 435 CTS POC.

All invoices for repair work shall be annotated with the call number, date and time of repair service call, amount of labor hours, parts used, system description, location, malfunction, and description of work.

d) The contractor shall supply all required parts and materials necessary for non-emergency repairs.

e) All parts and materials must be new, original equipment manufacturer (OEM) components to the maximum extent possible. In the event OEM parts are unavailable, the contractor shall notify the 435 CTS POC on the same working day the shortage is identified. Upon the

POC’s concurrence, non-OEM parts may be used. In the event that required parts are not available from existing inventory, the contractor is obligated to immediately notify the 435

CTS Point of Contact (POC) on the same working day the shortage is identified and provide a firm estimated delivery date for procurement of the needed parts.

f) The contractor shall provide proof (email sufficient) from the manufacturer that required parts are unavailable. Once unavailable parts become available, the contractor shall complete the repair within seventy-two (72) hours/three (3) business days after delivery.

4.2. Emergency Repairs Service: The 435 CTS POC will notify the contractor of emergency repairs to be performed.

a) The contractor shall report to the work location not later than two (2) hours after notification by the 435 CTS POC.

b) The contractor shall provide a cost estimate within twenty-four (24)/one (1) business days of reporting to the work location. The cost estimate submitted by the contractor shall include a list of parts required for the repair and the net price for each part.

c) The contractor shall commence repair work only after notification by the 435 CTS POC.

All invoices for emergency repair work shall be annotated with the call number, date and time of repair service call, amount of labor hours, parts used, system description, location, malfunction, and description of work.

d) The contractor shall supply all required parts and materials necessary for emergency repairs.

e) All parts and materials must be new, original equipment manufacturer (OEM) components to the maximum extent possible. In the event OEM parts are unavailable, the contractor shall notify the 435 CTS POC on the same working day the shortage is identified. Upon the

POC’s concurrence, non-OEM parts may be used. In the event that required parts are not available from existing inventory, the contractor is obligated to immediately notify the 435

CTS Point of Contact (POC) on the same working day the shortage is identified and provide a firm estimated delivery date for procurement of the needed parts.

f) The contractor shall complete emergency repairs within forty-eight (48) hours/two (2) business days after delivery.

5. INSPECTIONS. The contractor shall carry out inspections in accordance with Appendix A, Maintenance and Inspection Schedule. After each inspection, the contractor must attach a clearly legible, visible and waterproof maintenance sticker to each of the equipment stating, “safety inspection completed” and “next safety inspection scheduled for date/month/year”.

6. SUBMITTALS. The contractor shall submit to the 435 CTS POC and Contracting Officer (CO) the following:

A. Written time schedule for maintenance and inspections with anticipated performance dates no later than fifteen (15) business days after contract award, and annually in October for option year one (1) through five (5).

B. The contractor shall submit an inspection and maintenance schedule to the 435 CTS POC by email not later than fifteen (15) business days after contract award The schedule shall indicate the service to be provided (inspection/maintenance), estimated dates, times, building numbers and locations.

C. The contractor shall coordinate any schedule changes with the 435 CTS POC by email at least eight (8) business days prior to the originally scheduled dates.

D. The contractor is responsible for coordinating/scheduling the dates and times services

(maintenance/repairs/inspections) will be rendered with the 435 CTS POC by email in advance of the dates and times of service by email. The facilities shall remain in operation while the contractor is working, and it is up to the contractor to coordinate around the normal activities of the facility. Downtime of equipment shall be reduced to a minimum.

7. RECORDS. Maintenance, inspection, and repairs (routine/emergency) reports shall be submitted within five (5) business days after completion or work.

A. Reports shall include the following information:

a) Location

b) Date, time and description of service

c) Parts used (incl. manufacturer)

d) Data of the system inspected (serial no., year of manufacture, model, etc.)

e) results of inspected system components

f) Overall condition of the equipment, including discrepancies cited and repairs needed

g) Name of technician performing service

h) Amount of man hours

i) Full operational test

B. Upon submission of quote, the contractor shall provide manufacturer authorization certificate of inspector qualifications performing work under this contract to the 700

CONS Contracting Officer (CO) and 435 CTS POC.

8. SERVICES SUMMARY. The government will evaluate contractor performance in accordance with the following criteria. The Services Summary (SS) provides information on contract requirements and the expected level of contractor performance. The contract service requirements are summarized in performance objectives. The performance threshold briefly describes the acceptable levels of service required for each requirement. These thresholds are critical to mission success.

ITEMS PERFORMANCE OBJECTIVES

PWS SUB

TASKS

PERFORMANCE

THRESHOLDS

CORRECTIVE ACTIONS

SS#1

MAINTENANCE and INSPECTIONS

Complete 100% of scheduled maintenance IAW Appendix 17

1.4 1 discrepancy per annum

Immediate dispatch of maintenance personnel

SS#3

REPAIRS: NON-EMERGENCY

Complete non-emergency repairs within 72 hours of receipt of parts

4.1 1 discrepancy per annum N/a

SS#2

REPAIRS: EMERGENCY

The contractor shall procure and deliver emergency parts within forty-eight (48) hours of notification of an emergency repair need.

4.2 1 discrepancy per annum n/a

SS#4

SUBMITTALS

The Contractor shall provide timely and accurate submittals by the required due date in the PWS.

1.5.

1 discrepancy per annum

Reperformance no later than

24 hours of notification

SS#5

RECORDS

100% of records shall be submit within 5 business days of Maintenance, inspection, and repairs

1 discrepancy per annum

Reperformance no later than

24 hours of notification

9. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government does not anticipate providing any government furnished property (GFP).

10. DAMAGE TO GOVERNMENT PROPERTY. The contractor shall report all damages to U.S.

Government property within one (1) hour after occurrence to the 435 CTS POC. The contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the government installation. If the contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the government as the CO directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

11. GENERAL INFORMATION.

11.1. Quality Control. The contractor will identify to the Contracting Officer the responsible quality control inspector to be notified in case of customer complaints upon submission of quote. The quality control inspector and any alternate(s) shall be proficient in English to fully perform all required duties and tasks required under this contract. The contractor shall develop and maintain a quality control plan (QCP) to ensure maintenance, inspection, and repair services are performed in accordance with the standard guidelines and codes listed in paragraph 8.16., Applicable Guidance, of this PWS, as well as any additional regulations that may apply. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 6., Services Summary. The contractor shall develop and implement procedures to identify, prevent, and eliminate reoccurrence of once identified/repaired defects. The QCP shall be provided upon submission of quote in PDF format and is subject to approval by the 435 CTS POC. After acceptance by the government, the QCP becomes a compliance document incorporated into the contract at the time of award.

The CO/435 CTS POC will be provided with updates to the QCP as they occur, any updates are subject to 435 CTS POC approval. The QCP will identify the procedures in writing for inspections, maintenance and repair, individual responsible, hoists, MCP, and the location of all inspection records and control logs, which will be made available to the government within five (5) business days of request. The QCP shall include the inspection forms and records which will be used for the service. All contractor quality control records to include the QCP shall be made available to the government within five (5) business days of request. Quality control records shall be maintained and kept by the contractor throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

11.2. Quality Assurance. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The contractor shall reperform at no additional cost to the government than agreed upon in the contract when reperformance is required in accordance with paragraph 6., Services Summary. Any re-performance and/or unacceptable performance will be documented by the 435 CTS POC and may result in the government seeking equitable price reduction or adequate consideration in accordance with FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services. To verify contractor performance, the 435 CTS POC will use the contractor’s MCP, maintenance, inspection, and repair reports to ensure all terms and conditions of applicable regulations and manufacturer instructions are met to ensure safe and continuous operation of installed equipment subject to this contract. Results of the validation then become the official Air Force’s record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished as required, the 435 CTS POC will initiate and provide the CO with a Corrective Action Report (CAR) for issuance to the contractor. The contractor shall respond to the CAR in accordance with the instructions provided and return it to the CO within five

(5) calendar days of receipt. The CO will forward the contractor’s response to the 435 CTS POC once received. The 435 CTS POC will perform re-inspection within one (1) business day of receipt of the contractor’s response.

12. MEETINGS. The Contracting Officer, Functional Commander, 435 CTS POC, or other government personnel as appropriate and the contractor shall meet to discuss the contractor’s performance at the government facility upon request of the 435 CTS POC and/or 700 CONS, if required. The following issues may be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends for each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory performance in the future. The 435 CTS POC shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. These meetings shall take place in person at the government facility, and the contractor is required to attend any meetings held under this contract in person. Online meetings (via TEAMS/Zoom) will only be held in exceptional and unusual circumstances at the sole discretion of the U.S. Government.

12.1. Meeting Minutes. Minutes of these meetings will be summarized in writing, signed by the

Contract Specialist (CS) and any other signatories as deemed appropriate. Meeting minutes will be sent for verification to the functional area and the contractor prior to being signed and distributed. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO and CS identifying areas of non-concurrence for resolution. Both the contractor and functional area will receive a copy of the finalized meeting minutes.

12.2. Hours of Operation. The contractor shall coordinate all work to be accomplished in accordance with this PWS with the 435 CTS POC and Facility Manager/alternate for each piece of equipment to be maintained and repaired. The contractor shall coordinate the exact date and time with the respective Facility Manager/alternate by email prior to carrying out any services and notify the 435 CTS POC in advance of the service by email of the date and time. Emergency repairs may be required 24 hours, Monday through Sunday, including on

German and U.S. holidays. Business hours are 0700-1600, Monday through Friday. The time for maintenance, inspections, and repairs to be performed shall be coordinated before any work is scheduled. In case of short-notice changes to maintenance and inspection, as well as repair appointments, the contractor shall coordinate with the Facility Manager by email at least

72 hours in advance and inform the 435 CTS POC by email of the changed date and time in advance of the appointment.

12.3. The contractor’s hours of operations shall be in accordance with the table below.

Hours of Operation

Preventive Maintenance, Maintenance Services and

Safety Inspections

Routine Repairs

Over & Above

Work

Emergency Repairs

Monday-Friday, except on

German holidays 0700-1600 0700-1600

Monday-Sunday, to include

German and U.S. holidays 24 hours

13. U.S./German Holidays.

1st January New Year’s Day Neujahr U.S. and German 3rd Monday in January Martin Luther King Day U.S.

3rd Monday in February Washington’s Birthday U.S.

** Good Friday Karfreitag German ** Easter Monday Ostermontag German 1st May Labor Day Tag der Arbeit German ** Ascension Day Christi Himmelfahrt German ** Whit Monday Pfingstmontag German Last Monday in May Memorial Day U.S.

** Corpus Christi Day Fronleichnam German

19th June Juneteenth Day U.S.

4th July Independence Day U.S.

1st Monday in September Labor Day U.S.

3rd October German Unification Tag der dt. Einheit German 2nd Monday in October Columbus Day U.S.

1st November All Saints’ Day Allerheiligen German 11th November 4th Thursday in November 25th December

Veteran’s Day Thanksgiving Christmas

Weihnachten

U.S.

U.S.

U.S. and German

26th December 2nd Day of Christmas 2. Weihnachtstag German

When a U.S. federal holiday falls on a Saturday, the preceding Friday will be observed. When the holiday falls on a Sunday, the following Monday will be observed.

** Indicates date change each year – **Movable holidays.

14. SECURITY REQUIREMENTS. Contractor personnel shall comply with all requirements and procedures as defined in DAFFARS clause 5352.242-9000, Contractor Access to Department of the Air Force Installations. Contractor employees will be required to obtain and display identification badges. Please anticipate delays when accessing the base with commercial vehicles and allow time for commercial vehicles to reach their destination. Contractor vehicles may be subject to search prior to gaining base entry. Contractor employees shall drive only on designated routes and obey the speed limits posted throughout base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The contractor shall comply with RABI

(Ramstein Air Base Instruction) 31-218, Installation Traffic Code (https://www.e-publishing.af.mil/).

14.1. Citizens from certain countries are currently banned from entering U.S. installations; Security

Forces maintains a list (https://www.state.gov/state-sponsors-of-terrorism/) of these banned countries. This includes individual contractor employees, therefore any contractor employee who is a citizen of one of these countries will not be allowed to access the installation. The list of excluded countries is subject to change without modification or amendment of the

PWS or contract. No additional cost than agreed upon in the contract shall be incurred by the government as a result of any changes to this list. The government is authorized to restrict access under the contract to any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. If an employee is identified as a potential threat, the contractor shall return their employee’s base access card/installation pass within 24 hours of notification by Security Forces to the 577 card holder. Point of contact information will be provided by the 435 CTS POC. If notification is being received on a

Friday or before a U.S. or German holiday, the base access card shall be returned the next business day to the 577 card holder.

14.2. Contractor/employee base pass and identification, special clearances. Contractor personnel shall obtain a Defense Biometric Identification Card (DBIDS) not later than fourteen (14) days prior to PoP start. In order to obtain the DBIDS, the contractor is required to submit to the 577 card holder (to be identified upon award) the following:

a) AE190-16A (Request for DBIDS).

b) AE190-16K (Installation-Pass-Holder Acknowledgement).

https://www.e-publishing.af.mil/) https://www.e-publishing.af.mil/) https://www.state.gov/state-sponsors-of-terrorism/)

c) AE190-16E (Data Protection).

d) Memo of DBIDS Request.

e) Copy of Passport / ID Card (front and back) (Vorder- und Rückseite Reisepass /

Personalausweis).

f) AE Form 604-1B, 17-page Security Questionnaire for Simple Security Check.

g) Original and copy of Police Good Conduct Certificate (Polizeiliches Führungszeugnis) or Security Clearance (if applicable) obtained at the local court house. Police Good

Conduct Certificate must not be older than one year, if the PGCC is not being obtained in Germany, a German or English translation, notarized by a public agency, has to be provided with the original certificate.

h) Copy of Work Permit (Arbeitserlaubnis), if required.

i) Copy of DoD awarded contract showing performance period and location(s) access is required to fulfill contractual obligations.

j) Copy of Residency Permit/Aufenthaltserlaubnis (if required).

14.3. AE190-16A, AE190-16K, AE190-16E, Memo of DBIDS, Military Installation Access List request, and the Security Questionnaire will be provided by the 577 card holder, 786

CES/CEOES. All documents provided by the 577 card holder as listed in paragraph 8.4.1.

shall be completed by the contractor and submitted to the 577 card holder by email not later than seven (7) business days after receipt. All other documents listed in paragraph shall be provided with these forms.

14.4. Contractor personnel shall present completed documentation to Security Forces personnel at bldg. # 800 (ROB-MC Gate), Ramstein Air Base, to obtain their DBIDS. Contractor personnel can only gain access to the KMC (Kaiserslautern Military Community) after the security check has been passed with a negative result. It is the responsibility of the contractor to collect and return the DBIDS to the 577 card holder within one (1) week from personnel that is no longer employed, in case the contract is terminated and/or after end of the PoP.

15. ACCESS TO RESTRICTED AREAS. Access to secure areas must be coordinated with the 435

CTS POC. Restricted areas require notification through the 435 CTS POC to the Facility

Manager/alternate. The contractor shall submit a request to access a secure area at least one (1) week prior to the date of service by email to the 435 CTS POC to allow ample time for coordination.

At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance or a person from the respective facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for restricted/controlled areas. The facility manager/end user/occupant/requester will be responsible for providing access, escorts, or temporary visitor badges for contractor personnel performing their duties. The Ramstein Air Base

Installation Commander reserves the right to deny restricted area entry to any contractor employee and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

15.1. Escort. For any restricted/secure area access in conjunction with the scope of services, the

435 CTS POC will arrange for an escort and entry authorization at the designated place of performance. The facility manager/end user/occupant/requester will be responsible for providing access badges for contractor personnel performing their duties.

15.2. Language Requirements. Contractor employees performing services shall be able to read, speak, and write English and German at a level necessary to fully perform all required duties and tasks of their position.

15.3. Continuation of Essential Department of Defense Services During Crisis Declared By

The National Command Authority or Overseas Combatant Commander. In accordance with DODI 1100.22, Policy and Procedure for Determining Workforce Mix, paragraph 5b, it is determined that none of the services as stated in this PWS are mission essential.

15.4. Special Qualifications. Manufacturer training certificates are not required to perform services under this contract unless required by German law/regulation. All work will be performed by personnel who are trained and qualified for the systems and equipment.

Contractor personnel must adhere to the qualification standards defined in DIN EN 15011, Cranes – Bridge and Gantry Cranes (Krane – Brücken- und Portalkrane). The contractor shall submit certificates of competency for hoist cranes (Zertifikat als Befähigte Person für Hebezeuge-

Krane) of the employees being intended to perform the solicited services to the contracting office upon submission of quote. The training certificates shall be obtained through an accreditation authority (for example TÜV (Technischer Überwachungsverein), DEKRA). The contractor, subcontractor, teaming/joint venture partner, etc. being intended to perform the solicited services must be registered or a member of the German Chamber of Commerce and

Industry (Industrie- und Handelskammer) or the German Chamber of Trade

(Handwerkskammer). Proof of membership must be provided upon submission of quote.

Membership must continue throughout contract performance. The contractor shall be familiar with the different equipment used under this contract. The contractor must continue to be certified through the life of the contract. The government reserves the right to request verification of the certificates cited in this paragraph during contract performance.

15.5. Schedule Coordination. The contractor is responsible for coordinating/scheduling the dates and times services will be rendered with the respective Facility Manager/alternate by email and inform the 435 CTS POC in advance of the dates and times of service by email. The contractor shall submit an inspection and maintenance schedule to the 435 CTS POC by email not later than thirty (30) business days prior to the start date of the maintenance and safety inspections. The schedule shall include the service to be provided (inspection/maintenance), estimated dates, times, building numbers and locations. The contractor shall coordinate any schedule changes with the Facility Manager/alternate and 435 CTS POC by email at least eight (8) business days prior to the originally scheduled dates.

15.6. Schedule Information. The contractor shall be responsible for providing all schedule coordination information of their operations with the appropriate base personnel to the

CO/435 CTS POC by email. The facilities shall remain in operation while the contractor is working, and it is up to the contractor to coordinate around the normal activities of the facility.

Downtime of equipment shall be reduced to a minimum.

15.7. Special Equipment. Any special equipment required in the performance of services under this contract, such as lifting/working platforms, etc. must be made available immediately at any time to make a repair. No prior coordination with the 435 CTS POC is required to determine that special equipment is needed and must be obtained. Any special equipment must be brought on base for each operation and taken back off-base the same day after completion of work. There is no temporary storage facility available on base.

15.8. Environmental Control. The contractor shall comply and assure that all subcontractors comply with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the contractor shall use environmentally safe products in the course of completion of their project. The contractor shall maintain Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO/435 CTS POC by email within five (5) business days of request.

The MSDS data is subject to random checks by the government. The contractor shall maintain and provide by email to the 435 CTS POC within five (5) business days of request an inventory of materials being brought to the government facility. The contractor shall complete and provide by email within five (5) business days of request monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone

Depleting Substances, and oils brought to the government facility. If the contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302

(https://www.ecfr.gov/current/title-40/chapter-I/subchapter-J/part-302) into the environment, the contractor shall immediately notify the 435 CTS POC and follow the appropriate emergency procedures. The contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

15.9. Emergency Procedures. In the event of a fire, or in the case of a hazardous or material spill, the contractor shall notify the Fire Department and the Environmental Management

Office immediately. The contractor shall place a warning triangle at a safe distance. In case of a vehicle leaking oil or hydraulic fluid on base roads, or any other hazardous substances or materials, the contractor shall place a warning triangle in accordance with German Road

Traffic Regulations (Strassenverkehrsordnung – STVO), notify the Fire Department immediately, and follow the emergency procedures outlined in the 86 AW (Airlift Wing)

Hazardous Materials Spill Prevention and Response Plan (HMSPRP), Ramstein Air Base, dated 28 Sep 2021 (see paragraph 8.16., Applicable Guidance). Should any contractor vehicles or equipment have any leaks, the contractor shall notify the 435 CTS POC and the

Environmental Management Office (86 CES) immediately and is responsible for clean-up.

The contractor shall be responsible for bearing all costs associated with oil or hydraulic fluid leaks caused by contractor vehicles, for example vehicle spills caused by a hydraulic hose breaking.

15.10. Emergency Numbers (Will be added upon award). Military Commercial

Fire Protection

RAB & MFH Fire

Protection

Vogelweh Security

Police RAB &

MFH Security

Police Vogelweh

16. ENVIRONMENTAL MANAGEMENT.

16.1. Conformance with Environmental Management Systems. The contractor shall perform work https://www.ecfr.gov/current/title-40/chapter-I/subchapter-J/part-302) under this contract consistently with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable to the contract. The contractor shall perform work in a manner that conserves water, energy, and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of noncompliance, the contractor shall respond and take corrective action immediately. In the case of nonconformance, the contractor shall respond and take corrective action based on the time schedule established by the EMS coordinator.

In addition, the contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract. All on-site contractor personnel shall receive the installation EMS awareness level information.

16.2. Conformance with Environmental Requirements. The contractor shall perform all work in accordance with applicable German and U.S. Air Force environmental laws, regulations and operating standards, including but not limited to, the Final Governing Standards (FGS) for

Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

Environmental laws and requirements applicable to all contractors working on base will be made available upon award by request to 86 CES/CEIE, Environmental Management Office, DSN:

478-XXX, COM: 06371-XXX-XXXX, Email: XX@XX.us.af.mil.

16.3. Contract Manager. The contractor shall provide to the CO/435 CTS POC the name of a contract manager and on-site technical manager (primary and alternates), who shall be responsible for the performance of work and have full authority to act on behalf of the contractor regarding all contract matters relating to the daily operations of this contract not later than five (5) business days after award. The on-site and contract manager shall be available during normal duty hours (0700-1600). The contract and on-site technical manager shall be able to meet with the 435 CTS POC at the government facility to resolve any contract-related issues. The contract and on-site technical manager and alternate(s) shall be proficient in English (reading/understanding/writing) to fully perform all required duties and tasks required under this contract. At least one (1) service technician performing repair/maintenance/inspection services on site shall be proficient in English to fully perform all duties and tasks of their position as required under the contract. The contractor shall provide to the CO and 435 CTS POC, not later than five (5) business days after award, a list of all personnel performing under this contract to include names and contact information (valid (cell) phone numbers), as well as their individual function. Any required changes to this list shall be submitted by email to the CO and 435 CTS POC, not later than ten

(10) business days prior to the change taking effect.

16.4. Applicable Guidance. The contractor shall comply with all applicable regulations and requirements. The below list may not be complete and all-inclusive. Systems shall be checked in accordance with:

mailto:XX@XX.us.af.mil

16.5. Waste Disposal. All trash and hazardous waste, generated as a result of services performed, shall be disposed off base in accordance with the German National Waste Disposal Act

(Abfallbeseitigungsgesetz – AbfG) at no additional cost to the government than agreed upon in the contract.

16.6. Performance and Services Performed During Military Exercises and Operations Work stoppages may occur during the execution of this contract due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the contractor should be prepared to move to other work locations or suspend operations. No additional cost shall be incurred to the government than agreed upon in the contract for moving to other work locations and for the waiting time until the exercise or operation is over.

16.7. Base Closures. Work scheduled, but not accomplished because of base closures due to weather, military exercises or operations, or actual alert, will be accomplished as soon as possible after the installation is reopened. No additional cost shall be incurred to the government than agreed upon in the contract for work disruptions or waiting times caused by base closures, military exercises or operations, or actual alert.

17. APPENDICES.

17.1. APPENDIX A – MANUFACTURER’S MAINTENANCE SCHEDULES.

A. Paint & Drying Plant (DURST):

a) in accordance with manufacturer recommendation

b) Cleaning of paint booth, body and ground including cleaning material

B. Blasting Plant (SCHIFFMANN-SEIDL):

a) Manufacturer: SCHIFFMANN-Seidl Blast Booth

b) Model: SH10.04.03-000

c) The system consists of a blasting cabin, blast media transport system, filter and recovery system and monitoring control system.

d) Deconta cleaning container, type 417, serial No. 6, Year 2014

e) Deconta , type 542, serial No. 12, Year 2014

• 12 months maintenance according to manufacturer instructions

C. Blasting Cabinet (MHG):

a) Manufacturer: MHG

b) Model: SMG160/1-D1H-SA 255/100-1703/2,5DT/BB-EX,

c) The system consists of a low-pressure cabin, recovery system with storage tank and filter system. Perform maintenance and UVV inspection in accordance with DGUV-

V1, BGR500 and TRGS559 +ATEX testing and measurement. Electrical and pneumatic maintenance and testing according to manufacturer specifications.

Annually service Electrical testing of main switch, lighting, control cabinet, cable routing, door switch, foot switch. Pneumatic testing of maintenance unit with pressure reducer, inlet/outlet valve, dosing valve, hoses and lines, appliance nozzle and nozzle seal ATEX test with fault sensor, filter breakage monitoring, earthing.

D. Paint Gun Cleaner Unit (MASTERCLEAN):

a) Manufacturer: MASTERCLEAN

b) Model: K1200

c) Quarterly Maintenance shall be accomplished

E. Heated Parts Washer (CB Chemie un Biotechnologie GmbH ):

a) Manufacturer: CB Chemie un Biotechnologie GmbH

F. Water Cutting System (BOGACKI):

a) Manufacturer: BUGACKI

b) Model: 40203D

c) Annual Maintenance:

• maintenance/replacement of the sealing parts according to the manufacturer's maintenance schedule.

G. -Visual inspection

• Test run

• Inspection and adjustment of the guides (cleaning and lubrication)

• Checking and news of the machine geometry

• Motor inspection (gearbox, cables, noise, play) Replacement of defective parts if necessary

• Leak test of the HP system as well as the abrasive system and the sand feed

• Checking the cooler

• Oil change

b) data backup and replacement of the batteries on control unit 3. software update of the

PLC operating software incl. instruction on the new functions

c) safety check of the light barriers

d) maintenance of the water level basin

• Replacement of wearing parts of the ceramic pump

• Adjustment of the parameters according to measurement of the current flow rate to prevent overflow

• Checking and adjusting the fine separator - end and level check

• Checking the electrical wiring for damage

• Checking the mechanical components (bearings, chain, etc.)

e) 6-hour endurance test run of the machine

17.2. APPENDIX B – Annual Historical Workload Data (5-year average)

ITEM DESCRIPTION OF SERVICE

HISTORICAL

QUANTITY/AMOUNT

INTERVALS

Annual Preventive Maintenance*

(In Accordance with the Current Equipment List) Each Year

2 Annual Safety Inspections* Each Year

3 Routine Repair Calls* Each Year

4 Emergency Repair Calls* Each Year

Parts for Regular Maintenance and Repair **

(In accordance with current Equipment List) €URO Year

Item Supplies/Services

0001 Paint Booth Maintenance A one time per year (annually)

0002 Paint Booth Maintenance B two times per year (semi annually)

0003 Paint Booth Filter set two times per year (semi annually)

0004 Blast Booth two time per year (semi annually)

0005 Blast Booth/Deconta one time per year (annually)

0006 Blast Cabinet MHG one time per year (annually)

0007 Paint gun cleaner four times per year (quarterly)

0008 Water cutter one time per year (annually)

17.3. The data provided is based on the current equipment* list and historical data** and its purpose is to provide the contractor with the information required to estimate the workload and perform the risk assessment required to establish a fair and reasonable FFP (Firm-Fixed

Price).

17.4. As assets are replaced, upgraded, decommissioned, and lose warranty, the equipment list will be updated at least annually. For the scope of this contract, any upward or downward quantity change to Appendix A, Annual Historical Workload Data, of up to 10% is considered in scope and will not require a modification.