Attachment 1 - Statement of Work - 100 CES Portable AC Units.pdf

CUI

Statement of Work

(SOW)

Supply Portable AC Units for Dormitory Use at

Royal Air Force (RAF) Mildenhall

“Rev. 1, 18 Aug 2026”

1.0 Introduction

1.1 Scope: Supply and delivery of 372 portable AC units to the dormitories at RAF Mildenhall. Service is to include installation in each room.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The

Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the

Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1600 local UK time.

3.0 Product Specifications & Delivery Requirements

3.1 Supply: 372 x portable air conditioning units. Each unit shall meet or exceed the following specifications found in

3.2.1. It is critical that the specifications are met as limited electrical loads, space and other restrictions are a significant factor.

3.1.1 Portable Air Conditioning Unit Specifications:

3.1.1.2. Power Supply. Must fit in exact range of 220-240V~50hz

3.1.1.3. Cooling Power Consumption per hour: Must not exceed or be less than 0.785kW

3.1.1.4. Heating Power Consumption per hour: Must not exceed or be less than 0.68kW

3.1.1.5. Cooling Capacity Per hour: Exactly 2.05 kW or 7,000 Btu

3.1.1.6. Cooling Power input: Not to exceed 785W

3.1.1.7. Heating Capacity: Must not exceed or be less than 1.7kW

3.1.1.8. Heating Power Input: 680W

3.1.1.9. Refrigerant: R290

3.1.10. Moisture Removal per hour: 0.8L

3.1.11. Operating Temperature range: 16C-32C

3.1.12. Airflow Volume: 250 cubic metres/hr

3.1.13. Cooling Energy Rating: Must not be less than A

3.1.14. Heating Energy Rating: Must not be less than A

3.1.15. EER: 2.6 W/W

3.1.16. Net Weight: Must not exceed 20.3kg

3.1.17. Gross Weight: Must not exceed 22.5kg

3.1.18. Net Dimensions: Must not Exceed 696 x 365 x 330mm

3.1.19. Gross Dimensions: Must not exceed 870 x 369 x 415

3.1.20 Electrical Load in use: Must not exceed 3.2A

3.1.21. Must be fitted with standard UK 3-pin plug

3.1.22. Units must come with UK based parts and service back up.

3.2 Delivery & Installation: Contractor shall provide a delivery and installation schedule for each dormitory as listed in 3..2.1. Contractor shall deliver the supplied AC units to each dormitory room as indicated in 3.2.1. Except for items being delivered to Dorm 215, all units are to be unpacked, assembled, connected to vent hoses (supplied), plugged into supplied 240v power outlets and tested. All packaging is to be removed off-site for disposal. Please note these rooms will be occupied, and the contractor shall resect the living space of the Airmen. Government will provide an escort to each room.

3.2.1 Dormitory Information:

Dorm 107 – 144 rooms

Dorm 108 – 89 rooms

Dorm 111 – 124 Rooms

Dorm 215 - 15 replacement units (deliver to storeroom)

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to

Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting

Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the

Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 525620.

mailto:48lrs.lgrddc.inboundcustoms@us.af.mil mailto:48lrs.inboundcargo@us.af.mil