Attachment 0003 - RFIs Answered.pdf

Questions Asked & Answered:

Gate 18/Tolly Cobbold –

1. What crash rating of gate is required?

- The gate still needs to be crash rated (M30).

2. Dual height intercom posts required to house access readers?

- No.

3. Is the pedestrian gate required? Discussions on site prompted the use of the vehicle gate.

- Yes.

4. Existing AVON barrier to be turned off? Will this be integrated into new gate system? To be captured separately?

- Not part of this contract.

5. CCTV requirement - is this to cover the gate and turnstile only?

- Yes.

6. It was advised on site that a free exit is not the best solution because it can be easily bypassed. Can you confirm that the exit will also require a keypad.

- Please keep this as keypad for entry and exit to prevent the potential to bypass the system.

7. As before what is the spec of the keypad, who is supplying it and is it stand alone?

- The keypads are part of the contracted portion of the SOW.

8. Are keypads required for both UK and US vehicles?

9. As discussed onsite can you advise that no single gate is required to allow stroller/buggy and wheelchair access.

- There will be a SOW revision. The turnstile is not required and has been replaced with a pedestrian swing gate with pin code access to accommodate for strollers and wheelchairs.

10. Can you advise how the ‘tamper protection alarm’ will function. What is the spec of this?

- Specifications are not driven by UFC or DAF requirements, however items must be in compliance with DoD listed standard equipment related to Electronic Security. The tamper protection must provide detection to unauthorized access to control components and be able to detect attempts to bypass regular circulation control procedures. Tamper alarms must be single point, annunciate, assessable, and solely terminate at the Base Defense Operations Center. These alarms must cover keypads at Tolly Cobbold, Water Treatment Facility and the DBIDS biometric card read at location building 237.

11. Who will connect this to the Base Defence Operations Centre?

- The authorized contractor currently employed for the 100 Security Forces Squadron’s camera system.

12. Cameras are mentioned for this area in the SOW but the Security Guard on site advised that cameras are not required. Please clarify.

- Please disregard this comment. There are currently operational cameras at Tolly Cobbold.

Upon completion the Security Guard will no longer be posted at the Tolly Cobbold gate, thus cameras are required.

Water Treatment Centre –

13. Given the nature of this part of the site is a crash rated gate required? If so, what is the rating of this? M30 was mentioned onsite.

- M30

14. Can we take power from the office near the entrance?

- Yes, existing gate is powered from panel at Bldg 2, adjacent to gate

15. Do the current CCTV cameras cover this entrance or is a new camera required?

- No, SFS do not have CCTV in this area. A new installation is required covering only the entry/exit area.

16. Same questions above regarding the origin or the camera (s) and who will be installing this into the current system.

- The contractor will install the cameras, and the cameras must be tied into the existing system with a wired connection to BDOC.

17. Same questions regarding the keypads – spec and who is supplying this – stand alone or part of a larger access control system – keypads for UK and US vehicles?

- The contractor will utilize the current access control system.

18. Existing cameras to be changed? HIKVISION which is banned on site and is installed all over the

WTF.

- Existing cameras are not managed by SFS, a new installation is required to be monitored by

SFS.

19. Where are NVR’s to be housed?

- (Network Vision Recorder) to be housed at BDOC for controller/viewer.

20. Existing NVR’s and display are local… is this to be fed back to control centre? (Existing

Hikvision system not to be used)

- Existing equipment to be removed due to hardware and software restricted for use. New equipment to be installed, housed/controlled single source by BDOC.

21. Is there a data link from WTF Office to control centre?

- There is fiber available on site.

22. Wrt audible alarm from control centre - where is this fed from? Wireless? Local to installation?

- Alarm must annunciate at BDOC integrated with tamper alarms fed to BDOC.

23. Is the runback of the gate to be meshed for safety? – If so, please specify fencing type required - Recommend 358 / 868 mesh dependant on height.

- Not required.

24. Adjacent Pedestrian gate included in scope?

25. Lighting required?

26. Specification on keypad entry? Remotely alter passkey capability or managed locally?

- Utilize current remote access control.

27. What is method of exit? Keypad? If so, are dual height intercom posts required?

Perimeter Gate Adjacent to Building 237:

28. Is there a required security rating for the turnstile?

- Turnstile needs to be constructed in compliance with UFC requirements, accompanied by

Intrusion Detection Systems, surveillance, and lock requirements as depicted in the SOW.

29. Regarding the access gate, what form of locking is required?

- Location building 237 to include locking mechanism to restrict turnstile rotation after one revolution completed, restricting access to one personnel at a time. Location Gate 18 Tolly Cobbold pedestrian gate to magnetically or mechanically lock after gate has automatically shut.

30. If electronic maglocks, is there a required rating?

- Equipment needs to be IP65 rated for external electrical equipment. If this is a question of:

needs to withstand XX lbs of force, that is in the FP realm.

- Unsure of which agency added this, however IP65 relates to dust and water pressure protection, best practice to add this rating due to outside elements of the area.

31. From where do we assume ownership of the power and data cabling?

- 100 CS assumes ownership of all data cabling from the commercial demarcation point in the

Technical Control Facility (Bldg 591) to all equipment endpoints across the base. 100 CS will own the cabling from Bldg 591 to all turnstile installation locations, as well as, all data cables that connect associated devices and their end point locations. I.E., data cables from turnstile location to all monitoring locations (BDOC, Command Post, etc.). For Bldg 237 pedestrian turnstile from ground floor plant room in Bldg 237 230V 200A. For Tolley Cobbold, from Bldg 297 guard shack panel 230V 60A. For Wastewater Treatment plant, from B2 panel 230V 60A. (answered by 100 CE)

32. Will this be run through the building, and we take it up from the outside penetration?

- For Bldg 237, from the panel located in the plant room.

33. Regarding the pathway - is this still included in the scope?

- Walkway path included in scope as part of the IGE. 2m wide path. Basing out with type 1DBM, installing membrane. Screening sharp sand. Concrete path edging on both sides.

Finishing with block paving.

34. Where included, allowances made for lighting?

- Pedestrian path bollard lighting installed at 25’ on center

35. Layout for path?

- Contractor to connect walkway to nearest adjacent walkway at building 237. Recommended path route attached, approximately 35m when measured on mapping software

36. Are bollards to be removed? If so, how many?

- No bollards to be removed.

37. Finish of pathway? Concrete? Tarmac? Paving slabs? Brick?

- Block pavers

38. With CCTV, how many cameras are required? What information are you looking to capture?

Faces? Overview of area?

- As depicted in SOW, cameras to capture whole of area where gates are situated. Cameras to also be situated to captured facial and physical features of personnel traversing through gates.

39. Are the cameras to be remotely controlled? If so by where?

- The RAF Mildenhall Base Defense Operations Center for all locations.

40. Where are the cameras to be viewed from? What cabling is required for data cables?

- All cameras to be viewed from RAF Mildenhall Base Defense Operations Center. Cabling to be specific to fit camera type requested in SOW, cabling will not be exposed to greatest extent possible to eliminate opportunity for disablement or destruction.

41. Cabling to be screened?

- Assuming this referring to shielding, standard operating procedures require outside plant copper cabling to be shielded. All cabling is procured through official DoD channels from pre-approved vendors.

42. What security measures are required around fence line during works?

- Anytime disruption or removal of perimeter fence line will need to be coordinate at least 24 hours in advance with 100 Security Forces Squadron to ensure unimpeded armed sentry is provided at access site. Temporary fencing will be required to be built to NATO standard to prevent unauthorized access during the construction/installation of the new access control point. Anytime construction is paused, access site to be secured with temporary fencing to match height, construction, and outfitted requirements consistent with existing fencing until perimeter fence line can be re-completed to create a continuous, secure installation boundary.

43. Is this to be managed by SF? .

- The 100 SFS will manage DBIDS authentication systems and codes for the pin code access locations. The gate maintenance and troubleshooting will be managed by the warranty and CE for infrastructure issues. 100 SFS will be the only authorized entity to access manual bypass mechanisms in the event of DBIDS or electronic malfunction.

44. The SOW references “gate must be crashed rated with passive barriers” – is this a requirement?

The adjacent fence line is not crash rated?

- Crash rating does not currently existing in or around the access control point or against fence lines where vehicle threats exist as these are legacy infrastructure. UFC requirements have since changed. Any new installs require a crash rating, or the ability to defeat a vehicle where vehicle threats exist in accordance with current UFC and DAF requirements, especially and specifically where gates are installed. Further plans in progress to bring surrounding areas to compliance under different projects.

45. Are road markings required for this element of the task? To be removed from scope?

- Vehicle hold lines located prior to the photocell and induction loop were included in the SOW for the swing gates to prevent vehicle accidents.

46. Could you please confirm the location of the electrical distribution board within Building 237 and if there is spare capacity to power the elements we will be supplying.

- Located in ground floor plant room, floor plan attached. Panel operating at 230V GFP/R

200A with spare capacity.

47. As discussed, what is the specification of the keypad and who is supplying this? It was mentioned on site that this may be supplied and installed by others?

- Item is to be procured by CS, specifically compatible to be integrated with Defence

Biometrics Identification System. Item surveyed and selected was the Innometriks Cheetah Biometric Card Reader.

48. Is it a standalone keypad or part of a larger access control system?

- Keypad to be integrated into Defence Biometrics Identification System via NIPR and control automated mechanical access at turnstile.

49. We assume that camera (s) we supply should not be of Chinese origin? Is there a brand which is already used on site?

- Chinese hardware is not permitted on U.S. installations. The current CCTV SFS utilizes are

Bosch cameras, managed on Operator Client.

50. It was mentioned on site that the camera (s) will be connected by others to a larger system – is this the case? If so, why would we need separate recording function?

- The CCTV installed for this project will need to be monitored by SFS. Our current CCTV system operates on a stand-alone network.

51. It is mentioned in the SOW that the ‘gate must be crash rated’. It was also mentioned on site that the bollards are staying. Can you confirm that the gate is NOT crash rated.

- Gate required to be crash rated regardless of existing bollards per UFC and DAF requirements.

52. We are assuming that this is a gate for pedestrian access only. Is this correct?

- Correct, this location will be pedestrian access only.

53. The SOW mentions that Road Markings are required including stop bars/stop lines. If this is a pedestrian gate then we assume this is an error?

- This is only mentioned under Gate 18 Tolley Cobbold, not Building 237.

Generic Questions –

1. Power – Any specific cabling requirements?

- SWA: Steel Wire Armour sized appropriate to the load requirements

2. Data - Any specific cabling requirements?

- Assuming this referring to shielding, standard operating procedures require outside plant copper cabling to be shielded. All cabling is procured through official DoD channels from pre-approved vendors.

3. Access control - DBIDS would need to install their own access control readers and program as required. Is this to be removed from scope? We can retain the cabling and ducting, following clarification on requirement.

- Contractor to procure and fix on gate, CS will connect to NIPR.