Attachment 0001 - SOW Automated Gates.pdf

Statement of Work

(SOW)

100 SFS Automated Installation Access Control Gates at Royal Air Force (RAF) Mildenhall

1. Introduction

1.1. Mission: The primary mission of the 100 Security Forces Squadron (100SFS) is to Defend the Base, Project the Force, Fuel the Flight. This project involves the supply and installation of security and access control systems at the Perimeter Fence Adjacent to Building 237, Gate 18/Tolley Cobbold, and Wastewater Treatment Facility, including CCTV Surveillance. The security and operational integrity of the Perimeter Fence Adjacent to Building 237, Gate 18/Tolley Cobbold, and the Wastewater Treatment Facility are critical to the mission success and overall safety of the organization.

1.2. Background: The requirement involves the installation of Access Control Systems at Perimeter Gate Turnstiles, Pedestrian Gates, automated Cantilever Gates, Induction Loops for vehicle exit, and CCTV systems across the identified locations. These systems will provide robust access control and comprehensive surveillance coverage, facilitating secure and efficient entry and exit for both personnel and vehicles.

1.3. Scope: This project seeks to enhance these locations' security infrastructure by designing and installing advanced access control and surveillance systems. The implementation of these systems is crucial to mitigate risks, prevent unauthorized access, and ensure the safety of personnel and assets. The Scope is broken into three (3) sections dependent on location:

1.3.1. Perimeter Fence Adjacent to Building 237:

The project encompasses comprehensive security and access control enhancements across several key locations, including the perimeter fence adjacent to Building 237, Gate 18/Tolley Cobbold, and the Wastewater Treatment Facility.

Constructed in accordance with UFC 4-022-01, Entry Control Facilities Access Control Points and UFC 4-022-03, Security Fences and Gates. At the perimeter fence next to Building 237, the installation will include perimeter gate turnstile with mechanical function to allow one person through at a time, both integrated with access control readers for entry and exit. CCTV systems will be installed to ensure thorough surveillance coverage, complemented by the necessary groundworks, electrical work, and network connections to support the access control systems. Backup batteries and uninterruptible power supplies (UPS) will be provided to ensure continuous operation, along with failsafe mechanisms for manual gate operation during power failures. The gate must be crashed rated with passive barriers and have a tamper protection alarm connected to and able to annunciate Base Defense Operations Center.

Road markings must include applicable stop bars/stop lines both exterior and interior to the gate for safe operation of opening/closing area. The area requires a paved walkway from turnstile gate to nearest paved sidewalk adjacent to building 237. Contractor to provide Operator and Maintenance manuals to all parts and equipment after installation.

1.3.2. Gate 18/ Tolley Cobbold:

At Gate 18/Tolley Cobbold, will include perimeter gate turnstile with mechanical function to allow one person through at a time, with keypad access control for entry and exit will be installed, alongside an automated swing gate equipped with keypad access control for entry on both sides of the road for UK and US spec vehicles. Constructed in accordance with UFC 4-022-01, Entry Control Facilities Access Control Points and UFC 4-022-03, Security Fences and Gates. The vehicle gate must be crashed rated with passive barriers. An induction loop and photocells will facilitate vehicle exit, with all required electrical work and network connections being established. This location will also benefit from backup battery/UPS systems and manual operation failsafe mechanisms. The gate must have a tamper protection alarm connected to and able to annunciate Base Defense Operations Center. Contractor to provide Operator and Maintenance manuals to all parts and equipment after installation.

1.3.3. Wastwater Treatment Facility:

The Wastewater Treatment Facility, the project will supply and install an automated cantilever gate featuring, keypad control for entry on both sides of the road, supported by CCTV systems to monitor entry and exit points.

Constructed in accordance with UFC 4-022-01, Entry Control Facilities Access Control Points and UFC 4-022-03, Security Fences and Gates. An induction loop will be installed for vehicle exit, and comprehensive groundworks, electrical work, and network connections will be completed to integrate the access control system. As with the other locations, backup battery/UPS systems and failsafe mechanisms for manual gate operation will be provided to ensure reliability and security under all conditions. The gate must be crashed rated with passive barriers and have a tamper protection alarm connected to and able to annunciate Base Defense Operations Center. The gate must have safety photocells and induction loops to ensure gate does not close while vehicle is in the opening/closing area. Contractor to provide Operator and Maintenance manuals to all parts and equipment after installation.

2. General Requirements

2.1. Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2. Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources to maintain proper and accurate records related to this contract. Contractor shall provide schedule of works, timelines, completion certs, Electrical test certs, Manufacturers compliance cert and warranty, O&M manuals. No locked protocol assets. Dig permits, Form 29. RAMS. Waste transfer notes of all waste removed as a part of the project.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3. Product Specifications & Delivery Requirements

3.1. The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items, and services necessary.

3.2. Perimeter Fence Adjacent to Building 237:

Full Height Turnstile Gates:

- Constructed in accordance with UFC 4-022-01, Entry Control Facilities Access Control Points and UFC 4-022-03, Security Fences and Gates.

- Permitted for access through security fencing.

- Movement of travel can be set for clockwise, counterclockwise, or bidirectional.

- Arms and barrier tubing are 1-3/4 inches (44.5 mm) in diameter, 14 gauge.

- Overall exterior height required is 91 inches (2.31 m) with a pedestrian walk-through height of 84 inches (2.13 m).

- Provide canopy or barbed wire/barbed tape over top channel between adjacent fence posts.

- Construct paved walkway from turnstile gate to nearest paved sidewalk adjacent to building 237.

Barbed Wire:

- Fences requiring barbed wire must use a minimum of 3 strands of barbed wire equally spaced.

- Additional strands may be added as required.

- Barbed wire must consist of two 12.5-gauge / 0.099-inch (2.5 mm) (+0.005-inch (.127 mm)) twisted line wires with 15-gauge / 0.080-inch (2 mm) (+0.005-inch (.127 mm)) round barbs.

- Barbed wire must be zinc-coated steel, aluminum-coated steel, aluminum alloy, or PVC over zinc-coated steel as specified.

- All barbs must consist of four points, and spacing of barbs must be at 5-inch (127 mm) (+1-inch (25.4 mm)) centers.

CCTV/Alarm Systems:

- High-definition cameras with a minimum resolution of 1080p.

- Night vision capabilities with infrared illumination.

- Weatherproof housing rated to IP66 for outdoor use.

- Wide dynamic range (WDR) for clear images in varying light conditions.

- Motion detection and real-time alerts.

- Network video recording (NVR) system with at least 30 days of storage capacity.

- Cameras should be strategically placed to cover all entry and exit points, perimeter areas, and blind spots.

- Integration with the current CCTV network to ensure seamless monitoring and control.

- Tamper protection alarms connected to and able to annunciate at Base Defense Operations Center.

3.3. Gate 18/Tolley Cobbold:

Turnstile Pedestrian Gate:

- Constructed in accordance with UFC 4-022-01, Entry Control Facilities Access Control Points and UFC 4-022-03, Security Fences and Gates.

- Full height turnstile gates for access control for both entry and exit.

- Permitted for access through security fencing.

- Movement of travel can be set for clockwise, counterclockwise, or bidirectional.

- Arms and barrier tubing are 1-3/4 inches (44.5 mm) in diameter, 14 gauge.

- Overall exterior height required is 91 inches (2.31 m) with a pedestrian walk-through height of 84 inches (2.13 m).

- Provide canopy or barbed wire/barbed tape over top channel between adjacent fence posts.

Automated Swing Gate:

- Constructed in accordance with UFC 4-022-01, Entry Control Facilities Access Control Points and UFC 4-022-03, Security Fences and Gates.

- Limit opening sizes when possible to decrease open/close cycle time.

- Coordinate gate height with surrounding/adjacent security fencing.

- Width will be at least as wide as the road entering the gate.

- Operational requirements must be evaluated to determine suitable gate type.

- Variable and programmable opening and closing time actuator.

- Follow ASTM F2200 requirements for gates used for vehicular traffic that are to be automated.

- Crash rated with passive barriers integrated into gate in accordance with UFC requirements.

- Road markings, 2x stop bars/stop lines both exterior and interior to the gate for safe operation of opening/closing.

- Safety induction loop, traffic lights, and photocells for free vehicle exit, with all required electrical work and network connections being established.

CCTV/Alarm Systems:

- High-definition cameras with a minimum resolution of 1080p.

- Night vision capabilities with infrared illumination.

- Weatherproof housing rated to IP66 for outdoor use.

- Wide dynamic range (WDR) for clear images in varying light conditions.

- Motion detection and real-time alerts.

- Network video recording (NVR) system with at least 30 days of storage capacity.

- Cameras should be strategically placed to cover all entry and exit points, perimeter areas, and blind spots.

3.4. Wastewater Treatment Facility:

Automated Cantilever Gate:

- Constructed in accordance with UFC 4-022-01, Entry Control Facilities Access Control Points and UFC 4-022-03, Security Fences and Gates.

- Preferred gate types for vehicle security are cantilevered, sliding, or wheel-supported gates.

- Consider using cantilever or swing gates in areas with snow and ice instead of tracked sliding gates.

- Sliding gates should consider adding internal heating for mechanisms in cold climates.

- Sliding gates must have all entry-exit points secured with a heavy-duty sliding steel, iron, or heavily braced chain link gate equipped with a heavy locking device.

- Variable and programmable opening and closing time actuator.

- Crash rated with passive barriers integrated into gate in accordance with UFC requirements.

- Cross slope of the road surface must be sloped at a constant grade for the full length of the gate path for proper drainage and smooth operation.

- Follow ASTM F1184 requirements for sliding gates.

- Single cantilevered gates should use full support and suspension of gate frame by four rollers secured to two posts inside the restricted area.

- Single cantilevered gates are not recommended for openings exceeding 24 feet (7.3 m).

- When opened, gates should rest parallel to the existing fence, with a straight and level fence line 1.5 times the size of the opening to accommodate when fully open.

- The gate must have safety photocells, traffic lights, and induction loops to ensure gate does not close while vehicle is in the opening/closing area.

CCTV/Alarm Systems:

- High-definition cameras with a minimum resolution of 1080p.

- Night vision capabilities with infrared illumination.

- Weatherproof housing rated to IP66 for outdoor use.

- Wide dynamic range (WDR) for clear images in varying light conditions.

- Motion detection and real-time alerts.

- Network video recording (NVR) system with at least 30 days of storage capacity.

- Cameras should be strategically placed to cover all entry and exit points, perimeter areas, and blind spots.

3.5. Special Requirements

3.6. Security & Safety

3.6.1. Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

3.6.2. Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

3.7. Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle search when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

3.8. Shipping Instructions

3.8.1. For vendors located inside the United Kingdom.

3.8.1.1. Shipment shall be Installation Destination.

3.8.1.2. All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

3.8.1.3. The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

3.8.2. For vendors located outside of the United Kingdom.

3.8.2.1. Option One: United States Postal Service.

3.8.2.1.1. Shipping shall be FOB Destination.

3.8.2.1.2. All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

3.8.2.1.3. Weight of individual shipments must not exceed 70lbs.

3.8.2.1.4. Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

3.8.2.1.5. Hazardous material is not submitted.

3.8.2.1.6. The Government will provide the APO shipping address as part of the solicitation.

3.8.2.2. Option Two: Commercial small parcel carrier.

3.8.2.2.1. Shipping shall be FOB Destination.

3.8.2.2.2. All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

3.8.2.2.3. Weight of individual shipments must not exceed 300lbs.

3.8.2.2.4. Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

3.8.2.2.5. The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

3.8.2.2.6. The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

3.8.2.3. Option Three: Consolidated Shipping Point.

3.8.2.3.1. Shipping shall be FOB Destination.

3.8.2.3.2. All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

3.8.2.3.3. Weight of individual shipments must exceed 300lbs.

3.8.2.3.4. Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

3.8.2.3.5. Hazardous material may be shipped via this method.

3.8.2.3.6. The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

3.8.2.3.7. The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

3.8.2.3.8. 100 ARW logistics points of contact are provided for in 4.3.3.

3.8.3. Contact Information; 100th Air Refueling Wing (100 ARW)

3.8.3.1. 100 SFS: For base access contact SrA Titialii, Kaylyn by email:

kaylyn.titialii@us.af.mil. Commercial: 01638 545317

3.8.3.2. 100 CES: For Shipping requests contact Mr. Poynter, Mark by email:

david.poynter.1.gb@us.af.mil. Commercial: 01638 545664

5.0 Appendix: Related Documents:

APPENDIX 1: Gate locations RAFM mailto:kaylyn.titialii@us.af.mil mailto:david.poynter.1.gb@us.af.mil

Wastewater Treatment Facility

Gate 18/Tolly Cobbold

Perimeter Fence/Bldg 237

Consolidated Gate Locations

Appendix 1

Perimeter Gate adjacent to Bldg 237:

Turnstile pedestrian gate (location 3.2)

Pavement placement

Gate 18/Tolly Cobbold:

Turnstile pedestrian gate and Automated Swing Gate (location 3.3)

Wastewater Treatment Facility:

Automated Sliding Gate (location 3.4)