Attachment 0001 - Statement of Work v2.pdf

Statement of Work

(SOW)

Version 2.0

100 SFS Automated Installation Access Control Gates at Royal Air Force (RAF) Mildenhall

17 September 2024

1. Introduction

1.1. Mission: The primary mission of the 100 Security Forces Squadron (100SFS) is to Defend the Base, Project the Force, Fuel the Flight. This project involves the supply and installation of security and access control systems at the Perimeter Fence Adjacent to Building 237, Gate 18/Tolley Cobbold, and Wastewater Treatment Facility, including CCTV Surveillance. The security and operational integrity of the Perimeter Fence Adjacent to Building 237, Gate 18/Tolley Cobbold, and the Wastewater Treatment Facility are critical to the mission success and overall safety of the organization.

1.2. Background: The requirement involves the installation of Access Control Systems at Perimeter Gate Turnstiles, Pedestrian Gates, automated Cantilever Gates, Induction Loops for vehicle exit, and CCTV systems across the identified locations. These systems will provide robust access control and comprehensive surveillance coverage, facilitating secure and efficient entry and exit for both personnel and vehicles.

1.3. Scope: This project seeks to enhance these locations' security infrastructure by designing and installing advanced access control and surveillance systems. The implementation of these systems is crucial to mitigate risks, prevent unauthorized access, and ensure the safety of personnel and assets. The Scope is broken into three (3) sections dependent on location with the three locations being: perimeter fence adjacent to Building 237, Gate 18/Tolley Cobbold, and the Wastewater Treatment Facility. Groundworks are necessary to complete gate installation, electrical work, electrical connections and network connections to support the access control systems shall be completed by the contractor

1.3.1. Perimeter Fence Adjacent to Building 237:

At the perimeter fence next to Building 237, the installation will include a perimeter gate turnstile with mechanical function to allow one person through at a time, both integrated with access control readers for entry and exit. CCTV systems will be installed to ensure thorough surveillance coverage. Works shall also include a pedestrian footpath to connect the gate with existing pedestrian footpaths. Backup batteries and uninterruptible power supplies (UPS) will be provided to ensure continuous operation, along with failsafe mechanisms for manual gate operation during power failures. The gate must have a tamper protection alarm connected to and able to annunciate Base Defense Operations Center.

1.3.2. Gate 18/ Tolley Cobbold:

At Gate 18/Tolley Cobbold, will include an automated pedestrian perimeter gate with mechanical function to allow one person through at a time, capable of handling wheelchair and strollers, with keypad access control for entry and exit will be installed. Installed alongside will be an automated swing gate equipped with keypad access control for entry on both sides of the road for UK and US spec vehicles. An induction loop and photocells will facilitate vehicle exit, with all required electrical work and network connections being performed. This location will also require backup battery/UPS systems and manual operation failsafe mechanisms. The gate must have a tamper protection alarm connected to and able to annunciate Base Defense Operations Center. Must include applicable stop bars/stop line road markings both exterior and interior to identify clear areas for safe operation of gate opening/closing area.

1.3.3. Wastewater Treatment Facility:

The Wastewater Treatment Facility, the project will supply and install an automated cantilever gate featuring, keypad control for entry on both sides of the road, supported by CCTV systems to monitor entry and exit points. An induction loop will be installed for vehicle exit, and comprehensive groundworks, electrical work, and network connections will be completed to integrate the access control system. As with the other locations, backup battery/UPS systems and failsafe mechanisms for manual gate operation will be provided to ensure reliability and security under all conditions. The gate must have a tamper protection alarm connected to and able to annunciate Base Defense Operations Center. The gate must have safety photocells and induction loops to ensure gate does not close while vehicle is in the opening/closing area.

2. General Requirements

2.1. Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2. Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3. Product Specifications & Delivery Requirements

3.1. The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items, and services necessary.

3.2. Perimeter Fence Adjacent to Building 237:

Full Height Turnstile Gates:

- Permitted for access through security fencing.

- Movement of travel can be set for clockwise, counterclockwise, or bidirectional.

- Arms and barrier tubing are 1-3/4 inches (44.5 mm) in diameter, 14 gauge.

- Overall exterior height required is 91 inches (2.31m) with a pedestrian walk-through height of 84 inches (2.13m).

- Install to manufacturers guidelines only; turnstile should be the same or higher protection level as the NATO standard fencing.

- Temporary fencing will match height, construction, and be fitted with barbed wire to maintain NATO standards throughout the duration of the project.

- Provide canopy or barbed wire/barbed tape over top channel between adjacent fence posts.

Barbed Wire:

- Fences requiring barbed wire must use a minimum of 3 strands of barbed wire equally spaced.

- Additional strands may be added as required.

- Barbed wire must consist of two 12.5-gauge/0.099-inch (2.5mm) (+0.005-inch (.127mm)) twisted line wires with 15-gauge/0.080-inch (2mm) (+0.005-inch (.127mm)) round barbs.

- Barbed wire must be zinc-coated steel, aluminum-coated steel, aluminum alloy, or PVC over zinc-coated steel as specified.

- All barbs must consist of four points, and spacing of barbs must be at 5-inch (127mm) (+1-inch (25.4mm)) centers.

Barbed wire to be fitted on metal cranks and affixed to fence angled outward of the installation perimeter.

- Provide controlled, locked, and alarmed manual override function on inside of fence line.

Footpath:

- Footpath to be installed from turnstile to nearest path, approximately 35m. Design must be in herringbone pattern block pavers. Blocks to be Aggregate Industries Charcon ‘Europa’ grey field blocks with ‘Europa’ red edging.

- Blocks are to be 200mm x 100mm x (60mm or 80mm) thickness to suit

- Approved equals: Keyblok ‘Red’ for edging. Keyblok ‘Natural’ for field blocks.

- Primary walkway to be 1.8m wide with ‘grey’ or ‘natural’ field blocks, and soldier course edging to be 225mm wide in ‘red’

- Area of the path will be excavated to a depth of 180-200mm. Waste from the site must be removed.

- Hard core must be installed and compacted on top of geotextile membrane in two (2) layers.

- Flat top path edgings must be installed around the path and concreted into place where necessary to prevent lateral movement and joints must be filled with appropriate jointing sand.

Lighting/Electrical:

- Install lighting per UFC 3-530-01

- Bollard lighting along the path at 25ft intervals to allow for safety and to support the CCTV at building 237 (appropriate to modify slightly to ensure lighting spacing).

- Follow UFC 4-022-01 ECFs & ACPs requirements for Access Control Points regarding turnstiles and sidewalks.

- Electrical connections necessary to support gate operations must be ran to the site from the panel located in the ground floor of building 237. Cable must be Steel Wire Armor (SWA).

CCTV/Alarm Systems:

- High-definition cameras with a minimum resolution of 1080p.

- Night vision capabilities with infrared illumination.

- Weatherproof housing rated to IP66 for outdoor use.

- Wide dynamic range (WDR) for clear images in varying light conditions.

- Motion detection and real-time alerts.

- Network video recording (NVR) system with at least 30 days of storage capacity.

- Cameras should be strategically placed to cover all entry and exit points, perimeter areas, and blind spots.

- Integration with the current CCTV network to ensure seamless monitoring and control.

- Tamper protection alarms connected to and able to annunciate at Base Defense Operations Center.

- Cameras with Chinese components shall not be allowed.

3.3. Gate 18/Tolley Cobbold:

Automated Pedestrian Gate:

- Full height automated gates for access control for both entry and exit. This will be a magnetic locking system and be operated by sypher control pad. Magnets should support the gate properly and should be at least top, middle and bottom or a continuous strip. The magnets should have a rating for a pull of 564KG minimum. Options for higher strengths would enable CE/SFS to decide on what type would be best suited. Pedestrian gate should have an automatic closure fitted to ensure continuity for security.

- Permitted for access through security fencing.

- Movement of travel must accommodate one person plus maintain room for strollers and wheelchairs and be fitted with mechanical equipment to automatically shut gate after entry/exit.

- Arms and barrier tubing are 1-3/4 inches (44.5mm) in diameter, 14 gauge.

- Overall exterior height required is 91 inches (2.31m) with a pedestrian walk-through height of 84 inches (2.13m).

- Provide canopy or barbed wire/barbed tape over top channel between adjacent fence posts. Barbed wire to match existing configuration.

- Provide controlled, locked, and alarmed manual override function on inside of fence line.

- Follow UFC 4-022-03 Security Fencelines and Gates for security fence lines and gates requirements.

- Temporary fencing will match height, construction, and be fitted with barbed wire to maintain NATO standards throughout the duration of the project.

Automated Swing Gate:

- Limit opening sizes when possible, to decrease open/close cycle time.

- Coordinate gate height with surrounding/adjacent security fencing.

- Width shall be at least as wide as the road entering the gate.

- Operational requirements must be evaluated to determine suitable gate type.

- Follow ASTM F2200 requirements for gates used for vehicular traffic that are to be automated.

- Road markings, 2x stop bars/stop lines both exterior and interior to the gate for safe operation of opening/closing.

- Safety induction loop and photocells for vehicle exit, with all required electrical work and network connections being established.

- The gate must have safety detection equipment (i.e. photocells and/or induction loops) to ensure gate does not close while vehicle is within the opening and closing swing gate zone, to prevent accidents.

- Cipher access control for pedestrian access/exit. At least two for entry to accommodate US/UK vehicles.

- Gate to be M30 crash rated.

- Temporary fencing will match height, construction, and be fitted with barbed wire to maintain NATO standards throughout the duration of the project.

CCTV/Alarm Systems:

- High-definition cameras with a minimum resolution of 1080p.

- Night vision capabilities with infrared illumination.

- Weatherproof housing rated to IP66 for outdoor use.

- Wide dynamic range (WDR) for clear images in varying light conditions.

- Motion detection and real-time alerts.

- Network video recording (NVR) system with at least 30 days of storage capacity.

- Cameras should be strategically placed to cover all entry and exit points, perimeter areas, and blind spots.

- Integration with the current CCTV network to ensure seamless monitoring and control.

- Tamper protection alarms connected to and able to annunciate at Base Defense Operations Center.

3.4. Wastewater Treatment Facility:

Automated Cantilever Gate:

- Preferred gate types for vehicle security are cantilevered, sliding, or wheel-supported gates.

- Sliding gates should consider adding internal heating for mechanisms in cold climates.

- Sliding gates must have all entry-exit points secured with a heavy-duty sliding steel, iron, or heavily braced chain link gate equipped with a heavy locking device.

- Cross slope of the road surface must be sloped at a constant grade for the full length of the gate path for proper drainage and smooth operation.

- Follow ASTM F1184 requirements for sliding gates.

- Single cantilevered gates should use full support and suspension of gate frame by four rollers secured to two posts inside the restricted area.

- Single cantilevered gates are not recommended for openings exceeding 24 feet (7.3 m).

- When opened, gates should rest parallel to the existing fence, with a straight and level fence line 1.5 times the size of the opening to accommodate when fully open. Remote key fobs for gate activation to be supplied and a manual override in case of power loss.

- The gate must have safety detection equipment (i.e. photocells and/or induction loops) to ensure gate does not close while vehicle is in the opening/closing area.

- Gate must be M30 crash-rated

- Temporary fencing will match height, construction, and be fitted with barbed wire to maintain NATO standards throughout the duration of the project.

CCTV/Alarm Systems:

- High-definition cameras with a minimum resolution of 1080p.

- Night vision capabilities with infrared illumination.

- Weatherproof housing rated to IP66 for outdoor use.

- Wide dynamic range (WDR) for clear images in varying light conditions.

- Motion detection and real-time alerts.

- Network video recording (NVR) system with at least 30 days of storage capacity.

- Cameras should be strategically placed to cover all entry and exit points, perimeter areas, and blind spots.

- Integration with the current CCTV network to ensure seamless monitoring and control.

- Tamper protection alarms connected to and able to annunciate at Base Defense Operations Center.

Special Requirements

3.5. Security & Safety

3.5.1. Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

3.5.2. Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

3.6. Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle search when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

3.7. Shipping Instructions

3.7.1. For vendors located inside the United Kingdom.

3.7.1.1. Shipment shall be FOB Destination.

3.7.1.2. All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items or outline it in a separate line item).

3.7.1.3. The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

3.7.2. For vendors located outside of the United Kingdom.

3.7.2.1. Option One: United States Postal Service.

3.7.2.1.1. Shipping shall be FOB Destination.

3.7.2.1.2. All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

3.7.2.1.3. Weight of individual shipments must not exceed 70lbs.

3.7.2.1.4. Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

3.7.2.1.5. Hazardous material is not submitted.

3.7.2.1.6. The Government will provide the APO shipping address as part of the solicitation.

3.7.2.2. Option Two: Commercial small parcel carrier.

3.7.2.2.1. Shipping shall be FOB Destination.

3.7.2.2.2. All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

3.7.2.2.3. Weight of individual shipments must not exceed 300lbs.

3.7.2.2.4. Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

3.7.2.2.5. The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

3.7.2.2.6. The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

3.7.2.3. Option Three: Consolidated Shipping Point.

3.7.2.3.1. Shipping shall be FOB Destination.

3.7.2.3.2. All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

3.7.2.3.3. Weight of individual shipments must exceed 300lbs.

3.7.2.3.4. Dimensions of individual shipments must exceed 72 inches of anyone dimensions (length, width, height).

3.7.2.3.5. Hazardous material may be shipped via this method.

3.7.2.3.6. The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

3.7.2.3.7. The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” to ensure shipments clear customs.

3.7.2.3.8. 100 ARW logistics points of contact are provided for in 4.3.3.

3.7.3. Contact Information; 100th Air Refueling Wing (100 ARW)

3.7.3.1. 100 SFS: For base access contact SrA Titialii, Kaylyn by email:

kaylyn.titialii@us.af.mil. Commercial: 01638 545317

3.7.3.2. 100 CES: For Shipping requests contact Mr. Poynter, Mark by email:

david.poynter.1.gb@us.af.mil. Commercial: 01638 545664

5.0 Appendix: Related Documents:

Please see the below references for further information.

5.0.1 Pedestrian Footpath Diagram

5.0.2 Building 237 Diagram

5.0.3 Utility Map Diagram

mailto:kaylyn.titialii@us.af.mil mailto:david.poynter.1.gb@us.af.mil

5.0.1 Pedestrian Footpath Diagram:

5.0.2 Building 237 Diagram

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SUFFOLK, ENGLAND

Unauthorized reproduction, distribution, publication or exhibition of this material is STRICTLY PROHIBITED.

UNCLASSIFIED - DESTROY IN ACCORDANCE WITH AFI 33-204

CUI: Contolled Unclassified Information

DEPARTMENT OF THE AIR FORCE

UNITED STATES AIR FORCE IN EUROPE

Simplified Composite Utilities Layout

RAF MILDENHALL

Universal Transverse Mercator Projection Zone 31 North, WGS84

Map produced by: RAF Mildenhall GeoBase Office

AF 103 Support Map

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SUFFOLK, ENGLAND

Unauthorized reproduction, distribution, publication or exhibition of this material is STRICTLY PROHIBITED.

UNCLASSIFIED - DESTROY IN ACCORDANCE WITH AFI 33-204

CUI: Contolled Unclassified Information

DEPARTMENT OF THE AIR FORCE

UNITED STATES AIR FORCE IN EUROPE

Simplified Composite Utilities Layout

RAF MILDENHALL

Universal Transverse Mercator Projection Zone 31 North, WGS84

Map produced by: RAF Mildenhall GeoBase Office

AF 103 Support Map

1:600

Date Printed: September 2024

0 5025Feet 0 2512.5Meters

± ÖÕ

G TM

- 0° 17' 1° 59' Declination

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# Control Monument

K Fuel Valve

¿ Fuel Junction

R Fuel Hydrant D Fuel Oil Water

Seperator é Fuel Pump

Fuel Source Defueling Line Fuel Storage Tank

SUFFOLK, ENGLAND

Unauthorized reproduction, distribution, publication or exhibition of this material is STRICTLY PROHIBITED.

UNCLASSIFIED - DESTROY IN ACCORDANCE WITH AFI 33-204

CUI: Contolled Unclassified Information

DEPARTMENT OF THE AIR FORCE

UNITED STATES AIR FORCE IN EUROPE

Simplified Composite Utilities Layout

RAF MILDENHALL

Universal Transverse Mercator Projection Zone 31 North, WGS84

Map produced by: RAF Mildenhall GeoBase Office

AF 103 Support Map

1:600

Date Printed: September 2024

0 5025Feet 0 2512.5Meters

± ÖÕ

G TM

- 0° 17' 1° 59' Declination