Amendment_0006.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

FA5587-18-Q-0012, UK-WIDE PEST CONTROL SERVICES

Continued on page 2

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA558718Q0012

X 9B. DATED (SEE ITEM 11)

22-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Aug-2018

CODE

48 CONS/LGC - FA5587

BLDG 977, RAF LAKENHEATH

BRANDON IP27 9PN

FA5587 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA558718Q0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

CONTINUATION PAGE

1. The purpose of this amendment is to change the required response date on the SF 1449 Block 8 as follows:

From: The required response date/time 17-Aug-2018 04:30 PM.

To: The required response date/time 20-Aug-2018 04:30 PM.

2. This amendment also changes Paragraph F, Addendum to 52.212-1 Quote Preparation Instructions as follows:

From: The submittal due date for quotes is 17 August 2018, by 1630 hours British Summer Time (BST).

To: The submittal due date for quotes is 20 August 2018, by 1630 hours British Summer Time (BST).

3. This amendment further provide questions and answers as follows:

Question: Given the amount of clarifications, will the USAF consider extending the deadlines to enable each offeror the opportunity to receive amendments to the solicitation?

Answer: All amendments to the solicitation are posted to the FedBizOpps website at https://www.fbo.gov/.

It is the responsibility of the offeror to check the website for changes to the solicitation.

Question: Can we have a copy of the work orders over the last year?

Answer: A list of work orders and service requests for the last year is provided for informational purposes only, see Attachment 4.

Question: Where are the current inspection reports kept for each site and will we have access to them?

Answer: The inspection reports are accessible through the CORS at each site.

Question: Who services the electronic fly control units (EFKs) around the site?

Answer: The EFKs are not part of this procurement.

Question: A lot of EFKs were not working, who’s responsibility would it be to replace these? Answer: The EFKs are not part of this procurement.

Question: Proofing recommendations made by the contractor, who is responsible to carry these out?

Answer: Recommendations should be made on the site visit report and submitted to appropriate government personnel as required.

Question: Are there facilities on each base to hold stray animals?

Answer: No facilities at any of the bases hold stray animals.

Question: Can non- toxic, tamper resistant, monitoring devices be used in all High Risk/Catering Facilities and YC/CDC as part on the monthly inspections?

Answer: Devices can be requested and the command entomologist will advise if they can be used.

Question: What is classed as an ‘Emergency Call Out’ (3hrs)?

Answer: A request for services that is deemed an emergency by the COR or other than a routine call.

Question: Is the contract for tender only for monthly visual inspections?

Answer: No services should be performed as required.

Question: Do operatives need to collect paper passes from the visitor center on every visit or will they be issued with a pass card?

Answer: Cards will be issued when security clearance processes have been completed in accordance with Security Clearance requirements.

Question: Will the operative be met by the QA/CORs of each base at the visitor center on every visit or do they have to report to an office before carrying out works?

Answer: When available, there will be some escorted visits until security clearances have been obtained for contractor staff, then the contractor would coordinate with appropriate government personnel as required.

Question; Bed Bugs, Cockroaches, Pigeons and Squirrels are listed under the covered pests, are these visits and further treatments chargeable under separate work orders?

Answer: No services will be performed as ordered.

Question: Are call outs chargeable via a work order?

Answer: No services will be performed as ordered.

Question: Could you please clarify that there is NO TUPE involved with this solicitation. If there is could you please provide the exact details?

Answer: Do not believe TUPE is required on this contract. However, this may change as the Government is not responsible for determination of TUPE applicability; the responsibility lies solely with the transferor.

Question: The contract refers to US regulations for various aspects of the service provision can we assume that any the relevant UK regulations shall take precedence over any referenced US regulations?

Answer: The more stringent regulation will take precedence.

Question: Under the new GDPR legislation we cannot security check our employees/other people unless we have a legal basis for doing so. I would be grateful if you could point me to the UK legal authority (the specific statue) you are relying on for the performance of the security checks referenced in the tender documents?

Answer: Documents will be submitted to the CORS who in turn will process through the M.O.D. and Defence Vetting.

Question: Can this contract be subject to the laws of England and Wales and DFAR 252.233-7001 Choice of Law (overseas) deleted?

Answer: No, compliance with clause 252.233-7001 Choice of Law (Overseas) is mandatory.

4. This amendment also revises the performance work statement and the pricing schedule to remove Menwith Hill.

5. This amendment also changes the technical capability factors and price evaluation methodology found in Addendum to 52.212-1 Quote Preparation Instructions and Addendum to 52.212-2 Evaluation – Commercial Items.

Language was also added regarding the applicability of the estimated workload data.

6. This amendment clarifies that the transition period is 60 calendar days after contract award.

The modified “Section SF1449 – Continuation Sheet” that include the above revisions is provided below.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Aug-2018 04:30 PM to 20-Aug-

2018 04:30 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has decreased by 12.00 from 132.00 to 120.00.

CLIN 0002

The pricing detail quantity has decreased by 5.00 from 54.00 to 49.00.

CLIN 0003

The pricing detail quantity has decreased by 5.00 from 42.00 to 37.00.

CLIN 0004

The pricing detail quantity has decreased by 36.00 from 1,066.00 to 1,030.00.

CLIN 0005

The pricing detail quantity has decreased by 5.00 from 70.00 to 65.00.

CLIN 1001

CLIN 1002

CLIN 1003

CLIN 1004

CLIN 1005

CLIN 2001

CLIN 2002

CLIN 2003

CLIN 2004

CLIN 2005

CLIN 3001

CLIN 3002

CLIN 3003

CLIN 3004

CLIN 3005

CLIN 4001

CLIN 4002

CLIN 4003

CLIN 4004

CLIN 4005

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-NOV-2018 TO

31-OCT-2019

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900 FOB: Destination

F3B3E2

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-NOV-2018 TO

31-OCT-2019

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 01-NOV-2018 TO

31-OCT-2019

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2018 TO

31-OCT-2019

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 0003 has been changed from:

CAGE

POP 01-NOV-2018 TO

31-OCT-2019

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2018 TO

31-OCT-2019

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 0004 has been changed from:

POP 01-NOV-2018 TO

31-OCT-2019

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2018 TO

31-OCT-2019

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 0005 has been changed from:

CAGE

POP 01-NOV-2018 TO

31-OCT-2019

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2018 TO

31-OCT-2019

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 1001 has been changed from:

POP 01-NOV-2019 TO

31-OCT-2020

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2019 TO

31-OCT-2020

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 1002 has been changed from:

CAGE

POP 01-NOV-2019 TO

31-OCT-2020

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2019 TO

31-OCT-2020

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 1003 has been changed from:

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2019 TO

31-OCT-2020

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 1004 has been changed from:

CAGE

POP 01-NOV-2019 TO

31-OCT-2020

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2019 TO

31-OCT-2020

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 1005 has been changed from:

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2019 TO

31-OCT-2020

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 2001 has been changed from:

CAGE

POP 01-NOV-2020 TO

31-OCT-2021

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2020 TO

31-OCT-2021

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 2002 has been changed from:

POP 01-NOV-2020 TO

31-OCT-2021

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2020 TO

31-OCT-2021

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 2003 has been changed from:

CAGE

POP 01-NOV-2020 TO

31-OCT-2021

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2020 TO

31-OCT-2021

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 2004 has been changed from:

POP 01-NOV-2020 TO

31-OCT-2021

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2020 TO

31-OCT-2021

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 2005 has been changed from:

CAGE

POP 01-NOV-2020 TO

31-OCT-2021

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2020 TO

31-OCT-2021

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 3001 has been changed from:

POP 01-NOV-2021 TO

31-OCT-2022

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2021 TO

31-OCT-2022

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 3002 has been changed from:

CAGE

POP 01-NOV-2021 TO

31-OCT-2022

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2021 TO

31-OCT-2022

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 3003 has been changed from:

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2021 TO

31-OCT-2022

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 3004 has been changed from:

CAGE

POP 01-NOV-2021 TO

31-OCT-2022

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2021 TO

31-OCT-2022

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 3005 has been changed from:

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2021 TO

31-OCT-2022

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 4001 has been changed from:

CAGE

POP 01-NOV-2022 TO

31-OCT-2023

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2022 TO

31-OCT-2023

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 4002 has been changed from:

POP 01-NOV-2022 TO

31-OCT-2023

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2022 TO

31-OCT-2023

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 4003 has been changed from:

CAGE

POP 01-NOV-2022 TO

31-OCT-2023

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2022 TO

31-OCT-2023

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 4004 has been changed from:

POP 01-NOV-2022 TO

31-OCT-2023

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2022 TO

31-OCT-2023

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following Delivery Schedule item for CLIN 4005 has been changed from:

CAGE

POP 01-NOV-2022 TO

31-OCT-2023

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

CAGE

POP 01-NOV-2022 TO

31-OCT-2023

N/A 100 CES/CEF - F3B3E2

DARREN JEFFERY

RAF MILDENHALL, BLDG 669

BURY ST EDMUNDS IP28 8NG

238-2900

The following have been modified:

ADDENDUM TO 52.212-1

QUOTE PREPARATION INSTRUCTIONS

Addendum to 52.212-1 – Quote Preparation Instructions

A. To assure timely and equitable evaluation of the quotes, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including:

1. Terms and conditions

2. Representations and certifications

3. Those identified as evaluation factors or sub-factors

Failure to meet a requirement may result in an offer being ineligible for award.

The Government’s terms, conditions, and respective clauses contained within this solicitation are prescribed in accordance with United States Federal Acquisition Regulations (FAR), and are not subject to conditionally proposed revisions or changes requested by offerors. Offerors’ specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract, if awarded, will not be considered by the Government in its evaluation of quotes. Offerors that are not able to comply with the aforementioned conditions, will be determined as noncompliant with the solicitation requirements, and therefore may be removed from consideration for award.

B. The quote shall consist of two (2) separate parts;

Part I - Technical Capability Part II – Price

C. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional price information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

D. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items along with the quote. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

Specific Instructions: Complete the necessary fill-ins and certifications in all provisions. The provisions FAR 52.212-3, and 252.225-7032 shall be returned along with the quote.

E. A Site Visit is planned for 12 June 2018 (0900) at RAF Lakenheath, RAF Mildenhall, and RAF Feltwell; 13 June 2018 (0900) at RAF Molesworth, RAF Alconbury, and RAF Croughton; all prospective offerors are highly encouraged to attend and are encouraged to inspect the sites where the services are to be performed. Exact details and information for the site visit will be provided after receipt of the information required in paragraph 2 below. In no event shall failure to inspect the sites constitute grounds for a claim after contract award. All offerors who intend to participate in the site visit shall coordinate base access through the Contracting Office.

1. A maximum of 3 persons per company will be allowed to participate.

2. Contractor shall provide the names, DOB, and Driving License or Passport Number of company representatives attending the site visit not later than 1200 hours BST on 11 June 2018, to: Cris Calimlim at maria.calimlim@us.af.mil, Jaysen Cortez at jaysen.cortez@us.af.mil and Robert Rogers at robert.rogers.58@us.af.mil.

3. All questions regarding the requirement/site visit must be submitted in writing.

4. Questions and answers will be recorded, published, and distributed to all parties.

5. The final date to submit questions pertaining to any aspect of the solicitation is no later than 1100 hours BST 15 June 2018.

F. Quote Submission Instructions:

Submission Method Instructions

Email 1. Submit to maria.calimlim@us.af.mil and steffon.jackson@us.af.mil

2. 5MB size limit per email.

3. If sending multiple emails, label each email as “1 of X” “2 of X” etc.

so that receipt of all parts can be verified

4. Suggest sending using a read receipt.

5. It is the offeror’s responsibility to ensure the quote is sent to the correct Government email address.

NOTE: Late quotes will be processed in accordance with FAR 52.212-1(f) ―Late submission, modifications, revisions, and withdrawals of offers.

The submittal due date for quotes is 20 August 2018, by 1630 hours British Summer Time (BST).

G. Further changes to the original clause 52.212-1.

1. Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

2. Paragraphs 52.212-1(d) and 52.212-1(h) and 52.212-1(i) do not apply to this acquisition.

H. Specific Instructions:

PART I – TECHNICAL CAPABILITY QUOTE - Limited to no more than 15 pages, single-sided with font no smaller than 12 pt. and margins no smaller than one inch. Supporting documentation such as license, insurance, or registration documents do not count towards the page limit.

1. Quality Control Plan - Provide a Quality Control Plan that describes approach you will use to successfully perform to the standards detailed in the Performance Work Statement (PWS) and to effectively meet the quality thresholds defined in the Services Summary. Note that if selected for award, your Quality Control Plan will be incorporated into the contract and will be monitored for compliance with the Service Summary as a performance objective item. Your plan shall include as a minimum, but is not limited to:

a) A thorough and clear description in detail of the methods, processes, and procedures for ensuring performance meets the standards of the PWS; including evidence of having the proper UK pesticide application certificate/license from the British Pest Control Association or if no membership of a recognized trade institute or association is held, proof of professional training for each individual employee.

b) A description of the offeror’s inspection system to effectively meet the quality thresholds defined in the PWS in paragraph 2.0 of the PWS. Description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, how inspections will be documented, how feedback will be provided to employees, and the title and organizational placement of the inspectors.

This should include processes for interfacing with the assigned Contracting Officer’s Representatives (CORs);

c) If any services are sub-contracted or a teaming arrangement is proposed, an explanation of how the offeror intends to coordinate performance to meet the standards of the PWS.

2. Past Experience - Offeror must submit a minimum of two (2) years of verifiable, recent, and relevant past experience. If past experience contains multiple locations, include all locations during that time period.

Relevant is defined as contracts for pest control services of similar size and complexity to the Performance Work Statement. Recent is defined as experience acquired in the last four (4) calendar years from date of solicitation closing date. Offeror must provide contact name, telephone number, and email address for any experience submitted.

The Offeror will be responsible for contacting the past experience points of contact referenced by offerors in their quote. The references point of contacts will be requested to complete the Past Experience Questionnaire, Attachment 3, which must be returned directly to the Contracting Officer for purpose of evaluation. Multiple customer contacts can be provided by offerors for the same customer. Past Experience Questionnaires will not be accepted directly from offerors.

Our areas of interest regarding the offeror are summarized in the enclosed questionnaire. In order to meet the acquisition milestones and purpose of evaluation, the questionnaire may be filled out electronically and e-mailed to steffon.jackson@us.af.mil and maria.calimlim@us.af.mil by 1630 hours British Summer Time (BST) on 20 August 2018.

PART II – PRICE

1. Complete blocks 12, 17a, and 30a, b, and c of the SF 1449 along with completed Attachment 2 Pricing

Schedule. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2. Firm Fixed Priced Quotes: As prescribed by clause 52.216-1 TYPE OF CONTRACT, the resultant contract will be a Firm Fixed Priced Requirements contract. Accordingly, proposed pricing by offerors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award. Additionally, multiple awards will not be considered, quotes shall include pricing for all items in the Price Schedule. Ensure that unit prices are no more than two (2) decimal places of a British Pound Sterling (£).

3. Proposed pricing must be submitted in British Pound Sterling (£), exclusive of VAT.

INFORMATIONAL PRICING NOTE:

TUPE - (Transfer of Undertakings (Protection of Employment) Regulations 2006

Definition. The United Kingdom’s Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is the main piece of legislation governing the transfer of an undertaking, or part of one, to another. The regulations are designed to protect the rights of employees in a transfer situation.

During the solicitation phase and award of the resultant contract the Government does not have access to specific TUPE information nor becomes involved with related TUPE processes and associated liabilities (to include indemnification) that may transpire during pre-award or post-award phases between transferor and transferee.

While the Government fully understands the relevance of TUPE-information in proposing fixed prices, the responsibility to provide TUPE-information rests solely with the transferor; governed by Regulation 11 of the Transfer of Undertakings (Protection of Employees) Regulations 2006 (TUPE). As the transferor need only provide TUPE information to the transferee prior to the transfer, the Government will only make available the listing of the current, incumbent contractor(s) with associated points of contact if requested. The Government is not responsible for determination of TUPE applicability; the responsibility lies solely with the transferor.

As this is a firm-fixed price requirements contract it is incumbent upon the offeror to calculate any anticipated TUPE pricing at time of quote submittal. TUPE costs cannot be submitted as a conditional quote, if submitted as such the offeror’s quote will be considered unacceptable and the offeror may be excluded from competition.

End of Addendum

ADDENDUM TO 52.212-2

Addendum to 52.212-2 Evaluation – Commercial Items

BASIS FOR CONTRACT AWARD: The Government’s evaluation of offeror’s quotes will be conducted utilizing the evaluation factors of: 1. Technical Capability and 2. Price. Evaluation of these factors will utilize a fair and reasonable evaluation approach; whereby the Government seeks to award on the basis of the lowest price of quotes which meet the listed technical specifications and price. Only those offerors whose quotes are determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. Under the evaluation process, trade-offs will NOT be permitted between price, and the non-price factors.

Only one award will be made as a result of this solicitation.

6. EVALUATION FACTORS FOR AWARD:

a. Technical Capability. The government will evaluate technical quotes and the below listed sub- factors on an acceptable or unacceptable basis. An unacceptable rating for any of the below sub-factors will result in an unacceptable rating for the Technical Capability primary factor. Accordingly, under this evaluation approach, offerors who receive an unacceptable rating for this factor may not be considered for award. Note that the government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest. If the Government elects to award without discussions, an initial technical rating of unacceptable will render the entire quote unacceptable. Technical Acceptability shall be evaluated against the following sub-factors where all sub-factors are considered equal:

i. Subfactor 1: Quality Control Plan

Measure of Merit: This requirement is met when the offeror has thoroughly and successfully demonstrated the ability to meet all quality control activities identified in 52.212-1 Addendum, Quality Control Plan. Additionally, evaluated is whether the offeror’s overall control of quality addresses and meets the specified performance thresholds for each requirement located in attachment 1, Performance Work Statement, Section 2.

ii. Subfactor 2: Past Experience

Measure of Merit: This requirement is met when the offeror thoroughly, completely, and accurately submits all of the following criteria listed in this subfactor. Past experience will be evaluated for its completeness in addressing relevant past experience comprising of the two (2) required years of verified recent, and relevant past experience performing pest control services. This requirement will be met when an offeror provides documentation of the experience acquired in the timeframe specified and has demonstrated the relevancy of the experience with pest control services. Contact information will be verified to ensure the experience submitted meets the relevant experience required in this solicitation.

As a result of the government’s evaluation of the aforementioned technical sub-factors, a determination of acceptable or unacceptable will be assigned for this factor of Technical Acceptability using the following ratings and descriptions:

Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable

Quote clearly meets the minimum requirements of the solicitation.

Unacceptable

Quote does not clearly meet the minimum requirements of the solicitation.

b. Price Evaluation. The Government will evaluate prices submitted in the Pricing Schedule, attachment 2.

Failure to propose on all CLINs will render the quote non-responsive.

During the evaluation process, the Government Evaluation Team will validate the total price for each offeror’s quote. This will be accomplished by totaling CLINs of each ordering year and then totaling the base plus all ordering years to arrive at the total price.

In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLINs will be recomputed accordingly. If the offeror provides a total amount for a CLIN but fails to enter the unit price, the total amount divided by the respective CLIN quantity will be held to be the intended unit price.

Offerors should propose the best available pricing to the Government for each CLIN in arriving at the most competitive price. Additionally, as this requirement is commercial that will result in a “firm-fixed-price” requirements contract, a comparison of offeror’s total price will satisfy the requirement for price analysis, in establishing price reasonableness. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced.

(End of Addendum)

LIST OF ATTACHMENTS

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Pest Control Services

Performance Work Statement

27 1-MAY-2018

Attachment 2 Pricing Schedule 5 N/A

Attachment 3 Past and Present Experience 2 N/A Questionnaire

Attachment 4 List of Work Orders and Service 5 N/A Request

(End of Summary of Changes)