FA558718Q0011_Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this solicitation amendment is to:

1. Extend the solicitation response date/time from 26 JUL 2018, 11:00 AM to 9 AUG 2018, 11:00 AM.

2. Proposal Preparation Instruction - Quote Submission Instructions: Quotes are to be sent to Ms. Rhonda Long (Contracting Specialist) at rhonda.long.1@us.af.mil and Ms. Maria Calimlim (Contracting Officer) at maria.calimlim@us.af.mil

3. Proposal Preparation Instruction - Part III: Past Performance Questionnaire responses due no later than 9 August 2018. Questionnaires may be e-mailed to rhonda.long.1@us.af.mil and maria.calimlim@us.af.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA558718Q0011

X 9B. DATED (SEE ITEM 11)

22-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Jul-2018

CODE

48 CONS/LGC - FA5587

BLDG 977, RAF LAKENHEATH

BRANDON IP27 9PN

FA5587 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA558718Q0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 26-Jul-2018 11:00 AM to 09-Aug-2018 11:00 AM.

The following have been modified:

PROPOSAL PREPARATION INSTRUCT

Addendum to 52.212-1 – Quote Preparation Instructions A. To assure timely and equitable evaluation of the quotes, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including:

1. Terms and conditions

2. Representations and certifications

3. Those identified as evaluation factors or sub-factors

Failure to meet a requirement may result in an offer being ineligible for award.

The Government’s terms, conditions, and respective clauses contained within this solicitation are prescribed in accordance with United States Federal Acquisition Regulations (FAR), and are not subject to conditionally proposed revisions or changes requested by offerors. Offerors’ specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract, if awarded, will not be considered by the Government in its evaluation of quotes. Offerors that are not able to comply with the aforementioned conditions, will be determined as noncompliant with the solicitation requirements, and therefore may be removed from consideration for award.

B. The quote shall consist of (3) three separate parts;

Part I - Technical Capability Part II - Price Part III- Past Experience

C. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional price information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

D. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items along with the quote. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

Specific Instructions: Complete the necessary fill-ins and certifications in all provisions. The provisions FAR 52.212-3, and 252.225-7032 shall be returned along with the quote.

E. Quote Submission Instructions:

Submission Method Instructions

Email • Submit to rhonda.long.1@us.af.mil and maria.calimlim@us.af.mil

• 5MB size limit per email.

• If sending multiple emails, label each email as “1 of X” “2 of X” etc.

so that receipt of all parts can be verified.

• Suggest sending using a read receipt.

• It is the offeror’s responsibility to ensure the quote is sent to the correct Government email address.

The submittal due date for quotes is 9 August 2018, by 1100 hours British Summer Time. Late submissions will be processed in accordance with FAR 52.212-1(f), Late submission, modifications, revisions, and withdrawals of offers. Quotes are to be sent to Ms. Rhonda Long (Contracting Specialist) at rhonda.long.1@us.af.mil and Ms. Maria Calimlim (Contracting Officer) at maria.calimlim@us.af.mil

G. Further changes to the original clause 52.212-1.

1. Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

2. Paragraphs 52.212-1(d) and 52.212-1(h) and 52.212-1(i) do not apply to this acquisition.

H. Specific Instructions:

PART I – TECHNICAL CAPABILITY QUOTE - Limited to no more than 15 pages. Supporting documentation such as license, insurance, or registration does not count towards the page limit.

1. Quality Control Plan - Provide a Quality Control Plan that describes approach you will use to successfully perform to the standards detailed in the Performance Work Statement (PWS) and to effectively meet the quality thresholds defined in the Services Summary (SS), section 2.0 of the PWS. Note that if selected for award, your Quality Control Plan will be incorporated into the contract and will be monitored for compliance on the SS as a performance objective item. Your plan shall include as a minimum, but is not limited to:

a) A thorough and clear description in detail of the methods, processes, and procedures for ensuring performance meets the standards of the PWS.

b) A description of the offeror’s inspection system to effectively meet the quality thresholds defined in the Service Summary in paragraph 2.0 of the PWS. Description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, how inspections will be documented, how feedback will be provided to employees, and the title and organizational placement of the inspectors. This should include processes for interfacing with the assigned Contracting Officer’s Representatives (CORs);

c) If any services are sub-contracted or a teaming arrangement is proposed, an explanation of how the offeror intends to coordinate performance to meet the standards of the PWS

2. Certifications- Submission of certifications that prove that the contractor and technicians are qualified and trained to conduct hood and duct inspections and cleanings. A Contractor’s Health & Safety Assessment Scheme (CHAS) certificate, and a Building Engineering Services Association (BESA) certificate are required.

mailto:rhonda.long.1@us.af.mil mailto:maria.calimlim@us.af.mil

PART II – PRICE

1. Complete blocks 12, 17a, and 30a, b, and c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2. The contractor shall also complete Attachment 2, Pricing Schedule, and its associated tabs.

3. Firm Fixed Priced Quotes: As prescribed by clause 52.216-1 TYPE OF CONTRACT, the resultant contract will be a Firm Fixed Priced Requirements contract. Accordingly, proposed pricing by offerors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award. Additionally, multiple awards will not be considered, quotes shall include pricing for all items in the Price Schedule. Ensure that unit prices are no more than two (2) decimal places of a British Sterling Pound (£).

4. Proposed pricing must be submitted in British Sterling Pounds (£), exclusive of VAT.

PART III- PAST EXPERIENCE

1. Past Experience. Offeror must submit a minimum of two (2) years of verifiable, recent, and relevant past experience examples. Relevant is defined as contracts for Hoods & Ducts Cleaning services of similar size, varied locations, and complexity to the Performance Work Statement. Recent is defined as experience acquired in the last four (4) calendar years from date of solicitation closing date. Offeror must provide contact name, telephone number, and email address for any experience submitted.

2. The Offeror will be responsible for contacting the past experience points of contact referenced by offerors in their quote. The references point of contacts will be requested to complete the Past Experience Questionnaire (included as an attachment to the RFQ) which must be returned directly to the Contracting Officer for purpose of evaluation. Multiple customer contacts can be provided by offerors for the same customer. Past Experience Questionnaires will not be accepted directly from offerors.

3. Our areas of interest regarding the offeror are summarized in the enclosed questionnaire. In order to meet the acquisition milestones and purpose of evaluation, we request your written response no later 9 August 2018. The questionnaire may be filled out electronically and e-mailed to rhonda.long.1@us.af.mil and maria.calimlim@us.af.mil

INFORMATIONAL PRICING NOTE:

TUPE - (Transfer of Undertakings (Protection of Employment) Regulations 2006

Definition. The United Kingdom’s Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is the main piece of legislation governing the transfer of an undertaking, or part of one, to another. The regulations are designed to protect the rights of employees in a transfer situation.

During the solicitation phase and award of the resultant contract the Government does not have access to specific TUPE information nor becomes involved with related TUPE processes and associated liabilities (to include indemnification) that may transpire during pre-award or post-award phases between transferor and transferee.

While the Government fully understands the relevance of TUPE-information in proposing fixed prices, the responsibility to provide TUPE-information rests solely with the transferor; governed by Regulation 11 of the Transfer of Undertakings (Protection of Employees) Regulations 2006 (TUPE). As the transferor need only provide TUPE information to the transferee prior to the transfer, the Government will only make available the listing of the current, incumbent contractor(s) with associated points of contact if requested. The Government is not responsible for determination of TUPE applicability; the responsibility lies solely with the transferor.

As this is a firm-fixed price requirements contract it is incumbent upon the offeror to calculate any anticipated TUPE pricing at time of quote submittal. TUPE costs cannot be submitted as a conditional quote, if submitted as such the offeror’s quote will be considered unacceptable and the offeror may be excluded from competition.

End of Addendum

(End of Summary of Changes)