HAMS Pre-Proposal Questions.docx

HAMS – Pre-Proposal Conference – Questions and Answers

1. Q) Error on the Excel Spreadsheet for the wash room items, appears to be calculating a higher cost?

A) The cost should be per individual item for the month, not the total of all the items for the month, column heading has been changed to reflect this and a new spreadsheet, Revision 1, has been posted to FBO. See Solicitation Amendment.

2. Q) Can the solicitation be provided in a word document?

A) Due to our system we can only provide the solicitation as a PDF file.

3. Q) CLIN pricing pages 3-67 appear to have errors with the dates of period of performance?

A) There are some errors with the dates of period of performance, they have been corrected and a new SF 1449 has been posted to FBO. See Solicitation Amendment.

4. Q) Solicitation dates show up to September 2016, 4 years, but the pricing excel spreadsheet only asks for pricing for base plus 3 option years, can you clarify if this is the same thing?

A) Yes, the contract is for 4 years in total, 1 Oct 2012-30 Sep 2016, the terminology we use is a base year and 3 option years.

5. Q) Clarification on providing past performance for a sub-contractor, page 91 para (c)?

A) Past Performance would only be submitted on a sub-contractor if you were using them as one of your three past performance references, in which case their consent would be required.

6. Q) Can the proposal be e-mailed?

A) Yes, please be aware there is a file attachment limit of 10MB, therefore we advise to send multiple e-mails labeled, 1 of 5, 2 of 5 etc. Do not send as a ZIP file as our system will quarantine and remove any attachments, page 93 of solicitation. Late proposals will NOT be accepted – FAR 52.212-1(f), solicitation pages 85 and 93.

7. Q) Solicitation page 94, para (b), Options, does this mean we can propose different options?

A) Options in this case refer to the “option years” of the contract, when you submit a proposal you need to give a separate price for each of the four years, base and three option years. You can factor in inflation for the years but the price is a Firm Fixed Priced, if awarded the contract this is the price for the four years, there will not be any further negotiations. This is a Firm Fixed Price Contract and No Conditional Proposals will be accepted, ref FAR 16.202-1, FAR 15.101-2, solicitation addendum 52.212-1 pages 88-90 and addendum 52.212-2 pages 94-95, and 98-99.

8. Q) How will another company contact the incumbent regarding TUPE information?

A) The US Air Force does not become involved with the UK TUPE Law; any discussions will be between the incumbent and other proposing companies, ref solicitation pages 95 and 153-154.

9. Q) What is the time frame for contract award?

A) After the solicitation has closed we anticipate approximately 45 days to evaluate proposals.

10. Q) Past Performance, solicitation page 91, Factor III, what other government sources will you be looking at?

A) We may use CPARS/Medical Fraud Check/Excluded Parties List System.

11. Q) To clarify is the Transition CLIN not priced?

A) Solicitation page 3, Yes this CLIN is not separately priced (NSP).

12. Q) Does a hard copy of the Attachment C2, Data and Extended Pricing Spreadsheet need to be provided?

A) Solicitation page 93, please only submit an electronic copy of this spreadsheet. You will need to send a hard copy of the Summary Page. See Solicitation Amendment.

13. Q) Clause 52.212-3, Representations and Certifications, solicitation page 100, how can we send those in?

A) You can print, hand fill-in, and then scan and e-mail for electronic submissions.

14. Q) We are able to include the cost of the dedicated labour to the theatre cleaning cost per square foot, however there is nowhere in the spread sheet to provide a cost for the linen service or the waste disposal service. Do you wish us to incorporate these costs into the interior cleaning costs for each area or show them separately as they are not really “cleaning”?

A) Costs for the linen services and waste disposal are not included on the excel spreadsheet, the prices for these items are applied directly to the individual CLINs as described in the following sentence. Linen services CLINs: 0002, 1002, 2002 and 3002. Healthcare waste CLINs: 0004, 0009-0017, 1004, 1009-1017, 2004, 2009-2017, 3004, 3009-3017.

INFORMATIONAL SOLICITATION GUIDANCE:

It is important that you read, understand, and submit all the below listed items:

- This is a Firm Fixed Price Contract and No Conditional Proposals will be accepted, ref FAR 16.202-1, FAR 15.101-2, solicitation addendum 52.212-1 pages 88-90 and addendum 52.212-2 pages 94-95, and 98-99

- Ensure you submit prices for all the four years by pricing out ALL CLINs, solicitation pages 4-67

- Ensure you submit all of the required information for all the factors and sub-factors, solicitation pages 88-91

- Ensure you provide your past performance questionnaires, solicitation page 91

- Late proposals will NOT be accepted – FAR 52.212-1(f), solicitation pages 85 and 93