Combined Synopsis Solicitation - Amendment 1.pdf

Combined Synopsis/Solicitation

Department of the Air Force 501st Combat Support Wing (USAFE)

Requirement Title: Security Services, Blenheim Crescent

Solicitation Number: FA557023R0001

Solicitation Issue Date: Thursday, 22 December 2022

Response Deadline: Monday, 06 February 2023 no later than 1500 GMT

Point(s) of Contact: MSgt Richard Bush / richard.bush.3@us.af.mil / Comm: +44 1480842129

Ms. Christina Wolf / christina.wolf.4@us.af.mil / Comm: +44 1480843121

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Proposal (RFP).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2022-08, Effective: 10-28-22 Defense Federal Acquisition Regulation Public Notice DPN 20221028, Effective: 10-28-22 Air Force Federal Acquisition Circular AFAC 20221220, Effective: 12-22-20

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 561612

Requirement Information

Description:

The United States Air Force requires local guard services for 86-88 Blenheim Crescent(BC), West Ruislip, Middlesex, London HA4 7HB. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Guard and Alarm Monitoring Services as defined in this PWS except for those items specified as government furnished property and services. All contractor provided supplies, materials, and equipment to be used in the work described herein are subject to the approval of the Contracting Officer. Currently services are provided by Andrews International Government Service under contract number W911NF18P0003.

Place of Delivery/Performance/Acceptance/FOB Point:

86-88 Blenheim Crescent(BC), West Ruislip, Middlesex, London HA4 7HB.

Line Item Description Quantity Unit of Measure 0001 Security Services, Base Year 12 Months 1001 Security Services, Option Year 1 12 Months 2001 Security Services, Option Year 2 12 Months 3001 Security Services, Option Year 3 12 Months 4001 Security Services, Option Year 4 12 Months

501st Combat Support Wing (USAFE)

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Proposals in response to this solicitation must be submitted no later than 6 February 2023 at 1500 GMT. Quotes must be submitted via email to 501csw.rco@us.af.mil and courtesy copied to richard.bush.3@us.af.mil and christina.wolf.4@us.af.mil.

Quotes must be valid until 30 March 2023.

2. Quotes shall include pricing and technical documentation. The SF1449, Solicitation at Attachment 2 shall be completed, signed and submitted to satisfy the pricing requirement. The technical documentation (training/qualifications, resumes, work experience, etc.)

shall not exceed 5 pages and should show proof of personal qualifications under all terms stated in the Performance Work Statement and specifically paragraphs 1.7.3, 1.7.4 and 1.91.

3. All Questions pertaining to this Request for Proposal shall be submitted via e-mail to 501csw.rco@us.af.mil and courtesy copied to richard.bush.3@us.af.mil and christina.wolf.4@us.af.mil no later than 6 January 2023 at 1500 GMT. The government will post answers to all timely received questions NLT 13 January 2023 at 1500 GMT.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(A) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Price

(2) Technical Acceptability

(3) Past Performance

(B) A best value determination in accordance with Federal Acquisition Regulation (FAR) Part 12 and Subpart 13.5 will be utilized for the purpose of the Government's evaluation of proposals and resultant award determination. Under the evaluation process, Technical Capability will be evaluated and rated on an acceptable or unacceptable basis whereby unacceptability of any of the respective sub-factors will result in an unacceptable technical capability-rating. In addition, ratings for past performance will be assigned utilizing an evaluation basis of acceptable or unacceptable. Price, Technical and Past Performance factors will be considered approximately equal.

(C) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(D) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government intends to award a contract without interchanges with respective offerors. However, the Government reserves the right to conduct interchanges if deemed in its best interest. Exchanges conducted with regard to adverse past performance or to resolve minor or clerical errors will not constitute interchanges, and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

BASIS FOR CONTRACT AWARD

By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and

501st Combat Support Wing (USAFE) certifications. The evaluation process shall proceed as follows:

A. Price Evaluation

An offeror's proposed prices will be evaluated based on the Total Evaluated Price (TEP). The TEP = Sum of the total price of all CLINS + the Evaluated Price of Option to Extend Services IAW FAR 52.217-8. The Evaluated Price of Option to Extend Services shall be calculated by multiplying half the quantity by the unit price of CLIN 4001. The price for the Option to Extend Services shall not be included in the contract value, and should the Government choose to exercise this option, a CLIN will be added to the contract at the time the option is exercised. The offeror's proposed price will be determined by multiplying the quantities identified by the proposed unit price for each Contract Line Item Number (CLIN) to confirm the extended amount for each. If there is a discrepancy, the Government will multiply the Unit Price by the Quantity for the extended amount for each.

Offers will be ordered by Price, with only the lowest priced offer being evaluated for technical acceptability. If the lowest priced offer is deemed unacceptable then the next lowest offer will be evaluated for technical acceptability. This process will continue until an offer is deemed technically acceptable.

Only technical acceptable proposal(s) will be evaluated for past performance. If the technical acceptable offer(s) are deemed unacceptable for past performance the next acceptable technical proposal will be evaluated for acceptable past performance (per the process above). This process will continue until an offer is deemed to have acceptable past performance, and then the evaluation process will be complete.

B. Technical Acceptability

The government shall evaluate the Technical proposal submitted by offerors and assign a rating of Acceptable or Unacceptable to each subfactor based on whether or not they meet the requirements of the solicitation. A rating of Unacceptable on any subfactor will result in the entire Technical Plan being rated as Unacceptable.

The Technical Proposal shall be evaluated against the following subfactors:

(a) Training and Qualifications: The contractor submitted their training plan/procedures for all contractor personnel that demonstrate method(s) that reduces the risk of performance defaults. The contractor submitted the resume of individual to fill the position with all required information and documents. All required valid documentation that addresses qualifications, training, and the ability to perform any/all portions of the PWS such as, but not limited to:

- Proof of citizenship of candidates in accordance with PWS paragraph 1.7.3

- Evidence of background check of candidates in accordance with PWS paragraph 1.7.4

- Evidence of Security Industry Authority registration in accordance with PWS paragraph 1.9.1

- Evidence of completed Securities Industry Association training requirements for each candidate in accordance with paragraph 1.9.1 For instances of any training/qualification that was due to expire during the first year of the contract performance; the contractor demonstrated in the training plan the methods that will be used to renew any qualification in order to continue performance of this requirement without interruption of service.

(b) Quality Control Plan: Contractor stated the approach or approaches that will be used to perform to the standards of the PWS and to correct deficient performance.

(c) SAM registration: Contractor provided Active SAM.gov registration.

C. Past Performance

(2) The government will evaluate past performance on a pass/fail basis and assign an Acceptable or Unacceptable rating as described below:

501st Combat Support Wing (USAFE)

Acceptable = Past performance demonstrates a reasonable expectation that the offeror will successfully perform the requirements of the PWS.

Unacceptable = Past performance does not demonstrate a reasonable expectation that the offeror will successfully perform the requirements of the PWS.

In the evaluation of Past Performance, the Government will consider the information provided through the questionnaires, as well as information obtained from other sources, such as, but not limited to, the Past Performance Information Retrieval System

(PPIRS).

When a completed PPQ does not match the Contractor Performance Assessment Report (CPAR) rating, CPAR will take precedence.

The Offeror's past performance efforts will be assess for: Recency, Relevancy and Performance Quality. The Government will only evaluate performance quality on past efforts that are determined to be both recent and relevant.

(i) Recency: Services must have been performed within the last five (5) years from the issuance date of solicitation.

(ii) Relevancy: Past performance has to be similar in scope. Scope is defined as Security Services or similar to the work requirements outlined in this solicitation and associated Performance Work Statement.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the past performance rating will be considered "unknown". For the purpose of evaluation, an "unknown" past performance rating will be considered an unacceptable rating and will not be considered for award.

(iii) Performance Quality: The quality assessment consists of an evaluation of recent and relevant past performance information available, regardless of its source. The quality assessment may reveal positive or adverse past performance information. Adverse past performance is defined as past performance information that supports an unsatisfactory rating on any evaluation element or any unfavorable comment received from sources without a formal rating system. Multiple ratings of less than "Satisfactory" in Contractor Performance Assessment Reporting System (CPARS) and/or Past Performance Questionnaires (PPQs) may result in a past performance rating of "unacceptable". Offerors may be given an opportunity to respond to adverse past performance information for which they have not previously had an opportunity to address.

B) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government intends to award a contract without interchanges with respective offerors. However, the Government reserves the right to conduct interchanges if deemed in its best interest. Exchanges conducted with regard to adverse past performance or to resolve minor or clerical errors will not constitute as interchanges, and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

Clauses and Provisions

501st Combat Support Wing (USAFE)

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.222-17, Nondisplacement of Qualified Workers 52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities ✖

52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

52.232-36, Payment by Third Party

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications

52.204-26, Covered Telecommunications Equipment or Services -- Representation 52.217-5, Evaluation of Options 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.225-17, Evaluation of Foreign Currency Offers 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product

501st Combat Support Wing (USAFE)

252.204-7004, Antiterrorism Awareness Training for Contractors 252.204-7006, Billing Instructions 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.213-7000 Notice to Prospective Suppliers on the Use of Supplier Performance Risk System in the Past Performance Evaluations 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors 252.222-7002, Compliance with Labor Laws (Overseas) 252.223-7006 Prohibition of Storage, Treatment and Disposal of Toxic or Hazardous Materials 252.225-7032, Waiver of United Kingdom Levies - Evaluation of Offers 252.225-7033, Waiver of United Kingdom Levies 252.225-7041, Correspondence in English 252.225-7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense 252.225-7048, Export-Controlled Items 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7001, Tax Relief 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.244-7000, Subcontracts for Commercial Items 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

5352.201-9101 Ombudsman "(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Joseph Lyden, AFICA/KU, Unit 3103, APO, AE 09094-3103, joseph.lyden@us.af.mil, +49 6731472209. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer."

Attachments

Attachment 1 - Pricing Worksheet Attachment 2 - Performance Work Statement

501st Combat Support Wing (USAFE)