FA557021Q0001 Medical Custodial Services Amendment 5.pdf

Combined Synopsis/Solicitation

Department of the Air Force 501st Combat Support Wing (USAFE)

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Point(s) of Contact:

Medical Custodial Services, RAF Alconbury and RAF Croughton

FA557021Q0001 Amendment 4

Friday, 18 December 2020

Wednesday, 10 February 2021 no later than 1530hrs (GMT)

Lawrence Roman / lawrence.roman.gb@us.af.mil / Phone: +44 1480 843925

TSgt Heaven Carroll / heaven.carroll@us.af.mil / Phone: +44 1480 843122

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2021-02, Effective: 23 Nov 2020 Defense Federal Acquisition Regulation Public Notice 20201130, Effective: 30 Nov 2020 Air Force Federal Acquisition Circular 2019-1001, Effective: 01 Oct 2019

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 561720

Requirement Information

Description:

The U.S. Air Force has a requirement for Medical Custodial Services to be performed at RAF Alconbury and RAF Croughton. The contract is to be performed in accordance with the attached Performance Work Statement.

Place of Delivery/Performance/Acceptance/FOB Point:

RAF Alconbury and RAF Croughton, United Kingdom.

Line Item Description Quantity Unit of Measure X001 Medical Custodial Services, RAF Alconbury 12 Month X002 Periodic Hardwood Flooring Cleaning, RAF Alconbury 2 Each X003 Periodic Carpet Cleaning, RAF Alconbury 2 Each X004 Periodic Window Cleaning, RAF Alconbury 2 Each X005 Medical Custodial Services, RAF Croughton 12 Month X006 Periodic Hardwood Flooring Cleaning, RAF Croughton 2 Each X007 Periodic Carpet Cleaning, RAF Croughton 2 Each X008 Periodic Window Cleaning, RAF Croughton 2 Each

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Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

A. To assure timely and equitable evaluation of the Quote, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) parts; Part I - Price, Part II - Technical, Part III - Past Performance

B. The Government's terms, conditions, and respective provisions and clauses contained within this solicitation are prescribed in accordance with United States Federal Acquisition Regulations (FAR), and are not subject to conditionally quoted revisions or changes requested by offerors. Offeror's specific terms and conditions that may be contingently quoted for subsequent inclusion into the contract if awarded will not be considered by the Government in its evaluation of Quotes. Offerors that are not able to comply with the aforementioned conditions, will be determined as noncompliant with the solicitation requirements, and therefore may be removed from consideration for award.

C. SITE VISIT: A site visit will be made available in a virtual format. If you would like the link to the virtual site visit, please request by email NLT 1 February 2021 to lawrence.roman.gb@us.af.mil or heaven.carroll@us.af.mil

D. QUOTE CONTENTS:

PART I - PRICE

The Government may award one, two or no contracts resulting from this solicitation.

Pricing is required to be submitted on Attachment 2, Pricing Sheet

- Offerors wishing to only provide a quote for RAF Alconbury Medical Custodial Services are required to provide pricing for Line Items: 0001, 0002, 0003, 0004, 1001, 1002, 1003, 1004, 2001, 2002, 2003, 2004, 3001, 3002, 3003, 3004, 4001, 4002, 4003, 4004

- Offerors wishing to only provide a quote for RAF Croughton Medical Custodial Services are required to provide pricing for Line Items: 0005, 0006, 0007, 0008, 1005, 1006, 1007, 1008, 2005, 2006, 2007, 2008, 3005, 3006, 3007, 3008, 4005, 4006, 4007, 4008

- Offerors wishing to provide a quote for both locations are required to provide pricing for all Line Items.

PART II - TECHNICAL

Offeror shall submit a technical quote to convey how they intend to meet the requirement. The Technical quote shall be limited to no more than 25 pages (excluding the pricing sheet and Past Performance Questionnaires (PPQs)). In the event that the technical quote exceeds 25 pages, only the first 25 pages will be evaluated for technical acceptability.

To Include:

(a) Mission Essential Plan - Submit a plan to provide mission essential services during a crisis or emergency, to include adverse weather conditions as outlined in PWS paragraph 5.4. NOTE: If selected for award, the offerors Mission Essential Plan will be incorporated into the contract.

(b) Quality Control Plan - State the approach or approaches you will use to perform to the standards of the PWS, to meet the quality thresholds defined in the Services Summary (paragraph 2.1 of the PWS), and to correct deficient performance. NOTE: If selected for award, the offerors Quality Control Plan will be incorporated into the contract and will be monitored for compliance on the Service Summary (SS) in paragraph 2.1 of the PWS as a performance objective item.

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501st Combat Support Wing (USAFE)

(c) Healthcare Waste Disposal Certification - Submit proof of Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR) certifications to demonstrate Contractor or subcontractor competency to perform to the standards of the PWS section 1.2.

PART III - PAST PERFORMANCE

(a) Offerors shall complete Section A of Attachment 3, the Past Performance Questionnaires (PPQs) with their company information and send the PPQs to their current or former customers for completion of Sections B and C. After completion, the PPQs are to be e-mailed to lawrence.roman.gb@us.af.mil and heaven.carroll@us.af.mil. The number of PPQs for each offeror is limited to a maximum of five (5).

For each offeror, the government will use up to the first 5 questionnaires received and data independently obtained from other government and commercial sources to determine if the Past Performance information is recent and relevant and then assess it for acceptability.

- Recent means performance within five (5) years of the date of this solicitation.

- Relevant means performance of similar requirements to those stated in the PWS either in whole or in aggregate if performed simultaneously under multiple contracts.

(b) In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable."

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(A) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Price

(2) Technical

- Mission Essential Plan

- Quality Control Plan

- Healthcare Waste Disposal Certification

(3) Past Performance

(B) A Lowest Price Technically Acceptable (LPTA) process in accordance with Federal Acquisition Regulation (FAR) Parts 12 and

13.5 will be utilized for the purpose of the Government's evaluation of quotes and resultant award determination. Under the LPTA evaluation process, Technical Capability will be evaluated and rated on an acceptable or unacceptable basis whereby unacceptability of any respective sub-factor will result in an unacceptable technical capability-rating. In addition, ratings for past performance will be assigned utilizing an evaluation basis of acceptable or unacceptable.

(C) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(D) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified

501st Combat Support Wing (USAFE) expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

BASIS FOR CONTRACT AWARD

By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications. The evaluation process shall proceed as follows:

A. Price Evaluation

An offeror's quoted prices will be determined by multiplying the quantities identified by the quoted unit price for each Contract Line Item Number (CLIN) to confirm the extended amount for each. The option period under FAR Clause 52.217-8 Option to Extend Services, 50% of the price(s) quoted for the last option period will be included in the Total Evaluated Price (TEP).

The TEP will be evaluated separately for each location (RAF Alconbury & RAF Croughton), with award based on the offer or offers that provides the Lowest Priced Technically Acceptable solution for each location. As a result, the Government may award one, two or no contracts resulting from this solicitation.

B. Technical Acceptability

The government shall evaluate the Technical quotes submitted by offerors and assign a rating of Acceptable or Unacceptable to each subfactor based on whether or not they meet the requirements of the solicitation. A rating of Unacceptable on any subfactor will result in the entire Technical Plan being rated as Unacceptable.

The Technical Quotes shall be evaluated against the following subfactors:

(1) Mission Essential Plan: Submitted plan to provide mission essential services during a crisis or emergency as outlined in PWS paragraph 5.4. NOTE: If selected for award, the offerors Mission Essential Plan will be incorporated into the contract.

(2) Quality Control Plan: States the approach or approaches the offeror will use to perform to the standards in the PWS, to meet the quality thresholds defined in the Services Summary (paragraph 2.1 of the PWS), and to correct deficient performance. Note: If selected for award, the offeror's Quality Control Plan will be incorporated into the contract and will be monitored for compliance on the Service Summary (SS) in paragraph 2.1 of the PWS as a performance objective item.

(3) Healthcare Waste Disposal Certification: Submit proof of Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR) certifications to demonstrate Contractor or subcontractor competency to perform to the standards of the PWS section 1.2.

C. Past Performance

(1) The government will evaluate past performance on a pass/fail basis and assign an Acceptable or Unacceptable rating as described below:

Acceptable = Past performance demonstrates a reasonable expectation that the offeror will successfully perform the requirements of the PWS.

Unacceptable = Past performance does not demonstrate a reasonable expectation that the offeror will successfully perform the requirements of the PWS.

In the evaluation of Past Performance, the Government will consider the information provided through the questionnaires, as well as information obtained from other sources, such as, but not limited to, the Past Performance Information Retrieval System (PPIRS).

501st Combat Support Wing (USAFE)

When a completed PPQ does not match the Contractor Performance Assessment Report System (CPARS) rating, CPARS will take precedence.

The Offeror's past performance efforts will be assessed for: Recency, Relevancy and Performance Quality. The Government will only evaluate performance quality on past efforts that are determined to be both recent and relevant.

(i) Recency: Services must have been performed within the last five (5) years from the issuance date of solicitation.

(ii) Relevancy: Past performance has to be similar in scope. Scope is defined as providing Custodial Services of similar size and complexity to the work requirements outlined in this solicitation and associated Performance Work Statement.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable."

(iii) Performance Quality: The quality assessment consists of an evaluation of recent and relevant past performance information available, regardless of its source. The quality assessment may reveal positive or adverse past performance information. Adverse past performance is defined as past performance information that supports an unsatisfactory rating on any evaluation element or any unfavorable comment received from sources without a formal rating system. Multiple ratings of less than "Satisfactory" in CPARS and/or PPQs may result in a past performance rating of "unacceptable". Offerors may be given an opportunity to respond to adverse past performance information for which they have not previously had an opportunity to address.

(2) The Government intends to award a contract without discussions with respective offerors. However, the Government reserves the right to conduct discussions if deemed in its best interest. Exchanges conducted with regard to adverse past performance or to resolve minor or clerical errors will not constitute discussions, and the contracting officer reserves the right to award a contract without the opportunity for Quote revision.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I ✖

52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters ✖

52.222-17, Nondisplacement of Qualified Workers 52.222-19, Child Labor--Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-35, Equal Opportunity for Veterans ✖

52.222-36, Equal Opportunity for Workers with Disabilities ✖

501st Combat Support Wing (USAFE)

52.222-37, Employment Reports on Veterans✖

52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification ✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

52.232-36, Payment by Third Party✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.202-1, Definitions 52.203-3, Gratuities 52.203-12, Limitation on Payments to Influence Certain Federal Transactions 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications 52.204-22, Alternative Line Item Proposal 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.504-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services- Representation 52.209-7, Information Regarding Responsibility Matters 52.217-5, Evaluation of Options 52.222-29, Notification of Visa Denial 52.222-56, Certification Regarding Trafficking in Persons Compliance Plan 52.225-17, Evaluation of Foreign Currency Offers 52.229-6, Taxes -- Foreign Fixed-Price Contracts 52.229-11, Tax on Certain Foreign procurements 52.232-1, Payments 52.232-19, Availability of Funds for the Next Fiscal Year 52.232-34, Payment by Electronic Funds Transfer--Other than System for Award Management 52.232-39, Unenforceability of Unauthorized Obligations 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-1, Disputes 52.233-2, Service of Protest 52.233-3, Protest after Award 52.233-4, Applicable Law for Breach of Contract Claim 52.237-1, Site Visit 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 52.237-3 Continuity of Services 52.242-13, Bankruptcy 52.246-4, Inspection of Services-Fixed-Price 52.246-16, Responsibility for Supplies 252.201-7000, Contracting Officer's Representative 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

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252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004, Antiterrorism Awareness Training for Contractors 252.204-7006, Billing Instructions 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.209-7004, Subcontracting with Firms That Are Owned or Controlled by the Government of a country that is a state sponsor of terrorism 252.213-7000, Notice to Prospective Suppliers on the use of past performance information retrieval system - statistical reporting in past performance evaluations 252.215-7008, Only one offer 252.215-7013, Supplies or Services provided by Nontraditonal Defense Contractors 252.222-7002, Compliance with Labor Laws (Overseas) 252.223-7006, Prohibition on storage, treatment and disposal of toxic or hazardous materials 252.225-7041, Correspondence in English 252.225-7043, Antiterrorism/Force Protection for Defense 252.225-7048, Export - Controlled Items 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7001, Tax Relief 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.229-7010, Relief from Customs Duty on Fuel (United Kingdom).

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001, Pricing of Contract Modifications 252.243-7002, Request for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7023, Transportation of Supplies by Sea 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations 5352.242-9001, Common Access Cards for Contractor Personnel

52.217-8, Option to Extend Services The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9. Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

52.232-18, Availability of Funds Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for

501st Combat Support Wing (USAFE) any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

52.252-1, Solicitation Provisions Incorporated by Reference This solicitation includes one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In liew of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/

52.252-2, Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/

5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Erik J. Symanski, AFICA/KU, Unit 3103, APO, AE 09094-3103, erik.symanski@us.af.mil, +49 6731472209. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

Attachments

Attachment 1 - Performance Work Statement Attachment 2 - Pricing Sheet Attachment 3 - Past Performance Questionnaire