Attachment 4 Questions and Answers.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- FA557021Q0001 - Medical Custodial Services
- Solicitation number
- FA557021Q0001
About this file
This document contains questions and answers regarding a solicitation for medical custodial services. The U.S. Air Force is seeking these services to be performed at RAF Alconbury and RAF Croughton in accordance with the attached Performance Work Statement. The services include cleaning of various flooring, carpets, windows, glass partitions, and healthcare waste disposal. The incumbent contractors are Compass Contract Services Group (UK) Limited, with a combined current contract value of 461,500 GBP across two contracts. The solicitation number is FA557021Q0001, with an estimated award date of March 1, 2021 and period of performance from April 1, 2021 to March 31, 2026. Pricing is to be submitted without currency specification for evaluation purposes. Proposals are due via email by the dates specified.
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Sheet1
| FA557021Q0001, Medical Custodial Services, RAF Alconbury and RAF Croughton | |||
| Reference | Questions | Answers |
| 1 | PWS, Attachment 1, Appendix B | The Pricing Sheet requests cost for “Periodic Hardwood Floor Cleaning” for both locations. Exhibit B3 lists periodic cleaning of carpet cleaning, and interior and exterior cleaning only. Can you confirm the frequency and square footage of periodic hardwood floor cleaning for Alconbury and Croughton? | 'Hardwood' flooring is a typo. This should read "Periodic Hard flooring cleaning". Exhibit B3 has been updated. |
| 2 | PWS | Appendix B shows RAF Alconbury total Carpet SF of 6,432 and total Cleanable SF of 13,826; however the total Carpet SF appears to add up to 7,032 and total Cleanable SF 14,426, Can you confirm the total Carpet SF and total SF for RAF Alconbury? | Alconbury SF for General Use/Admin Areas: Carpet SF is 7,032 and total cleanable for those areas is 14,426 SF. However, please note Exhibit B2 for Treatment room/examination room/restroom etc. for additional SqFt. |
| 3 | How many vehicles are currently in use? | No vehicles are required in the current contracts. The facilities are on separate contracts and healthcare waste removal/disposal was not part of the current contracts | |
| 4 | Could you provide the TUPE agreement of the current employees? | During the solicitation phase and award of the resultant contract, the Government does not have access to specific TUPE information nor becomes involved with related TUPE processes and associated liabilities (to include indemnification) that may transpire during pre-award phases between transferor and transferee. While the Government fully understands the relevance of TUPE-information in proposing fixed prices, the responsibility to provide TUPE-information rests solely with the transferor, governed by regulation 11 of the Transfer of Undertakings (Protection of Employees) Regulations 2006 (TUPE). As the transferor need only provide TUPE information to the transferee prior to the transfer, the Government will only make available the listing of the current, incumbent contractor(s) with associated points of contact if requested. The Government is not responsible for determination of TUPE applicability; the responsibility lies solely with the transferor. | |
| 5 | RFQ | Is the bidder to include management and support staff costs into the unit cost? | There will not be a separate line item for management and/or support staff. This will be a Firm Fixed Price contract so all costs must be included in your offer |
| 6 | RFQ | Will a transition period be determined prior to the start date of the contract? | Estimated award date is 1 March 2021. This will allow a 30 day transition period with an anticipated start date of 1 April 2021. |
| 7 | RFQ | Is the bidder to include transition period costs into the unit cost? | See answer to Question 5. |
| 8 | RFQ | In what currency is the bidder to submit pricing? | There is no specified currency for pricing and award will be made in the currency of the successful offer. However, for evaluation purposes, IAW FAR 52.225-17, if the Govt. receives offers in more than one currency, the Govt. will evaluate offers by converting the foreign currency to USD using the Foreign Currency Budget Rate on the date specified for receipt of offers. |
| 9 | RFQ | Can you provide period of performance? | The anticipated start date is 1 April 2021. Period of performance is anticipated to be from 1 April 2021 – 31 March 2022 with 4 additional option years until 31 March 2026. |
| 10 | Who is the current service provider? | Compass Contract Services Group (UK) Limited | |
| 11 | What is the current contract value? | Requirement is currently met across two contracts. Combined total value is 461,500 GBP | |
| 12 | RFQ - Page 3, Part III - Past Performance | Are you requesting a summary of Past Performance references in Part III? | A summary of past performance references is not required. Only what is detailed in RFQ, Page 3, Part III |
| 13 | RFQ - Page 3, Part III - Past Performance | Can you confirm page limitation of Part III? | There is no page limit for Part III. However, the number of Past Performance Questionnaires for each offeror is limited to five (5). |
| 14 | RFQ | Can you confirm proposal is email submission? | Quotes are to be submitted via email to lawrence.roman.gb@us.af.mil and heaven.carroll@us.af.mil |
| 15 | PWS, Attachment 1 | para. 1.1.4.3 states that internal window cleaning is weekly. Is this a new requirement? Technical Exhibit B3 states that it is twice yearly – does that mean 1.1.4.3 refers to all other internal glass other than windows? | External windows (inside and out) periodic cleaning twice a year. However Glass partitions/mirrors etc. are required to be cleaned weekly, IAW para. 1.1.4.3. Exhibit B3 has been updated. |
| 16 | PWS, Attachment 1 | Para. 1.2.5 states that healthcare waste should be handled, treated, destroyed, packaged and labelled and disposed of as specified in this PWS. Can you confirm if this is a new requirement? | The disposal of healthcare waste is not a requirement of the existing contract, but it is included in this requirement. |
| 17 | RFQ - Page 2, Part I-Price | The pricing spreadsheet appears to apply to the previous bid – can you check this please? | The pricing sheet (attachment 2) has been separated into the two locations in case an offeror wants to submit pricing for only one of the locations. Offerors are welcome to submit pricing for one location or both. The Govt. may award one, two or no contracts resulting from this solictation. |
| 18 | RFQ | Regarding the Quality Control Plan – must that be included within the 25 pages technical section page limit or is an appendix permitted? | The Quality Control Plan must be included within the 25 page limit for the technical section. |
| 19 | RFQ | Regarding part c) Waste Certification – are the certificates also permitted as an appendix? | The Waste certification must be included within the 25 page limit for the technical section |
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