FA527024Q0040 Tinian Lodging Temporary_Signed.pdf

DEPARTMENT OF THE AIR FORCE

356th Expeditionary Civil Engineer Group

Contracting Office

7 August 2024

MEMORANDUM FOR ALL INTERESTED PARTIES

FROM: 356 ECEG Contracting Office Fleming Heights, Bldg. 28089 Andersen Air Force Base, GU 96543

SUBJECT: Solicitation: FA502524Q0040, Tinian Temporary Lodging

1. This is a solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes that for this solicitation; quotes are being requested and a written solicitation will not be issued. This is not to be construed as a commitment by the Government.

All information is to be submitted at no cost to the Government.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2024-05 as of 22 May 2024, Defense Federal Acquisition Regulation Supplement Publication Notice (DFARS) Change as of 05/30/2024 and Department of the Air Force Acquisition Circular (DAFAC) 2024-0612 as of 06/12/2024.

This acquisition’s applicable NAICS is 721110 Hotels (except Casino Hotels) and Motels; the small business size standard is $40M.

This combo contains two (2) line-items with a minimum quantity and a Not-to-Exceed (NTE) maximum on a firm-fixed-price basis. The line-items are as follows:

CLIN Description Quantity Unit of Issue

Unit Cost Sub Total

0001 Single Bedroom (1 bedspace) Minimum: 6 bedrooms 3 months

NTE 8 Each $ $

0002 Double Bedrooms (2 bedspaces) Minimum: 22 bedrooms 3 months

NTE 64 Each $ $

Total Cost $

2. ADDITIONAL REQUIREMENTS: When submitting a quote on this requirement please include the information below and do a price breakdown for the above mentioned CLINs using the minimum stated qauntities:

Company Name SAM Registered SAM Registration Expiration CAGE Code UEI Number Tax Identification No.

Payment Terms Quote Valid Date Price valid until 30 September 2024 Delivery Date

3. The FAR provision 52.212-1, Instruction to Offerors-Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are the following:

(a) Provide pricing utilizing CLIN breakout under Paragraph 4 of this combined synopsis/solicitation.

(b) Provide vendor information specified under Paragraph 5 of this combined synopsis/solicitation.

(c) Provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

(d) System for Award Management (SAM). Offerors must be registered in the SAM database to receive a contract award. If the offeror is not registered in the SAM database, the Contracting Officer will proceed to award to the next otherwise successful registered offeror.

4. Provisions and Clauses FAR 52.212-2 (a), Evaluation – Commercial Items, the Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and technical considered. The following factor shall be used to evaluate offers: Best Value.

All responsible sources may submit a quote, which will be considered by the Government. Award will be made to the offeror whose quote conforms to the solicitation requirements and is able to satisfy the Government’s requirements. Offeror must ensure the provision FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (this must be completed on http://orca.bpn.gov), DFARS 252.212- 7000, Offeror Representation and Certifications-Commercial Items. All referenced Federal Acquisition Regulation (FAR) clauses and provision in this solicitation may be accessed via the internet at www.acquisition.gov.

Offerors must comply with the FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items and ALT I.

Offerors must comply with 52.212-4, Counteract Terms and Conditions—Commercial Items.

Offerors must comply with 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items

The following FAR clauses also apply:

52.204-7 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.209-11 Representation by corporations Regarding Delinquent Tax Liability or a Felony Conviction under Any Federal Law 52.219-14 Limitations on Subcontracting 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

Relating to Iran—Representation and Certifications 52.232-39 Unenforceability of Unauthorized Obligations 52.233-4 Applicable Law for Breach of Contract Claim 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference

The following DFARS clauses also apply:

225.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.203-7997 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements (Deviation O0003) 252.204-7004 Control of Government Personnel Work Product Alternate A 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7011 Alternative Line-Item Structure 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Disclosure of Information on Litigation Support Contractors 252.211-7003 Item Unique Identification and Valuation 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval

System—Statistical Reporting in Past Performance Evaluations 252.225-7048 Export-Controlled Items 252.225-7966 Prohibition Regarding Russian Fossil Fuel Business Operations-Representation 252.225-7967 Prohibition Regarding Russian Fossil Fuel Business Operations 252.232-7003 Electronic Submission of Payment Request and Receiving Reports 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Items

The following DAFFARS clauses also apply:

5352.201-9101 PACAF Ombudsman ALL-WAWF Wide Area Workflow Instructions

5. Attachments:

Attachment 1 – SOW - Tinian Lodging Temporary

6. If you have any questions or concerns, please contact the 356 ECEG Contracting Office at 671-687- 0316 and/or 36ECEGCONS@groups.af.mil.

TEVIN M. BROWN, TSgt, USAF Contracting Officer, 356 ECEG mailto:36ECEGCONS@groups.af.mil

TINIAN LODGING-TEMPORARY

STATEMENT OF WORK

SECTION I

1.1. GENERAL SCOPE: The contractor shall provide qualified personnel, supervision, materials, parts, equipment, tools, and transportation necessary to provide and maintain lodging facilities equivalent as shown on each Contract Line-Item Number (CLIN).

1.2. GENERAL TASK: The contractor shall provide lodging/billeting facilities and associated services for a specified period of time. The lodging shall be complete with all the necessary amenities and services customarily furnished to the “general public”.

1.3. CLAIMS & LIABILITY: The government will not be responsible for any miscellaneous charges/damages incurred by travelers. The contractor shall explain to each service member that miscellaneous charges (such as telephone charges, pay-per-view movies, room service, meals, smoking in the facility, damage charges, etc.) are not covered by Agreement and will be charged to and paid by the individual.

1.4. ROOMS: Full lodging services shall be provided. Contractor will be responsible for all maintenance to include replacement of all material at no additional cost to the Government.

1.4.1. ROOM SPECIFICATIONS

1.4.1.1. MINIMUM REQUIREMENTS: The lodging shall be complete with all the necessary amenities and services customarily furnished to the “general public”. For the duration of this contract, a “facility” is considered one building that may contain multiple private rooms with bedspaces and common living areas. A “room” is considered one area that may be closed off from the rest of the facility and/or to the external of the facility. Rooms may access a common hallway or area within a facility or may directly access the outside of the facility. A “bedspace” is considered one bed where 1 individual can sleep.

1. All facilities rented under this contract shall conform to the requirements listed below:

a. Provide working electricity. Power shall be 120V at 60 Hz. At least 2 electrical outlets per room.

b. Provide running hot and cold water in every room. 1 sink, 1 toilet, and 1 shower and/or bathtub per room.

c. Provide functioning Heating, Ventilation, and Air Conditioning (HVAC).

d. Provide working stable Wi-Fi/internet connection available to every room.

e. Each room should be able to be secured from the rest of the facility (or to the outside of the facility) with a key that only the Government tenants and any required facility maintenance personnel are issued.

f. The Government reserves the right to move furniture around and amongst rooms in the same facility covered within this contract. The Government will return the furniture to its original location and in its original condition upon completion of the contract Period of Performance

(POP).

g. The facility should have at least 250 square feet of outdoor space where the Government may set up equipment for recreational activities, to include but not limited to: outdoor grilling equipment, fitness equipment, games, seating, and tables. The Government may set up this equipment, leave it up, and secure it to prevent its use by other patrons or the public. Road access to this space is required so that transportation of containerized storage units is possible. The Government will remove this equipment upon completion of the POP.

h. Each facility that has more than one room shall have at least one kitchen for every ten bedspaces.

• A “kitchen” shall contain:

o 1 sink (separate from any bathroom sinks) o Minimum 1.5 cubic feet of refrigerated space

i. As the number of Government personnel may fluctuate throughout the Period of Performance (POP) of the contract, the Government may use one or some unoccupied rooms on contract as office space.

j. Filtered Water and Ice – Provision access to filtered water and ice that has been sanitized with a UV Filter or suitable similar system.

k. Provide, at a minimum, 1 plunger and 1 toilet scrubber in each bathroom.

1.4.2. DESCRIPTION OF EQUIPMENT AND SERVICE REQUIREMENT

1. The contractor will provide lodging space as identified in CLIN breakout below. This contract consists of one 3-month period of performance. Each CLIN listed in the schedule shall be quoted at a monthly price.

a. CLIN 0001 - 6 EA: Single Bedroom (1 bedspace)

b. CLIN 0002 - 22 EA: Double Bedrooms (2 bedspaces)

1.4.3. CONTRACTOR’S RESPONSIBILITIES: Contractor shall be responsible for any malfunction of the leased equipment during the lease period, to include but not limited to the following:

1. The Contractor shall provide housekeeping personnel to clean every facility, room, and bedspace at no additional cost to the Government.

a. Sinks, toilets, showers, and other general surfaces shall be cleaned at least twice per week.

b. General trash/waste shall be removed at least twice per week.

c. Linens shall be changed, washed, and replaced at least once per week.

d. Government tenants may choose to skip individual cleanings.

2. The Contractor shall provide maintenance personnel to provide general facility maintenance and repairs at no additional cost to the Government. The Contractor shall provide at least one contact available 24/7 for emergency repairs. This individual shall respond within 1 hour of the Government contacting them.

a. Emergency repairs include any instances where injury or irreparable damage may occur if the issue is not solved as soon as possible (i.e. severe water leaks, electrical problems, structural vulnerabilities).

b. Any damage to the facility that results from negligence of the Contractor to perform maintenance or repairs are not fault of the Government and shall not incur additional cost.

c. Provide replacement of minor and major components parts due to mechanical failure. The

Government shall not be liable for normal wear and tear or degradation of equipment (i.e. Minor nicks, scratches, and dents). Maintain and upkeep consistent with manufacturer specifications.

1.4.4. EMERGENCY SERVICE CALL

The contractor shall respond to service calls made by the Contracting Officer, or Authorized Representative in the case of malfunctioning equipment within 1 hour of receipt of call. If repairs are required, a maintenance must be on site to diagnose and complete the repair within 1 days. If repairs require more than a 24-hour turnaround time, a room must be made available for the affected Government tenants within 12 hours no additional cost to the government.

1.5. TECHNICAL PERSON OF CONTACT (TPOC): The Contracting Officer (CO) shall designate individual(s) to act as the TPOC under this contract. The TPOC will represent the Government in the functional area for the contract but will not be authorized to change any of the terms and conditions of the contract. No oral statements of any person, whosoever will in any manner or degree modify or otherwise affect the terms of this contract. The CO shall be the only person authorized to approve changes in any of the requirements under this contract, notwithstanding any provisions contained elsewhere in this contract, and said authority shall remain solely with the CO.

SECTION II

2.0. GOVERNMENT FURNISHED PROPERTIES AND SERVICES

2.1. Government Furnished Facilities (GFF): The Government shall not be furnishing any facilities to the Contractor in the execution of this contract.

2.2. Government Furnished Materials (GFM): The Government shall not be furnishing any materials to the Contractor in the execution of this contract.

2.3. Services: The Government shall not be providing any services for the Contractor in the execution of this contract.