Attachment 2 - Performance Work Statement (PWS) 06 Sep 2023.pdf

PERFORMANCE WORKS

STATEMENT (PWS)

VEHICLE CORROSION CONTROL REPAIRS, RUSTPROOFING, AND PAINTING

KADENA AIR BASE

OKINAWA, JAPAN

18 LRS/LGRV

Vehicle Management Flight

6 September 2023

Table of Contents

PART 1 – GENERAL INFORMATION

PART 2 - DEFINITIONS & ACRONYMS

PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

PART 5 - SPECIFIC TASKS

PART 6 - APPLICABLE PUBLICATIONS

PART 7 - ATTACHMENT/TECHNICAL EXHIBIT LISTING

TECHNICAL EXHIBIT 1 PERFORMANCE REQUIREMENTS SUMMARY

TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE

PART 1 – GENERAL INFORMATION

1.1. GENERAL: This is a non-personnel services contract to provide vehicle corrosion control, rustproofing, and painting requirements. The objective of the program is to bridge the gap in backlog of vehicle corrosion while enhancing safety and extend equipment service life. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

1.2. Description of Services/Introduction: The contractor shall use a labor force, with the appropriate skills to meet contract requirements. The contractor shall provide all personnel, supplies, facilities, transportation, tools, materials, supervision, and all other items and non-personal services necessary to perform vehicle corrosion control, rustproofing, and painting requirements as defined in this Performance Work Statement (PWS). Corrosion removal shall be conducted without hindering the structural integrity of the vehicles. The contractor shall restore equipment in accordance with technical data through metal repair such as welding and fabrication, rework of fiberglass, and plastic structures. The contractor shall be responsible for the safety and accountability of all its employees and provide all required personnel protective equipment.

1.3. Background: The 18 LRS Vehicle Management Flight requires corrosion repair rustproofing treatment of all underbody surfaces to include boxed-in internal structures, and repainting services for the vehicles listed in in the attached price list. The result needs to be a completely repainted and rustproofed vehicle with protective coating applied to underbody, and all boxed in internal structures.

1.4. Objectives: The contractor shall perform inspections, structural repairs, corrosion treatment, rustproof, and paint surfaces of all vehicles. Assets are to be repaired to eliminate corrosion damage and extend life expectancy by rustproofing underbody components. The contractor shall conduct minor mechanical repairs, as well as hardware replacement (standard screws, bolt, and fasters) where needed. The contractor shall pick up each equipment and return each completed product within 30 business days from the time of pick -up per vehicle for corrosion category level 2. For corrosion categories levels 3 and 4 an estimated 45 business days from the time of pick -up per vehicle for corrosion will be allotted to complete the repairs; a minimum quantity of 2 vehicles will be repaired under this contract. An estimated 5-12 vehicles per month will need to be picked up by the contractor. The COR will act as the primary point of contact for all vehicles rotations. If the deadline for a vehicle cannot be met because of supply chain issues, please contact the CO and COR immediately.

1.5. Scope: The contractor’s labor force shall refurbish vehicles. To include the treatment of corrosion, repair of metal work, panel fabrication, replacement of wood flooring, repair of fiberglass and plastics surfaces as required, including replacement of corroded hardware.

Hardware requiring replacement will be stainless steel to the maximum extent possible. It is not expected for the contractor to conduct full frame-up restoration, major assemblies (i.e., Engine, transmission, drive axles) will not be taken apart or removed without prior coordination with the COR on a case-by-case basis. Refer to paragraph 6.1.2 thru 8 of this PWS for regulations.

1.6. Period of Performance: The period of performance shall be for one (1) year.

1.7. Quality Control: The contractor shall ensure quality service is maintained through the life of the contract and develop an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures their work complies with the requirement of the contract. The contractor will provide the QC plan to the Government no later than 30 days after contract award and provide any additional changes within 3 days of implementation.

1.8. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Contractor must do to ensure that the contractor’s workforce has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.9. Hours of Operation: The contractor will coordinate pickup and delivery times with the designated Government point of contact(s) (POCs). 18 LRS Vehicle Management hours of operation are 7:30 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. For afterhours support vehicle standby technician will be available on call when needed.

1.9.1. Recognized Holidays: The contractor will not be able to pick up or drop off any equipment on the following holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.10. Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility.

1.11. Security Requirements: The contractor shall coordinate with the Government in order to obtain base access to designated vehicle pick-up/drop-off locations. The contractor shall comply with all applicable security requirements, abide by directions given by Military Police and/or other security personnel while adhering to installation traffic laws. The contractor will coordinate base access with the Government POC(s).

1.12. Physical Security: The contractor shall be responsible for safeguarding all government property in its possession.

1.13. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The meetings shall be held bi-weekly by either phone call or in person. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.14. Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform audits necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property: and provide site entry of Contractor personnel. A letter of designation will be issued to the COR, a copy of which will be provided to the Contractor, this letter will state COR responsibilities and limitations. The COR is not authorized to change any of the terms and conditions of the contract to include cost or price, estimates or changes in delivery dates.

1.15. Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager will be the focal point of communication over contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

PART 2 - DEFINITIONS & ACRONYMS

2.1. DEFINITIONS AND ACRONYMS:

2.2. DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The contractor’s procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have pivity of contract with the subcontractor.

2.3 ACRONYMS:

AFFARS - Air Force Federal Acquisition Regulation Supplement CCE - Contracting Center of Excellence CFR - Code of Federal Regulations CONUS - Continental United States (excludes Alaska and Hawaii) COR - Contracting Officer Representative COTS - Commercial-Off-the-Shelf DFARS - Defense Federal Acquisition Regulation Supplement DOD - Department of Defense FAR - Federal Acquisition Regulation

CO - Contracting Officer OCI - Organizational Conflict of Interest OCONUS - Outside Continental United States (includes Alaska and Hawaii) PIPO - Phase In/Phase Out POC - Point of Contact PRS - Performance Requirements Summary PWS - Performance Work Statement QA - Quality Assurance QAP - Quality Assurance Program QASP - Quality Assurance Surveillance Plan QC - Quality Control QCP - Quality Control Plan TE - Technical Exhibit

2.4. MANPOWER REPORTING: The contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of service provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at http://www.sam.gov/. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which run 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year.

PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.2. Government will provide all mil-spec information for primer and paint as specified in applicable technical publications. Reference part 6 of this publication.

3.3. Vehicle damage inspection will be conducted by the Government prior to pick-up and after drop-off for each piece of equipment. Contractor will be liable for any damaged occurred while vehicle was in their possession.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.2. General: The Contractor shall furnish all labor, supplies, parts, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.3. Materials: The Contractor shall acquire and utilize all materials required in accordance with Technical Order 36-1-191 with emphasis on chapter 2 and chapter 6. The latest version of this technical order will be supplied to the contractor in English as it is published.

4.4. PRIMER: Coating, Primer, Zinc-Rich, Rust-Inhibiting shall be used for superior corrosion protection.

4.5. TOPCOAT: Refueling vehicles shall be painted full gloss dark green, color number 14052 of FED-STD-595

4.6. Aircraft and support equipment towing vehicles shall be painted semi-gloss green, color number 24052 of FED-STD-595 and meet MIL-PRF-85285

4.7. All other vehicles and equipment types shall be painted utilizing the Original Equipment Manufacturers topcoat specification and color. Coordinate any question regarding topcoat color with the COR.

4.8. Semi-Trailers: Top surfaces of unpainted wood floors will be rubbed down with raw linseed oil to all sides.

4.9. Equipment: The Contractor shall provide all equipment required to perform corrosion treatment, repair and refinish of vehicles.

PART 5 - SPECIFIC TASKS

5.1. SPECIFIC CONTRACTOR TASKS:

5.2. The contractor shall provide all personnel, equipment, supplies, parts, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform vehicle corrosion control, rustproofing, and painting requirements as defined in the attached Price List.

5.3. Corrosion levels will be categorized in 5 different severity zones as follows.

5.3.1. Corrosion Level I –Visible mild degradation of metal thought-out the vehicle which does not impact its drivability or safe operation of the asset. Item requires minimal corrosion and sanding repair, with the primary focus being rustproofing treatment to extend vehicle life expectance. Estimated: 30 business days.

5.3.2. Corrosion Level II – Moderate corrosion is present throughout the vehicle, exhibiting pitting or etching, and beginning to weakening the material. Minimal metal fabrication work is required to repair at this stage.

Estimated: 30 business days.

5.3.3. Corrosion Level III – Item requires attention to remove corrosion from metal.

Significant corrosion requiring extensive sanding/needling, moderate sheet metal work, and structure repairs. Vehicle panels and cab interior may need to be disassembled in order to conduct proper metal repairs.

Estimated: 45 business days.

5.3.4. Corrosion Level IV – Item requires extensive metalwork to abate the spread of corrosion. Severe corrosion requiring major panel fabrication, and structure repairs thought the majority of the vehicle. Some disassembly of the vehicle is required in order to properly conduct repairs (ie. vehicle cab, can-box, drivetrain) to complete the corrosion requirement.

Estimated: 45 business days.

5.3.5. Corrosion Level V – Severe corrosion covering the majority of the vehicle, corrosion has thinned the metal or pitted major load bearing structures to the point where is more cost effective to replace the assembly rather than repair it. Major component replacement is required at this stage. This is considered a ground up restoration where the body and major assemblies (ie. Engine, cab, major body assemblies…) are all require removal in order to conduct proper repairs. No vehicles identified under corrosion level 5 will be repaired under this contract without prior authorization from the Contracting Officer. If it is determined that the repair is required for the vehicle under this corrosion level 5, the 18th Contracting Office will issue a task order after negotiations.

5.4. Acceptance of Equipment: Prior to contractor’s receiving equipment, the contractor and the Vehicle Management representative will conduct a joint inspection to verify the corrosion level as identified by the government for each asset. The contractor shall record and inform government liaison about all damage during joint inspection on the vehicle condition form. The contractor and the Vehicle Management representative shall sign the vehicle condition form upon the contractor accepting the equipment. IAW FAR 52.237-2 “The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price”.

5.5. Paint and rustproof preparation:

Inspect and remove all corrosion.

Conduct welding repairs and fabrication.

Sand and scuff interior surfaces of access doors.

Apply corrosion inhibiting primer to those areas where rust has been removed.

Remove all markings, remove and reinstall all, lighting, reflective lenses, and placards such as, but not limited to, nomenclature, instructional, identification, and warning placards.

Remove and or mask all components as necessary to minimize overspray.

5.6. Proper application of primer and topcoat:

All control panels behind access doors will be painted. All gauges will be masked to minimize paint overspray.

Panel doors to an engine or electronic/electrical compartment will be painted as well as the panels.

Overspray avoidance will be conducted by masking components such as engine, electrical or electronic items, glass, and hydraulic rams.

Non-skid coating will be applied where necessary.

Ground points and copper points will NOT be painted.

Undercarriage of all equipment will be painted and rustproof.

Seal all seams where applicable.

5.7. Pickup and delivery of equipment to be painted.

Contractor shall be responsible for providing pickup and delivery of all vehicles and equipment to 18 Logistics Readiness Squadron, Vehicle Management Flight on Kadena Air Base.

5.8. Guarantee/Faulty Workmanship.

Contractor will provide guarantee of work for 1 year after completion of work.

Contractor will provide the transportation of equipment to remedy the problem, at no cost to the government.

5.9. Process Documentation.

Contractor will document the repair process.

Pictures of the vehicles during the repair process will be made available to the government within 3 days of vehicle repair. Pictures will capture vehicle Registration Number (license plate, and/or data plate) and major components affected by corrosion. Photographic repair process documentation will include corrosion and paint removal, rustproofing preparation, and paint application.

PART 6 - APPLICABLE PUBLICATIONS

6.1.1. The Contractor must abide by the most current edition of the following Technical Data;

Note: The COR will act as the point of contact to ensure current editions of all technical data are available to the contractor.

6.1.2. Technical Order 36-1-191, Technical and Managerial Reference for Motor Vehicle Maintenance Change-1, 7 February 2019. (Special focus areas to Chapters 2, and 6)

6.1.3. Technical Order 1-1-8, Application and Removal of Organic Coatings, Aerospace and Non-Aerospace Equipment, 8 JUNE 2022.

6.1.4. Technical Order 1-1-691, Cleaning and Corrosion Prevention and Control, Aerospace and Non-Aerospace Equipment, CHANGE 19 - 22 JULY 2022.

6.1.5. Technical Order 35-1-3, Corrosion Prevention and Control, Cleaning, Painting, and Marking USAF Support Equipment (SE), CHANGE 20 - 26 JANUARY 2022.

6.1.6. Technical Order 36-1-191/TB 43-0213, Corrosion Prevention and Control (CPC) For Tactical Vehicles, CHANGE 2 - 4 DECEMBER 2020.

6.1.7. Air Force Instruction 24-302, Vehicle Management, 21 FEBRUARY 2020.

6.1.8. For any questions regarding guidance of above technical data contractor will reach out to the government liaison or COR.

PART 7 - ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.1. ATTACHMENT/TECHNICAL EXHIBIT LIST:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1 PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold

(This is the maximum error rate. It could possibly be “Zero deviation from standard

Method of Surveillance

(The Service required— usually a shall statement)

PRS #1. The Contractor shall accept equipment IAW PWS para. 5.4.

Prior to receiving equipment, inspect it thoroughly for damage. Record and inform government liaison about all damage during joint inspection

90% equipment inspected

100% Inspection

PRS #2. End result, completely repainted and rustproofed vehicle with protective coating applied to underbody, and all boxed in internal structures IAW PWS para. 1.3

Remove all corrosion, repaint and rustproof all surfaces to include boxed in internal structures.

95% equipment surface properly prepared and protected.

100% Inspection

PRS #3. The Contractor shall properly apply primer and topcoat IA W PWS para. 5.6.

Proper spec primer and topcoat applied per applicable technical order

100% of equipment surface has primer and topcoat properly applied.

Random

All control panels behind the access doors have primer and topc o a t applied per applicable technical order.

Inspection

Gauges free of primer and topcoat overspray.

Engine, electrical and electronic items, glass, and hydraulic rams free of primer and topcoat overspray.

Non-skid coating will be applied where necessary.

Ground points and copper points free of primer and topcoat.

Undercarriage has primer and topcoat applied.

All seams sealed

TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Equipment Maintenance Documentation

Every equipment item serviced (1 each) Electronic version emailed with 5 days of equipment delivery.

(1 each) hardcopy at delivery

MS Word 18

LRS/LGRV