Questions and Answers.pdf
PDF 105 KB Posted
- Solicitation number
- FA527023Q0039
- Issued by
- Not on record
About this file
This document contains questions and answers regarding Solicitation Number FA527023Q0039 for potable water backflow prevention device inspection, testing, maintenance and repair services at various buildings and locations in Okinawa, Japan. The qualified contractor will be required to disassemble and rebuild backflow prevention devices, conduct routine inspections twice per year, be on-call to respond to service calls within four hours Monday through Friday except U.S. holidays, and submit backflow prevention device reports and a master report at the end of each base and option year. The contractor will not be required to stock repair parts for on-call services. Appendix B-1 of the performance work statement provides manufacturer information and the size, model, and frequency of testing for each backflow prevention device.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment FA527023Q00390002 SF 30.pdf | ||
| Attachment 2 Price Exhibit-24 Jul 23.xlsx | XLSX spreadsheet | |
| Attachment 1 PWS dated 24 July 2023.pdf | ||
| PWS Appendix B 24 Jul 23 2.xlsx | XLSX spreadsheet | |
| Solicitation Amendment FA527023Q00390001 SF 30.pdf | ||
| Attachment 4 - Question Form.pdf | ||
| Solicitation - FA527023Q0039.pdf | ||
| Attachment 3 Past and Present Performance information.pdf | ||
| Attachment 1 PWS dated 23 Feb 2023.pdf | ||
| Attachment 2 Price Exhibit.xlsx | XLSX spreadsheet |
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Text version
QUESTIONS &ANSWERS RFQ: FA527023Q0024
QUESTIONS (Q) AND ANSWERS (A)
For
Solicitation Number: FA527023Q0039 Potable Water Backflow Prevention Devices to Conduct Inspection, Testing, Maintenance and
Repair at Various Buildings and Locations, Okinawa
Q1. Please explain the term Overhaul? My understanding of this term is complete rebuild the assembly.
Please clarify expectation.
A1: The qualified contractor shall disassemble and rebuild each backflow devices not limited but do cleaning, lubricating, adjusting and detecting any repairs or replacements parts by any abnormal conditions which shall be reported in the BPD Reports paragraph PWS 1.2.3.
Q2 Please clarify what the decals of the overhaul date. Will these decal be provided or something the contractor must provided. If so, please provide an example of the information must be on the decal.
A2. Please see PWS Appendix B-2 for overhauls schedule. The contractor shall provide detailed overhaul schedule.
Q3. understand the requirement for automobile insurance requirement but are this contract requiring general liability insurance as well to provide coverage in the event an incident with an assemblies?
Will the attached general coverage meet the requirement?
A3. Insurance for the incident is not required but the contractor is still responsible for the incident.
Q4: Please provide a list of backflow manufacturer, size, and RP or DC to determine the cost of rebuild each assembly to calculate amount.
A4. Please see PWS Appendix B-1 & B-2 for size of RP or DC. Manufacturer has been added to revised Appendix B-1.
Q5. Is the quantity in this section for the number assemblies at this location and will any assemblies be required to be ITMP more than once per year?
A5. There is a twice a year, task required once every 6 months ITMR for BPD (See PWS Appendix B-1 for task frequency).
Q6. Please provide manufacturer and model number for each device, in order to properly prepare cost analysis for overhauling the equipment.
A6. Will be incorporated to amend 0001, which will be issued soon. Refer to revised” PWS Appendix B-1
Q7. Is contractor required to maintain and stock repair parts for "on call services"?
A7. Do not need to stock repair parts for "on call services".
Q8. Is contractor required to respond to service call(s) during weekends or holidays as well?
A8. On call will conducted Mon-Fri, and except US. Holidays. See paragraph 4.5 of PWS.
Q9. Is this solicitation implying a Service Contract with on-site service within 4 hours and prices to be determined at a future date?
A9. The qualified contractor shall be physically present on site within 4 hours from the on call service done by the Government to figure out the cause and resolve the issue. See PWS paragraph 1.3.1.1 in regards repair costs and 1.4.
Q10. Do the numbers in this column represent the number of times the corresponding BPD shall be tested per year? For example, 1 = once per year and 2 = twice per year?
A10. Number shown in column F is the number of inspections, testing, maintenance and repair required.
1 means = once a year, 2 means = twice a year (once every 6 months)
Q11. Since the Master Report shall only be submitted at the end of the base and option years, does that mean the contractor is only permitted to submit one invoice for the entire year’s work? Can you elaborate on the payment schedules for On-Call Services, and routine ITMR and Overhauls?
A11. Payments can be distributed based on rendered work performance which BPD Reports and Master Reports are part of the work performance. Invoices and payments will be processed once the BPD Reports and Master Reports are approved by the COR. The BPD Reports and Master Reports are considered worthy as much as the inspection, testing and maintenance work performance done on site.
The BPD Reports and Master Reports are one of the most important result products gained by running this service contract due to it is strongly related with the Safety and Life of Army tenants. The qualified contractor shall comply with COR comments and meet all the requirements in the PWS in order to prepare these reports.
Q12. Is this line suggesting that all existing BPDs that are not lead-free must be replaced with lead-free BPDs?
A12. The summary is addressing that all new materials that will be used for potable water has to be Lead & copper free. Existing material are installed in the same process, and need to avoid installation of non-compliant material with this service contract.
File details come from the government source that posted it. Updated .