Attachment 1 PWS dated 24 July 2023.pdf

FA527023Q0039 Amend 0001 Attachment 1

PWS dated 24 July. 2023

Performance-Based Work Statement

FOR

Potable Water Backflow Prevention Devices to Conduct

Inspection, Testing, Maintenance and Repair at

Various Buildings and Locations, Okinawa, Japan

U.S. Army Garrison Okinawa, Directorate of Public Works Date: 24 July 2023

PWS Review by: CO/CA/CS _____________________Date:

Final Review : QAPC ______________________ Date:

Attachment 1 PWS

PERFORMANCE-BASED WORK STATEMENT TABLE OF CONTENTS

SECTION PAGE

DESCRIPTION OF SERVICES 3

SERVICES SUMMARY 6

GOVERNMENT FURNISHED PROPERTY AND SERVICES 7

GENERAL INFORMATION 7

APPENDIX 17

1. DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, materials, tools, equipment, transportation, vehicle, supervision, labor and other items and services necessary to perform inspection, testing, maintenance and repairs (ITMR) of Potable Water Backflow Prevention Devices (BPD), various buildings and locations, Okinawa, Japan in a satisfactory manner in PWS appendix B, C & D.

1.2 BASIC SERVICES.

1.2.1 Performance Schedule. Upon contract award, and prior to commencing services, the contractor shall submit an inspection, testing and maintenance (ITM) schedule to the Contracting Officer Representative (COR) for acceptance. The schedule shall include the specific dates and locations for projected work for which the contractor will perform the building per location indicated in appendix B-1 & B-2. The contractor is required to schedule and conduct this contract work performance in order to cover all of the workload required by this contract. Work schedules may be impacted by DLA-energy and 78th Signal Battalion operation, and if so, the contractor and COR will coordinate changes to the schedule. The contractor shall submit a revised schedule when changes occur, for COR approval. The contractor shall not implement changes to the schedule until the changes are accepted by the COR. Additionally, a master list of ITMR schedule shall be submitted in able to monitor the overall services performed for the BFP throughout the period of performance. All the periodic maintenance schedule performed shall be noted in the master list and submitted to the Government.

1.2.2 Frequency of Inspection, Testing, Maintenance and Repair Performance. The contractor shall inspect, test, maintain and repair BPD in accordance with Unified Facilities Criteria, UFC 3-230-02 dated 1 Apr 2021 9-3. Workload frequency requirements for all ITM tasks shall be in exact accordance with UFC 3-230-02 dated 1 Apr 2021 9-3 Table 9-1, see Appendix B-1. Per UFC 3-230-02 ITMR frequency is annual and biannual. Biannual ITMR shall be every 6 months.

Frequency of BPD Overhaul and Execution Schedule. BPD Overhaul interval has to be once every 5 years at minimum, and Overhaul for all the BPD has to be completed between 1st September 2023 to 31st August 2028. The Overhaul has to be scheduled per the Appendix B-2 and it should be executed in the same timing with the annual or biannual inspection, testing, and maintenance schedule. The decals of Overhaul date, shall be conspicuously stenciled on the BFP. The contractor shall clean and leave the work site without any debris or substances left at the end of each work performed.

The contractor shall inspect and test BPDs in accordance with the devices manufacturer’s instructions and follow the standard testing procedures as shown in the following appendices:

1. Appendix E=Unified Facility Criteria (UFC) “Operation and Maintenance: Water

Supply Systems” Chapter 9, and 10 (Change 1, 1 April 2021)

2. Appendix F=American Water Works Association (AWWA) M14 “Recommended Practice for Backflow Prevention and Cross-Connection Control” (appendix F in AWWA Fourth Edition)

3. Appendix G=Environmental Protection Agency (EPA) “Cross-Connection Control Manual”, Chapter 5 (EPA, February 2003)

4. Appendix H=University of South California (USC) “Manual of Cross-Connection

Control,” Section 9 (USC Tenth Edition) in various locations as identified in appendix B, C & D.

1.2.3 BPD Reports. The contractor shall submit BPD reports upon completion of all BFD first and second inspection and testing rendered, respectively. The contractor shall submit one

(1) set of hard copy report in English to Directorate of Public Works (DPW) for review and approval. Once the reports are approved by DPW, the contractor shall submit three (3) sets of hard copy reports and one (1) electronic editable version report in CD detailing the inspection and testing. The reports shall include: as a minimum, location, degree of hazard, description of protective device installed, a diagram/sketch of the installation on the form, findings, recommendations for installed backflow prevention devices, any “discovered”, defective or malfunction parts, components and systems identified by the contractor during the course of this ITMR, electronic photographs for each location involved in the project, copies of test results, and recommendations for compliance with all applicable Standards, Codes, Manual, Criteria, UFC 3-230-02, Section 9, and10 in appendix E. Payments will be executed after the BPD reports are approved by the COR.

1.2.3.1 The reports shall consist of the following: as a minimum, The contractor shall also provide cost estimates for all the found defective parts/components per their respective building number. See paragraph 1.4 for cost estimates.

(1) Scope of Work

(2) Testing Procedure including pre- testing, field test procedure, tests for reduced pressure principle assembly (RP) devices, tests for double check valve assembly (DC) devices

(3) Results including locations and BPDs tested, test results including summary of test results with defective parts, components and systems

(4) Conclusions and Recommendations including summary of recommendations with detailed scope of work (items of work) to repair, replace, clean, reinstall, rebuild, overhaul, remove, retest & test backflow prevention devices and assemblies

(5) References

(6) Vicinity Maps indicated building number and function

(7) Building Partial Plan, Isometric Piping Diagram/Sketch (For example see appendix D), Key plan shall be accompanied with the following attachments:

(8) Attachment A: Tester Certificate

(9) Attachment B: Individual Test Results including photos of the BPD with testing devices connected & gauge displaying the actual measurement

(10) Attachment C: Completed Test Forms

(11) Attachment D: Field Notes

1.2.3.2 Master Report of Potable Water ITMR Backflow Prevention Devices and Overhaul. The contractor shall prepare a master report of all potable water backflow prevention devices inspected, tested, maintained and repair through base year and each option year. The master list shall show all data gather through the base year and each option year such as but not limited to installation, worksite, building number inspected/tested date, tester’s/inspector’s name, inspection results. (See template in Appendix I). This master report shall be submitted to the COR before the end of base year and each option year finishes. The contractor is able to submit the last invoice of each year through the WAWF after the master list is approved by the COR.

1.3 SPECIAL REQUIREMENTS.

1.3.1 On Call Services. The qualified (See paragraph 4.12) contractor shall respond by being physically present on site and providing on site, within four (4) hours, all necessary personnel, tools, and equipment necessary to repair the found defective items for BPD to a good operational condition. All cost of repairs must be first approved by Contracting Officer (CO). If, for any reason, the contractor is unable to immediately carry out the repairs, the contractor shall make diligent efforts to return the system to serviceable condition as soon as possible. The contractor shall submit hard copy reports, paragraph 1.2.3 and cost estimates, paragraph 1.2.3.1, or on call services for approval before performing work. The contractor shall NOT count the travel hours, back and forth, to the site as part of the on call service hours rendered. The contractor is permitted to invoice only the “work hours rendered on site” under on call services.

On Call Services during Duty Hours. The COR will notify the contractor of needed repairs and replacement for approval parts within duty hours of operation mentioned in paragraph 4.5.

1.3.1.1 The contractor shall survey the repair, and provide to the COR or CO an estimated completion time and cost of repairs found out under on call services. The contractor must notify the building occupants of all projected downtime, minimum impact to the system during repair is required, and estimated time for repair to avoid issues that may occur during this repair time frame. The contractor shall commence repair work after approval from the COR or CO. The contractor shall follow the procedure mentioned in paragraph 1.4 for replacement parts cost estimate. Should removal of the equipment from the work site be required for repair, the contractor shall ensure that the system is serviceable during the repair. An installation of temporary component can be considered as an optional way to avoid interruption of the system until the original component is reinstalled.

1.4 APPROVAL PARTS.

If parts are needed, the contractor must provide a list of parts required and cost estimate to the Government for approval. Overhaul task include replacement of all consumable parts such as but not limited to Rubber parts, O-rings, seal rings, etc... Recommend to use part kits for overhaul available from manufacturer. Overhaul kits shall be charged under approval parts contract line item (CLIN).

1.4.1 The contractor shall submit written reports to the COR within seven (7) working days of any required repairs. The COR will inform the CO at 18CONS. Repair estimated costs shall not exceed 50% of the brand-new component value. The contractor shall furnish parts specified by the manufacturer or an alternative brand name product of equal quality.

1.4.2 All repairs must have prior COR or CO approval. If the contractor proceeds with work without prior approval from the CO, it shall be at no cost to the Government. The approval authority of COR & CO for repairs are as follows:

1.4.2.1 Approval of total line item cost estimate lower than Micro-Purchase Threshold in accordance with fiscal year yen rate. The contractor shall provide, in writing, a cost proposal to include a description of suggested repairs, parts required, labor costs, and method of repair to the COR. All parts shall include shipping cost. No overhead, general and administrative and profit shall be included for reimbursable items. Upon approval of cost estimate by the COR, the contractor shall perform the repair and make it fully operational.

The COR shall notify to the CO at 18CONS of the approved cost estimate.

1.4.2.2 Approval of total line item cost estimate Micro-Purchase Threshold or more in accordance with fiscal year yen rate. The contractor shall provide at least three quotes to the CO thru COR. The contractor shall provide, in writing, a cost proposal to include a description of suggested repairs, parts required, labor costs and method of repair to the CO at 18CONS.

Upon approval of cost estimate by the CO, the contractor shall perform the repair and make it fully operational.

1.4.3 Only new standard parts of the same manufacturer or equal quality shall be used in effecting repairs. Parts that have been replaced will become the property of the Government.

Contractor will return all replaced defective parts to the Government representative unless the replaced parts are used for trade-in as authorized by the COR or CO at 18CONS. The contractor shall have prior approval from the Government at the point of disposal of replaced parts.

2. SERVICE SUMMARY (SS).

SS# Performance Objective

PWS

Section

Performance Threshold

Surveillance Method

Rating

1 Performance Schedule

1.2.1 90% of the all backflow preventive devices shall be rendered as it is scheduled. Any changes shall be reflected to the schedule.

Periodic Inspection

Annual Surveillance

2 Inspection, Testing, Maintenance, Repair and Overhaul

1.2.2 90% of all backflow prevention devices shall be maintained in good operative conditions in accordance with manufacturer’s instructions and follow the standard testing procedures in PWS Appendices E, F, G & H.

Periodic Inspection

Annual Surveillance

3 Reports, Cost Estimates and Plans & Diagrams/Sketch es

1.2.3 90% of all inspected, tested, maintained backflow preventive devices results shall be reflected in reports, cost estimate and plans & diagrams/sketches.

Periodic Inspection

Annual Surveillance

4 On Call Services & Approval Parts

1.3 & 1.4

90% of all backflow prevention devices shall be in good operative conditions

Periodic Inspection

Annual

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 AVAILABILITY OF LATRINE.

The contractor will be allowed to use the existing latrine in the building/work area he is working in during the contractor’s normal working hours. If latrine is not available in the building/work area, the contractor shall be responsible for providing a latrine for his personnel. Location of the latrine shall be designated by the COR. Any and all contractor latrines shall be removed from United States Government property prior to issuance of final payment.

3.2 AVAILABILITY OF UTILITY SERVICES.

The United States Government will furnish electricity and water to the contractor at no cost under this contract. The contractor shall turn-off all water faucets and valves after each use.

When water is rationed, the contractor shall observe site work policies as directed by the

COR.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL .

The contractor is required to control the quality of services delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.1. The Government shall rely on the contractor's existing quality assurance systems as a substitute for Government inspection and testing, when contracting for commercial services, unless market research indicates otherwise.

4.1.2 Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

5 Execution & Results Submission of Sampling & Testing of Potable System Materials & Equipment.

Execution & Results Submission of Water Quality Tests

4.8.4 100% of potable water system all materials and equipment shall be Lead & Copper Free. Quality Water Test shall be conducted after each water outage or depressurization of potable water system.

100% Inspection

Annual

4.2 QUALITY ASSURANCE.

The Government will periodically evaluate the contractor’s performance by appointing COR to monitor performance to ensure services are received. The Government representative will evaluate the contractor’s performance through intermittent on-site inspections and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of inspections if deemed appropriate because of repeated failures discovered during inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of inspections if merited by performance. The Government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints.

However, the Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

The Contracting Officer’s Representative(s) (COR) is the authorized Government representative(s) who will perform assessments of the contractor’s performance.

Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful offeror.

The COR will inform the contract manager in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO) and not to the COR(s).

The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative(s).

4.3 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations (NOV 2012).” Except U.S. military installations where the required services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1 Base Pass. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start to work.

The contractor shall be responsible for all base passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces (Pass Office) may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces (Pass Office) within 24 hours.

4.3.1.1 The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18CONS/PKB, Kadena Air Base, for recommendation of approval by Security Forces (Pass Office). After approval from 18 CONS/PKB, the contractor shall follow the instructions for acquiring designated base pass for entry into applicable as follows:

Access to Marine and Navy Facilities. The contractor shall follow the guidance provided by Camp Foster Pass Office at Camp Foster, Bldg 456, (building near Legion Gate) at DSN 645-2239/7519 or from off base dial 098-970-2239/7519 and at email address PASSOFFICE.MCBB.FCT@USMC.MIL to enter Camp Lester, Camp Courtney and White Beach.

Access to Army Facilities and DLA Facilities. The contractor shall follow the instructions for acquiring designated base pass for entry into Army Facilities (Torii Station, Naha Port and Defense Logistics Agency (DLA) Facilities=Kuwae Tank Farm #1 (Camp Lester) & 2, Chimuwan Tank Farm #1, 2 & 3, Tengan (Camp Courtney) and White Beach Tank Farm (White Beach)) at Torii Station Pass Office, at temporary building, Bldg 218, Room #112, Torii Station, at DSN 652-4688 and from off base dial 098-953-4688 and email address at usarmy.torii.usag.list.usago-pass-office@army.mil

DLA-Energy Okinawa Office Location. Contractor personnel desiring entry into DLA Facilities (Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3, Tengan and White Beach Tank Farm) must process the application documents through DLA-Energy Okinawa office based on the guidance provided by Torii Station Pass Office. DLA-Energy Okinawa office is located outside of Kadena Air Base gate 3, Bldg 53135 at DSN 234-0936 or from off base dial 042-800-0937.

4.4 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all Government property provided for contractor use (if applicable). At the close of each work period, Government facilities, property, and materials shall be secured.

4.4.1 Operation Security.

Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

4.4.1.1. The contractor personnel that will work under this contract shall take Antiterrorism (AT) Level 1 Training and sign the AT Level 1 Compliance sheet within 30 calendar days after contract awarded. DPW COR will provide the training slides which are in English and Japanese, to the contractor after the award of this contract. Once the contractor's training is completed DPW shall file the signed AT Level 1 Compliance sheet in the contract folder.

4.4.2 .Upon completion of contract, the contractor shall return any photos taken, along with all maps, sketched, other images to the DPW COR.

4.4.3 The contractor shall not discuss and provide any information, documents, photos, maps, sketched and other images to any outside agency.

Work Area. The contractor’s personnel are restricted to the area of his services only.

Transiting of areas not in the contract is not permitted, except as required in the performance of this contract.

4.4.4 Interference with Government Operations. The contractor shall establish work procedures and methods to avoid interference with existing operations within or adjacent to the inspection and testing work of backflow prevention devices system. Free passage into adjoining or adjacent buildings/areas not in the contract will not be permitted, except as approved by the COR. Procedures and methods shall also provide for safe conduct of work and protection of property, which is to remain undisturbed.

4.4.5 Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall coordinate with the COR to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the COR before close of business every day. Failure to do this may result in refusal of key use by the Government.

4.4.5.1 The contractor shall immediately report the loss of a duplicate key to the COR

4.4.5.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

4.4.5.3 The contractor shall prohibit the use of keys issued by the Government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (CO).

4.4.6 Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.5 HOURS OF OPERATION.

4.5.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0730 thru 1600 hrs, Monday thru Friday, except U.S Holidays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the Government.

4.5.1.1 Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5.2 Operations During Typhoon Conditions. When Tropical Cyclone Condition Readiness 2 (TCCOR 2) is declared, all work will cease immediately. The contractor will clean up and dispose of all loose debris and waste as directed by COR to secure the job site against damage that may result from anticipated weather conditions. Contractor responsibility shall remain the same during tropical cyclone declaration "Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1C)." Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties. Upon declaration "Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R)," the contractor will immediately be available for duty.

4.6 CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1 Lights shall be used only in areas where and when work is actually being performed.

4.6.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3 Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4 Government telephones shall be used only for official Government business.

4.7 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8 ENVIRONMENTAL CONTROLS.

4.8.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), appendix J and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.8.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in JEGS into the environment, the contractor or its agent shall immediately report the incident to Army Fire Department at 911 and the COR. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations. A written report shall be submitted to the COR within 7 calendar days from the incident.

4.8.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.8.4 Potable Water System.

4.8.4.1 All potable water system material and equipment, (pipes, fixtures, solder, etc…) shall be lead and copper free. Before connection to the existing potable water system, the contractor shall conduct lead and copper sampling and testing for the materials to be used IAW JEGS. The contractor shall submit the lead and copper sampling and testing results to the COR for confirmation and file record prior to the connection to the existing potable water system.

4.8.4.2 Flushing, disinfection and testing of coliforms shall be conducted for new potable water systems before connection to the existing potable water system. Please reference AWWA C 651 for flushing, disinfection and testing procedures.

4.8.4.3 Conduct potable water quality test for total coliforms if a water outage or depressurization of the potable water system is required. The contractor shall submit the potable water quality test results to the COR.

4.9 GOVERNMENT OBSERVATIONS.

Government personnel, other than the CO and COR, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10 SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.10.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2 Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 30 November 2014, “US Army Corps of Engineers, Safety and Health Requirements Manual” in appendix K. The contractor will not disturb building materials that are known or suspected to contain Asbestos. The contractor shall be required under 29 CFR to provide Safety Data Sheet (SDS) and safety precautions to US Army officials when hazardous materials are brought to the workplace. The contractor shall be required to protect the human health of Army personnel from all chemical, physical agent, and physical hazards caused by Inspection and Testing activities. Accident Prevention Plan/Activity Hazard Analysis (APP/AHA) per EM 385-1-1 should include fire/explosion prevention for POL facility maintenance tasks, and the plan should be reviewed by DLA-Energy Safety Office.

4.10.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of Government facilities and property and to provide a safe work environment for contractor personnel.

4.10.4 Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.6. Record and report promptly (within one hour) to the contracting officer or designated Government representative (GR), all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

4.10.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.10.8. If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

4.10.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.10 Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Fire Department:

While working at any locations on base:

From On base (Use DSN Phone): 911 From Off base: 911-1911 From Cell Phone: 098-911-1911

4.10.11 The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.10.12 All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.10.13 All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time. The vehicles shall have the contractor’s (firm’s) name displayed in English on both sides and shall be readable up to a distance of at least 50 feet away.

4.10.14 The contractor shall ONLY smoke in designated areas at Torii Station. The contractor shall NOT smoke at POL Facilities: Kuwae Tank Farm 1, & 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms.

4.10.15 Fire & Emergency Services.

The contractor shall be responsible to coordinate fire safety requirements with the US Army Garrison Okinawa, Fire Inspector.

4.10.16 Protection of Government Property. The contractor shall take all necessary precautions to Government property. All damaged property due to the contractor’s operation shall be repaired, replaced, or restored to a condition as approved by the CO and the COR at no cost to the Government. All damaged property shall be corrected within 5 working days by the contractor with materials of like type or better, quality and finish by skilled craftsmen as required. Should the contractor fail to correct damages, the Government will correct the damages and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the COR and CO.

4.10.17 Disconnection of Services. If it becomes necessary to interrupt the utility service to buildings or utilities not a part of this contract, prior approval shall be obtained in writing from the COR. Provide temporary utility connections in the event disruption of utilities will exceed eight (8) hours. The contractor shall request such approval 14 calendar days in advance of when it is needed.

4.11 CONTRACTOR INCURRED EXPENSES. All expenses incurred by contractor and employees while executing this contract to include, but not limited to: travel expenses (taxi, plane, rental vehicle, fuel and public transportation), lodging, and dining will be the sole responsibility of the contractor to procure. Any and all compensation for these expense will be the responsibility of the contractor, and thus considered as include in the pricing quote. The contractor wil be responsible for travel-related expenses, lodging, dining, travel-related arrangements. The contractor will be responsible for all other miscellaneous expenses necessary to support the subsistence of contracted employees.

4.12. SPECIAL QUALIFICATIONS.

All inspection and tests shall be performed by State certified personnel. The contractor shall provide a copy of Backflow Prevention Tester Certification to the CO and COR prior to start this service contract.

4.13. PARTNERING AGREEMENT.

The contracting officer may require a partnering agreement between the Government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the Government inspector, the Government contract administrator, the contractor’s manager and the contractor’s quality control person.

All costs for the partnership agreement should be shared equally between the Government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum:

specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

4.14 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING CRISIS

IAW DoDI 3020.41.

This service is determined to be non-essential for performance during crisis according to DODI 3020.41, Operation Contract Support, paragraph 2.c. In the event of crisis, the contractor will be notified by the Contracting Officer of the need to discontinue services due to contingency, base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this

PWS.

4.15. PHASE OUT.

4.15.1 If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the Government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of this service contract.

4.15.2 The Government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.16 PUBLICATIONS.

4.16.1 Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.16.2 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.16.3 The publications prescribe US Army policies, use of materials, procedures and processes applicable to the work requirements.

4.16.4 The contractor is required to acquire and work on the latest version of the publication.

4.17 CONTRACTOR PERSONNEL.

4.17.1 Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.17.1.1 The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.17.1.2 The contract manager or alternate shall be available during the normal duty hours within two (2) hours to meet on the installation with Government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within frou (4) hours.

4.17.2 Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.17.2.1 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.17.2.2 The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500- 7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

4.17.2.3 The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.18 CONTRACTOR MANPOWER REPORTING

Reserved.

4.19 JAPANESE ROAD LAWS

4.19.1 The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.19.1.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.19.1.2 Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.19.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.20 REQUIRES INSURANCE by JAPANESE LAW

4.20.1 The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

4.20.1.1 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.20.1.2 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.20.2. Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

5. APPENDICES

Appendix A - Acronyms & Abbreviations List Appendix B - 1 ITMR Backflow Prevention Devices Workload and Frequency Appendix B - 2 Overhaul Services Workload and Execution Schedule Appendix C - Location Maps & Drawings Appendix D – Diagram/Sketch Example Appendix E - Standards, Codes, Manual, Criteria (UFC 3-230-02) Appendix F - American Water Works Association (M14 AWWA) Appendix G - Environmental Protection Agency (EPA) Appendix H - University of South California (USC) Appendix I - ITMR & Overhaul Master Report Template Appendix J - Japan Environmental Governing Standards (JEGS) Appendix K - EM 385-1-1

APPENDIX A

Acronyms and Abbreviations List

Acronym/Abbreviation Definition

AHA Activity Hazard Analysis

ACM Asbestos-Containing Material

APP Accident Prevention Plan

AWWA American Water Works Association

BFD Backflow Prevention Devices

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer Representative(s)

DC Double Check Valve

DEPT Department

DOD Department of Defense

EPA Environmental Protection Agency

FSC Federal Service Code

ITM Inspection, Testing and Maintenance

JCI Japanese Compulsory Insurance

LBP Lead-Based Paint

NFPA National Fire Protection Association

OSHA Occupational Safety and Health Act

POL Petroleum Oil Lubricant

PWS Performance-Based Work Statement

RP Reduced Pressure

SS Services Summary

UFC Unified Facilities Criteria

UIC Unit Identification Code

USAG-J U.S. Army Garrison Japan

USC University of South California

WAWF Wide Area Workflow

APPENDIX B-1

ITMR Backflow Prevention Devices List Workload and Frequency

(Note: It will be provided upon request via email.)

APPENDIX B-2

Overhaul Services Workload and Execution Schedule

APPENDIX C

Location Maps & Drawings

(Note: It will be provided to the awardee.)

APPENDIX D

Diagram/Sketch-Example

Appendix E

Standards, Codes, Manual, Criteria (UFC 3-230-02)

APENDIX F

American Water Works Association (M14 AWWA)

Appendix G

Environmental Protection Agency (EPA)

Appendix H

University of South California (USC)

Appendix I

ITMR & Overhaul Master Report-Template

Appendix J

Japan Environmental Governing Standards (JEGS)

Appendix K

US Army Corps of Engineers, Safety and Health Requirements Manual (EM 385-1-1)