Attach 13 - 20Q0044 Qs-As CAO 21 Aug.pdf

Eagle Hardware FA527020Q0044

Question # Page Section

55 SF1449

3 PWS

5 PWS

18 PWS

NA Attachment 2 Price Exhibit

NA Attachment 2 Price Exhibit

7 NA Attachment 2 Price Exhibit

8 NA Attachment 2 Price Exhibit

NA Attachment 2 Price Exhibit

5 PWS

5 PWS

6 PWS

NA NA

4 PWS

NA NA

Attachment 2

72 RFP

72 and 75 RFP

4 PWS

26-Mar PWS

26-Mar PWS

24 26-Mar PWS

26-Mar PWS

26-Mar PWS

26-Mar PWS

(continued) (continued)

26-Mar PWS

26-Apr PWS

26-Apr PWS

26-Apr PWS

26-Apr PWS

26-Apr PWS

26-May PWS

26-Feb PWS

26-May PWS

26-May PWS

26-May PWS

26-May PWS

26-May PWS

26-Jun PWS

26-Jun PWS

26-Jun PWS

26-Jun PWS

26-Jun PWS

26-Jun PWS

26-Jul PWS

26-Jul PWS

26-Jul PWS

26-Jul PWS

26-Aug PWS

26-Aug PWS

26-Aug PWS

26-Aug PWS

26-Aug PWS

26-Sep PWS

26-Sep PWS

26-Nov PWS

26-Nov PWS

13/26 PWS

13/26 PWS

13/26 PWS

70 14/26 PWS

15/26 PWS

15/26 PWS

16/26 PWS

16/26 PWS

75 16/26 PWS

17/26 PWS

19/26 PWS

20/26 PWS

20/26 PWS

20/26 PWS

20/26 PWS

21/26 PWS

21/26 PWS

21/26 PWS

72/79 Solicitation

73/79 Solicitation

73/79 Solicitation

74/79 Solicitation

2nd & 4th Tab Price Exhibit

All Tabs Price Exhibit

N/A N/A

2nd & 4th Tab Price Exhibit

2nd & 4th Tab Price Exhibit

2nd & 4th Tab Price Exhibit

2nd & 4th Tab Price Exhibit

1/26 & 14/26 PWS

Paragraph Questions

List of Attachments

List of Attachments include a Quality Assurance

Surveillance Plan (QAS) but was not provided in

SAM.gov listing.

1.1.2

The contractor shall provide a simplified method for authorized personnel to be issued government owned items. Please confirm the Government purchases and owns the Market Basket and inventory via Delivery

Orders.

2.1.3.1

Upon award of this contract, the contractor is responsible to complete 100% inventory of all items in all locations. When does the Contractor invoice the

Government for the initial inventory?

5.10.1

The PWS requires a Contract Manager and alternate but these positions are not listed in Attachment 2

Price Exhibit. Please clarify if the Contract Manager and alternate are required. If yes, what CLIN shall they be included in?

CLIN 0001

Will the contractor be required to staff all 16 positions in CLIN 0001?

CLIN 0001

Does the Government or the Contractor decide the total amount of Full Time Equivalents for each position?

CLIN 0001

Is the Contractor allowed to propose additional positions in CLIN 0001?

CLIN 0001

Is Total Evaluated Price calculated assuming one each the 16 positions in the service CLIN?

CLIN 0001

Shall the contractor include overtime in the proposed service rates? Or with the Government reimburse the

Contractor for overtime rates as needed?

2.1.2.1

The Government reserves the right to order items on the Market Basket from sources other than the

Contractor. Please clarify in what instances the

Government will purchase from other sources

2.1.2.1

The Government reserves the right to order items on the Market Basket from sources other than the

Contractor. If so, will the Contractor be required to manage the inventory of items purchased from other sources?

2.1.5.4 Please provide the estimated annual order count for

urgent and emergency orders.

2.1.5.4

Urgent deliveries for items sourced in the US are required to be delivered in 10 days. Is the

Government or the Contractor responsible for the expedited freight costs?

NA Please provide total estimated annual orders.

1.1.3.12 Approximately what percentage of orders are paid

using a Government Purchase Card?

NA

What is the Government’s estimated annual contract value? Please provide the estimate for service and the estimate for material.

The tabs on the spreadsheet refer to FY 20 and FY

21. As FY 20 is nearly over, did the Government mean to use FY 21 and FY 22?

C.1

The instructions say, “The vendor identified key positions are based on requirements, outlined in

PWS paragraphs 5.11.” PWS paragraph addresses

Japanese Road Laws. Will the Government please confirm the reference was instead to PWS 5.10

Contractor Personnel?

C.1 and C.2

On p. 75, the RFP states that “Electronic proposals will be accepted…” On p. 72, the RFP states that offerors should “Submit original plus one (1) copy…” of each volume. Please confirm there is no requirement for “plus one (1) copy” if proposals are submitted electronically?

1.1.3.9

The PWS states that the Government will provide two computers at the main Eagle hardware store for entering TRIRIGA data. Will TRIRIGA be implemented in all servicing locations?

2.1.5.3.

The PWS states “Emergency delivery requirements are items that the RDD is 4 hours or less from the time the order is given to the contractor, including delivery or contractor pick-up time.” What is the

Government’s RDD if the product is not available on the Island of Okinawa?

1.1.1 Is the Offeror to understand that delivery is made at

the location the Contractor is to operate/manage?

1.1.1

Spec Item states in part..--"The contractor shall order, issue, deliver, store and manage a variety of government owned items and facility maintenance and repair for use by authorized government employees and Military Family Housing (MFH) residents.” Question: Should this read ...--variety of government owned items for facility maintenance and repair for use..--?

1.1.2 What Hazardous Materials can the Contractor expect

to store and or issue/deliver?

1.1.3.2.1

Spec Item states in part..--"NPI’s work shall be so noted on each order and will not exceed 25% of the final amount of each order, unless approved at the discretion of the Contracting Officer.” Question:

Please identify the definition of the word “order” as it applies to this statement.

1.1.3.2.1

Spec Item states in part..--"NPI’s work shall be so noted on each order and will not exceed 25% of the final amount of each order, unless approved at the discretion of the Contracting Officer.” Question: Is the

Offeror to understand that “work” is limited to the acquisition and delivery of items?

1.1.3.2.1

Spec Item states in part..--"NPI’s work to be included in the order shall be represented by the Contractor in a separate category, showing itemized material, labor, and equipment charges.” Question: Although it is understood that NPI’s include costs for itemized material because it is not stocked, (cont. on next page)

(continued) it is unclear on what labor and equipment could be charged - that is not already part of the FFP of the

COHS. Is the Offeror to understand that they may have to provide labor in the form of services such as painting, or wall repairs, fencing works - etc. as part of an NPI work order? Or that they may have to obtain and provide equipment such as generators, or airless paint spraying rigs, or scissor lifts - etc. as part of an

NPI work order?

1.1.3.2.1

Question: In efforts to provide a general understanding of NPI work orders, would the government provide 3 examples of what an order may comprise (item type, labor type, equipment type)?

Question: If an NPI cannot exceed 25% of each order, would an individual order which had an item of

$10,100.00 have to have over

$30,000.00 worth of Market Basket items included within that order?

1.1.3.2.1

Spec Item states in part..--"The contractor shall perform NPI at the negotiated price. Question: As the statement is not written as the contractor shall acquire and deliver NPI’s at the negotiated price, is the

Offeror to understand that NPI’s could include performing a service, such as installation of an A/C condensing unit, or wall thermostat, or ceiling fan -etc.?

1.1.3.3

Question: Is the Offeror to understand that the requirement to receive items from suppliers will be in direct relation to items stored and issued/delivered during the support of the COHS?

1.1.3.12

Question: Is the Offeror to understand that GPC will be a form of payment applicable only to Market

Basket and NPI’s - that the Offeror has been approved to order - whereas those particular orders would not be submitted through WAWF? If that is not the case, how is the Contractor to accept GPC for items they have not ordered (government supplied inventory) and credit those amounts back to the government?

1.1.3.13

Question: With respect to 1.1.3.2.1 (NPI’s cannot exceed 25% of order), is the offer to understand that

NPI’s cannot exceed 25% of the Contractors total invoice for any single monthly period?

2.1

Question: Will the Contractor be able to utilize government owned forklifts and/or utility vehicles during performance of services? If so, please indicate what equipment can be utilized and where it would be staged/how to request the use - etc.

2.1.1.1

Question: In what format will the Contractor be provided the customer information that identifies who is authorized to use the COHS store for receipt for property?

2.1.2.3

Question: Is the Offeror to understand that they will not receive funds/accept funds by GPC for

Government owned supplies?

1.1.3.2.1

2.1.3

Question: Please expand on the requirement of the

Contracting Officer and COR (and others listed) having access to the Contractors COIMS system.

Example: They are to have the ability to log into the system / they are to have the ability to view during routine hours via the Contractor accessing its COIMS

(etc.)

2.1.3 Question: When is the TRIRIGA system anticipated to

be in place?

2.1.3.1

Question: Can the Offeror be provided a recent or past inventory of all items in all locations in order to understand the magnitude of the inventory effort?

2.1.3.1

Question: Will the awarded Contractor be provided an inventory in excel format, to which a COIMS can be built upon?

2.1.3.3

Question: If an item is not available from store stock, is the Contractor to begin to research/price the item, or shall direction be given by the COR based on daily reporting?

2.1.3.4

Question: Is the awarded Contractor the only entity with access to the inventory under their control and/or is there existing security and surveillance measurements in place to mitigate pilferage/theft/loss of inventory?

2.1.4.1

Question: Is the Offeror to understand that offers to replenish a stock item (excluding Market Basket) would be awarded in a one time/per occurrence lump sum FFP task order?

2.1.4.2

Question: Is the Offeror to understand that all tools within the Tool Inventory are to be purchased and/or provided by the Government?

2.1.4.2

Question: Can the Offeror be provided a recent or past inventory of all the tools to be managed in order to understand what type of training and overview may be required to be given to those who are issued them?

2.1.5.1

Question: Is the Offeror to understand that the requirement only pertains to the procurement of an item, and not the retrieval of an item after it has been issued?

2.1.5.2

Question: Is the Offeror to understand that delivery of items to any location besides the store, warehouse and overflow warehouse locations (ref 4.1.1) and/or to

DLA (within Okinawa) is outside the scope of the contract?

2.1.5.2

Question: Is there sufficient space within the stores, warehouses and overflow warehouses to store all inventory for this contract?

Question: Is the Offeror to understand that Contractor pick-up time would mean that an Emergency requirement was at one store location, and the item is being stored at another location (as referenced in

4.1.1)

- would be the only relation to pick-up time?

2.1.5.4 Question: Are all delivery deadlines (RDD) subject to modification (ADD) as referenced in 1.1.3.10?

2.2.12

Question: Will the Contractor be provided MFH unit credit/account allowances monthly, that they are to track and update the Government monthly (identifying usage and balance)?

2.2.16

Question: Is the Offeror to understand that heavy drilling/major repair and/or painting are included within the scope of work that may be ordered/requested to be performed by the Contractor?

2.3

Question: Is the Contractor to be provided a cost to associate with all inventory items, that they do not provide as Market Basket items, that is to be reported monthly?

2.3.1

Question: Is the requirement to perform daily inventory checks, or 10% (random) monthly -ensuring all inventory is checked throughout the year?

2.4.2 Question: Is the Contractor only responsible for

historical data starting from the contract award date?

2.4.4

Question: If a craftsman makes a purchase using

GPC for Government provided materials (items not procured by the Contractor), what will the SOP be from charging the card (collecting the funds) to the

Government receiving those funds?

2.4.4

Question: Is the Contractor to indicate on their monthly billing the costs associated with GPC processing (bank and clearing fee %’s), to include

General & Administrative and/or Overhead margins?

2.1.5.3

2.5

Question: Are the sales slips to be consecutively numbered per location, or is each location to assign sales order numbers from one master file? Example:

KD00001 would be first from Kadena store, KS000001 would be 1st from Kinser - or - Sales Slip will start from 000001 and ascend throughout the contract regardless of location)

2.7

Question: If material is turned in exchange for new or rebuilt like items, what is the Contractor to do with the item that was turned in?

2.11.2

Question: Is the Offeror to understand that all items that are not available locally are to be procured/shipped via commercial shipping to the

Contractors place of business - or is the shipment allowed to be sent via Government Transport

(example: Tracy) and/or directly to one of the base locations that the Contractor is to operate?

2.11.3

Question: Is the purchaser authorized by the

Government the responsible party with regards to ensuring parts and materials are not utilized on

Maintenance & Repair Contracts?

4.2.3.2

Question: What is the maximum weight and dimensions of an item that the Contractor would have to receive/issue and/or move between warehouses/stores?

4.2.3.2

Question: Are there any restrictions on the types of weight handling equipment used by the contractor, such as gas-powered vs electric- powered?

5.4

Question: Will the Government change the locks during a turnover from existing operations (to include lock combinations as per spec item 5.4.3) - upon start of the contract?

5.5.1

Question: Is the Offeror to understand that if stores are in extended hours due to the exception, that once

TCCOR 1C is announced that the operations are to be secured/workers are to exit the base?

5.5.1

Question: Is the Offeror to understand that the store locations listed are to be open for service continuously throughout the times shown (not closed for lunch)?

5.5.3.1 Question: Is the Offeror to provide a single 24/7

Emergency support request call number?

5.6.4.3

Question: Will the Contractor be involved with design of a building or work, or in the performance of construction, renovation, or maintenance?

5.7.3

Question: Is it the Governments responsibility to provide ample area, and adequate levels of ambient air quality, required for the Contractor to store materials involved with the performance of the contract?

5.7.4.5

Question: Is the disposal of hazardous materials accomplished through the Governments HAZMAT center without cost to the Contractor, or is the

Contractor to dispose HAZMAT off base?

5.7.5.1

Question: Are the 4 hardware stores identified the only collection points that the Contractor shall be responsible for maintaining and monitoring?

5.7.6 Question: Is there a SOP for spills caused by other

than contractor employees?

5.7.9

Question: Is the Offeror to understand that during restocking, if items are not available that specifically match those within the Hazardous Material

Automated System, that the COR will determine a suitable replacement item?

5.10.10

Question: If the Contractor has an employee providing across-the- counter sales to a customer, and there is a customer waiting to be provided across-the-counter service support and/or support of an emergency request - is the Contractor meeting contract requirements with respect to waiting for service?

5.13.3

Question: How many days will an awarded Contractor

(who is not the incumbent) have from award to start date in order to create and procure components required for its COIMS, secure equipment rentals/delivery of MHE, recruit, setup of store front -etc.?

5.13.3

Question: How much (height, width, depth) and what type (light duty, medium duty, heavy duty) of shelving is being utilized currently to support the contracts needs that are not going to be provided to the awarded contractor as GFP?

5.13.3

Question: Approximately how long does it take to process an individual employee’s paperwork, to change from Non-SOFA status to SOFA status?

Example: If our employee has a spouse visa which allows him to work in Japan or if an employee currently possesses a residence card.

5.13.3

Question: How will NPI’s and or inventory items which are pending to be delivered (due in for an order and/or into the store for replenishment) by an incumbent be fulfilled/closed/received for - if received after the new contract start date?

5.16.1

Question: With regards to Contractors stock, would that be things like office and cleaning supplies that the Contractor uses to carry out operations, or is the

Contractor to stock items that the Government does not pay for via a purchase order/approval in advance?

5.17

Question: Will individuals that receive SOFA status be authorized on- base routine and/or emergency medical and dental services, and will those services be without cost to the individual or contractor?

5.17

Question: If SOFA status is provided to an employee, will it also be provided to an employee’s family (or just the employee)?

5.17

Question: Will SOFA status give permission/allow for the use of base exchanges, commissaries, gas stations, messes, social clubs, theaters, newspapers and other non-appropriated fund organizations regulated by United States military authorities as provided for in SOFA Article XV and DoD Manual

1000.13-V2, DoD Identification (ID) Cards: Benefits for Members of the Uniformed Services, Their

Dependents, and Other Eligible Individuals?

5.17

Question: Will SOFA status authorize logistical support as stated in item (4)(i)(A~L) of FAR 252.225-

7976?

C.1(a)

Question: Can the Offeror’s staffing plan be mixed/combined with personnel to receive SOFA status and/or local nationals?

3(a)

Question: If the Offeror does not have Quality and

Satisfaction Ratings for the Operation of Hardware

Store Contracts but has Quality and Satisfaction

Ratings for Contracts that involve work that can be related to the Performance Objectives listed in Spec

Item 3 of the PWS, can the Offeror submit them (and based upon the information provided to the

Government) be possibly provided a Very Relevant

Rating and/or a Substantial Confidence rating?

3(b)

Question: If the Offeror does not have Past and

Present Performance Data for the Operation, Inventory, and Management of a Government

Contractor Operated Hardware Store, but has Past and Present Performance Data for Contracts that involve work that can be related to the Performance

Objectives listed in Spec Item 3 of the PWS, can the

Offeror submit them (and based upon the information provided to the Government) be possibly provided a

Very Relevant Rating and/or a Substantial Confidence rating?

3(b)(v)

Question: Will the Government extend the survey submittal date and time if there is not at least 7 calendar days from the date that the answers are posted in relation to the deadline?

CLIN 0001 & CLIN 1001

Question: As there are not columns for a quantity of

ELIN’s to be defined, is the Offeror to understand that the amount is to be for 1 each?

CLIN 0001 &

CLIN 1001

CLIN 0001 &

Question: As there is not an ELIN to account for costs other than the ELIN’s identified, is the Offeror to roll those costs (equipment/overhead

CLIN 1001 - etc.) into the hourly rates?

CLIN 0001 &

CLIN 1001

CLIN 0001 &

CLIN 1001

CLIN 0001 &

CLIN 1001

CLIN 0001 &

CLIN 1001

All Tabs

Question: Is the Offeror to understand that pricing is to be in US Dollars, and that the resulting payment will be made in US Dollars?

N/A

Due to the Japanese Obon season, most companies have been closed for the past week. As such, we are experienceing delays in receiving cost quotes in preparation for this bid. We would like to formally ask for an extension of the bid date to at least 4-

September (1 week Extension) to allow time for companies to provide cost quotes for this bid)

Question: Is the Offeror to understand that the invoicing and/or payments to its employees listed within the ELIN’s are to be in 2-week increments (Bi-

Weekly @ 80 hours)?

Question: Is the Contractor required to provide certified time sheets for employees during invoicing in order to justify payment request under the individual

ELIN’s?

Question: Is the Offeror to understand that the

Government considers the Staffing identified enough to sustain operations in accordance with the PWS?

Question: Is the Offeror to understand that the

Contractor will invoice by ELIN’s through WAWF?

Question: Is the Offeror to understand that the

Staffing identified is the minimum staffing for the

Contract?

4.1.1 & 5.5.1

Is the Kadena Tool Crib & Warehouse spaces listed within 4.1.1 of the PWS the same facility that is referenced as the location "Appliance Repair" to be operated from 7:20 a.m. to 4:20 p.m., Monday through Friday (within 5.5 of the PWS)

Answers

SF1449 will be amended to remove QASP from list of attachments. QASP will be provided to awardee

Yes. Once items are deliverd the items are GOV owned.

No invoice is needed. Items are GOV owned. Complet the inventory in 60 days.

Attachement 2. Store Manager is the Contract Manager. The incumbant notified the Kadena

Store/Warehouse Lead as the assistant

Per the PWS 5.10.1 contractor is only required to provide a Manager and an assistant manager and provide sufficient manning per 5.10.10. The contractor should provide their method and estimate to provide the manning to the stores.

The government has no opinion of the use of FTE employees for each position. The staffing plan should reflect how the contractor intends to staff the storefronts to meet the requirements in the PWS

Yes the contractor shall propose whatever positions required to properly operate the store fronts

That number will be dependent on the offerors staffing plan. Careful consideration should be given to ensure compliance with the evaluation procedure written in Addendum to FAR 52.212-2 para d2 as specified in the RFQ.

The government will not reimburse the contractor for any additional rates since this is a firm fixed price contract.

If item has long deliver time from Contractor and item can be purchased from another vendor at a better delivery date.

Yes. If the item is received from another source the COR will sign for the item and turn it over to the contractor to put in government owned stock.

Average 4-5 Orders a month

This will be for items that are one time buys and will be a GPC order and government will pay for shipping fees.

The estimated order amounts will fluctuate year to year however, the maximim value of this IDIQ referenced on Pg

3 of the original RFQ has been provided under Note 2. The number is based on historical ordering data.

For FY19 we had 44 GPC Orders. For FY20 we have 29 GPC Orders.

Not required under this solicitation

Because this contract starts if FY 20 (Sep 30th) This should remain the same.

Will amend to PWS 5.10

Will amend to clarify no requirement for physical copies unless contractor submits physical proposals

Yes. All locations will be implemented.

Urgent 10 Days

Yes

Yes it should be government owned items FOR facility maintenance and repar

Paints, Caulking, WD-40. Home Depot type items for housing items.

This sections order was intended to mean the Delivery Order

Yes work is limited to the acquisition and deliver of items that are unpriced or not included as market basket items

Consider that the use of NPI's are used to incorporate items that do not have a market demand but are considered a one/periodic time use only. The NPI's are intended to be a "Just In Time" ordering mechinism that allows the requesting activity to order products that do not have a reocurring demand.

Labor costs are not expected to result from any NPI. It was a generic description to articulate the need for an itemized breakdown of any NPI's

PWS has been rewritten for clarity. NPI's do not have to be placed with Market Basket items.

No. Contractor will NOT install Items

Yes all items in the warehouse are in relation to Housing Maintanance.

Once all items are ordered from contractor or from another source all items are then government owned.

Contractor will submit items in WAWF only for NPI and Market Basket items that the contractor has ordered.

Then put in GOV inventory. Once the item is issued to a craftsman or to a resident the item will be taken off the government owned inventory. Only Market Basket and NPIs items received from contractor will be inputed in

WAWF. For items the contractor has not orderd it will be issued to the craftesman or resident from the government owned stock managed by the contractor. If an item is ordered from the contractor or from another source the payment will be by GPC. Item will be received and placed in government owned stock. Once it is issued from GOV owned stock there is no credit back to the government from the contractor. The issue document from the COIMS system will show item was issued to a craftsman for $x.xx amount from the GOV owned inventory.

NPI will not have to placed with a Market Basket order. This would be 25% for the option year.

Contractor will be able to utilize GFP outlined in ATTACHMENT 3

Excel Document.

Correct. GOV owned supplies have already been purchased by the GOV and items have been placed in GOV ownred inventory managed by contractor.

The contracting Officer and the COR will require acces to the COIMS in order to review inventory stock, over the counter issues, receipts and review inventory adjustments that were approved by the COR. The COR will only have access to the material portion of the stock and the history of transactions for the reason to make sure inventory adjustments are not being accomplished without the COR approval because it is government owned stock.

6-12 Months

Please see attached Documents for inventory of all locations

Yes.

Direction shall be given by the COR as direct by the CO. Consider the unstocked item may be considered an NPI and should apply the procedures written in the applicable section.

The only people that has keys to the warehouse are the contractor and the COR.

Any form of stock replenishment will be done via a Delivery order to CLIN 0002 respective of each Option Year.

The stock replenishment shall not happen without written consent from the Contracting Officer.

Yes

Items are shovels hedge trimmers, pressure washer, carpet cleaners, ladders and gardening tools

Only for procurement

Items will be delivered to warehouses and DLA

There is sufficient space within the stores, warehouses, and overflow warehouses to store all invenctory for this contract.

Also if an item was ordered with the Contractor and item is in local area

RDD are subject to modification if a craftsman or resident is issued an item the contractor will need to be able to track who received the the item and what building the item went to.

2.2.16 refers to work requested to be done at a member's home NOT to be done by the contractor or to the facility

Yes the price will be provided.

The requirement states that any frequency that would ensure all line items are inventoried once a year. It is up to the contractor to determine the inventory interval for General Officer Quarters to meet this criteria

Yes.

If a GPC purchase is not made from the contractor the item will be placed into GOV stock then issued to craftsman. There will be no need for the Contractor to collect GPC funds.

Yes

Sale slip will need to have assigned sales order numbers from one master file

Items are Gov owned. If items are turned in and the items are servicable they will be returned to stock with COR approval.

Items not available locally are to be procured/shipped to Contractor Place of business or Door to Door to one of the base locations that the contractor operates.

The only authorized purchaser will be specified by the Contracting Officer in writing as outlined in this section

6000 Pounds, anything beyond 6000 Pounds will not be the contractors responsibility to receive/issue/move between warehouses and stores

There are no known restrictions at this time.

Yes

When a typhoon is forecasted, all stores will extend their duty hours to 1900 during Tropical Cyclone Condition of Readiness (TCCOR) 2 until TCCOR 1C. Once in TCCOR 1C the contractor will be able to leave even if it is during duty hours.

Not closed for lunch

Yes

The contractor will NOT be involved with design of a building or work, or in the performance of construction, renovation, or maintenance.

All areas will be provided by the Government for GOV owned material

All hazardous matterial will be turned in to HAZMAT on base without additional cost to the contractor.

The Eagle Hardware Stores identified are the only collection points that the contractor shall be responsible for maintaining and monitoring

There are SOP for spills caused by other than contractor employees.

If the item is not available the COR will determine replacement with HAZMAT approval

Emergency request will come from the COR and will not be an over the counter request

If the award is made to a contractor (who is not the incumbent) they will be given a transition period to create and procure componentes required for their COIMS, Secure Equipment, Recruit, Set up store front. The amount of days is not specified due to fluctuating restrictions and required contractor actions related to COVID-19.

Please see GFP Attachment and Picture Attachments

CONS or CES is not the program owner for the SOFA status. This questions should be directed to the applicable responsible office.

Items will be delivered to the Kadena Store and the COR will confirm items are complete and turn item over to new contractor to place items in stock

This is for the contractor's supplies to perform duties

Emergency medical care will be on a reimbursable basis.

See FAR 252.225-7976 Contractor Personnel Performing in Japan. “Dependent” means spouse, and children under 21; and parents, and children over 21, if dependent for over half their support upon a member of the

United

States Armed Forces or civilian component.

To receive such a designation, an individual must—

(1) Be a United States national;

(2) Not be ordinarily resident in Japan (or if ordinarily resident, complete the procedures set forth in USFJ Instruction 36-2611 (Change of Status by Persons in Japan to One of the Categories Authorized by the Status of Forces Agreement, available at http://www.usfj.mil/Portals/80/Documents/Instructions/36-

2611%20(USFJI).pdf

(3) Be present in Japan at the official invitation of the United States

Government and solely for official purposes in connection with the United States

Armed Forces; and

(4) Not have SOFA Article XIV status.

For contract performance tha tis 90 days or more the following services are authorized: a. Billeting; on a space available basis; at contractor expense

b. Military Exchange with presentation of LOA

c. Medical and Dental; limited to emergencies on a cost reimbursable basis at contractor expense

d. Casualty/Mortuary Assistance; on cost reimbursable basis

e. Open Mess (Officer and Enlisted Club Open Food Services)

f. Common Access Card; ONLY if access to DoD network is required for performance

g. Postal Services; for outgoing mail only, at contractor expense

h. MWR Facilities & Services; presentation of LOA may be required

i. Local Access Badge; as required by performance of duties and authorized by 18th Security Forces

j. APO Postal Services; if available

k. Issuance of U.S. Forces, Japan Vehicle Operator’s Permit

l. Issuance of Vehicle License Plate or Permit Sticker

m. Department of Defense Dependent Schools on a Space-available and tuition paying basis

n. Military sponsored housing; on a space available and cost reimbursable basis

o. Legal Assistance; limited assistance, on a space available basis

See response to question 85 Above

Offeror's staffing plan could be a combination of SOFA status personnel and local nationals.

Consideration will be given to the contractor as specified in the addendum to 52.212-2 (d)(3) consideration will be given to the contractor as specified in the addendum to 52.212-2 (d)(3)

RFQ will be extended to 1 Sep 20, 1630 Japanese Standard Time (JST)

Per the PWS 5.10.1 contractor is only required to provide a Manager and an assistant manager and provide sufficient manning per 5.10.10. The contractor should provide their method and estimate to provide the manning to the stores.

The contractor will invoice through WAWF

We do not forsee additional costs other than the ELINs identified. Should an additional cost arise it will be discussed with the Contracting Officer and COR for review and payment

The Staffing identified is the estimated minimum staffing for the contract

The Staffing identified is the estimated minimum staffing for the contract

The Government is invoiced monthly for CLINS X001 and X002. It is up to the contractor to decide how often their employees are paid

Contractors will not be required to provide certified times sheets for every invoice but must have time sheets ready for COR Audit purposes.

The conversion rate that will be used by the government for evaluation is @$1=JPY 111.1542 as specified on page 3 of the original RFQ. The payment will be made in USD or Japanese Yen.

The Government intends to award this opportunity by 30 September. Therefore in order to meet that deadline will be extended to 1 Sep 20, 1630 Japanese Standard Time (JST).

The Kadena Tool Crib and Warehouse spaces listed in 4.1.1 of the PWS is a different facility than the Aplliance

Repair location referenced 5.5 of the PWS

LTV

LtV