Attachment_1-Performance_Work_Statement_31_Mar_17.pdf

PERFORMANCE BASED WORK STATEMENT

FOR

LIQUID PETROLEUM (LP) GAS

DISTRIBUTION SYSTEMS SERVICES

Kadena Air Base, Kadena Marina, Chibana Golf Course, and Okuma on

Okinawa, Japan

18 CES/CEOES

31 Mar 2017

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 4-5

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 GENERAL INFORMATION 5-13

5 APPENDICES 14-18

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to operate, maintain and repair the LIQUID PETROLEUM (LP) GAS distribution systems at Kadena Air

Base, Kadena Marina, Chibana Golf Course, and Okuma on Okinawa, Japan.

1.1 REQUIREMENTS.

1.1.1. BASIC SERVICES. All work shall comply with the requirements of the 49 Code of Federal

Regulation (CFR) Part 192 – Transportation of Natural and other Gas by Pipeline: Minimum Federal Safety

Standards, when applicable; the Department of Transportation’s Guidance Manual for Operators of Small

Gas Systems (GMOSGS); and all Japanese laws and regulations. The Contractor shall furnish LP gas services to include galvanized and/or plastic piping, pressure regulators, meters, automatic gas alarms, step-down transformers, hand valves, fittings pressure gauges and securing devices for the propane bottles to all facilities listed in Appendix C. The maintenance of equipment(s) and the pipe to use is the responsibility of the

Contractor. See the Appendix C for specific data on propane gas service.

1.1.2. OPERATIONS AND PREVENTIVE MAINTENANCE. In performing system operation and preventive maintenance, the Contractor shall follow the GMOSGS, and must be a licensed LP Gas contractor

IAW USFJINST 63-101, para 4.2.9. The Contractor shall develop an operation and preventive maintenance plan. The Contractor shall perform maintenance and repair services, and replacement of 50 kg cylinders

(equivalent of 25m³) listed in Appendix C of the PWS.

1.1.3. LEAKAGE SURVEYS. The Contractor shall perform flame ionization leak surveys of the LP Gas

Systems at the start of the contract and every 4 years thereafter. The Contractor shall provide documentation by facility number, type(s) of inspection performed, and date completed to the Contracting

Officer (CO) thru the Contracting Officer Representative (COR).

1.1.4. MAINTENANCE OF KEY VALVES, REGULATORS AND METERS. As a minimum, the contractor shall inspect, lubricate and exercise the key valves annually. Regulators and meters are inspected and calibrated as required by manufacturer’s technical manuals.

1.1.5. ABANDONMENT OF FACILITIES. The Contractor shall develop information concerning previously abandoned lines, and update the COR as additional lines are abandoned. If there are unforeseen vacancies at any of the buildings, only the CO or COR will direct the Contractor to remove the cylinder(s) from the facility. The COR must notify the CO that the building is no longer in use and the cylinders were removed.

1.2. SPECIAL REQUIREMENTS.

1.2.1. The Contractor shall provide corrective maintenance work required to return a system or component to proper operating condition. Corrective maintenance shall be conducted on a routine basis (operator maintenance) and maybe a result of preventive maintenance inspections, or as a result of service calls. The Contractor shall perform all system repairs and construction assigned following the requirements in the GMOSGS.

1.2.2. The contractor shall perform a pre-inspection all the facilities in the first year of the contract. The Contractor shall be responsible for proper inspection, maintenance, and repair of LP Gas systems from the contractor furnished gas cylinders up to the Government’s equipment. This includes the contractor furnished galvanized and/or plastic piping, pressure regulator, meter, gas alarms, step-down transformers, hand valves, and the equipment that the LP Gas is being delivered in/to, in accordance with the standard commercial practices for LP Gas services on Okinawa, Japan.

1.2.3. The Contractor shall be responsible for delivery of LP Gas to the designated facilities in approved metal cylinders. The metal cylinders shall be maintained in a safe, serviceable condition at all times, cylinders shall be hydrostatically tested and certified IAW Okinawa laws/regulations, AFI32-1067, and NFPA 58. Once delivered to a facility, propane cylinders shall be secured in an upright position to prevent tipping in an event of an earthquake or typhoon. The Contractor shall inspect the securing device every time a cylinder is delivered to ensure that it is not corroded and/or loose. There shall not be any gaps within the storage of propane bottles at any of the facilities. All propane bottles shall be chained tightly together, so that the bottles will not accidentally fall for any reason.

1.2.4. Removed Parts and Materials. Any item with a replacement cost over $500 that is removed from equipment or facilities shall be inspected by the COR prior to final disposition. All items, such as parts and materials, that are acquired and paid for by the US Government will remain and belong to the US Government after the completion and/or termination of this contract.

1.2.5. Reimbursable Parts. The Contractor shall bear the cost of all materials, parts and supplies including labor up to ¥10,000 per job order. Job orders that are more than ¥10,000 but less than ¥250,000, shall receive prior approval from the COR. If a job order exceeds ¥250,000, it shall require prior approval from the CO and shall be supported by a detailed breakdown. If the Contractor proceeds with work without prior approval from the CO through the COR, it shall be at no obligation to the Government. Discounts, core credits and rebates on items provided to the Contractor from different sources shall be credited to the Government. All purchase documents shall be made available to the COR and CO to review and audit. The Government will reimburse the Contractor for the excess amount for each completed job order that costs more than ¥10,000 only. For example: if a job order costs ¥15,000 for materials, parts and supplies, the Government will reimburse the amount of ¥5,000 to the Contractor. The Contractor shall bill for only completed reimbursable job orders each month. The billing shall be supported by an itemized list by job order of all reimbursements showing the item, quantity, unit cost, and total cost. The Contractor shall also provide original delivery tickets, sales slips and any other documents identifying items purchased under the cost reimbursement portion of this contract. No overhead, general and administrative, and profit shall be included for reimbursable items.

1.2.6. The Contractor shall furnish all LP Gas cylinders and meters.

2. SERVICES SUMMARY.

The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the performance objective to be met, service delivery must be in substantial compliance with applicable performance standards. The performance threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these performance thresholds means that Contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by government personnel, however, inspection of any contract requirement is authorized.

Performance Objective PWS Para Performance Threshold

Operate LP Gas Distribution System.

LP gas is provided to customers.

No leaks are present in the system.

Meters are calibrated and working properly.

1.

Perform 100% of operations with no deficiencies

Provide Preventive and Corrective Maintenance and Repairs.

System is maintained in good working condition. Records are accurate and current Service calls are handled appropriately. Customers are satisfied with service call performance.

Preventive maintenance is within recommended frequencies. All system and equipment components are free of defects, debris, errors, and problems. All equipment is properly calibrated.

1.1.

Through

1.2.6.

Perform 100% of operations with no deficiencies

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The Government will provide water and electrical power when available to the Contractor without cost.

4. GENERAL INFORMATION

4.1. QUALITY CONTROL

The Contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services

Summary.

4.1.1. QUALITY CONTROL PLAN. The Contractor shall provide a complete Quality Control

Plan (QCP) to ensure the requirements of the contract are provided as specified. The Contractor shall provide a QCP describing the inspection system for the requested services listed in the PWS.

The Contractor shall develop and implement procedures to identify, prevent and ensure non-occurrence of unacceptable services. The Contractor shall submit the QCP to the CO for review prior to the start of the performance period. The Contractor shall update the QCP as changes occur.

Changes shall be submitted to the CO for review.

4.1.2. The Contractor’s QCP shall contain, at a minimum, the following items:

a. A description of the inspection system to cover all services. The description shall specify the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections and the title and organizational placement of the inspector(s).

b. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

c. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.1.3. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2. QUALITY ASSURANCE

The Government will periodically evaluate the Contractor’s performance by appointing a representative to monitor performance to ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's QCP and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will also investigate complaints received from various customers located on the installation. The Contractor shall be responsible for initially validating customer complaints. However, the Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. The COR is the authorized Government representative who will perform assessments of the

Contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining his/her duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2. The COR will inform the contract manager when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on his/her surveillance checklist with the date and time the discrepancy was noted and will request the contract manager

(or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO and not to the COR.

4.2.4. The services to be performed by the Contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative.

4.3. SECURITY REQUIREMENTS

Security and base access requirements are contained in AFFARS Clause 5352.242-9000, Contractor Access to Air Force Installations. Contractor employees will be required to obtain and display identification badges. The Contractor should anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1. ID Passes, Badges and Vehicle Stickers: The Contractor is responsible to obtain such clearances and/or passes as required for its employees to enter military installations prior to the start of work. The Contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, the 18th Security Forces Squadron (18 SFS) shall conduct background checks on employees. Upon termination of employment, the Contractor shall be responsible for returning identification cards and base passes to 18 SFS within 24 hours.

4.3.2. Flight Line Access: If flight line access is necessary, The Contractor shall obtain all required training and coordination from Airfield Management to ensure that any Contractor vehicle within the airfield area is operated IAW U.S. Air Force (USAF) directives. Direction will be provided by the COR.

4.4. PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all government property provided for

Contractor use. At the close of each work period, Government facilities, property and materials shall be secured.

4.4.1. Key Control: The Contractor shall establish and implement methods of ensuring that all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

4.4.1.1. The Contractor shall immediately report the occurrences of a loss of duplicate key/key card to the CO.

4.4.1.2. In the event keys/key cards other than master keys are lost or duplicated, the Contractor shall upon written direction of the CO, re-key or replace the affected lock or locks; however, the

Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due to the

Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due to the

Contractor.

4.4.1.3. The Contractor shall prohibit the use of keys/key cards issued by the Government by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

4.4.2. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality

Control Plan.

4.5. HOURS OF OPERATION

4.5.1. Normal Hours of Operation: The Contractor shall perform the services required under this contract during the following hours: 0730 ~ 1630, Sunday through Saturday, The LP Gas services will have a continuous operation 7 days a week and 24 hours daily whole year round. This includes weekends, federal and Japanese holidays with no exemptions. The Contractor may work extended hours with prior approval of the CO, to ensure timely completion of work at no additional cost to the Government.

4.5.2. PERFORMANCE PERIOD - The performance period shall be as follows:

a. Basic Year: 1 October 2017 - 30 September 2018

b. Option Year #1: 1 October 2018 - 30 September 2019

c. Option Year #2: 1 October 2019 - 30 September 2020

d. Option Year #3: 1 October 2020 - 30 September 2021

e. Option Year #4: 1 October 2021 - 30 September 2022

4.5.3. Emergency Services: On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above.

4.6. CONSERVATION OF UTILITIES

The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2. Mechanical equipment controls for heating, ventilation and air conditioning systems shall not be adjusted by the Contractor or by contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7. ENVIRONMENTAL CONTROLS

4.7.1. Compliance with Laws and Regulations: The Contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS) and requirements regarding environmental protection. In the event that environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the

CO pursuant to notice requirements and negotiate a modification to the contract.

4.7.2. Notification of Environmental Spills: If the Contractor spills or releases any substance as defined in JEGS chapter 18, the Contractor or its agent shall immediately report the incident to the

Kadena spill team. Contact the Kadena Air Base Fire Department at 098-934-5911 when applicable. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

4.7.3. Material Storage and Use: The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with the guidance on storing compressed gases as outlined in AFJMAN 23-209 and JEGS, chapter 5. This includes hazardous materials.

4.8. GOVERNMENT OBSERVATIONS

Government personnel other than the CO and COR may from time to time with CO coordination, observe Contractor operations. However, personnel may not interfere with Contractor performance or make any changes to the contract.

4.9. SAFETY REQUIREMENTS

In performing work under this contract, the Contractor shall:

4.9.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.9.2. Perform work in a safe manner as required by OSHA 2206, Occupational Safety and Health

Standards (29 CFR 1910) and JEGS.

4.9.3. Develop and provide, at the start of the orientation period or the start of the first operational performance period (if there is no orientation period), a safety plan to provide a safe work environment for the protection of Government facilities and property as well as Contractor personnel.

4.9.4. Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

4.9.5. Include a clause in all subcontracts to require sub-contractors to comply with the safety provisions of this contract, as well as comply with FAR Clause 52.212-5 (e), as applicable.

4.9.6. Record and report promptly (within one hour) to the CO or COR, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

4.9.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.9.8. If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of the investigation until the investigation has been completed.

4.9.9. Include a clause in each applicable subcontract requiring the sub-contractor’s cooperation and assistance in accident reporting and investigation.

4.9.10. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

a. While working on Kadena Air Base (KAB), Okuma, Camp Shields, or Torii Station, call

KAB Dispatch at 098-934-5911 or 098-962-9445.

b. While working on Camp Foster, Camp Courtney, Camp Hansen, Camp Schwab, or Camp

Kinser, call Foster dispatch at 098-911-1911.

4.10. TRAINING

The Contractor shall appoint an environmental POC to complete EMS training provided by the

AF ESOH Training Network at www.esohtn.com prior to the start of work to oversee and maintain environmental soundness at the project site for the entire duration of the contract when applicable.

The Contractor POC shall be responsible for training all other employees in a toolbox meeting at the site prior to the start of any project/work activities.

4.11. CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES DURING CRISIS

IAW DoDI 3020.41, Operational Contract Support. In accordance with DoDI 302.41, Operational Contract Support Enclosure 2, para 2c, the Functional Commander or Director has determined the LP Gas Distribution Systems Services requirement is not considered mission essential. The services will not be required when the facility is closed at the direction of the

Commander. This includes base closure for inclement weather. The CO or designated representative will notify the Contractor’s POC if the facility is closed due to inclement weather or for other reasons. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours. Emergency situations (i.e., accident and rescue operations, civil disturbances, natural disasters, military contingency operations and exercises) may necessitate the Contractor provide increased or reduced support as determined by the CO.

The Government will negotiate an equitable adjustment with the Contractor for the cost of these emergency requirements. If notification to discontinue services is not received, the Contractor will be expected to continue performance IAW this PWS.

4.12. TYPHOON SERVICES

4.12.1. Tropical Cyclone (Typhoon) Actions: When Tropical Cyclone Condition of Readiness

(TCCOR) 2 or TC-2 is declared by KAB weather authorities, the Contractor shall suspend service.

4.12.1.1. TCCOR 1C - When TCCOR 1C or TC-1C is declared by KAB weather authorities, the

Contractor shall depart military bases and monitor radio/television for changes in TCCOR

Conditions.

4.12.1.2. TCCOR SW - When TCCOR Storm Watch (SW) or TC-SW is declared by KAB weather authorities after the typhoon has passed, the Contractor shall report to building 1460 for further instructions ready to make deliveries. If TC-SW is declared prior to the typhoon, the Contractor http://www.esohtn.com/ shall continue scheduled deliveries.

4.13. PHASE OUT

4.13.1. If there is a change in Contractor or if the operation reverts to in-house, the incumbent

Contractor will provide familiarization, to the Government or the follow-on Contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the services provided under this contract.

4.13.2. The Government reserves the right to conduct site visits on all Contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is not awarded to the incumbent, the incumbent Contractor will cooperate to the extent required to permit an orderly transition. With regard to the Contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.14. PUBLICATIONS

4.14.1. Compliance with all publications, regulations and operating instructions provided by the

Government is required when:

a. They pertain to procedures for materials expediting herein and where the Contractor is authorized by the PWS to accomplish the work specified in the publication, regulation or operating instructions.

b. Publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements

4.14.2. The Contractor is required to acquire and work on the latest version of the publication. The contract may request an equitable adjustment for new or changed requirements.

4.15. CONTRACTOR PERSONNEL

4.15.1. Contract Manager: The Contractor shall provide a contract manager and alternate contract manager who shall be responsible for the performance of the services. The names of the contract manager and alternate shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate must be able to read, write, speak and understand English.

4.15.1.1. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract.

4.15.1.2. The contract manager or alternate shall be available to meet during normal duty hours within two hours to meet on the installation with Government personnel (designated by the CO) to discuss problems. In extenuating circumstances after normal duty hours, the contract manager or alternate shall be available within four (4) hours.

4.15.2. Contractor Employees: The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.15.2.1. Contractor personnel shall present a neat appearance and be easily recognized as

Contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.15.2.2. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7 Joint Ethics

Regulation. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force

Industrial Labor Relations Activities. All SOFA personnel must obtain approval of off-duty employment or a notification of employment for family members IAW USFJINST 36-1001.

4.15.2.3. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.16. CONTRACTOR MANPOWER REPORTING

4.16.1. The Contractor shall report all Contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for LP Gas distribution systems via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil/.

4.16.2. Reporting inputs will be for the labor executed during the period of performance for each

Government Fiscal Year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application

(CMRA) help desk at http://www.ecmra.mil/.

4.17. JAPANESE ROAD LAWS

4.17.1. The Contractor shall comply with Japanese road laws while on U.S. Military Installations to specifically include: Article 43, The Road Law (Japan) Prohibited Acts Relative to Roads. No person shall commit the following described acts:

4.17.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

http://www.ecmra.mil/ http://www.ecmra.mil/

4.17.1.2. Article 43-2 - Measures to be Taken to Prevent Cargo or Things Loaded on Motor Vehicle from Falling Out.

4.17.2. The agency managing a road may, when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle or correcting the method of loading, traveling or operation of the vehicle.

4.18. REQUIRED INSURANCE BY JAPANESE LAW

4.18.1. The Contractor shall procure and maintain during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contractor at the work site:

4.18.1.1. Type: Automobile Property Damage insurance amount: ¥3,000,000 or the dollar equivalent. Bodily Injury insurance amount: ¥30,000,000 or dollar equivalent.

4.18.1.2. All vehicles must be properly inspected/insured IAW Japanese Compulsory Insurance requirements.

4.18.2. Prior to the commencement of work hereunder, the Contractor shall furnish the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the required Japanese law in which this contract is to be performed and in no event less than thirty 30 days after written notice thereof to the CO.

4.19. SUBMISSION OF INVOICE

4.19.1. The Contractor shall submit an original invoice within Wide Area Work Flow (WAWF).

4.19.2. Certification of services is performed by the COR via the WAWF System. At the end of each billing period, the service provider inputs invoice information in the WAWF System. WAWF automatically notifies the appropriate COR via email of a pending invoice. The COR accesses

WAWF and verifies accuracy of service provider’s data. If data is correct, the COR approves the invoice and payment is conducted by the Defense Finance Accounting System. If the COR encounters errors in service provider’s invoice, the COR will consult with the on-site manager to mutually rectify the data. If the service provider disagrees with the COR, the issue is forwarded to the CO for resolution.

5. APPENDICES

A. Acronyms & Abbreviations List

B. Estimated Workload Data

C. Facilities

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFI Air Force Instruction

CFR Code Federal Regulation

CMRA Contractor Manpower Reporting Application

CO Contracting Officer

COR Contracting Officer Representative

DOD Department of Defense

EMS Environmental Management System

ESOH Environmental, Safety, Occupational Health

FAR Federal Acquisition Regulation

FY Fiscal Year

GMOSGS Guidance Manual for Operators of Small Gas Systems

IAW In Accordance With

ID Identification

JEGS Japan Environmental Governing Standards

KAB Kadena Air Base

LP Liquid Petroleum

OSHA Occupational Safety and Health Act

POC Point Of Contact

PWS Performance-Based Work Statement

QCP Quality Control Program

SFS Security Forces Squadron

SW Storm Watch

TCCOR Tropical Cyclone Condition of Readiness

USAF United States Air Force

WAWF Wide Area Work Flow

APPENDIX B

ESTIMATED WORKLOAD DATA

LP GAS, QM (m³) (3 year history usage per month)

FY

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

AUG

Sep

Total

13 8,482 9,419 8,738 8,422 10,103 8,824 9,085 9,462 9,656 9,416 10,136 10,135 111,851

14 9,112 8,883 9,926 9,452 8,892 9,954 9,815 10,096 9,613 8,775 9,497 9,161 113,176

15 8,759 9,242 8,560 8,842 8,199 8,844 8,764 8,728 8,589 7,714 8,667 8,332 103,240

APPENDIX C

Facilities.

Annual usages of facilities included in the LP Gas operation maintenance service are listed below:

FACILITIES

BLDG

NO.

ESTIMATED

ANNUAL

USAGE IN

m³

1 Airmen’s Club, Kadena AB 431 16,740m³

2 Bowling Center, Kadena AB 113 1,690m³

3 Central Kitchen, Kadena AB 772 3,035m³

4 Chili’s Restaurant, Kadena AB 105 14,510m³

5 Chibana Golf Course, Okinawa City 55061 3,140m³

6 Jack’s Place, Kadena AB 9950 7,571m³

7 Seaside Restauranté, Kadena-Cho (Kadena Marina) 3629 9,850m³

8 NCO Club, Kadena AB 621 21,280m³

9 Officer’s Club, Kadena AB 313 4,635m³

10 Okuma Recreation Center, Okuma 128 10,740m³

11 Schilling Community Center, Kadena AB 455 2,080m³

12 Tee House Restaurant, Kadena AB 11 4,300m³

13 Chili’s Restaurant (USO), Kadena AB 337 10,810m³

14 Burger King, Kadena AB 978 10,170m³

15 Kadena High School, Kadena AB 9490 /

412m³

16 Air Power Café, Kadena AB 3522 1,550m³

17 Skoshi Rocker, Kadena AB 103 412m³

TOTAL 17 Bldgs 122,925m³